NITC/SAC/2021/AAS/01

GUIDELINES FOR ONLINE REGISTRATION

(For B.Tech (Except for 2021 Admission)/ B.Arch (Except for 2021 Admission) / M.Tech /
MCA (Except for 2021 Admission) / M.Plan / MSc. / MBA / Ph.D. Students)

General Guidelines
• It is highly recommended to do the registration process through your PC/Laptop.
• Please use the latest version of Chrome, Microsoft Edge or Firefox. This portal
doesn’t support Internet Explorer and Safari.

Timeline for Online Registration

Opening of online portal for registration : December 21, 2021

Note: **

Last date for Late Registration with a Should complete their fee payment
fine of Rs. 1000/- registration within January 7, 2022

Student Registration Portal:

https://student.winter2021.nitcregistration.com/

Note: SAC Verification will begin on December 21, 2021

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STEPS FOR ONLINE REGISTRATION:

Step 1
Log onto the online registration portal: https://student.winter2021.nitcregistration.com/
and login with your roll number (in uppercase) as the username and the same as your
password and press submit.

Step 2
The student homepage opens with the change password tab selected. Change your password
first before proceeding with the registration process. Make sure that the new password
contains a Capital letter, small letter, special character, numerical character and has a
minimum of eight characters in total.

Step 3
Proceed to the Account Settings tab. In the Registration Info section, select your Faculty
Advisor (Ph.D. Coordinator for Ph.D. students) from the dropdown list given (In case the
faculty is not present, there is an option labelled FA Signature. Select this option and
continue). Specify whether you are availing E-grants or not. In the Contact info section, update
your phone number and email address. Press Submit Query to update this information.
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Step 4
Go to the Student Registration tab. Here you can see your personal information like branch,
category, etc. Below that, you can see the exact college fees that you have to pay for this
semester. Use this as a reference to make your payment. In case you have already made a
payment, please check to see that the amount paid is correct. For students from Kerala availing
e-grants, this will show 0. In case the field shows null, please contact one of the SAC members
mentioned at the end of this document.
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Step 5
As you scroll down, you can see a section called Fee Payment Entry. Here, you have to enter
your details of payment. There are three different fields for online payment through SBI
Collect, DASA Payment and DD Payment.

For SBI Collect, enter the SBI Collect Reference number (DU********), date of payment
and amount paid (without adding the service charges).

For DASA Payment, enter SWIFT Transaction number, SWIFT Bank Name, SWIFT Date of
payment, SWIFT amount paid (in US Dollars), INR Component SBI Collect Reference
number, INR Component Date of Payment and INR Component Amount Paid.

For DD payment, enter the DD Number, Bank of Payment, SBI challan number, Date of
payment and amount paid. Please note that SBI challan number is the number that you get
once you submit the DD at the SBI branch and get the challan generated. Date of payment is
the date of submission of DD at SBI, not date on which DD is taken.
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Students who do not have to pay any fee (eligible for e-grantz) should fill their SBI Collect
Reference number as their roll number. Amount to be paid can be given as 0.

Step 6
After updating the details, you will see the fields for document uploads. Here, you have to
upload the respective documents as given below:

1) DSS Fee Payment Entry

The respective amount details entered above has to be entered in the DSS in the Fee
Payment Entry section of Course Registration. Go to dss.nitc.ac.in and click on
Course Registration. Login with your Roll number in capital letters as your username
and password. Click on Fee Payment Entry, enter your respective details and press
submit. Now press Print to get the PDF. This has to be uploaded and not screenshots
of the DSS website.

Students who do not have to pay any fee (eligible for e-grantz) should fill their SBI
Collect Reference number as their roll number. Amount to be paid can be given as
0.
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2) Fee Payment Receipt

The Fee Payment Receipt through any method of payment has to be uploaded here as a
PDF file. In case of payment through SBI Collect, the receipt pdf generated has to
be uploaded.
In case of DASA students (paying in USD), the SWIFT receipt only should be
uploaded here. In case of DASA non-CIWG students (paying in INR) the SBI
Collect receipt for the INR component can be uploaded here.
In case of DD/other offline payments, the challan (not DD) has to be scanned and
uploaded here. In case of payments made directly in the accounts section, the
receipt has to be uploaded here.

3) Pre-Registration Form
The Pre-Registration Form that you can download from the DSS has to be uploaded
here. PhD students should upload the pre-registration along with FA-10 form here.
Only PDF files should be uploaded. For UG students, the pre-registration form can
be uploaded before the allotment of open electives. You can mail your final pre-
registration slip to your FA once the Open Elective Allotment is over (need not be
updated in the Student Portal).
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4) Other Forms to Upload

In this section, any other form that is relevant for online registration and payment can
be uploaded. For students from 2016 admission onwards, students with concessions
in their course fees based on income, have to upload their income certificate in this
field.

• PwD Students - PwD certificate issued by a medical practitioner

• Copy of SC/ST/PH Certificate if claiming fee exemption.
• In case of DASA non-CIWG students, the SBI Collect receipt for the
miscellaneous component can be uploaded here.
• In case of multiple entries, add the necessary files here.
• SC/ST Students (Availing E-Grantz) - Screenshot of E-Grantz Application
Portal, it should show the status of the application.
• OEC/OBC(H) Students (Availing E-Grantz) - Screenshot of E-Grantz Portal it
should show the status of the application, Category certificate (showing they
belong to OEC/OBCH)
• Students availing Loan/DD from other banks – fill the google form (can be
found in the supplementary document) for collecting the details of such
students, submit a copy of the response.
For PhD students
All PhD students (Except 2021 July Admission) have to upload their Annual progress
report along with their DC minutes. For July 2021 Admission, only DC minutes is
required.
🞆 In the case of students who completed their comprehensive viva after previous
registration: Upload Comprehensive Viva Result
🞆 In the case of students who did not complete their comprehensive viva in the
prescribed period: Upload Comprehensive Extension approved by Academic Dean
🞆 In the case of students who completed 5 years (Full-time) or 7 years (Part-time) of
PhD: Upload PhD Extension Form approved by Academic Dean.
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In case you have uploaded the wrong file and want to upload another one, click on delete file
and upload the correct file.

Step 7
Once you have uploaded the correct pdf, click on submit application.

Now the application has been sent to the library and hostel office for checking of dues. Keep
checking the portal for further notifications. The due amount in each of these stages will be
displayed, if any.
For library dues, the due will have to be paid in person in the Central library.
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For hostel dues, the payment can be made to the hostel office through SBI Collect or any other
method that is used to pay hostel dues.

Once the library / hostel office has received the payment, the application will move to the next
stage, i.e., SAC Verification. For students without any of these dues, the above steps will be
skipped entirely.
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Step 8
Before the SAC Verification stage, you can edit the application at any point if there are any
discrepancies in the information that you have provided.

Once the SAC verification is done, you will receive an email addressed to the email id that
you have provided in Account Settings. You can also know about the status by checking the
portal. There are three responses that you can receive during SAC verification: Rejected,
Wait-listed and Approved.

1. Rejected
If the application has been rejected, you will be able to see the SAC member who has
rejected the application and his remarks. There might be an issue with the entire
application. For further clarifications, contact the respective SAC member. The
contacts have been attached along with this manual at the end. Make the necessary
changes by selecting Edit Application. Press Submit Application again to resubmit

2. Wait-listed
For wait-listed applicants, you will be able to see the SAC member who has waitlisted
your application and the remarks they have provided for wait-listing. In the case
given below, there is an issue with the Fee Payment Entry details provided. Edit the
application, sort the issue out and resubmit the application. After the SAC member
verifies this, the application will be approved.
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3. Approved
If the application has been approved, it will move on to the next step, i.e., Academic
verification

Step 9
The next stage, i.e., academic verification also has three similar responses: Rejected,
Waitlisted and Approved. These responses from the Academic Section also have the remarks
about the issues in the application. The protocol for these responses is similar to that of the
SAC verification stage. Refer Step 8 for further details. It should be noted that rejected
applications would be starting again from scratch after resubmission. Therefore, they will
have to go through SAC verification again. Responses will be alerted to the student through
the email provided. Alternatively, the portal can also be checked regularly.
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1) Rejected

2) Wait-Listed

3) Approved
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Step 10
If the application has been approved by the Academics Section, the following screen will be
shown.
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The applicant can download the Acknowledgement Receipt by pressing the button. This
will be obtained as a PDF. This has to be sent to your Faculty Advisor through mail
individually.
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Contacts:
For any doubts/queries in the online registration process, contact the following SAC 21-’22
Registration Committee members

Name Contact

Mahidhar Undi 6303704788 UG

Sanath Santhosh 9961900908 DASA

Aditya Menon 6361565635 DASA

Albin P James 9447029214 PG

Ojaswi Singh 7651878979 UG

Diyea Robin K 7034510441 UG

Prince Thankachan 9744118968 PhD

Ananthula Akshith 9908848039 UG

N Ujwal Karthikeya 9966602334 UG

Srinathan Jatharthan 9947021721 UG

Simhadri navya sri 9494646431 UG

Devavrathan A 7994133287 UG

Guru Prasad 9398403560 UG

T Naga Venkata Siva Kumar Teja 7306485383 UG

Geetanjali 8917373428 PG

M Sreenivasan 9995348752 PhD

Vishnu Lal 9496330350 PhD

Dhrona Jaine K 7907488479 UG

Sesetti Suvishal Kumar 8374245391 UG

Kapa Sowmika Reddy 9133864168 PG

Bhagya Thara Baji 7034779778 PG
Pramod Kumar Reddy Kopperla 9100150308 UG
Muvvala Sheethal Pavan Puthra 8500072146 PG