Workday Declaration Guide
Step-by-step instructions to submit your details for Pay/Salary
Welcome to IBM!
Please follow the below instructions on how to review and where to update details
for your IBM Payroll. Below is the link to the launch your Workday. Kindly copy and
paste this URL in your browser:
Workday link - https://wd5.myworkday.com/ibm/d/home.htmld
Your Workday Account credentials are the same as your w3ID/ Intranet ID and
Password.
Step 1: Login to Workday by using above link and Select your Workday Inbox (on
the top right corner of the screen next to the bell icon)
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Step 2: In your Workday Inbox, you can find the tasks awaiting for you to complete.
Step 3: Select the Add Bank Details task and click on the Add Payment Elections
button. (Confirm your Name & Default Country details before adding Bank Account
details.)
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Step 4: Click on Add button to add bank account details.
Step 5: In the Add Account section, add your bank account details for Salary/Pay,
Refer the below table and enter Bank-specific SWIFT and Bank Code.
(Note: SWIFT and BANK Code are not IFSC Code)
Bank
Bank Name SWIFT Code
Code
AXIS BANK UTIB0000248 BA01
State Bank of India SBIN0012705 BB01
DEUTSCHE BANK DEUT0784BBY BD01
HDFC BANK HDFC0000240 BH01
ICICI BANK ICIC0SF0002 BI01
KOTAK MAHINDRA
KKBK0000958 BK01
BANK
HSBC BANK HSBC0400002 BS01
CITI BANK CITI0000004 BT01
YES Bank YESB0000022 BY01
Standard Chartered
SCBL0036073 SC01
Bank
Step 6: Click on OK and submit the details.
Step 7: Once submitted, click on Workday Inbox icon (on the top right corner of the
screen next to the bell icon) and select Add Bank Details activity once again.
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Step 8: Click on ‘Submit’ to clear to task on your Inbox.
Step 9: After this, from Workday Inbox, Select Maintain Government IDs task and
then select Change My Government IDs
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Step 10: Follow the below-mentioned steps to add your PAN & Aadhaar Details.
Steps to add/update your Government IDs:
i. Select the + icon under the National ID’s
table.
ii. Under the Column, enter and select
‘India’ as country.
iii. Under the National ID Type column,
select the National ID type from the
dropdown.
iv. Under Add/Edit ID column, enter the
number of the National ID.
v. Enter the issue and Expiration date if
available.
vi. Scroll down to the attachment section
and upload a soft copy of the Government
ID/National ID
vii. In Category field select ID Verification
vii. Once the National ID details are
updated, scroll down, and click on Submit
Step 11: Once submitted, click on Workday Inbox icon (on the top right corner of the
screen next to the bell icon) and click on ‘Submit’ to clear the task on your Inbox.
Step 12: From the Workday Inbox, Select Change Emergency Contacts task.
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Step 13: Enter the Emergency contact details and click on ‘Submit’.
Step 14: Once submitted, click on Workday Inbox icon (on the top right corner of the
screen next to the bell icon) and click on ‘Submit’ to clear to task from your Inbox.
Step 15: Similarly, complete the Add Social Network and Change my Photo tasks
and click on ‘Submit’ to clear these tasks from your Workday Inbox. Once done,
your all-Workday tasks for Payroll/Salary are successfully completed.
P.T.0.
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Steps to Add/Update Group Life &
Accident Insurance Plan Beneficiary
Details on Workday
In Workday, there is a 2-step process required for a successful beneficiary
registration. Please follow the instructions outlined below to complete your
beneficiary declaration and assign your beneficiary to the plan.
STEP 1: Add/Update your Beneficiary information in Workday:
1. Access Workday Benefits app and select Beneficiaries from Change section.
2. Select the Add or Edit button and then Create a New Beneficiary. Select OK.
3. Complete the following fields: Legal Name, Relationship, Primary Address
related fields.
For Indian Nationals:
1. Navigate to the National IDs section.
2. Type India in the Country field. Select Add.
3. Select Aadhaar as the National ID type.
4. Enter the Beneficiary's Aadhaar number in the Add/Edit ID section.
5. Navigate to the Government IDs section.
6. Type India in the Country field. (Applicable for Indians & Foreign Nationals).
7. Select Voter ID/Passport ID/Driving License/Birth Certificate as the
Government ID Type,
8. Enter the Beneficiary's ID number in the Identification # section. Select Submit.
For Foreign Nationals: If the Declared Beneficiary is a Foreign National, the
following ID information must be provided:
1. Navigate to the National IDs section.
2. Type the respective Country Name in the Country field. Select Add.
3. Select any applicable National IDs for the beneficiary's country.
4. Enter the beneficiary's applicable ID number and click on tick mark icon.
5. Navigate to the Government IDs section.
6. Type India in the Country field. (Applicable for both Indian & Foreign national).
(Note - Always select the country as India)
7. Select Passport ID/Birth certificate as the Government ID Type.
8. Enter the beneficiary's ID number in the Identification # section. Select Submit.
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STEP 2: Enroll Beneficiaries to the IND-Group Term Life Insurance (GTLI) & Group
Personal Accident (GPA) and define % of allocation:
1. Select the Workday Benefits app and select Benefits from the Change section.
2. Select Beneficiary Enrollment as the Change Reason.
3. Input the current date as the Benefit Event Date and select Submit.
4. Select Open from the pop-up screen and then Let's Get Started.
5. Under the screenshot for IND - Group Term Life & Group Personal Accident,
select Manage and then Select Confirm and Continue.
7. Add (+) the Primary Beneficiary by selecting the beneficiary from the Existing
Beneficiary Persons drop down.
(IMPORTANT NOTE: When adding your Beneficiary, you will see a Coverage section
which includes a Calculated Coverage of 0.01 and a Coverage of 0. These are
Workday delivered technical values only and do not reflect your actual coverage
under the insurance plan.)
8. Enter the allocation % in the Percentage section,
9. You can add more than one Primary Beneficiary by repeating Steps 7 and 8 for
each. Please note that total % allocated must equal 100%.
10. Select Save and then Select "Review & Sign"
12. Select I Accept under Electronic Signature and then Submit.
13. Select View Benefits Statement to view your selections / changes.
Please Note:
1. It is mandatory to complete and ‘Submit’ all the tasks present in your Workday Inbox.
2. For any query/support, drop an email to iqueries@in.ibm.com or use
ASK HR Chat bot: https://w3.ibm.com/hr/askhr/home
4. For Policy and Coverage Details, access GTLI or GPA.
3. Monthly Payroll Input cut-off and Salary dates:
Salary Date
Month Input Cut-Off Date
(Last working day of month)
January 18-01-22 31-01-22
February 17-02-22 28-02-22
March 18-03-22 31-03-22
April 18-04-22 29-04-22
May 18-05-22 31-05-22
June 20-06-22 30-06-22
July 19-07-22 29-07-22
August 18-08-22 30-08-22
September 19-09-22 30-09-22
October 18-10-22 31-10-22
November 18-11-22 30-11-22
December 19-12-22 30-12-22
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