TERMS AND CONDITIONS FORMING PART OF APPOINTMENT

1. Place of Posting and Assignment

Your headquarter town/place of posting/station is as indicated in the appointment order. You shall work under the
supervision and control of such persons as may be decided by the company from time to time. You shall diligently and
faithfully carry out the instructions given from time to time either orally or in writing by your superiors and/or persons under
whom you are placed in the best interests of the company.
2. Probation
a) You will continue to be on probation unless and until you are expressly informed in writing confirming you in the
regular services of the company.
b) During the probationary period your services are liable to be dispensed with, at any time, at the sole discretion of the
company without any notice/compensation or assigning any reasons thereof.
c) During the probationary period, your job performance and antecedents will be thoroughly assessed/evaluated and
only on satisfactory completion of your probationary period you will formally be confirmed in writing in the regular
services of the company on such terms and conditions as may be decided by the company.
3. Grade/Designation and Salary:
a) Your Grade/Designation/annual increment / incentive will be subject to your satisfactory performance of the work and
maintaining good conduct to the satisfaction of company.

Signature
b) The assessment and decision of the management regarding your performance and conduct will be final.
4. Leave and other benefits: [To explain the casual leave, sick leave etc and other benefits]
a) You will be entitled to Casual leave of 12 days with wages during a calendar year on pro rata basis as per the
company’s policy. CL cannot be accumulated.
b) You will be entitled to Sick leave of 12 days with wages at the end of calendar year on pro rata basis calculated from
the Date of Joining. You can accumulate your leave up to 24 days in a year.
c) You will be entitled to privilege leave of 12 days with wages at the end of calendar year on pro rata basis calculated
from the Date of Joining. You can accumulate your leave up to 60 days in a year.
d) You will also be entitled to 4 paid Holidays ie. On 26th January, 1st May, 15th August and 2nd October or any other
holiday as decided and declared by the Company.
e) If eligible, you will be covered under the Employee’s State Insurance Act and Employee’s Provident Fund Act.
f) You will be entitled to Gratuity as per law.
5. Duties & Responsibilities:
a) You will perform the duties as assigned to you from time to time as per the instructions of your superiors.
b) You will be responsible for keeping your place of work neat and clean.
c) You will not cause any hindrance to the movement of men, materials and vehicles to and from the Establishment.
d) You will not indulge in any act prejudicial to the business or goodwill of the Company.
e) You will adhere to regularity and punctuality. In the event of failure to report within 10 minutes of the scheduled time,
you may be marked as absent for the day. In the event you are permitted to report late, such late reporting will be
adjusted against your casual leave.
f) You shall travel as required by the company from time to time.
g) During the period of employment you shall not secure any other Post or work part time or pursue any course of study without
the previous consent of the company in writing. While in the service of the company, you shall devote whole of your time to
the business of the company to the best of your ability and shall not directly or indirectly be connected with, concern,
employed or engaged in any other business or activities whatsoever, save with the written permission from the company and
shall not accept any emoluments, commission or any honoraria of whatsoever from any other party.
6. Termination:
Your employment is liable to be terminated for the following reasons without notice and without payment of notice pay:-
a) If you fail, refuse or neglect to carry out or perform any duty or duties assigned to you by the company or indulge in
any activity detrimental to the interest of the company or instigating other employees to act against the interest of the
company.
b) Wilful insubordination or disobedience, whether alone or in combination with others, to any lawful order of a superior.
c) Theft, fraud, embezzlement, sabotage or dishonesty in connection with the funds and property of the Company.
d) Demanding, taking or giving bribe or illegal gratification or commission.

ACCEPTANCE OF THE EMPLOYEE

I have read and understood the above Service Terms and Conditions forming part of appointment governing my employment with the
Organization and accept the same voluntarily.

Signature of Employee
 e) Striking work or inciting others to strike work in contravention of the provisions of any law or of these orders.
f) Tampering with documents, records, attendance registers etc., either of himself or of any other employee.
g) Causing disturbance or creating nuisance, causing annoyance, teasing or causing physical harassment, pain or
injury to other employees, visitors, etc.,
h) If you are found unfit to be entrusted with responsible work commensurate with your position, as a consequence of
any misconduct, moral turpitude etc.,
i) Loss of confidence in you by the company due to any of commission or omission on your part.
j) If you become physically unfit for the performance of your duties.
k) If you commit any breach of any of the terms and conditions of this letter of appointment.
l) If you suppress any false information and furnish such information with a view to obtain employment or any benefit
from the Company.
m) Conviction by a criminal court for any offence under Indian Penal Code or absence on account of arrest or detention
by Government.
n) Continued low efficiency or bad working or unsatisfactory or inadequate performance.
o) Reasonable apprehension of jeopardising the safety or interest of the company.
p) Physical or mental disability or infirmity, defective eye-sight or hearing etc., thereby affecting the productivity / efficiency
q) Continued illness for a period of six months or more frequent intermittent illness subject to provisions of the act.
The company’s decision as to the occurrence of any events mentioned above shall be final and binding on the employee
and the employee shall not be entitled to question the same on any ground whatsoever.
The Terms and Conditions of this offer is subject to satisfactory background check report.
If any one of the provisions are invalid or un enforceable, the company reserves the right to change/modify the same and
the changes if any is applicable even though it is not part of this agreement..
7. Termination By Notice
Without prejudice to clause no.6 above, the services of the employee may be terminated at any time by either party after
serving one/ three month notice to the other party as per the existing policy. If such notice has not been served by the
employee then company shall be entitled to get equivalent salary as per the existing policy.
8. Confidentiality:
a) You acknowledge that you may gain access to the confidential information relating to company during the term of
your employment.
b) You may refrain from divulging to any outside persons or concerns any information or secrets connected with
technologies that you may come across during performance of your duties.
c) You agree that, you shall during your employment with the company maintain the secrecy of confidential information
and shall not disclose or divulge the confidential information to any person or persons except in the proper course of
your duties. You further undertake that upon relinquishment of services for any reason, you shall return all records or
other information of the company which have been given to you in the course of your employment or which may have
come into your possession by any means and that you shall not attempt to make or retain copies by any means
whatsoever of any data, information’s and records of the company.
d) You are aware that, your obligation relating to confidentiality survives the termination of your employment. You will be
liable to pay damages and be subject to injunctive or other relief for any breach of this obligation.
e) Intellectual Property Rights (IPR) such as copyrights, patents trademarks, secrets etc., with respect to design
including solutions you may develop while in employment of the company shall remain the exclusive ownership of the
company and you shall have no right, title or interest therein.
f) You will treat all client information including other information connected with business, financial places, customer list,
making data and other related information strictly confidential.
g) You are made aware that you will be liable to be sued under relevant laws for causing any financial loss or damages
or damage to the image reputation or good will of the company with malafide intention thereby affecting company
operations.
h) You should declare your interest, financial or otherwise in any company or firm or to any other individuals who have
dealing with us in any capacity. In the event of yourself acquiring or becoming interested in such company or
partnership or firm or individual in the future you should immediately disclose the nature and extent of your interest.

ACCEPTANCE OF THE EMPLOYEE

I have read and understood the above Service Terms and Conditions forming part of appointment governing my employment with the
Organization and accept the same voluntarily.

Signature of Employee
9. Maintenance of Equipment:
You will be liable to maintain all the equipments provided to you in proper working condition in order to execute your official
responsibilities. You shall also be liable to keep the maintenance expenses on the above said equipments within pre-specified
limits, the excess whatsoever above the limit due to any external reasons also shall be totally borne by you. You will be liable to
fulfill all statutory obligations issued by the government from time to time regarding the usage of the above equipments. You are
prohibited from using the equipments which will either execute or abet unlawful activities specified under Indian penal code.
10. Incidence of absence:
a) Your continuous absence for 5 days or more without any communication to the management by itself will be proof of
your voluntary abandonment of services and accordingly your name will be removed from the attendance records.
b) Grant of earned leave will depend upon the exigencies of work and shall be at the discretion of the management. For
availing leave, you will have to apply in the prescribed form to the appropriate authority and seek prior approval for
such leave. Similarly, for extension of leave, an application will have to be made in writing before the expiry of the
leave originally sanctioned. While making such application you will state your address during the leave period. Mere
submission of application does not mean that, the leave has been sanctioned and unless leave is sanctioned or
extended in writing, it will not be treated as granted leave. This apart, you will be governed by the Rules / Regulations
of the company with regard to your leave and absence.
c) You will be bound by the rules & regulations of the company in force and amended from time to time in relation to
conduct, discipline, medical leave and holidays or on any matters relating to service conditions which will be deemed
as rules, regulations and order in part of these terms of employment.
11. Bar on Borrowings/Accepting Gifts:
You shall not borrow money or place yourself under pecuniary obligation to another employee or any other person with
whom you are likely to have official dealings. You shall not entitled to directly or indirectly accept any gift, gratuity or
reward from any person with whom you are likely to have official dealings.
12. Business Transactions with Relatives:
Except with the prior consent of the management, you shall not enter into any contract or have any business transactions
or dealings with any relative or with any firm or company in which your relative is interested. For the purpose of this clause
relative means up to first degree relations of self, wife and children. First degree relations will also include father, mother,
sister and brother.
13. Transfer / Deputation / Job Rotation:
a) You are liable to be transferred depending on the exigencies to any other part of India or any place of business of the
company whether existing or acquired later in any part of India at any time. You are also liable to be deputed
depending on exigencies to work in and/or assigned work of our sister concerns and / or subsidiaries or any other
company/organization as per the arrangement and/or agreement which the company/organization has and/or may
have in future with such other companies/organizations without any extra payment. The company has the discretion
to transfer the employee to any of the subsidiary company whether or not in existence at the time of commencement
of this employment and whether or not such transfer involves a change in working hours.
b) Your refusal to join duty at such place will be deemed as resignation from services.
c) You will not be entitled to make any claim of salary or wages or allowances or benefits till you first resume duty at the
transferred place.
d) During the course of your employment you shall discharge duties of our company and also Group companies and
shall have to do incidental functions as well. If and when it is found by the management that the work in the present
position is not adequate enough to engage you fully, you will be assigned additional work in any department which
includes work of lower post which you shall not refuse.
14. Medical Examination:
The appointment / confirmation / continuation shall be subject to being declared medically fit by Company prescribed
medical practitioner or any other registered practitioner approved by the management. The management may however
approve your employment notwithstanding the medical opinion expressed, if it is satisfied that the disability reported is not
likely to affect the occupational suitability. The Company in its sole discretion can at any time during your employment,
ask you to undergo medical examination and your employment will continue only upon being declared medically fit by the
said medical practitioner.
15. Not to Represent Company after Termination/Resignation / Retirement:
You hereby agree that you will not at any time after the termination of your employment or resignation or retirement, personal or
by your agent directly or indirectly represent yourself as being in any way connected with or interested in the business of the
company. You shall not disclose to any other employer, individual or body corporate or any firm, any information relating to trade,
business or any other confidential material either during the tenure of your service or thereafter.

ACCEPTANCE OF THE EMPLOYEE

I have read and understood the above Service Terms and Conditions forming part of appointment governing my employment with the
Organization and accept the same voluntarily.

Signature of Employee
16. Retirement:
a) You will retire from services of the company on attaining the age of 58 years or if found medically unfit for the job
assigned to you, at the sole discretion of the company. As and when required you will submit yourself to medical
examination at the cost of the Company by a physician appointed / referred by the Company for the purpose.
b) Date of Birth ___________ entered in your service record will be considered for the purpose of determining your date
of retirement. Date of Birth on the basis of which you are appointed will not be permitted to be amended.
c) The company may at its sole discretion extend the term of employment beyond the age of retirement on such terms
as specifically decided and agreed.
d) Your full and final accounts will be settled on your furnishing a certificate from the Head of Accounts Department of
the Company that you do not owe any loan or amount to the Company and you have handed over the possession of
vehicle or residential premises or any other property or materials of the company.
17. Correspondence and address for communication:
Company will correspond with you directly or at the address given below:-
Name : ___________________________________________________________________________________________
Father / Husband name : _____________________________________________________________________________
Permanent Address _________________________________________________________________________________
Permanent Phone No : ________________________________________ E-mail_________________________________
In case of change in your address or correspondence details, you will intimate the Company in writing within three days
from the date of such change. Any letter sent by the Company by Registered A.D/Speed Post/Courier at the above
address will be deemed as proper service. Any communication sent by e-mail or Fax at the above e-mail or Fax number
will be deemed as proper service.
Bank Details : The Bank details furnished by you to the Company is:
Name of the Bank with Branch: _________________________________________________________________________
Bank Account No. _________________________________ MICR Code: _______________________________________
You further agrees that in case of any default on your part to clear your dues or liability towards the Company, at any time
during your training or after your cessation of termination or removal under this agreement, the Company is authorised to
recover its dues from the aforesaid Bank Account or your’s including seeking the freezing of the said Bank account by the
Company if the need so arises without any obstruction on your part.
18. Service Rules:
You shall be governed by services rules if any of the company and shall be required to sign necessary undertakings in
this regard at any time.
19. Jurisdiction:
Any dispute arising out of employment or terms of services shall be subject to the jurisdiction of courts in Chennai only.
20. Additional Terms & Conditions:
The employee shall in addition to the general terms and condition mentioned herein, shall also be governed by other rules,
regulations, practices, terms, procedures and policies as are in force or may be framed by the company from time to time.
21. Amendment:
The above mentioned terms and conditions may be modified by the company, without prior notice, from time to time and
such variation shall be binding on the employee.
22. Dispute Resolution:
You agree that in case of any dispute or difference of opinion, between you and the company, regarding the above terms
and conditions, the decision of the company shall be final.
23. Waiver:
You agree that any failure or delay by company in exercising any right, power or remedy under this Terms and Conditions
shall not operate as a waiver thereof.

For Shriram City Union Finance Limited.

Authorised Signatory.

I confirm that the above terms and conditions are correct reproduction of what I have discussed and agreed upon with Shriram City
Union Finance Limited, and I accept the appointment.

Date: Signature of Employee

 Letter of Authorization and Undertaking
I hereby authorize Shriram City Union Finance Ltd, Chennai and its representative to verify
information provided in my resume and application of employment, and to conduct enquiries as
may be necessary, at the company's discretion. I authorize all persons who may have information
relevant to this enquiry to disclose it to Shriram City Union Finance Ltd, Chennai or its
representative. I release all persons from liability on account of such disclosure.

Information provided above is correct and true to the best of my knowledge.

In the event I am employed by Shriram City Union Finance Ltd, Chennai, my employment with the
company may be terminated if the above information, or any documentation provided (including
Education Certification, Employment Details, Salary information) by me is found to be incorrect.

Signed .....................................................................................

Name in Block Letters .............................................................

Date: ........................................................................................
 Paste Your Photo
SHRIRAM CITY UNION FINANCE LIMITED (TED)
NO.221, ROYAPETTAH HIGH ROAD, MYLAPORE, CHENNAI-600 004.
PH.NO.044-43915300, EXTN-310.
IDENTITY CARD FORMAT
FILL IN CAPITAL LETTERS

DATE OF REQUISITION
DATE OF JOINING*
EMPLOYEE NAME*
FATHERS NAME*
EMPLOYEE CODE
DESIGNATION
BLOOD GROUP*
RESIDENCE ADDRESS WITH PINCODE:

CONTACT MOBILE NO*

EMERGENCY CONTACT NO*
SCUF MAIL ID
OFFICE ADDRESS WITH PINCODE:

OFF.TEL.NO.
OFF.FAX NO.
EMPLOYEE : NAME & SIGNATURE
DEPT HEAD: NAME & SIGNATURE
Br.Admn /Br.Asst/ OR Senders Name & Signature

* - Mandatory Fields

INCOMPLETE FORMATS WILL BE RETURNED TO THE BRANCH.

Contact: Regional / Head Office TED department for any queries
 PERSONAL DATA FORM
Part A: Biographical Information: (To be filled in by Candidate)

Prefix* Mr. Mrs.

Ms. Dr.
Name
Father’s Name
Mother’s Name

Date of Birth (Attach proof)

Place of Birth
State of Birth

Gender Male Female

Highest Education Level Graduate Post Graduate Post Graduate Professional
Doctorate Diploma
Marital Status Unmarried Married Divorced Single Widowed
Marriage Anniversary Date

Aadhar Number (Attach proof)

PAN Number (Attach proof)
License Number (Attach proof)
Voter ID Number (Attach proof)
Passport No & Issue Date: (Attach proof)
Passport Expiry date

Religion Hindu Christian Buddhist Jain Muslim

Parsi Sikh Others
Caste Scheduled Caste Scheduled Tribe OBC Others
Blood Group A+ A- B+ B- O+ O- AB+ AB
Telephone / Mobile No

Signature of the Candidate

Contact Address Details:

Present Address Details Permanent Address Details

City / Town City / Town

District District
State Pin: State Pin:

Languages Known:

Sl. No. Language Speak* Read* Write*

Education Details:
Examination Name of the School / Board / University Year of Class Average
Passed Institute Passing Grade Marks

Signature of the Candidate

Work Experience Details:

Organisation Designation Period of service Nature of duties Last Salary Drawn

From To per month

Were you eligible for ESI in your previous organisation : Yes No

If ‘Yes’ ESI No.................................. & Branch Name..................................................................
Nearest person to be contacted in case of any emergency:

Name and relationship Address with contact number

Reference of two responsible persons not related to you:

Name Occupation Address with contact number

Wealth Particulars (Please mention Assets & Liabilities) Attach additional sheet if requires

Signature of the Candidate

Health History
Hospitalisation if any recently
Family illness
Chronic illness –BP,
Diabetes, Asthma
Allergies if any
Any other illness

Declaration: I clarify that, the statements made by me are true, complete and correct; I agree that, in case,
Company finds at any time information’s given by me in this application are not true or complete, and the
company will have the right to terminate my employment without giving notice. If I am selected, I also
undertake to abide by all the rules and regulations of the company including undergoing a Medical
Examination as and when required by the company.

Signature of the Candidate

 REGISTRATION FORM

Request for creation of E- Mail id & Biometric access – to IT/TED Department

Instructions:

 Ensure all details are filled-in correctly to ensure faster provisioning of the process.
 The password for official e-mail ID would be sent to the employee personal E-mail ID by the IT-Administrator.
This should be changed immediately after the first login by the employee for security reasons.
 Biometric Access will be given at their corresponding Location as mentioned in Appointment/Offer letter

Location Name

UNO Code / Branch Unit Code

Department

Employee Name

Employee Code

Designation

Date Of Birth (DOB)

Personal Email ID

Mobile Number

Date Of Joining (DOJ)

Employee First Name Employee Last Name

Signature of the Employee with Date

Approval Name Signature Date

Reporting Manager

HR Dept.
** Please ensure that the password is changed at the time of the first log-in
 NOMINATION FORM (FORM NO. 40A)
SCUF EMPLOYEES’ GROUP GRATUITY SCHEME

Name of Employee (In Emp code:

Block Letter)
Permanent Address :
Marital Status :

Father's /Husband : Date of

Religion Sex :
Name Birth

I hereby nominate the person(s) mentioned below to receive the amount of gratuity in the event of my death before
that amount becomes payable or, having become payable, has not been paid and direct that the said amount shall be
distributed among the said persons in the manner shown against their names.

Name of the nominee Nominee’s relationship Address of the Age of Amount or share of gratuity
S.No or nominees with employee Nominee nominee to be paid to each nominee

CERTIFIED that I have no family and should I acquire a family hereafter the above nomination should be deemed as
cancelled. CERTIFIED that my father/mother/sister(s)/minor brother(s) is /are dependent upon me.
Dated this …………… day of ………………………. 20 at…………………………
Two Witnesses to Signature:
1.
2. Signature of Employee

CERTIFIED that the above declaration has been signed by Sri/Smt………………………before me after he /she has read the
entries/the entries have been read over to him /her by me.

Dated …………………. Authorized Person

Note : The following conditions should be taken care while nominating the person.

1. Nomination may be made in favour of one or more persons to receive the amount of gratuity in the event of
employee’s death. 2. If an employee nominates more than one person, the corresponding share shall also
mentioned.3. The nomination shall be in favour of one or more persons belonging to his family only.4.If at the time of
making a nomination, the employee has no family, the nomination may be in favour of any person or persons, but if
the employee subsequently acquires a family, such nomination shall forthwith be deemed to be invalid and employee
may be allowed to make a fresh nomination in favour of one or more persons belonging to his family.5.A nomination
made by an employee may, at any time, be modified by him by submitting a fresh form. If the nominee predeceases
the employee, the interest of the employee shall revert to the employee, who may thereupon make a fresh
nomination in respect of such interest.6.A nomination or its modification shall take effect to the extent it is valid on
the date on which it is received by the Company.

Family means the employee’s spouse, legitimate children, step children, deceased sons widow, deceased sons legitimate
children, deceased sons step children, dependent parents, sisters, minor brothers and the dependent parents of the
employees spouse.
 Declaration Form
(To be retained by the Employer for future reference)

Employees’ Provident Fund Organization

THE EMPLOYEES’ PROVIDENT FUNDS SCHEME, 1952 (PARAGRAPH-34 & 57)
&
THE EMPLOYEES’ PENSION SCHEME, 1995 (PARAGRAPH-24)

DECLARATION BY A PERSON TAKING UP EMPLOYMENT IN AN ESTABLISHMENT ON WHICH EMPLOYEES’ PROVIDENT FUND SCHEME,
1952 AND/OR EMPLOYEES’ PENSION SCHEME, 1995 IS APPLICABLE.
(PLEASE GO THROUGH THE INSTRUCTIONS)

1) NAME (TITLE)
MR . MS. MRS.
(PLEASE TICK)

2) DATE OF BIRTH D D M M Y Y Y Y

3) FATHER’S/ MR .
HUSBAND’S NAME

4) RELATIONSHIP IN RESPECT OF (3) ABOVE FATHER HUSBAND

(PLEASE TICK)

5) GENDER MALE FEMALE TRANSGENDER

(PLEASE TICK)

6) MOBILE NUMBER
(IF ANY)

7) EMAIL ID (IF ANY)

8) WHETHER EARLIER A MEMBER OF THE EMPLOYEES’ PROVIDENT FUND SCHEME, 1952 ?

(PLEASE TICK) YES NO
9) WHETHER EARLIER A MEMBER OF THE EMPLOYEES’ PENSION SCHEME, 1995?
(PLEASE TICK) YES NO
IF RESPONSE TO ANY OR BOTH OF (8) & (9) ABOVE IS YES, THEN MANDATORILY FILL UP THE PREVIOUS EMPLOYMENT DETAILS
AT (10,11&12):
Page 1 of 3
 A. PREVIOUS EMPLOYMENT DETAILS
10)THE DETAILS OF THE UNIVERSAL ACCOUNT NUMBER (UAN) OR PREVIOUS PF MEMBER ID:

UAN
OR
PREVIOUS PF MEMBER ID REGION CODE OFFICE CODE ESTABLISHMENT ID EXTENSION ACCOUNT NUMBER

11) DATE OF EXIT FOR PREVIOUS D D M M Y Y Y Y

MEMBER ID (DD/MM/YYYY)

12) (A) IF SCHEME CERTIFICATE ISSUED FOR PREVIOUS EMPLOYMENT, THEN SCHEME CERTIFICATE NUMBER:___________
(B) IF PENSION PAYMENT ORDER (PPO) ISSUED FOR PREVIOUS EMPLOYMENT, THEN PPO NUMBER:______________

B. OTHER DETAILS

13) INTERNATIONAL WORKER YES NO

(PLEASE TICK)

IF THE REPLY TO (13) ABOVE IS YES, THEN ENTER THE DETAILS IN 13(A), 13(B) & 13(C):
13(A) COUNTRY OF ORIGIN (Please Tick)
INDIA OTHER THAN INDIA (IF YES, PLEASE
MENTION NAME OF THE COUNTRY)

13(B) PASSPORT NUMBER ______________________________

13(C) PASSPORT VALID FROM

D D M M Y Y Y Y

To D D M M Y Y Y Y

14) EDUCATIONAL ILLITERATE

NON-
MATRIC
SENIOR
GRADUATE
POST
DOCTOR
TECHNICAL/
QUALIFICATION MATRIC SECONDARY GRADUATE PROFESSIONAL
(PLEASE TICK)

15) MARITAL STATUS MARRIED UNMARRIED WIDOW/ WIDOWER DIVORCEE

(PLEASE TICK)

16) SPECIALLY ABLED YES NO IF YES, TICK THE CATEGORY

(PLEASE TICK) LOCOMOTIVE VISUAL HEARING

Page 2 of 3
17) KYC DETAILS KYC DOCUMENT TYPE NAME AS ON KYC DOCUMENT NUMBER REMARKS, IF ANY
BANK ACCOUNT-1* IFSC CODE*
NPR/AADHAAR
PERMANENT ACCOUNT
NUMBER (PAN)
PASSPORT EXPIRY DATE
DRIVING LICENCE EXPIRY DATE
ELECTION CARD
RATION CARD
ESIC CARD
* Mandatory Field (NOTE: BANK ACCOUNT NUMBER (ALONG WITH IFSC CODE) IS MANDATORY. YOU
ARE HOWEVER ADVISED TO PROVIDE ALL KYC DOCUMENTS AVAILABLE WITH YOU IN ADDITION TO MANDATORY KYCS TO
AVAIL BETTER SERVICES. SELF-ATTESTED PHOTOCOPIES OF THE DOCUMENTS MUST BE ATTACHED WITH THIS FORM.

C. UNDERTAKING:
A. I CERTIFY THAT ALL THE INFORMATION GIVEN ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF.
B. IN CASE, EARLIER A MEMBER OF EPF SCHEME, 1952 AND/OR EPS, 1995,
(I) I HAVE ENSURED THE CORRECTNESS OF MY UAN/ PREVIOUS PF MEMBER ID.
(II) THIS MAY ALSO BE TREATED AS MY REQUEST FOR TRANSFER OF FUNDS AND SERVICE DETAILS IF APPLICABLE FROM
THE PREVIOUS ACCOUNT AS DECLARED ABOVE TO THE PRESENT P.F. ACCOUNT. (THE TRANSFER WOULD BE POSSIBLE
ONLY IF THE IDENTIFIED KYC DETAILS APPROVED BY PREVIOUS EMPLOYER HAS BEEN VERIFIED BY PRESENT
EMPLOYER USING HIS DIGITAL SIGNATURE CERTIFICATE).
(III) I AM AWARE THAT I CAN SUBMIT MY NOMINATION FORM THROUGH UAN BASED MEMBER PORTAL.

DATE:
PLACE: SIGNATURE OF MEMBER
DECLARATION BY PRESENT EMPLOYER
A. THE MEMBER Mr./Ms./Mrs. ………………………….. HAS JOINED ON ………………….. AND HAS BEEN ALLOTTED PF MEMBER ID
…………………………………………...
B. IN CASE THE PERSON WAS EARLIER NOT A MEMBER OF EPF SCHEME, 1952 AND EPS, 1995:
 (POST ALLOTMENT OF UAN) THE UAN ALLOTTED FOR THE MEMBER IS …………………………
 PLEASE TICK THE APPROPRIATE OPTION:
THE KYC DETAILS OF THE ABOVE MEMBER IN THE UAN DATABASE
□ HAVE NOT BEEN UPLOADED
□ HAVE BEEN UPLOADED BUT NOT APPROVED
□ HAVE BEEN UPLOADED AND APPROVED WITH DSC
C. IN CASE THE PERSON WAS EARLIER A MEMBER OF EPF SCHEME, 1952 AND EPS, 1995:
 THE ABOVE MEMBER ID OF THE MEMBER AS MENTIONED IN (A) ABOVE HAS BEEN TAGGED WITH HIS/HER UAN/PREVIOUS
MEMBER ID AS DECLARED BY MEMBER.
 PLEASE TICK THE APPROPRIATE OPTION:-
□ THE KYC DETAILS OF THE ABOVE MEMBER IN THE UAN DATABASE HAVE BEEN APPROVED WITH DIGITAL
SIGNATURE CERTIFICATE AND TRANSFER REQUEST HAS BEEN GENERATED ON PORTAL.
□ AS THE DSC OF ESTABLISHMENT ARE NOT REGISTERED WITH EPFO, THE MEMBER HAS BEEN INFORMED TO FILE
PHYSICAL CLAIM (FORM-13) FOR TRANSFER OF FUNDS FROM HIS PREVIOUS ESTABLISHMENT.

DATE: SIGNATURE OF EMPLOYER WITH SEAL OF ESTABLISHMENT

Page 3 of 3
 Non Disclosure Agreement

The information created and used by Shriram City Union Finance (SCUF) is one of our
most valuable assets. Damage or loss of these assets could severely impact our
customers, violate laws and regulations and negatively affect the company.
Given the competitive nature of our business, SCUF’s and Customer provided
information assets must be protected. All SCUF employees, consultants, trainees must
take the necessary steps to ensure that the company’s and Customer specific assets are
properly protected from threats that exist.
Please read this document meticulously and indicate your acceptance by signing off at
the end of this document.

Awareness
 Refer to the Information Security Policies and procedures available in the local
intranet Server of SCUF.
 Ensure that you attend the awareness training on Information Security that is held
periodically.

Internet
 The Internet access shall be provided for carrying out the company’s business and
usage is subject to monitoring. Any inappropriate usage shall result in warnings,
removal of Internet access and followed by disciplinary action.
 Use of internet facilities to browse unethical / unlawful sites, download files /
programs from them and use / execute the downloaded software / files is strictly
prohibited

E Mail
 SCUF provides the E-mail systems to employees to facilitate the performance of
company work and their contents are the property of SCUF. Management reserves
the right to retrieve the contents for legitimate reasons, such as to find lost
messages, to comply with investigations of wrongful acts or to recover from system
failure.

Login Id and Passwords

 Ensure that Password policies are followed
 Protect your system with Power on password
 Enable password protected screen saver
 Change passwords at regular intervals and also whenever there is any indication of
possible system or password compromise
 Avoid keeping paper record of passwords
 Change passwords on first log on and after any reset

SCUF_IS_TEM15 Internal Version 2.0

This is the exclusive document of SCUF. It shall not be shared with third parties without approval of SCUF
 You are solely responsible for all actions committed using your ID and hence please
do not share your passwords with others or leave your logins unattended
 Do not include passwords in any automated log-on process, e.g. stored in a macro
or function key.

Visitors
 Do not take visitors into the office premises without proper authorization

Identity and Access Cards

 Always display ID/access cards at work and ensure that the ID card is visible
 Do not use your access cards for others

Clean Desk Policy

 Lock away all confidential and /or restricted information outside office hours. You
must not leave sensitive information in the open while you are away from your desk
 You should logout and switch off your PC at the end of the day
 Printers should be cleared off sensitive data
 Shredder should be used for destroying confidential document

Licensed Software
 Ensure that only authorized and licensed software is loaded on the computer
system assigned to you
 Do not make unauthorized copies of copyrighted software

Anti Virus
 Ensure that the latest licensed antivirus software is installed and enabled at all
times on your PC
 Ensure latest available antivirus signatures are updated regularly

Incident Reporting
 If you become aware of any breach of security of any kind, or any incident of
possible misuse or violation of this policy, you must report such incidents to
incidents@shriramcity.in

Intellectual Property Rights & Ownership

 All intellectual property created in the course of employment belongs to SCUF. All
computer equipment, software and facilities used by you are also proprietary to
SCUF, including all documents, materials and Email created.
 SCUF also reserves the right to withdraw any of the facilities provided if it
considers that your use of it is in any way unacceptable.

SCUF_IS_TEM15 Internal Version 2.0

This is the exclusive document of SCUF. It shall not be shared with third parties without approval of SCUF
Confidentiality
 To hold SCUF’s and Client's Confidential Information in strict confidence
 Not to disclose confidential Information to any third parties
 To protect confidential information from unauthorized use and disclosure.

Customer assets
 Ensure Customer provided information assets (Login IDs / Passwords, Secure IDs,
Confidential information) is appropriately protected
 Ensure only authorized information (Web sites, Applications) is accessed
 You will be accountable for any misuse of Customer provided information assets

Disciplinary action
 If you ignore the rules and guidance indicated above or misuse and/or abuse the
system, its facilities or any property belonging to SCUF, you will be liable to
disciplinary action. It may also lead to summary dismissal. The company will take
any breach of these rules very seriously. At the same time, your conduct and/or
action(s) may be unlawful or illegal and you may be personally liable.

Employee Declaration
 I have understood the specific security responsibilities of my job and agree to abide
by them.

I, the undersigned, have read, understood and agree to comply with Information
security and confidentiality clause and accept that any breach of this Clause may be a
disciplinary offence.

Employee Name : HR Employee Name :

Employee ID : HR Employee ID :
Employee Signature : HR Employee Signature :
Department / Function :

Employee witness Name : HR witness Name :

Employee witness Signature : HR witness Signature :

Date : __ /__ /__ Date : __ /__ /__

SCUF_IS_TEM15 Internal Version 2.0

This is the exclusive document of SCUF. It shall not be shared with third parties without approval of SCUF