Learning and Development Assignment

Name: Uthara M Pattathil Roll No: 20E3878

Skills Matrix
Meaning:

The Skills Matrix is a visual tool that helps you to clearly see the skills and competencies of
individuals within an organisation, group, or team. The Skills Matrix is part of skills
management. The primary goal of skills management is to offer support for
understanding, developing, utilising, and tracking people and their skills.

The matrix is generally used for small groups of people, but can be expanded. It shows specific
skills or knowledge areasthat arerequired for a specificproject.

A ‘skills matrix’ falls within the ‘skills management’ process. A skills matrix is a grid or table
that clearly and visibly illustrates the skills and competence held by individuals within a team.
It’s focuses to help in the understanding, development, deployment and tracking of people and
their skills. Well-implemented skills matrices should identify the skills that a job role requires
the skills of all individual employees, and any gap between the two.

Process of preparation:

(1) Define the relevant skills for the project

(2) Assess team members in their current skill levels

(3) Determine a person’s interest in working on the tasks they have been proposed

(4) Incorporate all information in the skill matrix and act on the insights

Benefits:

1. Individual/Employee

• Increased competencies – a feeling of investment into their role and their

development
• Decreased stress levels – work competencies increase thus removing
uncertainty
• Full awareness of what their ‘role’ entails including the relevant skills
competencies required
 • Full awareness of the desired areas of growth and where they need to focus their
training efforts.

2. Organisation / company

• Enables managers, function or business owners to understand the skill

strengths and weaknesses of employees reporting to them.
• Increased capacity – by addressing skills shortages and increasing employee
competencies companies can release real capacity into their businesses without
incurring the heavy costs of recruitment.
• Creates the ability to search for desired skills and talents across the organisation
(e.g. to help fill a role or to assist with
either short or long term increased requirements of a task from an end-client).
• A rolled-up view of skills and skills gaps across an organization can
enable its executives to see areas of skill strength and weakness.

3. Customer / end-client

• Faster response rates (decreased lead times).

• Increased rate of quality in service or products (reduced defect and return
rates).
• Increased employee competencies leads to speed which can result in ‘faster to
market’ products and services.
• Customers feels valued. Customers experience a very easy and smooth
transaction with company.
Training calendar

Meaning:

Training calendar is used for planning of training and it defines the training courses that will
be developed and delivered. Training calendar presents a summary of key training
materials and their intended uses. Training calendar provides a clear understanding of
what must happen to meet the training requirements that have been defined. Generally
the training calendar is used for explaining the scheduled high skill development
training routine. It is intended towards companies new employees or recruits or the
employees already working trains session conducted by the company and mostly
human resource team is responsible for the conducting the training session or issuing the
training calendar format.

Procedures:

(1) Manage ComplianceTraining

Compliance training is essential. And some training, like food hygiene or health and
safety, is also a legal requirement for many businesses. Giving employees specific time to
do their training also means that compliance training becomes an integrated part of the job.
Many employers struggle to get employees to do their compliance training, and
more struggles to get employees feeling like it isn’t a waste of time. One can combat this by
setting aside specific time to do training. By setting this time aside, employees will be less
inclined to worry and rush through training because they fear losing valuable work time,
which ultimately makes the experience more efficient.

(2) Share Upcoming Training Opportunities

A training calendar can help one schedule potential training days and sharing them lets
you find out who’s interested. One might just be surprised. Sharing opportunities for
training through email or a noticeboard can also provide bonding time for staff, boost
morale and uncover hidden talent within them.Team leader discusses training
opportunities with employees

(3) Promote a Learning Culture

A culture of continuous learning creates a healthier, happier workplace as

employees feel empowered to learn more and to bring more. To instil a learning
culture, one needs to create a collection of learning-centred organisational values,
practices, and conventions. A good way to do this is to create a learning contract. A
learning contract allows one to discover the training needs and desires of people in one’s
organisation.The learning contract is a shared, working document that one can update
in light of experience. It’s called a ‘contract’, but it operates more like a memorandum of
understanding. Provide employees with a fixed time slot each week to read and
research at work.
Formalising time for employee development encourages employees to use the time
and will cement your learning culture. An HR can even ask employees to share what
they’ve learnt or the articles that they’ve read with the rest of their team to foster
mutual development.

(4) Fix a Skills Deficit

Sometimes there’s someone on team who irks everyone because they lack an essential
soft skill, like communicating tactfully or emotional intelligence. Or perhaps it’s a hard
skill they’re missing either way, an HR can use a training calendar to manage skills
within their existing workforce and plan opportunities to close skills gaps.

Uses:

• Manage the up skilling process of existing staff members.

• Plan the on boarding and training needs of new staff.

• Keep ahead of compliance training requirements.

• Share information on training needs with others.

• Create a culture of personal development and learning

• How to Make a Training Calendar

• You need to decide what type of training culture you want to create.
 Training Aids

Meaning:

The teaching learning programmes have also been affected by it. The process of teaching -
learning depends upon the different type of equipment available in the classroom.

Need:

1) Every individual has the tendency to forget. Proper use of teaching aids helps to
retain more concepts permanently.

2) Students can learn better when they are motivated properly through different
teaching aids.

3) Teaching aids develop the proper image when the students see, hear taste and smell
properly.

4) Teaching aids provide complete example for conceptual thinking.

5) The teaching aids create the environment of interest for the students.

6) Teaching aidshelps toincreasethevocabularyofthe students.

7) Teaching aids helps the teacher to get sometime and make learning permanent.
8) Teaching aids provide direct experience to the students.

Types:

1) Visual Aids
The aids which use sense of vision are called Visual aids. For example :- actual objects,
models, pictures, charts, maps, flash cards, flannel board, bulletin board,
chalkboard, overhead projector, slides etc. Out of these black board and chalk are the
commonest ones.

2) Audio Aids
The aids that involve the sense of hearing are called Audio aids. For example :- radio, tape
recorder, gramophone etc.

3) Audio - Visual Aids

The aids which involve the sense of vision as well as hearing are called Audio- Visual aids.
For example :- television, film projector, film strips etc.

Benefits:

1) Motivation- Teaching aids motivate the students so that theycan learn better.

2) Clarification- Through teaching aids, the teacher clarify the subject matter
more easily.

3) Discouragement of Cramming- Teaching aids can facilitate the proper understanding

tothe students which discourage the act of cramming.
4) Increase the Vocabulary- Teaching aids helps to increase the vocabulary of the
students more effectively.

5) Saves Time andMoney.

6) Classroom Live and active- Teaching aids make the classroom live and active.

7) Avoids Dullness.

8) Direct Experience- Teaching aids provide direct experience to the students.