TOTARA LEARN

UPGRADE TO TOTARA LEARN 11

FOR GDPR COMPLIANCE
With the General Data Protection Regulation (GDPR) coming into force on
25th of May 2018 for all EU countries, it’s vital organisations can fulfil their
requirements. Totara Learn 11 features a range of data protection features
and user data management tools to ensure your organisation’s learning
management system supports GDPR compliance.
Totara Learn also offers a range of new functionality in this latest release
for administrators, course managers and learners alike.

SITE POLICY DATA PORTABILITY

PROTECT AND The new Site Policy feature will allow While the data export feature will
SUPPORT YOUR organisations to create a site-wide
use policy that users must review
provide all user data in a consistent
format that allows for porting of data,
EU LEARNERS and agree or decline - with all
responses recorded. Versioning allows
existing functionality within Totara
Learn allows key learning data to be
organisations to update policies as exported in a more ‘human readable’
required, and users are able to visit a format, via the Report Builder and
dedicated Site Policy page and amend Record of Learning areas.
their agreement if necessary.
DATA RETENTION
DATA ACCESS AND EXPORT AND DELETION
Administrators will have the ability to Totara Learn will provide administrators
export all data that is linked to a given with the ability to create and manage
user, with the option to review the data multiple ‘Purge Types’. Each Purge Type
prior to transmitting to the individual. will have an individual configuration,
specifying the retention, deletion or
This export file will allow the individual
anonymisation requirements of various
to review what type of personal data
user data types throughout the system.
is processed within their Totara Learn
Users may have a Purge Type applied to
site and reconcile this information
their account so their data will be processed
with their version of the Site Policy. For
in accordance with an organisation’s data
example, from the exported file, a user
retention requirements.
will be able to see that the platform is
processing items such as quiz answers,
360° feedback responses, course
enrolments, progress and completions,
site logins etc.
Freedom to Learn
MANAGE SCHEDULED
REPORTS ACROSS
YOUR SITE

Automatically generating reports and

sending them to interested users via
GET MORE OUT OF
the Scheduled Reports feature has been
a timesaver for many administrators.
YOUR FEATURED
Totara Learn 11 now features a range of
Scheduled Reports management tools to
LINKS BLOCK
help keep track of all reports.

A new Scheduled Report source offers

insight into reports being sent out from
your system, and new report settings
Designed to allow non-designers to
quickly and easily create graphic-based
ADD NEW
alongside a ‘create/manage scheduled
report’ capability provide more
navigation, the Featured Links block
sees a range of new display options
ACTIVITY ACCESS
RESTRICTIONS
granular control over this functionality.
within Totara Learn 11.
Report managers can now also opt to send
Program and Certification tiles are now
Scheduled Reports directly to their inbox.
available, allowing learners to head
straight to a learning overview page
and launch each linked course.
Creating a multi-audience, multi-
Featured Links 2.0 also now supports purpose course is now even easier with
square, landscape, portrait and full- a range of new access restrictions for
width display of tile images as well as activities and resources.
the ability to show completion progress
Course managers can create content
on course tiles.
specifically for learners assigned to
a certain position or organisation,
allowing team or job role-specific
content to sit alongside other more
general learning items.

Access to learning items can also now be

restricted by a user’s preferred language
or membership to a particular audience.

Combine these new conditions with

any of the existing restrictions to create
courses which support a range of
different learners and learning needs.

FIND OUT MORE

www.totaralearning.com