Tribhuvan University

Faculty of Humanities and Social Sciences

DOCTOR APPOINTMENT SYSTEM

A PROJECT PROPOSAL

Submitted to
Department of Computer Application
Mahendra Morang Adarsha Multiple Campus

In partial fulfillment of the requirements for the Bachelors in Computer

Application

Submitted by:
Gautam Ray
Table of Content

Introduction..........................................................................................................................1

Literature review..................................................................................................................2

Problem Statement...............................................................................................................3

Objective..............................................................................................................................4

Methodology........................................................................................................................5

Waterfall model................................................................................................................5

Requirement Identification...............................................................................................7

Feasibility Study...............................................................................................................9

High Level Design of System........................................................................................10

Data Flow Diagram of the System.................................................................................11

Gantt chart..........................................................................................................................13

Expected outcome..............................................................................................................14

References..........................................................................................................................15
 Introduction

“Student Result Management System” is a system that allows a parent of a student

enrolled in a particular grade of a particular institution to view their child’s results online.
The parent can thereby know their children’s results without having to go physically to
the institute.

The site will allow the school to update marks obtained by an individual student in his
subjects of choice and let parents see the information about the child by the help of
searching algorithm. Teachers/Admin on the other hand will have their own account so
that they personally also can view, update or add information about their individual
student.

This way “Student Result Management System” will mitigate the traditional face to face
meetings and the awkwardness behind the parent-teacher meetings and make
communication easy, effective and fast. No parent will now have the need to travel
several kilometers to know about their child’s performance.

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 Literature review

Examination results are usually published or distributed twice or thrice a year after a unit,
terminal or final examination based on the institution’s timeline. They contain a tabular
presentation of subject and the marks obtained in the particular subject by a student in the
examination. It also contains the remarks, percentage, division and position the student
has achieved based on the marks.

Exam results show how a student has performed academically in a certain curriculum.
Student academic performance is one of the key indicators of quality education (Joy,
2013; Lee et al., 2013; Shatzer et al., 2013).

Student academic performance is related to the level of performance in terms of learning

based knowledge, skills, and experience in line with learning objectives of the curriculum
(Levpuscek & Zupancic, 2008; Nemeth & Long, 2012). Students are judged by the basis
of their results on every field; from getting jobs to getting married a person is graded or
judged by how good of a student he is/was. Thus, student performance is the level of
proficiency attained in academic work or as formally acquired knowledge in school
subjects, which is often represented by the percentage of marks obtained by students in
examinations. Thus, we cannot neglect the value of academic performance anywhere in
the world because it links with social value and means for a successful life in the future
(Insah et. al, 2018).

Results also help parents/government to evaluate how good the institution’s educational
provision is. The average results of students show how the schools are providing
education to the students and how good the team of faculties are in doing so.

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 Problem Statement

Examination results in Nepal are generally published after a few weeks of the
examination. The publishing of results are done in various ways depending on the
institution and the examination boards.
Results are generally handed directly to the students or their parents in hard copy. This
generic method causes problems like hassle of travel, risk of misplacing, time
consumption, theft, future usability et cetera.
Results are also published in a nationwide newspapers which causes issues of privacy,
readability, accessibility et cetera.

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 Objective

All the above mentioned problems are why the proposed system is in the process of
making.
The following are the objectives of the project:
1. To create a platform for institutions to publish results online.
2. To make results accessible at any time.
3. To store/preserve ones results for long time.

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 Methodology

Requirement Identification
I. Study of Existing System
As per our study, the existing system of publication is either completely in paper or in
pictorial format. The result day required several other meetings to organize and formulate
and took up several hours from the institutions, teachers and parents valuable and busy
time schedule. The publication is slow, unreliable and insecure for every party involved.
The involved parties want a system that makes all the complications minimum or gone.

The users recommended that the proposed system need to be user friendly, multipurpose
enough to handle a multiple number of users at the same time and could generate
feedback when request is submitted.

II. Requirement Analysis

After the study, we formulated a number of requirements namely user, functional & non-
functional and systems requirements.
1. User Requirement :
The users needed the system to fulfill the basic requirements of displaying exam
results of a student with respect to their student number and grade. They also
wanted the system to store the said result for a period of time.
2. Functional and Non Functional Requirements :
a. To display student results to only them or their own parents using a specified
searching algorithm.
b. The system must be scalable, maintained, have a good performance and be
responsive.
3. System Requirement:
The hardware and software requirements needed for effective and efficient
running of the system should be easily available with everybody so that they can
access the system.

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Feasibility Study
“Student Result Management System” is a site targeted to benefit an institution and
parents to make the quality of education an institution provides high. It deems feasible by
fulfilling the three aspects that are:
1. Technical aspect:
The proposed system is a basic addition to a school website running in a modern
day web browser. It simply works on the availability of internet connectivity in a
normally used mobile, computer or other devices; which are resources the
institution and parents have and are utilizing for other different purposes. So, the
proposed system is technically feasible.
2. Operational aspect:
The proposed system is made with consideration of the parties involved and their
operational capabilities. The system would be easily accessible and operable by
the institute, parents as well as the students with the resources they have in-hand.
In addition the system will also be maintained, updated and corrected by the
operational parties.
3. Economical aspect:
The proposed system is a good investment for the institution. It does not require any
additional hardware or software as it is developed using the existing resources and
technologies available at institutions. Hence, it is economically feasible.

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High Level Design of System
1. Methodology
The proposed system will be made following the Rapid Application Development as the
system has a well-defined business objective and a clearly defined user group and is not
computationally complex.
RAD is especially useful for small to medium projects that are time sensitive. Which
exactly portrays the system being proposed.

Figure 1: Rapid Application Development Model

Pros of using RAD:
a. Delivered in Low budget
b. Completion in Short timespan
c. Encourages and priorities feedback
d. More productivity with fewer people
Cons of using RAD:
a. Needs strong team collaboration
b. More complex to manage when compared to other models
c.

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 2. Flowchart/working mechanism of the system

Figure 2: Flowchart of Student Result Management System

The proposed system will have a home page that links to the results page and admin login
page. The admin can login with the designated username and password to edit, update
and publish the results as well as the subjects and classes. The normal users can go to the
results page and then search for the results with their student no and class.

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3. Description of the algorithm

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 Gantt chart

Figure 3: Gantt chart of SRMS

The making of the system or the whole project starts from month 1 and will take
approximately 5 months to complete. The first task that is defining the requirements will
take a about 1 month, the second task that is prototype will take the last weeks of month 1
to first weeks of 5th month. Feedbacks will be received throughout the time period of the
system making and the software will be finalized by the later week of the 5th month.

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 Expected outcome

The expected outcome of the whole project is a system/site that displays published results
of students for the benefit of all the parties involved. The system after completion needs
to be able to display a particular student’s examination performance in each subject when
searched for. It also needs to give admin ability to do CRUDE operation on the students,
results, subjects and classes.

In short:
1. Display students’ results when searched.
2. Have an admin login module.
3.

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 References
[1] J.E Kendall and K.E Kendall, System Analysis and Design, 9th edition,
Pearson/Prentice Hall, 2013

[2] 26/1/2022. [Online]. Available: https://kissflow.com/low-code/rad/rapid-application-

development/

[3] TC. Majerus, “development of a parent-teacher relationship survey”, 2011. [Online].

Available:
https://mospace.umsystem.edu/xmlui/bitstream/handle/10355/14424/research.pdf?
sequence=2

[4] 26/1/2022. [Online]. Available: https://www.w3schools.com

[5] Chapagain Y, “School student academic performance in Nepal: An analysis using the
School Education Exam (SEE) results. International Journal on Studies in Education”,
2021. [Online]. Available: https://ijonse.net/index.php/ijonse/article/viewFile/34/pdf

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