MIS

Management
“Management can be defines as a science of using resources
rationally (utilization of resources in judicious manner
using appropriate skills, approaches and techniques) and
economically to achieve the desired results or meet the
targeted performance level ”

A manager may be required to perform the following activities-

 Determination of organizational objectives and developing
plans to achieve them.
 Securing and organizing human and other resources in order to
achieve the desired objectives.
 Exercising adequate control over the functions.

 Monitoring the results to ensure that the targeted goals are

achieved as per the plan.
 Management Activities

PROCESSING

MANAGEMENT
INFORMATION
PERSONNEL
MARKETING
PRODUCTION

LOGISTICS

FINANCE

TOP
STRATEGIC

ACTIVITIES
PLANNING

MANAGEMENT
CONTROL

OPERATIONAL
CONTROL

TRANSACTION
PROCESSING

THE STRUCTURE OF MIS CAN ALSO BE DESCRIBED IN TERMS

OF THE ORGANIZATIONAL FUNCTIONS AS DEPCTED ABOVE

Information
“Information is data that has been processed into a form that is
meaningful to the recipient and is of real or perceived value in
current or progressive decision”

A data processing system processes data to generate information. The

quality of information determines the quality of action or decision.

The data information cycle can be expressed as –

1. Idea
2. Data
3. Information
4. Knowledge
5. Intelligence

The source and destination for any information can be –

International, National, Industry, Corporate, Department and Individual.
System
“A system can be defined as a group of inter-related, often
interacting units that together perform a task in a
synchronized manner to provide the desired result”

Some of the examples of the system could be –

 Solar system: The sun and the celestial bodies that revolve
around it.
 Respiratory System: Describe organs involved in act of
breathing.
 Hydraulic System: Group of interacting mechanical or
electrical components.
 A business is also a system where resources such as people,
money, material, machines etc., are transformed by various
organization processes into goods and services.
Conclusion

MIS is a network of information that supports

management decision-making. The role of
MIS is to recognize information as a resource
so that it can be efficiently and effectively
used to achieve the organizational
objectives. Thus, MIS is referred to as set of
procedures that collects, processes, stores
and disseminates information to support
decision-making.
Definitions of MIS
 “A system of people, equipment, procedures, documents
and communications that collects, validates, operates on
transformers, stores, retrieves, and present data for use in
planning, budgeting, accounting, controlling and other
management process.”

 “A system that aids management in making, carrying out

and controlling decisions.”

 “An MIS (i) applies to all management levels; (ii) and is

linked to an organizational sub-system; (iii) functions to
measure performance, monitor progress, evaluate
alternatives or provide knowledge for change or collective
action; and (iv) is flexible both internally and externally.”
Characteristics of MIS
 Management Oriented:
 Management Directed:
 Integrated:
 Elimination of duplicated data:
 Futuristic:
 Computerized: