Release V1.

PM MASTER DATA CREATION

(Bill of Material) - BOM
Training & User Manual
BILL OF MATERIAL (BOM)

Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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BILL OF MATERIAL (BOM)

Abbreviations

R Required entry field

(used in the end-user procedures)
O Optional entry field
(used in the end-user procedures)
C Conditional field
(used in the end-user procedures)

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BILL OF MATERIAL (BOM)

Contents

Bill of Material…………………………….………………………5

1. Creating Equipment / Functional Location BOM…………………….…..8

2. Displaying a Equipment/ Functional location BOM……… ………… …11

3. Changing Equipment / Functional Location BOM……………………….12

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BILL OF MATERIAL (BOM)

Bill of Material (BOM)

Definition
The bill of material type is defined by the type of master record that you assign to the bill of material.

In the Plant Maintenance (PM) component this involves either material master records or the bills of
material of technical objects

Purpose
A maintenance bill of material (BOM) is a complete, formally structured list of the components
making up a technical object or an assembly. The list contains the object numbers of the individual
components together with their quantity and unit of measure. The components can be stock or non-
stock spares or assemblies, which in turn can be described using maintenance BOMs.

Prerequisites
SAP R/3 component involved: SAP PM. Master data like Equipment, functional location and material
master.

Process Flow
This scenario shows you how to create Equipment/Functional Location/Material BOM in the SAP
System. Change the existing BOM, and displaying existing BOM.

USE:
Maintenance BOMs are primarily used for the following purposes:

• Structure description

A maintenance BOM describes the structure of a technical object or material. Using

maintenance BOMs you can specify exactly where maintenance tasks are to be performed
on a technical object.

• Assignment of spare parts

A maintenance BOM is used in plant maintenance to assign spares for a technical object or
material.

Structure

Header Data
The data which is maintained in the BOM header is valid for the entire BOM and its components
(BOM items and sub-items respectively).

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BILL OF MATERIAL (BOM)

The header data is composed of:

• Texts

• Quantity Specifications

• Administrative Data

• General Data

Texts
• BOM text

This text applies to the entire BOM group. It applies to all the alternatives of a multiple BOM
or all the BOMs making up a variant BOM.

Quantity Specifications
The quantity specifications are the basis for all quantities entered in a bill of material (BOM).
Quantity data is only relevant for production planning.

Administrative Data
The administrative data retained by the system tell you,

• Who created the BOM and when

• Who changed the BOM and when

• The validity of the BOM

• The change number used to make changes to the BOM

General Data
The remaining data in the bill of material (BOM) header can be classified as "general data". It
contains

• Validity data

This data provides information on the change master record in which the changes are
logged, and the area of validity in which the BOM is being maintained.

• BOM status

This data provides information on the way a BOM is controlled in different application areas.
For example, if the key in the BOM status field is set as 1, the BOM can be exploded in
material requirements planning and released for planning orders. However, if the key is set
as 2, the BOM cannot be processed in this way. You can define BOM status in Customizing.

• Deletion indicator

The deletion indicator does not hinder processing of the BOM. However, it shows that the
BOM will be deleted at the next reorganization run.

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BOM Item
The components of a technical object are located in the items of the BOM. Item data is only valid for
a particular item within the BOM.

The BOM Item is composed of:

• Item Category

• Item Status

• Data relevant to Plant Maintenance

Item Category

Item Category (Bill of Material)

Categorization of the items in a BOM according to set criteria, such as whether they refer to an object (for
example, material master or document info record) or whether they are kept in stock.

Use
This categorization allows you to process data that is relevant to the individual items in a BOM. The item
category is used to control field selection, default values for BOM maintenance, triggering of specific system
activities, and so on.

Examples
Stock item: This item category is used to manage material data that allows an item to be kept in stock.

Item Status
For a BOM item, you must specify whether it is relevant in a construction or plant maintenance
context, for example. In other words, you must specify in the item detail screen whether it is relevant
to construction or to plant maintenance. For a BOM of application type Plant Maintenance, the status
"Plant Maintenance" is automatically set by the system in this screen. This cannot be modified.

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1. Create BOM

1. To create equipment/Functional Location/Material BOM, access the transaction choosing one of

the following navigation options.

Menu path Plant maintenance ÆTechnical objects. In the Technical

objects screen choose BOM Æ <BOM type> Æ Create.
Transaction code IBO1/IB11/CS01

2. Enter the following data if the the Input screen to create Equipment BOM.

Field name User action Comment

and values
Equipment (R) 1000004928 Enter the equipment no of which you want to
create BOM
BOM Usage (R) 4 Plant maintenance Usage

3. Choose Enter.

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4. Enter the following relevant header data.

Field name User action Comment

and values
BOM Text DC Motor BOM Enter the Description for the BOM.

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5. Go to Item Overview and maintain the relevant data.

Field name User action Comment

and values
Item Category L Stock type material
Component 300027232 Material number from the material master
300027233
Quantity 2 The quantity of the Bill of material
2

6. Choose SAVE or (Ctrl+S).

At the bottom of the screen, the system outputs the message: BOM Created for equipment
1000004928

Master data for Equipment BOM1000004928 is created

Message no. 29704

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BILL OF MATERIAL (BOM)

2. Display BOM

1 To Display BOM , access the transaction choosing one of the following navigation options:

Menu path Plant maintenance ÆTechnical objects. In the Technical

objects screen choose BOM Æ <BOM type> Æ Display
Transaction code IB03/IB13/CS03

2. Enter the following data:

Field name User action and Comment

values
Equipment 1000020764 Enter the Equipment Number for which you
want display BOM

3. Choose Enter

The created BOM will be displayed.

4. Choose to exist.

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BILL OF MATERIAL (BOM)

3. Change BOM

1. To Change BOM , access the transaction choosing one of the following navigation options:

Menu path Plant maintenance ÆTechnical objects. In the Technical

objects screen choose BOM Æ <BOM type> Æ Change.
Transaction code IB02/IB12/CS02

2. Enter the following data:

Field name User action and Comment

values
Equipment 1000004928 Enter the Equipment number for which you
want Change BOM.

3. Choose Enter.

4. Change the required fields in the change screen of Bill of Material.

5. Choose Save (Ctrl + S).

At the bottom of the screen, the system outputs the message: BOM Changed for
Equipment 1000004928

Master data for Equipment BOM 1000004928 is changed.

Message no. 29705

Functional location BOM can be created the same way equipment BOM is created. In case of
Material BOM, the header object will be a material and the components attached are also materials.

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