ARGYLE HIGH SCHOOL

STUDENT OVERNIGHT TRAVEL POLICIES

It is important to remember that students represent our school and community as they travel to and participate in
various school related events. As a result, this document outlines the expected behaviors for school personnel,
chaperones, and students as they travel to events that require an overnight stay.

GENERAL GUIDELINES
1. All AISD policies, procedures, and guidelines remain in place even though the event is scheduled off-
campus.
2. All bags will be searched prior to leaving for the trip. This may include the AISD drug dog and a hand
search by school personnel. The school sponsor/coach will contact Office Mastropiero or Office
Cairney at least 2 weeks prior to the day of departure to make an appointment for the drug dog.
3. When it comes to hotel rooms, the only people that are allowed in your room are your roommates,
school personnel, and chaperones. No student should be in any other room other than their own. Males
are never allowed in female rooms and vice-versa. If you want to meet up with students not assigned to
your room, please do so in the hotel lobby or other common areas once you have requested permission
from your chaperone, coach, or sponsor.
4. Hotel doors should be closed and locked at all times.
5. Do not hang out in the hotel hallways.
6. Be courteous of others in the hotel. Loud noise in your hotel room, including your television, is
unacceptable. Horseplay should be avoided in order to lower the risk of damage to hotel property and/or
personal injury.
7. Do not leave the hotel for any reason without being escorted by your chaperone, coach, or sponsor.
8. Do not use the hotel telephones. Please use your own cellphone as needed.
9. Be in your assigned room at the appointed room check time. Once the official room check has occurred,
you are expected to stay in your room the rest of the night. Should the need arise that you would need to
leave your room, you must request permission from your chaperone, sponsor, or coach prior to leaving
your room.
10. Chaperones, coaches, and sponsors are to be actively monitoring their students. This includes doing
multiple room checks both prior to the final evening room check. This also includes monitoring the
hallways after the final evening room check.
11. Chaperones, coaches, or sponsors are expected to be on the same floor of the hotel as their students.
12. Students may not charge items to their rooms. Additionally, please do not order out food and have it
delivered to your room without the permission of your chaperone, coach, or sponsor.
13. Prescription and over-the-counter medicines need to be in the original container and placed in a zip-lock
bag. This bag must be given to your coach or sponsor with the “Medical Information Form.” School
personnel must administer the medication at the appropriate times.
14. If you have diabetic needs, please ensure that your chaperone, coach, and sponsor are aware of your
medical situation.
15. If you have medical needs while on the trip, please contact your chaperone, coach, or sponsor
immediately.
16. If it is deemed that a student is in need of immediate emergency care, 911 will be called, and the student
will be transported to the nearest local medical center or hospital.
17. Alcohol, cigarettes, e-cigs, drugs, illegal items, theft and/or vandalism are strictly prohibited on all
AISD trips. In accordance with district policy, violations will be dealt with swiftly and firmly.
 ARGYLE HIGH SCHOOL
MEDICAL INFORMATION FORM

Fill out the table below, listing all prescription and over-the-counter medications that your child needs
with them for the duration of the school sponsored trip. Please include dosage and frequency.

All medications will need to be in their original container with the prescription label or OTC label
intact and within date.

Medications will need to be in a zip lock bag labeled with the students name and given to the school
personnel sponsoring the trip.

All medical information and medication forms will remain confidential. School personnel will
dispense all medications as needed during the trip.

STUDENT’S NAME: _________________________________________

MEDICATION DOSAGE FREQUENCY

Parent Notes (if needed):

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_____________________________________________________________________________
_____________________________________________________________________________
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We have read and agree to abide by the AHS Student Overnight Travel Policies.

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Student Printed Name Parent Printed Name

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Student Signature Parent Signature