No.

T-2102113112016-Academy Desk
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Training Division
Room NO. 303, Block IV, 3rd Floor,
Old JNU Campus, New Mehrauli Road,
New Delhi-110067
Dated: 04 August, 2016

To,

The recommended Candidates ofCSE-2015 allocated to a Group-A service.

Madam/Sir,

Kindly find the enclosed joining instruction/formalities for the Officer

Trainees of the 91 st Foundation Course scheduled to commence from zo" August,
2016 for information and necessary action.

Yours faithfully,
Encl.: As above.
~. -~--II-~--
(A N aray an)
Deputy Secretary to the Govt. of India
Tele No.: 011-26107960

Copy to:
1. Ms. S. Aswathy, Deputy Director, LBSNAA, Mussoorie-248179 -
Course Coordinator for 91 st Foundation Course
2. DoPT {Shri Sudhir Kumar, Director (AIS)}, North Block, New Delhi-
110001
3. NIC Training Division, Old JNU Campus with the request to upload it
on DoPT website
 No.T-!1011(36)/2/2016-ADM
LalBahadurShastri National Academy of Administration,
Mussoorie-248 179
Dated: 2nd August, 2016
91=Foundation Course
[August 29 to December 9, 2016]

The joining formalities of the 91st Foundation Course Officer Trainees (OTs)will
be completed on August 28, 2016, Sunday from 0900 hrs to 1800 hrs in
Sampoornanand Auditorium (SA).

Facilitation Counters:

1. The facilitation Counters will be open at Dehradun Railway Station from 0530
hrs on August 28, 2016.
2. These facilitation counters will help the OT concerned to locate the bus
arranged for the Officer Trainees who have applied for local transport
arrangement to be made by the Academy. The OTs will shortly receive a mail
seeking these details.
3. These arrangements will be made on payment basis as detailed in the Joining
instructions.

Entry into the Academy Campus:

1. Each OT will report at the main gate of the Academy upon their arrival.
2. No individual other than the OT concerned will be permitted to proceed
beyond the main gate. The OTs are therefore advised not to bring along
relatives/ parents as they will not be permitted into the Academy premises from
August 28-31,2016.
3. Each OT must carry a valid photo ID card and a copy of the appointment
letter from DoPT which has to be furnished for inspection by the Security
staff deployed at the main gate.
4. The Security Section will retain the valid photo ID card of the OT and issue a
temporary ID card to the OT which will be valid till 1800 hrs on August 29,
2016.

Room allotment:

1. All OTs will report at the Reception for receiving their room allotment from
Estates Section counter.
2. At the Estates Counter, the OT will furnish the appointment letter from DoPT
and Temporary ID card issued by the Security section at the main gate.
3. The keys of the hostel room allocated will be handed over by the Estates
Counter after the OT has signed in the required register.

Issue of Foundation Course (FC)ID card:

1. Each OT will report to Sampoornanand Auditorium (SA)for issue of FC ID card.

2. The FC ID card will be issued by the Security section at SA and the valid ID
card of the OT retained earlier will be returned.
Joining Formalities:

There will be counters arranged alphabetically in the Sampoornanand Auditorium to

facilitate the Officer Trainees to complete the joining formalities. Details of joining
formalities to be completed at each counter are given below.

1. To submit the CGEGIS form

(Account Section)

2. To submit the Assumption of charge report forms (duly signed) and other
forms downloaded from (duly filled and signed in all respects in duplicate)
LBSNM website
(Administration Section)

3. To submit duly filled in Descriptive Rolls

(Computer Centre)

4. To collect ID Card/Library Card

(Security fTraining Induction)

5. To collect Course /Training Materials

(Training Induction)

PT uniform:

The OTs shall collect track suits and other PT related items from 0900 hrs to
1800 hrs on August 28, 2016 at SR-A & SR-B in Karmashila.
(Officers' Mess)

(Jaspreet Talwar)
Joint Director

All Officer Trainees (91stFoundation Course)

Copy to:-

1. Sectional Heads concerned with request to depute officials for manning the
counters at Sampoornanand Auditorium on 28th August, 2016 accordingly.
2. DDS In-charge Estates Section to please ensure following arrangements :-
(i) To arrange for the counters in SA in Alphabetical orders.
(ii) To provide sign boards/maps/arrows including location of various
places;
(iii) To place adequate number of chairs and tables in the hall for the Officer
Trainees.
3. DDS In-charge Electronics and Communication Section to please ensure
arrangement for photographs
4. DD In-charge Security to ensure preparation of ID cards.
5. In-charge Protocol Section.
6. Computer Centre to please ensure the following arrangements:
(i) To arrange for exhibiting the presentation on joining formality
arrangements on the screen in the Sampoornanand Auditorium.
(ii) To arrange for filling the Descriptive Rolls in the Computer.
7. Course Coordinator, 91 st Foundation Course.
8. Associate Course Coordinators, 91stFoundation Course.
9. All LBSNAA(all-lbsnaa-list@lsmgr.nic.in).
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 No.T-11011(36)/2/2016-ADM
Government of India
Lal Bahadur Shastri National Academy of Administration,
Mussoorie - 248 179 (Uttarakhand)

JOINING INSTRUCTIONS

st
91 FOUNDATION COURSE
(August 29, 2016 to December 9, 2016)

1. COURSE DETAILS

• The Course Team for the 91 st Foundation Course at LBSNAA comprises of:

.:. Course Coordinator: Smt. Aswathy S., Deputy Director

.:. Associate Course Coordinators:

~ Sri Alok Mishra, Deputy Director (Senior)

~ Sri C Sridhar, Deputy Director (Senior)
~ Sri Mansoor Hasan Khan, Deputy Director
~ Sri R Ravishankar, Deputy Director
~ Smt. Sunita Rani, Professor of Management

• Course Duration: August 29, 2016 to December 9, 2016

Date of Joining: August 28, 2016 (0900 hrs to 1800 hrs)

~ OTs will arrive at the Academy on the joining date to assume charge on
August zs", 2016. Officer Trainees reporting after 1800 hrs on August
28, 2016 will not be allowed to join under any circumstances.

~ OTs are required to complete the Joining formalities on August 28, 2016
between 0900 hrs and 1800 hrs at Sampoornanand Auditorium

3. LOCATION OF THE ACADEMY

The Academy is situated on the Company Bagh Road, about 2 kms from the Library
Point in Mussoorie. The Academy in Mussoorie is at a distance of approximately 35 km
from Dehradun.

• Nearest Railhead: Dehradun (35 kms)

Saharanpur (100 kms)
• Nearest Airport: Jolly Grant Airport, Dehradun (60 kms)

4. HOW TO REACH THE ACADEMY

~ If you arrive at the Jolly Grant Airport, Dehradun, you may take a direct taxi to
Academy. Driving time is around 2 hours.

~ If you arrive by bus at Dehradun, you may take a taxi or bus to Mussoorie. Buses
for Mussoorie are available from Mussoorie Bus Stand near Railway station itself
and the charges are approximately Rs 55. Time taken by taxi is around 1hr 15
minutes.
 >- If you arrive at Dehradun by train, you may take a taxi from the taxi stand located
100 yards from the railway station. Approximate fares are indicated as under:

./ Single seat in shared taxi up to Library Point Rs. 225

./ Full Taxi up to Library Point RS.1100
./ Taxi from Library Point to Academy Rs. 100

>- The Academy is also arranging buses at Dehradun Railway Station on August
28, 2016. These will be contract buses which will bring you directly to the
Academy. Charges for availing of this bus service will be approximately Rs 200-
250 per person, which will be deducted from your first salary advance.

>- At present, it is proposed that these buses will leave the Dehradun Railway
Station at the following timings:

./ 0630 hrs on August 28 .

./ 1330 hrs on August 28

However, once we receive more details about the travel plans, more buses at
different timings can be arranged as per demand.

PLEASE CHECK THIS PAGE ON AUGUST 25 and 26, 2016 FOR UPDATED INFORMATION.

The Academy will operate a Reception/Help Counter at Dehradun Railway Station and
Dehradun Bus Stand on August 28 morning onwards to assist you in arranging transport
to Mussoorie. Travel expenses will have to be borne by you.

5. RECEPTION AND JOINING:

As mentioned earlier, the joining formalities must be completed on August 28, 2016 by
1800 hrs. Please produce the specified documents at the Security Counter at the
Academy Entrance Gate to secure access inside the Academy premises.

The joining formalities will be held on August 28, 2016, in Sampoornanand Auditorium
(SA) situated near the Academy Reception Counter. You are requested to carry the
documents related to joining formalities and the forms downloaded from Academy
website. These forms duly filled and signed must be submitted at the designated
counter in Sampoornanand Auditorium (SA):

Moreover, you might be provided with some additional forms during the Joining process
which will need to be completed, signed and submitted to the respective counter. On
joining, you become a member of the Officers' Mess and other Clubs & Societies. An
amount of Rs. 3740/- will be deducted from your first salary advance towards
subscription as detailed in Annexure-I.

6. RESIDENTIAL ACCOMMODATION

1. During the Foundation Course, OTs are required to compulsorily reside in the
accommodation provided by the Academy.

2. The details of room allotment will be communicated to you through the Academy
website. The room keys will be available at the Estates Counter at the Reception
which will be handed over after furnishing of appointment letter and 10 proof.

3. The monthly charges (inclusive of water, electricity charges) per head for the single
occupancy accommodation are Rs. 350/- and for double occupancy Rs. 175/-. This
will be deducted from the salary advance of the OTs.
 4. Accommodation will be provided on a twin sharing basis during the Foundation
Course depending on availability. NO request for change or choice would be
entertained.

5. The rooms are provided with following basic furniture/items for probationers in
respective Hostels which include bed, mattress, two single bed sheets, quilt with
cover and pillow with two covers.

OTs should bring any other linen items needed such as towels as per their
personal requirements. A list of additional items to be brought is listed in
Annexure-II.

6. Accommodation for spouses or family members will NOT be provided. OTs are NOT
allowed to entertain Guests (family members, friends, spouse or anybody else) in
their rooms. Therefore, do NOT bring any escorts with you at the time of joining.
Academy will provide accommodation for OTs only.

7. DINING FACILITIES

Dining facilities are provided in the Officers' Mess. Membership of the Mess is
compulsory. The monthly Mess charges (including establishment charges etc.) range
from Rs. 9000 to 10000/- approximately. Cooking in hostel rooms is totally prohibited.
Mess will be open for the OTs from August 28, 2016 onwards.

8. SPORTS FACILITIES

The Academy has state-of-the art facilities for various racquet sports like Tennis,
Badminton, Squash and Table Tennis besides a well-equipped Gymnasium. OTs are
advised to make optimal use of these facilities Racquets will be provided by the Officers'
Club.

9. COMPUTERS

The entire campus of the Academy is e-enabled and most of the communication is
carried out through electronic means. The reading material for various courses is stored
on the e-Iearning portal and the OTs will have to submit various assignments online.
Hence the OTs are advised to carry their personal laptops.

The Academy does not provide laptops to Officer Trainees. However, for those who may
not want to purchase laptops, a few computers have been placed in common areas such
as Lounges and Library for use by Officer Trainees.

The OTs bringing their personal laptops should pre-load their laptops with the following
software:

Operating System: Windows XPlWindows 7IWindows8

MS-Office: MS-Office 2010 or Higher Version
Project Management Software: MS-Project 2003 only

MS-Office should not be a starter version. It must include MS-Word, MS-Power

Point, MS-Excel and MS-Access.
10. BANKING FACILITIES

The State Bank of India (SBI) is the banker to the Academy. The OTs will be required to
furnish the Bank details viz. the Bank name and Account details to credit the salary
advance. Please note that once furnished, the OTs will not be allowed to change
these details for the duration of the Foundation Course.

In case the OTs wish to open an account with SBI (located near the Academy entrance)
the Academy will facilitate opening of new accounts with SBI. The OTs concerned
should indicate their willingness to the Training (Induction) section when these details
are sought and the arrangements for Bank Accounts with SBI can be made thereafter.

11. KENDRIYA BHANDAR

Kendriya Bhandar is located near the Academy Gate, at which all items of daily use can
be purchased.

12. GENERAL INSTRUCTIONS

The Foundation Course is a 'No Leave' course. NO LEAVE SHALL BE GRANTED

during the period of training at the Academy. OTs are advised to settle/dispose of
matters requiring their personal presence before joining the Academy.

OTs are paid a Special Salary Advance every month which is adjusted when they join
their respective service in the state or department. First Special Salary Advance will be
paid at the end of August, 2016.

Kindly bring sufficient money for one month's expenses with you.

13. COURSE INAUGURATION AND COMMENCEMENT OF CLASSES

s1
The 91 Foundation Course will be formally inaugurated on August 29, 2016. The
programme details will be circulated separately.

You are requested to be dressed in the CEREMONIAL ATTIRE for the inaugural
ceremony and will be seated at the venue as per the seating plan, which will be
communicated to you in due course of time. Photography by OTs is strictly
prohibited during the programme.

The Academic sessions will commence from August 30, 2016 onwards.

14. GENERAL INFORMATION

• Postal Address Lal Bahadur Shastri National Academy of

Administration, Mussoorie-248179 (Uttarakhand)
• E-mail trginduction.lbsnaa@gov.in

• Home Page http://www.lbsnaa.gov.in

• STD Code 0135

• Fax 2632727 / 2632350 / 2632720

• EPABX Lines 2222000,2632367,2632405,2632489,

(24 hrs.) 2632236,2632374
• All the official and residential lines are connected to the EPABX. Kindly request
the operator to connect to the concerned official.
 ANNEXURE-/

DETAILS OF SUBSCRIPTION OF VARIOUS CLUBS AND SOCIETIES

S.No Rupees Remarks

A. OFFICERS' MESS 400 Refundable at the end of the
Course
100 Rs. 50/- Mess Maintenance and
Improvement Fund + Rs. so/-
to Mess Reserve Fund; Non refundable)
Total 500
B. CLUBS & SOCIETIES
1. Officers' Club 1000 For full duration of the course - Sports and
Games; Tennis, Volley ball, Basketball, Cricket
Football, Badminton, TT, Multi gym, Squash,
Billiards
2. Fine Arts Association 240 For Full duration of Course- Arranging cultural

programmes
3. Film Society 150 Full duration. -Film screening
4. Society for 50 Full duration - Debates and Discussions
Contemporary Affairs
5. Society for Social 500 Full duration - Social work
Service
6. Rifle & Archery Club 100 Full duration - .22 and Air Rifle,
9 mm Pistol and .38 Revolvers
7. House Journal Society 500 Full duration - In-house Magazine,
Wall paper etc.
8. Hobbies Club 50 Full duration - Photography, Painting etc
9. Computer Society 100 Full duration. - IT Oriented Activities
10. Nature Lovers' Club 100 Full duration - Bird Watching, Tree plantation
Stargazing, Photo exhibitions, Nature Walks etc.
11. Management Circle 50 Full duration - Discussions,
Talks, Management Games
12. Adventure Sports Club 200 Full duration. - River-Rafting,
Para-Sailing, Para-Gliding, Trek
13. Alumni Association 200 Full duration
(Life Membership)
Total 3240
GRAND TOTAL [A+B] 3740
 ANNEXURE-II
LIST OF ITEMS REQUIRED

1. BEDDING & LINEN REQUIREMENT

• Towels (Hand & Bath Towels with sufficient spares)

2. CLOTHING

The Academy lays strong emphasis on properly turned-out appearance. OTs are
expected to be properly attired at all times and at no time present an unkempt or
slovenly appearance.

Gentlemen OTs must keep their hair trimmed short and properly groomed. They are
required to shave daily. OTs sporting moustaches and beards must keep them properly
trimmed.

The Academy is situated at an altitude of about 2050 meters above sea level
(approximately 6500 feet). The weather from August to December changes from
pleasant to very cold with the average temperature between October to December
ranging between 10 -15 C. Adequate comforters / quilts etc. and warm clothes are,
0 0

therefore, essential.

For the stay at Mussoorie and excursions, OTs are advised to carry adequate wollen
clothing, both formal and informal, and casual wear. Ladies should either have a wollen
shawl or a wollen coat. Gentlemen are advised to bring a formal band gala suit
preferably in black or white as well as a lounge suit / jacket / blazer and a pair of warm
trousers. In addition you will be required to buy Academy Track Suits and T-shirts for
PTNoga/ Sports.

Tailoring facilities for suits, buttoned-up coats, sherwanis, blazers and riding breeches
are available both on campus and in Mussoorie town. Wollen clothes, thermal inner wear
etc. are also available at reasonable rates near Library Point (around 3 kms from the
Academy).

DRESS REGULATIONS

a. CEREMONIAL
• Black or White Jodhpur Suit / Sherwani with formal shoes (Oxfords /
Brogues) for Gentlemen
• Sari with formal shoes / sandals for Ladies

b. FORMAL
• Black or White Jodhpur Suit / 2 or 3 piece Lounge Suit (preferably in dark
colors) with necktie / cravat and formal shoes for Gentlemen
• Sari or Salwar Kameez or Churidar Kurta or Western Business Suit with
formal shoes / sandals for Ladies. Short Kurtis and Tight leggings shall
not be considered as formal

c. INFORMAL
• Full Sleeves Shirt and Trousers with necktie (summer) and Jacket and
Trousers with necktie (winter) with shoes (other than casuals) for
Gentlemen
• Sari, Salwar Kameez or Churidar Kurta (not short kurtis/tight leggings) or
Western Business Suit with shoes / sandals for Ladies
 d. CASUAL
• Open Collar Shirt With Trousers (not jeans) and shoes (other than sports
shoes / sneakers) for Gentlemen
• Salwar Kameez or Churidar Kurta or Shirt and Trousers with footwear
(other than chappals/slip-ons / sneakers) for Ladies

e. TRADITIONAL! ETHNIC
• DhotilKurta-Pajama Neshti / Mundu etc. for Gentlemen
• Ethnic Saree/ Ghaghra / Lehnga/ Mekhla Chador/ kasavu set etc. for
Ladies

OCCASION

a. CEREMONIAL

• Republic Day and Independence Day Function

• Course Inauguration / Valediction Ceremony
• Visit of WIPs such as President / Vice-President / Prime Minister
• Any other occasion designated by the Course Coordinator

b. FORMAL

• Formal Lunch / dinner (other than those where a WIP is present)

• Visits of dignitaries other than WIPs

c. INFORMAL

• For Officer Trainees and In-Service Officers during Class Hours

d. CASUAL

• Cultural Evenings
• Mess (other than for Formal Lunch / Dinner)
• OT Lounge

e. TRADITIONAL! ETHNIC

• Cultural Performances
• India Day

Lapel cards shall always be worn on all formal and informal functions and during
classes.

All OTs are expected to be always well-groomed and properly dressed according to the
occasion and as per the weather. Frivolous attire shall NOT be allowed during
academic hours or in the Officers' Mess.

Shoes with comfortable soles are advisable due to the topography of the area. However,
only formal leather shoes shall be worn in academic area, Officers' Mess, Officers'
Lounge and Library. Sneakers, sports shoes and tennis shoes may be worn only as a
part of PT / Games. Use of slip-ons/chappals by Gentlemen and Lady OTs is strictly
proscribed. Use of bathroom slippers should be restricted to the hostel rooms
only.
a. For PT I Yoga I Games and Sports Activities

• For PT I Yoga and compulsory sports I games activities, Academy track-suits

and Academy T-shirts must be worn. Other track-suits and T-shirts will not be
allowed.

• Two pairs of Academy grey T-shirts, two Academy track suits and two pairs
of Academy socks will have to be purchased by all OTs at the time of joining.

• Academy provides riding helmet and putties from the Riding Store to OTs at
the time of Riding Class. OTs need to purchase a pair of riding breeches
(color beige) and riding shoes (also available locally).
• For other sports activities, OTs may like to bring their own sports clothing.
Academy T-shirts will also available for sale in colours other than white for
casual wear.

• One pair of good quality jogging I running shoes (in white colour) with
adequate cushioning for road-running will be required. It is advisable to invest
in a good quality running shoe to avoid subsequent injuries.

b. Items required for the Trek

A mandatory trek in the Himalayas of about 10 days duration is an integral part of

the Foundation Course. The treks touch a height of over 15000 feet above mean
sea level. The equipment required for treks during FC is listed below. These
items must be brought by you (are also available in the local market). Other items
are available with Academy Trekking Store and can be hired at a nominal cost:

1. Wind-proof jacket (Wind cheater)

2. Wollen gloves

3. Wollen cap or balaclava

4. Long-sleeved vest (thermal wear)

5. Wollen stockings and socks

6. Trekking shoes (Jungle Boots, Outdoor shoes) with non-slippery soles and
good grip

7. Umbrellas
 ~. it-11011(36)/2J2015-~Tm'if

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