Thursday April 7, 2011

How to Configure Lotus Notes for Gmail Access

I've recently begun a bit more off-site travel and have decided to take VIC with
me on my laptop. My email provider has changed their security so that they only
accept connections from the range of IP addresses that they serve. How do I wor
k around this?
Simple: set up a Gmail account (if you need an invitation, contact me). Now, you
can continue to use your existing email address for your incoming (pop3) mail o
r you can use the gmail address. For outgoing mail, though, use Gmail's SMTP ser
ver. Simple in theory and in fact; however, there aren't any instructions on the
Gmail site to tell you how to do this. They tell you how to configure just abou
t everything there is except Notes. Here's how to set it up in Notes 6.5:
1. Go to your Personal Address book, then from the menu select View, then Advanc
ed, then Accounts.
2. Edit your Outgoing Internet Mail document. It's the one where the protocol is
SMTP.
3. On the Basics tab, use the following settings:
Account name: Anything you like. Mine is "Outgoing Internet Mail"
Account server name: smtp.gmail.com
Login name: yourAccountName@gmail.com
Password: your Gmail password
Protocol: SMTP
SSL: Enabled
Only from location(s): Anything you like. I've enabled mine for * (all locations
)
4. On the Advanced tab, use the following settings:
Port number: 465
Accept SSL site certificates: Yes
Accept expired SSL certificate: Yes
Send SSL certificates when asked: No
Verify account server name with remote server's certificate: Disabled
SSL protocol version: Version 3.0 with 2.0 handshake
Now, you shouldn't have to change your incoming mail server unless you just want
to use the Gmail account. Then again, you may want to set up a second account f
or Gmail so you can pull it into one location (I do it the other way 'round and
tell Gmail to forward all of my mail to my normal account). For completeness, he
re's how to set up POP access (for incoming mail) to the Gmail server:
1. Go to your Personal Address book, then from the menu select View, then Advanc
ed, then Accounts.
2. Edit your Incoming Internet Mail document. It's the one where the protocol is
POP. If this is an additional mail account you can create a new document.
3. On the Basics tab, use the following settings:
Account name: Anything you like. Mine is "Incoming Internet Mail"
Account server name: pop.gmail.com
Login name: yourAccountName@gmail.com
Password: your Gmail password
Protocol: POP
SSL: Enabled
Only from location(s): Anything you like. I've enabled mine for * (all locations
)
4. On the Protocol Configuration tab, use the following settings:
Leave mail on server: No
5. On the Advanced tab, use the following settings:
Port number: 995
Accept SSL site certificates: Yes
Accept expired SSL certificate: Yes
Send SSL certificates when asked: No
Verify account server name with remote server's certificate: Disabled
SSL protocol version: Version 3.0 with 2.0 handshake
And there you go. You should now be able to send and receive Internet mail from
any location without having to jump through hoops.
Configuring Lotus Notes for Exchange Server.
1. You should start Microsoft exchange POP3 services, IMAP service from S
ERVICES console.
2. You should enable the Anonymous Users. From exchange mgmt console-> Ser
ver Configuration -> Hub Transport -> Client -> properties-> Permission GroupTab
-> Anonymous Users.
Same for -> Default also.

Now go on Lotus client side.

Tools->Client Reconfiguration wizard-> internet mail server ->Select pop & give
the server address (hack5.testmail.com) -> Give the account name (sourabh@testm
ail.com) & give password & select SSL -> Select Outing Mail Server (hack5.testm
ail.com) ->next-> Give E-mail address (sourabh@testmail.com) & give internet dom
ain (testmail.com).->finish.
Now go on file -> preferences-> Accounts -> Select incoming internet mail -> Edi
t Account -> Advanced properties
Leave copy on mail server -> yes
Port no -> 995
Accecpt SSl site certificates-> Yes
Accept expired SSL certificate-> yes
Send SSL certificate when asked -> no
Verify server account name ->disabled
SSL protocol version -> Negotiated

Note:- Check out File->Location-> Manage Location-> online ->Edit-> Mail Tab->
Send Outgoing mail â > Direct to internet