SEPA Field Sampler Training Course Manual = Sos: lar ST a SMaTime 9:00 10:10 10:20 10:45 11:00 11:40 12:00 2:00 2:18 EPA REGION 10 FIELD SAMPLER TRAINING COURSE MAY 19, 1986 AGENDA Topic Speaker, Introduction Dick Bauer/Paul Boys Quality Assurance Sample Control Center and Administrative Procedures Sample Equipment Assembly and Cleaning Procedures Break Elements of Field Sampling Field Documentation Labeling, Packaging & Shipping Lunch Sample Shipment Logistics Safety Data Access Legal Considerations Laboratory Considerations Roy Jones Joyce Crosson Andy Hess Paul Boys/ Dan Tangarone Dan Tangarone Andy Hess Andy Hess Ron Blair Joyce Crosson Dave Heineck Steve Pope EPA Phone Extention 1567 7373 8562 0370 1567 1630 0370 0370 0370 8562 1498 0370 5/86ooo eo Fb oo boob oo EPA REGION 10 FIELD SAMPLER TRAINING COURSE MANUAL TABLE OF CONTENTS Chapter INTRODUCTION QUALITY ASSURANCE PLANS SAMPLE CONTROL CENTER AND ADMINISTRATIVE PROCEDURES SAMPLE EQUIPMENT ASSEMBLY ELEMENTS OF FIELD SAMPLING FIELD NOCUMENTATION SAMPLE LABELING, PACKAGING, AND SHIPPING SAMPLE SHIPMENT LOGISTICS EQUIPMENT CLEANING AND RETURN PROCEDURES SAFETY CONSIDERATIONS DATA ACCESS LEGAL CONSIDERATIONS LABORATORY CONSIDERATIONS Page 5/86 1-1 2-11.0 INTRODUCTION For a variety of reasons, field sampling has become more complicated both technically and administratively. Uniform procedures for field sampling activities are needed to: + Provide data of known quality for making environmental decisions or taking enforcement action, + Make efficient use of the available laboratory capacity, : Reduce problems created by improper sample handling procedures. The Region 10 Field Sampler Training Course is intended to aquaint EPA samplers with the important elements for successful field sampling. This course emphasizes the general procedural aspects of sampling common to alt Programs administered by EPA. Other training references must be consulted for specific sampling techniques and statistical sample plan design. The information provided in the Field Sampler Training Course is part of a larger training program for EPA field inspectors covering administrative, technical, legal and communications aspects of field sampling, inspection and compliance activities. The modules of the Inspector Training Program that are included in this Field Sampler Training Course are highlighted in Figure 1.1. EPA samplers may also want to participate in other elements of the Inspector Training Program. The material is presented in the logical_sequence of a typical sampling exercise as shown in the table of contents. The course is intended to present the proper procedures and to explain the reasons for the procedures. The manual can be used as a reference to remind you of the critical elements of a field sampling project. It is not, however, intended to be a comprehensive treatise on field sampling. Each section of the manual is numbered and dated. Revised sections will be distributed when any significant change is made. If at any time you have questions related to proper sampling procedures, please contact the appropriate person listed by each topic on the agenda on the Chief of the Field Operations and Technical Support Branch, Environmental Services Division. 11 5/86Basic Training Program for Region 10 Compliance inspectors Training for Inspectors (abormen PMA Content Data Business access Information Finance Basic Overview of Considerations Photography Environmental Statues Time Chininal vs. Accounting Eva Considerations Investigations EE con = and fanagement Bevelopment Report Booplies Procedures Wining Sates Frojeck Entry Relationship Between Paley Admin, Pian Protocol EPA © State! procedures Development Cbeal inspectors Employee Safety Witness Dealing with Conduct Frining Suidetnes the Neda ble Administration Technical Legal Figure 1.1 1-2 ‘ommunication: 5/86What Is Quality Assurance ? The Enviconnental Protection Agency is a regulatory agency, an enforcement predicated organization, and as such, all data generated or used by EPA must be of known, defensible, and verifiable documented quality. This is a matter of agency policy, as expressed in EPA Order 5360.1, and as such should be viewed as an integral vequiceent of all data gathering activities. We're all familiar with QC; it is (or should be) a normal part of good field and laboratory practice. [tis the "built ins" included in methods to be sure we're getting the data we want. QC includes all of the procedures applied to data collection and generation activities in order to achieve and maintain a desired level of data quality as established by Agency and Program Managers. The desired level of data quality should be based on tl led use of the data, Therefore the QC should include all of the technical controls utilized, npling and analytical methods, use ot blanks, replicate and duplicate samples, inclusion of performance or standard samples, standard curves and statisties, ete. The controls start with the design of the data acquisition project and carry through to the ultimate data reporting and completion of all of the documentation of the use of these contculs. QA, on the other hand, reters to the procedures used by the management to assure that the QC is what is required and that it is being adhered to at any point on the project. QA constitutes the overview and monitoring processes designed to he sure that the quality of the data generated meets the desired levels as established by the management. These controls include establishing data quality objectives based on the intended use of the data, the institution of procedures for formalizing planning documents prior to the initiation of data collection activities, and the use of audits to identity problems in QC. The headquarters Quality Assurance Management Staff (QAMS) and the Regional Quality Assurance Management Office (RQAMO) has been working with individual program managers, field specialists, and the Office of Regional Counsel to develop program specific QA guidance materials. These are intended to aid the regional monitoring prograins in developing theie site specitic Quality Assurance Project Plans (QAPS). We hope to reduce the paperwork, but we stlso want to make sure that the whole program team is involved and understands why they are doing what they are doing when monitoring and gathering enviconmental data. We feel that resource expenditure tor sound QA at the front end of a project will more than pay for tine and cesources tilized at the end. As professionals, we cannot condone never having enough time to do a job right, but always having enough time to do it over. With this philosophy in mind, let's review the QA program required elements, and illusteate them with some of the RQAMO's guidance material. 58KThe Region 10 Format addresses the following elements: + Project Description and Site Location: This element documents the WHAT, WHERE and part of the WHY of the project heing conducted. This will include some of the history and the justification for the project and deals with the physical aspects defining the project are space, and environmental concerns requiring the generation of data. + Project Measurement Objectives: Here we "zero in” on the information we need as professionals to meet the requirements of the project. These may be clearly defined by regulatory specitication, or may be hased on enforcement needs cequicing investigative procedures developed scientifically to address one particular site or type of problem. Ideally, this is a joint decision of both the field investigator and the project manager if they are different individuals. + Sample Rationale and Network Design: This is the description of HOW. you decided to take the samples or measurements WHERE you are going to take them. Such decisions (rationale) are site related, but the mechanisins of selecting the actual sample points (network) is a mixture applied statistics, cegulatory requirement, enforcement needs and, most important, COMMON SENSE. * Analyses Rationale: This is presented as a matrix to help tt preparers) of the QAP document the cegulatory required information relevant to analytical methods. Reiember, the analyses of a sample really starts with the designation and preparation of the sample container, and the statistical evaluation of some elements of quality are time and consistency dependent, hence the holding time and preservation factors. This section starts the ceal "paper trail” which we hope will make Clear to the planners and anyone later in the process the physical accountability of the project. flere, for the first time in the process, some of the field QC samples normally used are designated as QA samples, and so listed. * Data Quality Objectives: Actually, the majority of these elements we are discussing are Data Quality Objectives; by breaking them down ito discrete steps we can avoid overlooking any of them. This particulac section is another matrix essential to the QA process, but. also helpful to the planners and thei successors. They list what elements, compounds, classes of compounds, and/or physical data required for the needs of the project. Tied to this is listed the method the planners have chosen (usually from experience, consultation with the laboratory, or because of regulatory requirement) to best generate the type of data desired and help ensure data comparability. The hod listed usually spells out the Detection Limit, and should help define the Precision and Accuracy for the total measucment system or at least for the analyses specitied. The Completeness information lets the planner define the actual amount of the data generited, and be cectain that sufficient data is aequired to satisty the plan and its validity. 5/8KThis completeness information provides a built in control to be sure that the actual samples taken are analyzed and ceported, or that their loss results in a corrective action. All of the DQO's are used to he sure the data is representitive of the conditions on site, and results should be expressed in terms or units comparable with previously collected data. Sample Procedures to be used: This section keys the planner and the sampler to a clearer agreement of the positions stated in the Project Measurement Objectives and the Sample Rationale and Network Derivation sections. [t should provide a meeting ground for professional understanding of both technical and management special considerations. It should pcovide any reviewer at any point in time basic information about the physical acquisition of the samples. Sample Custody and Documentation: This is the very core of the “paper trail". At the minimum, this section should meet the cecording and documentation requirements authorizing the specifie project. This does not mean we do not perform the most conscientious and professional job we can on a given project, but that we also have to assume additional duties to document what we have done. Hopefully, this QA planning format will make this easier. One very important point to remember about the Sample Documentation and Chain of Custody requirements of the QA planning process: They are designed to protect you as a potential witness, and your credibility as « professional. [f this is accomplished, then the Credibility and litigutional position of the ageney is greatly strengthened. It coutd be three years or more for some litigational processes to pass before you might he called as a witness. You will eed every document you ean get your hands on to refresh your memory or establish that you acted in a professional manner, according to the normal conduct of your business. Calibration Procedures and Frequency: This element deals peimacily with physical measurements in the field and the laboratory. It may be dealt with best by encouraging the use of Standard Opecating Procedures (SOP), (as is done in the Lahoratory) in the field. Such an SOP would define calibration and standardization proceduces, required Frequency, and operational checks Geco and span adjusments) ete. It is also the place to list acceptable deviations, or cite alternate approved methods. Field expedients are acceptable, provided they do not compromise data requiced by a regulation, are Lochnically sound, and are completely documented. Preventative Maintenance: Really an extension of above, but more concerned with the instcuments used nnd documenting their consistent condition. This section could best be satisfied if both Lab and Field Insteuments were covered in an SOP listing manufacturer's operational and maintenance recommendati 5/845Laboratory Data Reduction/QA Review: In this section, the planner of the project can designate what degree of QA effort each involved element of a project would require. Normally, the Laboratory QA review will classify the laboratory data by evaluating the QC/QA sample results for checking the Precision, Accuracy, Completene: and other objectives defined by the QAP or other supporting or cited QA documents. Field Data Reductiow/QA Review: In this section, the planner and the field technical professionals should detail the degree of operational procedures to be used on physical measurements taken in the field. Use of blank, duplicate,or check samples, sampler/recorder to verity each other's observations, retention of read-out or analog charts, photographs, self-check by entering ohservations (where applicable) on both the Field Data Sheet and in a Field Log or Notebook, all are examples of the type of information cequired here. System and Performance Audits: In this section, the project. planners or their management may request or specify a variety of audits. The QAO can supply standard QC materials for project specific performane evaluation (PE) type audits, and can conduct in depth Management System Audits (MSA), Technical Systein Audits (TSA) and Document System Audits (DSA) at either the field, laboratory or office level. Alternately, an audit may be scheduled by the RQAMO, ESD peer review, or externally by ORC, NEIC, EMSL, ete. QA Report to Management: Normally, RQAMO will review data packages in cooperation with laboratory staff, or project managers. Any audit pecformed will cesult in a complete report to the appropriate management, and in the event of a corrective action being required, will result in additional documentation of the solution sought and reached or action taken. Corrective Action: This is the element which allows a great degree of flexibility in meeting QA/QC requirements when actually conducting field operations in the real world. If, in your professional opinion, you cannot perform the field operation as described in this plan, even theough no fault of your own, you can exercise your training, ability, and professional innovateivness to generate the data required. (fan auditor sees a need for a different approach, if another investigator sees a related pcoblem not addressed in the plan, if a legal point arises, you can add or subtract samples or other activities, provided you document your changes and ceasons for the actions ona form, such as that appended to our model QAP. You will have to justity why, after the fact, but if you had suff cause to deviate from the plan, you should have'no problem with use of a the Corrective Action Checklist. Sainple Alterations: The same philosophy applies to use of this Checklist, but is aimed moce at the actual measuring or analyzing protocols used both in the field and in the Laboratory. They are both verifiable points on the paper teail, supplying defensible reasons for deviating from a plan, and teacking changes in the amount of dati generated for a specific plan. 4+ Safety: This is technically a part of the QA plan, but this section can be used to cite Regional or Agency plans acceptable to the Regional Safety Officer. Any deviation from accepted Regional or Agency Safety Protocols must be defined in a separate Site or Project Satety Plan approved by the Regional Safety Officer. Again, the RQAMO, in cooperation with pcogram staff personnel, have developed comprehensive guidance packages for meeting the QA requirements of specitic programs. | would stress the fact that these are Program specific GUIDANC such contain a variety of material, not all of which would be applicable to one particular site specitic Quality Assurance Plan, Remember, the desired level of data guality should be based on the intended use of the data. The planner can extract from the guidance that level of QA dictated by the needs of the specific project. The RQAMO would like to see the Project Officers develop their site specific QA Plans, and will cooperate and assist in the development of Standard Operating Procedures (SOP) for specific operations like NPDES, PCB Inspections, ete. and as We have included in the packages a suggested format for individual QAP's, which also serves as a teacking/scheduling document for the sampling and analysis phases of an investigation oc inspection. We would appreciate, for the purposes of reviewing and assisting the preparers of QAP's, that the order of inforination follow the outline of this format, and include the first page containing the sign-off information critical to the scheduling. 5/86QUALITY ASSURANCE PROJECT PLAN Project Name: Project Manager: Field Operations: QA Office Concurrence: Date: ESD Peer Review: Date: Project No.: Account No, Laboratory Designated: EPA cLe Private Sample Numbers assigned: from to Sample Schedule and Mitestones: Activity/Date: a a a as L L L / / / / Reports requiced: Zz Sample Management Contep! Center, Date: Project Description and Site Location: Project Measurement Objectives (Intended use of data): ple rationale and network derivation: (2-495/885Analyses Rationale: #of Parameter QA Matrix Container Holding Preservation ‘Samples Samples_ Time + Data Quality Objectives: Parameter Method Detection Precision Accuracy Completeness t= _Limits_ Sample procedures to be used: Sample Custody and Documentation: Calibration Procedures and Frequency: Preventative Maintenance: If, for any reason, the schedules or procedures above cannot be followed, the appropriate person must complete a "Sample Alteration Checklist” for each element changed and have it (them) verified and reviewed by the Project Manager and the QA Officer/Peer Review. (See page 5)Laboratory Data Reduction / QA Review: Field Data Reduction/Qa Review: Reports (as deliverable or required): we Audits: Systein and Performs Schedules Condueted: Corrective Action: (IF YES, COMPLETE CORRECTIVE ACTION CHECKLIST AND/OR SAMPLE ALTERATION FORMS, Appendix B.) nt: QA Report to Managem (2-815 7845Safety: 05/815SAMPLE ALTERATION CHECKLIST Project Name and Nuinbee: Material to be sampled: Measurement Parameter: Standard Procedure for Field collection & Laboratory Analysis (cite ceference: Reason for change in Field Procedure or Analytical Variation: Variation from Field or Analytical Procedure: Special Equipiment, Materials, or Personnel Requ Initiators Name: Date: =< Project Approval ates — Laboratory Approval: Dates QA Ottiver/Reviewer: bates Sample Conteol Center: _ bates 2105/85CORRECTIVE ACTION CHECKLIST Project Name and Number: Sample Dates Involved: Measurement Parameter(s): Acceptable Data Range: Problem Areas Requiring Corrective Action: Measures Required to Correct Problems: Means of Detecting Problems and Verifying Correction: Initiators Name: Date: Project Approval: Date: Laboratory Approval: Date: = QA Officer/Reviewer: ____ Date: Sample Control Center: Date: (2-1D5/86Yabhuri 3.0 REGIONAL SAMPLE CONTROL CENTER Introduction Major Responsibilities Procedures for reserving laboratory space Priorization of samples at the EPA Laboratory Obtaining a project code, lab nunbers and lab space After samples are shipped / Calling in shipping information Hard dataREGIONAL SAMPLE CONTROL CENTER 3.1 Introduction ‘The Regional Sample Control Center (RSCC) is located in the Field Operations and Technical Support Branch of the Envirormental Services Division. The basic objectives of the RSCC are to: - maximize the utility of Regional Laboratory support resources including the EPA Lab and the National Contract Laboratory Programs, and - provide timely and accurate Laboratory support to all regional environmental programs. 3.2 Major Responsibilities ‘The RSCC's major responsibilities include: - Ensuring that Regional administrative procedures (i.e., an approved QA plan prior to sampling) are adhered to. - Providing to Headquarters sample demand estimates and updates for the Superfund and RCRA programs. - Coordinating and tracking the Quality Assurance review of Contract Laboratory data. = Gathering sampling projections for the EPA Lab from all Prograns. - Reserving lab space and making Lab arrangements for the analysis of samples at the EPA lab and contract labs. - Providing sample priority information to the Manchester lab. - Coordinating the entry of contract lab data with the Manchester Lab. = Assisting the Quality Assurance Office in performing OA audits. - Providing data (several outputs are available) to Project Officers. 3-1 5/863.3 3.4 REGIONAL SAMPLE CONTROL CENTER Procedure For Reserving Laboratory Space - Each month Programs and Operations Offices are asked, by the the RSCC, for their Laboratory support needs for the coming month. - Superfund requests for Laboratory support should be given to the RSCC as soon as possible. Routine contract lab work is scheduled the Tuesday before the week of sampling. Special Analytical Services requests require 2-3 weeks advance notice. - Programs are encouraged to give the RSCC as much advance notice as possible for longer range lab needs. - The RSCC maintains a master, long range calendar of upcoming laboratory support necessary. Last minute, non-emergency requests for lab support will be honored to the extent possible. - If analyses of special or non-routine parameters are to be performed by the EPA Lab or the CLP this information should be given to the RSCC as scon as possible for scheduling and coordination with the EPA Lab or the Sample Management Office. - Project Officers should inform the RSCC of any changes in the sampling plans (i.e., sampling is delayed) and why inmediately. Contract lab space must be cancelled or rescheduled as soon as possible once the plans have changed. Headquarters also tracks closely the Region's useage of the CLP. Priorization of samples at the EPA, Manchester Lab A request for sample priorization is sent out by the RSCC to the Program Section Chiefs twice a month. The Program is asked to prioritize their projects or indicate if there are any samples which require a high priority. High priority samples are usually those where there is a public health threat or the data is needed quickly for an enforcement or legal action. ‘The maximum recarmended sample holding time for the scheduled analyses is also a factor which the Lab will consider. If no priority information is received samples are analyzed on a first-in-first-out basis. ‘The goal is to have a 30~45 day turnaround on all samples, however, the turnaround time may increase when the Lab is performing more complicated or non-routine analyses. Project Officers should inform the RSCC of samples which will be high priority in advance (before the samples are collected). The RSCC may ask the Project. Officer to consider rescheduling if a quick turnaround is not possible due to a large Lab Backlog or other samples requiring a quick turnaround. All efforts will be made to respond to the Program's needs. Contact the RSCC to change the priority of samples between sample priorization request periods. 3-2 5/863.5 3.6 REGIONAL SAMPLE CONTROL CENTER Obtaining a Project code, lab numbers and lab space Before laboratory space is provided an approved Quality Assurance plan or, in the case of a TSCA inspection, a PCB inspection plan, must be provided to the RSCC. However, as soon as a Project Officer knows of upcaming sampling the RSCC should be informed. This early notification is necessary s0 that lab space can be reserved. Once the (A plan is approved and a Lab is assigned the applicable codes will be issued to the Project Officer. Necessary paperwork for field documentation can also be obtained through the RSCC. After samples are shipped After the samples are shipped to the Manchester lab, the lab should be called with the nunber of samples shipped and the expected arrival date. I£ the Lab cannot be reached call the RSCC. On samples going to a contract lab, either the RSCC or the Sample Management Office should be called with the shipping ae (i.e., airbill number, number and matrix of samples, and receiving lab). Hard Data once all analyses are completed by the EPA lab the data is sent automatically by the RSCC to the designated Project Officer. If partial data retrievals are desired the Project Officer can inform the RSCC of this at the time the Lab is assigned. Contract Lab data is now being entered into the Laroratory Management Systen; the main database for analytical results. After the data packages are quality assured and the data stored and verified in the database; computerized outputs will be sent to the Project Officers. The entering of CLP data is still a relatively new procedure. Initially, Project Officers may still receive some data in meno form. 3-3 5/864.0 le nt_Assenbl} 4.1 Equipment and Supply Requisition Complete Field Supply List (see page 4-2) and submit it to Andy Hess to request field supplies, sampling containers, blank water and safety gear. b. Attached is a copy of the Field Supply List with the recommended sample containers for the Manchester Lab listed on the back. Refer to the Equipment Tracking Systen catalog (available from John Osborn, Rene Fuentes, Paul Boys, Billie Lee, Dave Turpening, Bob Burd, and Dave Bueker for lists of available supplies and equipment. d. Allow adequate time for preparation and shipment. 4.2. Sample of Equipment and Supplies Available Air Equipment Soil Sample Equip. Hazardous/Safety Equip. Air pumps Hand auger Cenbustable gas & Air sample bags Mobile drills oxygen alarm Wind systen recorder Dredges Conbustable gas indicator Flow meter Goring devices Draeger detector & tubes Temperature meter Shovels, etc. Dosimeter Thermal desorber Biological Fish choker Benthic samplers Plankton samplers Benthic respirometer Van Dorn samplers Kemmets Live fish holders Clothes Rubber boots Chest waiders Hip waiders Rain gear Gloves-neoprene; & disposable Cotton coveralls Disposable tyvek coveralls Boot covers Hardhats Communication 2oway radios Remic headsets Megaphone Air horn Vehicles & Boats xa Van & Truck Van with raised roof 16' Poston Whaler 24' Monark with winch 17" Srokercrast Electroshocking boat Disposable wood tongue depressors Sieves Stainless spatulas Piston corer Ground Water Equip. Water level indicator Bailers Electrical logger Resistivity meter Ganma-ray logger Well point sampler Hydrolab (4" diam.) Hydrologic monitor Proton magnetometer Submersible pump Peristoltic pump Miscellaneous Survey equipment Rangefinder Camping gear Buckets Carhoys Fire extinguisher Fence posts Generator Multimeter Power inverter Rain gauges Tools Metal Detector Steam cleaner Flashlights Chart recorder 41 Encapsulated suits Respirators & cartridges Escape masks Explosimeter Bye and face wash First aid kit Hu photoionizer SCBA's & air cylinders Organic Vapor Analyzer Radiation detector Resuscitator Sound level meter Surface Water Equip. Alpha sampling bottles Current meters Suspended Sed. samples Chlorine test kit Conductivity meter Depth finder DO meter pH meters Dye, florescent ISCO sampers Manning flowneters Hydrolabs Horiba Water tester Inhof£ cones Salinometer Sechi discs Tele-thermoreter ‘Thermographs ‘Thermometers Turbidimeter Drum thieves 5/86U.S. ENVIRONMENTAL PROTECTION AGENCY Region 10 - Seattle FIELD SUPPLY LIST a8 Field Sample Data & Chain of Custody Sheet Analysis Required Sheets Priority Pollutants - Organics custody Tape ___ Chain of Custody Sheet Oxygen Demand, Solids & Nutrients Rite-in-the-Rain Notebook Physical & General Inorganics & Ion Chramatograph Metals tainers Glass Jars Gubitainers 1 gal c-Free’ 8 oz. C-Free 1 gt(IE) __ Deion/Dist 1/2 gal C-Free 4 oz. C-Free 1 gal Deion/Dist 32 oz. C-Free 120ml vial C-Pree 2+ gal Deion/Dist 16 oz. C-Free 440ml VOA. C-Free other Geral Supplies ° Sample Labels Roll Paper Towels/Kimwipes Duct Tape Label Tepe Plastic Bags, size Flashlight Lab Markers Tags & Rubber Bands Measuring Tape Strapping Tape Shipping Labels other. Protective Clothing and Gear Neoprene Gloves, size Disposable Vinyl Gloves, size = cot covers, size ~~ Rubber boots (steel toe), size — hain gear, size : Empty Ice chests Detergent Washwater Hard Hat = coggies/Face shield ~~ respirator cartridge/canister: — specify type Cotton Coveralls, size Jacket, Pants, Overalls Waiders,Hip/Chest, size ‘Tyvek Coveralls, size__~ First Aid Kit ‘other, Semple Collection Gear ‘Sediment. Water, id Disposable wood spatulas Automatic Water Sampler (ISCO) Hand Trowel/Shovel Peristaltic Pump Hand Coring Device Bailer Hand Auger Van Dorn/Kenmer Bottle Dredge Drum Thief Fower Drilling Rig Bucket/Scoop with long handle other, other. Neters/Detectors PH: Conductivity: Do; ‘Temperature; Turbidity Multiparameter RU, 10. 2ev., TI. Tev.; ova: CT /oxyge Current pH paper; ‘Thermometer, *C/*F; Detector Tubes, specify other, Requestor: Phone: Date Required: Sample Location: Return to Andy Hess> M/S TAB 44200370 Recount Number:OTHER ITEMS AND ACCOUNTABLE ITEMS WITH EPA DECAL NUMBERS: Sample volumes and containers required by the EPA Manchester Lab for certain analyses are shown below. his information is intended as a guide only. It is recommended that the Laboratory be contacted when determining the proper sample containers. Parameter and Matrix Base/Neutral/Acid ~ Water Pesticides - Water Base/Neutral/Acid/Pesticides - Sediment Volatile Organics - Water Volatile Organics - Sediment PCB ~ Oi1 POR ~ Water FCB ~ Sediment Herbicides - water Herbicides ~ Sediment Oil and Grease ~ Water Oil and Grease - Sediment Cyanide ~ Water Phenols - Water Metals ~ Water Cyanide/Phenols/Metals ~ Sediment. Total Organic Halides (TOX) - water Total Organic Carbon (TOC) - Water Ignitability ~ Liquid (60 mls required) Biological Oxygen Demand (BOD) - Water 4-3 Size and Type of Container 1 gallon glass 1/2 gallon glass ‘(wide mouth) 8 ounce glass 2 40 mi glass vials 8 ounce glass 16 or 40 mi glass vial 1/2 gallon glass 8 ounce glass 1/2 gallon glass 8 ounce glass 1/2 gallon glass 8 ounce glass 1 quart cubitainer 1 quart glass 1 quart cubitainer 8 ounce glass 1 quart glass 1 quart cubicainer 4 or 8 once glass 1 gallon cubitainer5.0 ELEMENTS OF FIELD SAMPLING This course is not intended to go into any significant detail on the technical procedures for sampling. Each program has reference manuals or guidance documents which provide this type of information. In this section only a brief listing of some of the general sampling considerations will be mentioned. The point is to stimulate the sampler/project officer to give sufficient thought to the particular sampling techniques that may be needed for the planned project. Several sampling considerations which need to be included in the planning are listed below. 5.1 REPRESENTATIVENESS * Space and time ° Grab or composite ° what will the sample result be compared with or used for 5.2 CONTAMINATION * Take care not to cross-contaminate samples * Use disposable sampling utensils whenever possible * Pre-rinse cubitainers with the water from the sample source, if appropriate 5.3 IN-SITU MEASUREMENTS ° Insure proper calibration of the instrument prior to performing the measurement (and afterwards, if appropriate) ° Record the instrument range/span/or gain settings used at the time of measurement 5.4 VOLUME OF SAMPLE COLLECTED * Consider the amount needed to perform the requested analyses (see page 4-3), tut remenber that the lab prefers not to have much residual sample volume for hazardous waste samples (ie. soil analysis requires about 6 cunces) ° VOA, 02, pH, COz, HS, NH3z, free chlorine, S02, and hardness samples must completely fil the container ° Allow 108 ullage for all other samples or overpack into a larger container 5.5 SAMPLE COLLECTION DEVICES/TECHNIQUES ° Refer to the ESD Equipment Tracking System listing for available sampling equipment (or call Andy Hess at 2-0370) * Go prepared for several alternative sampling approaches * Refer to program specific sampling manuals and guidance manuals 5-2 5/866.0 FIELD DOCUMENTATIONFIELD SAMPLE DATA AND CHAIN OF CUSTODY SHEET (FSDCOCS) 1 Project Code & Account No Obtain from Joyce Crosson 442-8562 2 Name / Location As appropriate. 3 Project Officer Name of person who should receive lab data. Usually person collecting samples. 4 Check appropriate box 5 Notes Use for comments. 6 — Samplers List names 7 Recorder Signature of person completing the FSDCOCS 8 Examples Source Code See Back of FSDCOCS Matrix As appropriate Number of Containers Enter number Lab Number Obtain from Joyce Crosson before sampling Note 4 digit sequence number Station Humber STORET station number (If available) Date/Time Military time For composite samples -- beginning date/time of first aliquot Ending Date/Time Date/Time of last aliquot Type See back of FSOCOCS T - Time Aliquots taken at set frequency $ - Space -- Grabs over an area F -Flow -- Variable time intervals B - Sat Frequency Sed back of FSOCOCS Station Description Be specific 9 Codes See back of FSOCOCS 10 CHAIN OF CUSTODY Document POSSESSION of samples en route to Region 10 laboratory. If sent to another Tab via conmon carrier, sign in "DISPATCHED BY" box. (In many cases, samples are brought to the Region 10 office and picked up by someone for delivery to lab. In this case, the intermediate person should sign in "RECEIVED BY" box and also when RELINQUISHING the sample to the lab or when samples are DISPATCHED via common carrier to some other laboratory.) 6-1 5/86FIELD saynis DATA AND CHAIN OF CUSTODY SHEET" _ S 0 eS Parecmd Os Bowen 8 Projet Code TEC=094.A Account TEA 16 PC. 1 Ponie Txe/Henwdue ‘eae Se Svcond Samplebabe Name/tocation: ABC Tne _ Semme 0 dete Contidentie! Cuse 1051, B rontonce: en Dosad Gotten SAS Nor 34 T—— nabtee “Sign Deeg TATA rane TAB STATI : COMPOSITE ONLY STATION, if Nuitoer RuMaER DESCRIPTION ‘ENOWG DATE Mel Is Wo] By [nw | [67 [Tne |B |Zce.b Teawseer &. MTOM Tia oerTAY | [oO] Tr WHSCETLANEOT IW OF CUSTOBY RECOM ate i : OCTY (GHAI OF COSTODY RECORD ve [wn] Sea eR REE prERNE a aalsh 9 Ncneae | 0°V aon F Herd br — is 8 S| 1S |2} [ot of sone 1/3] 2 ne cana heer may HRI fag lA — eer emo er +f ee feellalysh sfyinive Tee back af SheetANALYSIS REQUEST SHEETS These forms must be used when submitting samples to the EPA Laboratory. Analysis request sheets are available from Joyce Crosson or the laboratory. Examples are shown for the available Analysis Request Sheets. 1 Project Name Enter Project Name 2 Project Code Enter Code 3 Account Code Enter Code 4 Sample Numbers Enter 8 digit EPA lab number 5 Matrix Codes Circle as appropriate 6-3 3/86EPA Region 10 Laboratory Analyses Requirei PHYSICAL & GENERAL INORGANICS AND © 1O0N CHROMATOGRAPH project Name: ABC Tiles Project code TEL OU A ccount Cove TFA IOP C. M ix Codes icicie are any! ‘Sample Numbers SPrinerDuroned ‘2 seiran/sa foley 18 Sonsoa/ Sse Oe {8 Sate Toy © 70 Tissue 80 O/Solvent 0 other QV) » wnaly/Cox, ® inte ical & Gi rganies WG (10) Turbiicy Ture pH (Lab) pH Conductivity cono Total Akainity TALK Total Hardness THARD Bicarbonate Heo Calciom ca Carbonate coa Chloride a Fuoride e Sulfate sos-ToT Sulfide s Cyanide cn Aciity Acidity Hardness cacos Color Color on Chromatograph 176 60) cium ca Chore a Cyanide cn Furide oF Magnesium Mg Potassium K ‘Sodium Na su soa Ne Nos Nevite Noz Ortho Phosshorous _O-Phos. ‘Save samples after analysis? NONE, SOME or ALL. 1/ Some cice sample numbers) Special detection limits and comments. taxes Uecony ea 5/86~ % 5 RPA Region 10 Laboratory Analyses Required W OXYGEN DEMAND, SOLIDS AND NUTRIENTS gonrnere ABC Tae __ vroject Code TELOOY FE account cove: TEA 10 PL. z trie Codes com on Sample Numbers Piva dissohves 2 Sediment/So 5 Semi-Sola/ Sludge Q Ender rE Foxy Gy OTewe 0 OW/ Solvent Cy Aosiy'come ane Init/Date oxygen Demand & Carbon W319 lea Gio. Oven Demand s00/S ex OX TRE Bi, Orygen Demand 800/20 day T 1 Bio. Onygen Demand 800/60 day it fie, Orygen Demand t Bay Grtarscenus 80/5 doy-c | | | Cham. Oxygen Demand. COO 1 { ott Organie Carbon TOC T I 1 TI Tt T t 1 sonds wes 1 | | | Total Dissolved Tos i T Hota Sux Soids SS hee ort Sods 3s tt Neate Ws Noite Suspended TSS t Serlebie Sends Sets i 1 5 Toa Sods Tot t =o ‘% Volatile Solids: % V Sids - Grin Size Gin Sie t | | Nutrients w 2 | 2 | ammonia ey 1 “tieate N03 “niece No2 Nivae + Nivte NOB. + NO Kjeldahl Kjel-N 4 Tal Phosphorous T-Phos 1 Dissoved Phosphorous O-Phes t “Ortho Phosphorous —_O-Phos_ = { { Dasotved Orth: Phos. 040 Phos i { 1 f t t t + t t i I tt “Frain ay Saba aac va Tt CNOA WaT OTTO Save samples after analysis? NONE, SOME or ALL. 1 So¥;crch saree nurbaz) Special detection limits and comments amar Te aa 378EPA Region 10 Laboratory Analyses Required METALS. ProjectName: AYE. TNC. project coco TECROOY BY account cote: TEA LOPE, Matrix Codes icra one ony! ater Totah 17 Water-Dissolved 49 Seciment/Soi 45 Sem-Solid/Sludge 46 Sediment for EP Toxicity 7 Tasve 80 O1/ Solvent 00 Other ‘Sample Numbers Metals reg ye 1 Workgroup) Standard Method Workgroup 38 - EP Toxicity Method Raminars a Antimony sb Arsenic as Barium as Berylium Be Boron a cadmium cs Cale ca Chromium cr (Chromium Hexavalent r+ Cobalt co Analy! Come eit ate Copper co tron Fe Lead Pb Magnesiom Mo Manganese Mn Mercury Ha Mowyedonum Mo Nicke! Ni Potassium K Selenium Se Siver 4a Siicon Vanadium Zine a ‘Save samples after analysis? NONE, SOME or ALL. 1/sowe, eras samae numtos) Special limits, mathods and comments: FRO oe 6-6 seeiv EPA Region 10 Laboratory Analyses Required é PRIORITY POLLUTANTS - ORGANICS Matrix Codes tore one ony ‘Sample Numbers see Total Water DissoWved 10 Sediment! Soi 1 Ser-Sol/ Sludge & Sadimant for EP Toxicity 70 Tewe 0 O1/Solvene (0 Other /analy! come Init/Date [ec/Ms Organic Scans 62 Gace/Novrale/ Acie B/N/A J&2 Base/Nouvrals Only B/N. 51 Volatile Organics VOR 65 Acids Onty Acid Specific (GC/MS) Organics Ls Blow GC Organic Scans 71 Pestcge/PC8's Pest/Pca H7¢. Pca’s Only pce 4 Purgeable Halocarbons Purg 3 Thnalomethanes ‘rina 173. Herbiclees Heed 170. Chlorinated Hydrocarbons 170 Organophosphate Pesticides Specific (GC) Organics usr Below 67 PolyAromHydro (HPLC) PAH 4 Oil identeation Old 40 Phenolics (AAP) Phenol © ole, 01 & Groas [9 4 Flashpoint Fiashot t ‘Save samples after analysis? NONE, SOME or ALL. 1 owe. cice samoie eumbers ‘Special detection limits and comments: Pax ee 6-7 3786INSTRUCTIONS FOR COMPLETION OF ORGANICS TRAFFIC REPORT This form is used only when: A. Routine Analytical Services (RAS) from a contract lab are required B. Both RAS and Special Analytical Services are required (If only SAS are required, an SAS Packing List is used rather than an OTR.) When OTR is completed -- KEEP PINK copy for EPA files Send WHITE ORIGINAL to Sample Management Office Send WHITE COPY+YELLOW to Contract Lab 1 Case Humber Enter the Case Number - usually 4-digits and/or the SAS Number - usually 4-digits followed by a "J" for Region 10. . Sample Site Nane/Code Enter name of Facility or Project associated with samples 2 Concentration Environmental samples usually are LOW concentration. This should be determined in advance of the sampling activity since it will affect handling and shipment. 3. Matrix As appropriate 4° Ship To Name of contract laboratory and contact person 5 Regional Office 10 6 — Sample Type As appropriate The peel-off labels are placed on the sample jars and lids if space allows. Place labels jars and Tids BEFORE sampling. Use the appropriate peel off labels for the sample analyses to be completed. These labels are the only identification needed on the bottles but in addition, sample tags may also be filled out and attached to the bottles if desired. 7 Shipping Information As requested 8 — Sample Description Check as appropriate 9 Sample Location Enter the specific sampling location 10 Special Handling Use this area for requesting the sample analyses to be completed. 6-8a a 3 ase Number: @ SAMPLECONCENTRATION [@ Ship To: 10S (Check One) Crosé Grove LABS # /234fT _X_ Low Concentration A DOkESS aple Site Name/Code: —— Medium Concentration Atm: Guracr Mame BC Pie Ky @ SAMPLE MATRIX sore ES ES EGET {Check One} -X_. Water oe —— Soil/Sediment Ship To: i Regional Otfice:_/O_ npling Personnel: < ON Dover oneach bottle. © For each sample collected specify numb of containers used and mark volume level + Water (Extractable) (eg. safety icus naturel sé NELTEACS 1D EXTRACTABLES EsTICI DES voA SMOCOPY 6-9 5/86 (Name) Number of | Ay Ob = £47°- (200 _ Containers { Total Volui 31596 “Ys 5 (Phone} Water (Extractable) ampling Date: (Extractable) / GAL = - 2/7/é i30 Water 19 1596 Ee ceabtes Begin) (Ena) | (VOA) ; 2 Go mh © eee Water ) Shipping Information | 55:1/Sediment 7 1596 “east + Water, & een 3 : 596 {voay Name of Carrier : — / 4 Other 7 +S Gre 3 1596 “Woay 2 oe arn - Date Shipped 11596 “RYE 1234¢5¢8B i 31596 “Sgi/Sedimese Airbili Number: ee ee “Water Sample Description @sampe 2 1996 “EF voay . Leahion —— Surface Water __. Mixed Media 31596 TMi vou —— Ground Water __. Selids - joo “XO Other (specitys FERVENT. | Secononeg ZrriuveANT © V-Morey ene © Special Handling Instructions: Awacysé3 Frauke!INORGANICS TRAFFIC REPORT This form is USED when shipping samples to a CONTRACT laboratory for analysis of INORGANICS. When completed -- Keep PINK . Send WHITE original to Sample Management Office Send WHITE copy + YELLOW to contract Tab 1 Case Number Enter case Number Sample Site Name/Code Enter Station name/location 2 Concentration As appropriate -- usually determined prior ‘to sampling 3. Matrix As appropriate 4 Ship to Name/address of Contract lab 5 Sampling Office As appropriate 6 Shipping Info Usually Federal Express -- normally the airbill number is not completed since forms should be packed inside shipping containers 7 Sample description As appropriate 8 Mark Volume level Use grease pencil if possible 9 Peel-Off Labels Put a peel-off label on the LID and on the BOTTLE. This is usually for Tasks 1 & 2. Bottles and lids must be dry for labels to adhere proper’ ee aTs0 Use the Task 3 label in addition to the Task 1 & 2 label.) Case Number: @ SAMPLE CONCENTRATION @ Ship To: ‘ite Name; le: (Check One) Pee —X Lowconcentaton ureact Las Medium Concentration @ SAMPLE MATRIX Fakes Sta | ye Ae Gourmet — soil/Sediment Soars Ship To: }) Sampling Office: REGION 10) | © Shipping Information: Sampling Personnel: NameOtCaries PO - ame Jon Dove M0911 -Takige Phone) ZO - =1200 _ | date stipped: V2, 8. } ‘Sampling Date: / AibilNumber: WEB | oy 0944 Takia? Begin I2T/E4 ana) 124 7/4- ‘Sample Description: @ Mark Volume Level m0911 0 -Taks A {Creek One) ‘On Sample Bottle —_ ce Water Check Analysis required — Ground Water x a w 09141 -raxs = “a Task 1&2 — Mired Media ee Sane xe Sl eeeweut Cyanide M0944 -Task3 (speci), TIS% AaTC IR IC SAMPLE NO. SHES ORGANICS 0911 .taks SMOCOPY 1 1m 0911 taks 6-11 5/86PACKING LIST This form is used only if: * Special Analytical Services (SAS) are the only analytical services that have been requested. It is NOT used if Routine Analytical Services (RAS) or RAS + SAS are required. When completed -~ al SAS 2 Sampling Office Sampling Contact Phone Sampling Date Date Shipped Site Name Code Ship To Lab Contact 3 Sample Number 4 Concentration Matrix Sample Description Keep YELLOW Send WHITE to SMO Send PINK + GOLD to Contract Lab Enter the SAS number - obtain through Joyce Crosson Region 10 Project Officer Project Officer phone Sampling Date Date Shipped Leave blank or enter the project code number obtained from Joyce Crosson Name of Contract Lab Name of person at Lab Enter the EPA Region 10 1ab number assigned on the Field Sample Data and Chain of Custody Sheet. (Note: a1] samples should be assigned a Region 10 lab number regardless of the analytical laboratory.) enter MEDIUM or LOW (This will normally have been determined in advance of the sampling) Next enter SOIL, WATER, OR TISSUE Complete Sample description 6-12 5/86@ J.S. ENVIRONMENTAL PROTECTION AGENCY LP Sample Management Office Box 818 - Alexandria, Virginia 22313 703/557-2490 - FTS/557-2490 SPECIAL ANALYTICAL SERVICE, 2) PACKING LIST ‘SAS Number 1234 7 Sampling Office: Sampling Date(s): Ship To: Reaion 10 | _i2/7 /84 | Curencr Law Sampling Contact: Date Shipped: NAME /Avpeess, Tou “Dove: 12/1/84 ame Site Name/Code: le - 442-1200 4 Wen ie 1200 —____] 4 Lag Contact For Lab Use Only Date Samples Rec'd: Received By: ZB) Sample Sample Description Numbers e., Analysis, Matrix, Concentration ‘Sample Condition on Receipt at Lab BAAISISZ MEDIUM _So1L next to #5 Taw Ouner Vieve 18, 19, 20, For Lab Use Only White - SMO Copy, Yellow - Region Copy, Pink - Lab Copy for return to SMO, Gold - Lab Copy 6-13 5/86DIOXIN SHIPMENT RECORD This form is used when shipping samples for DIOXIN analysis at a contract Tab. When completed -- KEEP YELLOW Send WHITE to SAMPLE MANAGEMENT OFFICE Send PINK + GOLD to Contract Lab 1 Case Number Enter Case Number Batch Number Enter 1 -- If a second sheet is required - enter 2 on the second sheet. See SMO version of instructions for this sheet for more detail. 2 Site Number City/State EPA Site Number Leave Blank Latitude/Longitude/Tier Fill in only for National Dioxin Sampling Program samples Sampling Office 10 Sampling Contact Project Officer Data Turnaround Usually 40 days -- determine prior to sampling 3. Sample Nunbers Enter the number shown on the peel-off Jabels. There should be 2 peel-off labels with the same number. One goes on the LID, the other on the BOTTLE. Enter this number also on the Field Sample Data and Chain of Custody Sheet. ears) : ‘eineUSEPA Contract Laboratory Program © ‘Sample Management Offs CASE NO: \os7 BATCH NO: | P.O. Box 818 Alexandria, Vicginia 22313 FTS 6-557-2490 703/587-2490 C1. p DIOXIN SHIPMENT RECORD ‘Sie Name: ‘Sariing Orica ABC Ive. EaioN 10 City & State: Sit & State: Seamue WA | a Fe 010046 1 20m EPA Site No: Sampling Contact 5 — N “De 2 010046 op o1oxmn Lattude: (rame) aS secures 2 010046 02 010K Tongitde: 2/7 | 84 210046 04 210m FTES EET | Dat Turkarounds Tent 2 a4se7 (circle ene) 160ay 20.04 2% 210046 05 0105 warrax esenirnon 10046 06 vioxx 5 y | 22 | 2 Se led [Ped 21 0046 o7 10m 32 | 2 || 28) 28 | 22] 5 | 23 28 |] 88 are, g) 5 3) 38/3" | * | 32 83 [53 D1 0046 0g -DIOKIN Da00460] x 10046 09 DIOL 910046 19 p10xn i 0046 16 o10KN 10046 47 Dox 10046 20.010nN 230046 21 o10uN 10046 2 pox 010046 25 10x WHITE—SMO Copy YELLOW—Region Copy PINK—Lab Copy for Return to SMO GOLO—Lab Copy 910046 2 oom 6-15 5/86USS. ENVIRONMENTAL PROTECTION AGENCY ~ Contract Laboratory Program SAMPLE MANAGEMENT OFFICE MEMORANDUM DATE: July 6, 1984 To: Primary Regional Sample Control Center Contacts FROM: Linda Haas Sample Management Oftice Jrda thea SUBJECT: Dioxin Shipment Records Attached please find a supply of the new Dioxin Shipment Records (DSR) and an instruction document for distribution to the CLP users in your Region. The DSR replaces the SAS Packing List which was used as an interim Dioxin Shipment Record. Use of the SAS Packing List for RAS Dioxins is to be discontinued at this time. In addition to the DSR we will be supplying each Region with preprinted sample labels. Each duplicate set of labels will consist of twenty-four (24) sample numbers corresponding to a batch shipment (e.g., DAQOOLO1 through DAQ00124). I hope to have the labels ready for distribution in August. If you or any of your users have questions about the use of the DSR, please feel free to call me at telephone number FTS-557-2490, 703/557-2490, or 703/683-0885. cc: RSCC's (memo and one form) Stan Kovell, CLP Program Manager Fred Haeberer, CLP Project Officer Joan Fisk, CLP Project Officer Ross Robeson, EMSL/LV Rob Laidlaw, NEIC Dick Thacker, SMO Deputy Project Manager Maka Grogard, SMO Dioxin Coordinator P.O, Box818, Alexandria, Virginia 22313, Phone: (703) 557-2490/FTS-8-557-2490 6-16DIOXIN SAMPLE DOCUMENTATION AND SHIPMENT INSTRUCTIONS July 1984 Instructions for Completing DSR Form A separate Dioxin Shipment Record (DSR) form is to be completed for each shipment of samples to a laboratory. First, enter the Case number on the top right corner of the DSR form, where indicated. The Case number is the identifying number that was assigned by SMO at the time the sampling was scheduled. This is followed by the Batch number, which is assigned by the sampler when samples are packed for shipment to the laboratory(ies). ‘The Batch number represents represents one shipment of up to twenty-four (24) samples from one specific location to one laboratory on one day and is assigned sequentially. For example, the first shipment of samples in a Case would be identified as Batch #1, the second shipment would be Batch #2, etc. When sampling occurs over several days, care must be taken not to repeat Batch numbers within the Case. The use of Batch numbers allows for identification of groups of samples within a Case that are shipped to different laboratories and/or that are shipped on different days. The Batch number may also be used to signify a group of samples collected at a specific location within the overall site perimeter, should the site encompass a large geographical area. Next, complete header information, excluding the areas on the top right of the form that are set off by bold lines. These areas are for laboratory use. Make sure to mark either 15-day or 30-day data turnaround requirement, indicating the delivery terms arranged when scheduling the analyses with SMO. 6-17 5/86Along with the DSR forms, the Region has two sets of labels bearing sample numbers. Two strips of labels containing the same series of 24 sample numbers are provided for use in labeling the sample bottles and the outer metal cans in which samples are packaged for shipment. The same numbered label must be placed on both the sample bottle and the outer metal can. In order to protect the labels from water or solvent attack, labels on both the sample container and the outer metal can should be covered with clear, waterproof tape. Enter the Sample numbers (from the labels) on the lower left side of the DSR form, where indicated. Record all Sample numbers for samples included within the Batch shipment. (Extra numbered labels from the original strips of 24 should be discarded and new strips of labels should be used for the next Batch samples.) For_each sample, indicate sample matrix and description by checking the appropriate box in each category. There is also a block for indicating that additional analysis under Special Analytical Services is required for a sample. Check this block, if appropriate, and specify type of additional analysis required. (Any additional analytical work must be requested through SMO at the time sampling is scheduled, to ensure that proper arrangements can be made in advance to accommodate the request.) After completion of the SMO DSR form, the bottom two copies of the completed DSR (pink and gold copies) are included with the sample shipment to the laboratory. The DSRs, as well as chain-of-custody documentation accompanying the sample shipment, should be enclosed in a clear plastic bag and securely taped to the underside of the lid of the shipping cooler. Following sample shipment, distribute remaining DSR copies as follows: © Mail top (white) copy to SMO at the address shown on the top of the DSR form. © Second (yellow) copy of DSR form is retained by the sampler as the Region's file copy.Procedures for Coordinating Sample Shipment Immediately following sample shipment, call SMO, as appropriate, and provide the following information: © Sampler name © Batch number(s) © Total number of samples included in each Batch © Date of shipment © Courier name and airbill number © Type of shipment (e.g., overnight, two-day) © Laboratory samples shipped to © Any irregularities or anticipated problems with the samples © Status of sampling project (e.g., final shipment, update of future shipping schedule) SMO notifies the laboratory that samples are in transit and confirms arrival of the samples in good condition at the receiving laboratory. SMO assists in resolution of any problems concerning the samples, coordinating with the appropriate Regional or sampling personnel. Upon sample receipt, the laboratory completes designated sections of the DSR, recording date of sample receipt and sample condition, signs the DSR, and returns a copy to SMO. ‘SMO retains the laboratory-signed DSR copy as written confirmation of sample receipt. ee 5/86Sample Management Office CASE NO: 2000 | BATCH NO: / P.O. Box 818 Alexandria, Virginia 22313 Saeco erate CLP DIOXIN SHIPMENT RECORD ‘Sie Names Sampling Offce: Ship Te: NAME REGION LAB City & State: City & State: City Nome, | City Nance, st, | ATEN EPA Site No: Sampling Contact aan Mod 123456764 NAME Latitude: (name) __t digck No. | sampiing date: nor Gig tk No. Hu-bb-VY Tees 4567 : we Gece one) sooey matrix DescRIPTION + ~ ak | eSll ez | ee] fe] «| ele 32 | E>] 28) 8) 22 | = | 23 [BS saupue *e | Ball *s | 35 | 3% | a | 32 52 NUMBERS a 3 | 3 ge [Pe beocolo! v - BE oOoCOlOe v ia bG 000103 e “ bEoCO104 v Vv beoooot [ - I Se cooldk | v be coolot | - bcoooi0o? | - SG 000109 TM | XG COO! !1O oe - kG cool I] - uv bG doo 12 | wa il deooolts | - deoooi!¢ C2 - | deooolls a = DEOoO/b& |X Ca deoooi Fz] - bGooo lil? Te c beooo!7 | — | wa bcoooi20] - | - bGooo2| | | . bGoool22 | « | - beoool23 | - e peoooiz4 | - - WHITE—SMO Copy YELLOW—Ragion Copy PINK—Lab Cony for Relum to SMO GOLD—Lab Copy7. gels 0 SAMPLE PACKAGING AND SHIPPING Sample Packaging 1 Environmental Samples (1ow level) ~ Not expected to be grossly contaminated with high levels of hazardous materials. Estimated to contain less than 10ppm of any contaminant. a. Secure sample container lid and place it, properly identified, in a polyethylene bag and seal the bag. b. Place the sample in a metal picnic cooler which has been lined with a large polyethylene bag. c. Pack the cooler with enough noncarbustible, absorbant, cushioning material to guard against container breakage. a. Seal the large bag. e. Documentation accompaning the shipment must be enclosed in a waterproof plastic bag and taped to the underside of the cooler lid. f. Secure the cooler lid shut with fiber tape and custody seal tape. g- Print "Environmental Samples" and "This Ind Up" on top of the cooler and put upward pointing arrows on all four sides. 7.1.2 Hazardous Material Samples ~ Samples suspected of containing concentrations of contaminants of 10prm to 15% (medium level) or greater that 15% (high level). a. These samples when being transported by other than a government vehicle must be packaged, marked, labeled, and shipped according to DoT regulations. b. Most hazardous samples are classified as flanmable liquid or flammable solid shipments and require the following packaging procedure: 1) Place the sample container, properly identified, in a polyethylene bag and seal the bag. 2) Place the sample in a metal can, cushion it with vermiculite and secure the can lid tightly with clips or tape. 3) On the metal can print or in label form show the Laboratory name and address and “Flamrable Liquid, n.o.s. UN 1993" or "Flammable Solid, n.o.s. UY 1325." 4) Place the metal can(s) into the plastic bag lined cooler, surround the can(s) with vermiculite, and seal the outer plastic bag. 5) Documentation accompaning the ‘shipment must be enclosed in a waterproof plastic bag and taped to the underside of the cooler lid. 6) Secure the cooler lid shut with fiber tape and custody seal tape. 7) The following DOT labels should be placed on top of the cooler: “Flammable Liquid, n.o.s." or "Flanmable Solid, n.o.s.". A "Cargo Aircraft Only" label is needed if the net sample quantity is greater than 1 quart (liquid) or 25 pounds (solid). 8) Print "Laboratory Samples" and “This End Up" an top of the cooler and put upward pointing arrows on all four sides. TA 5/867.2. Sample Shipping 7.21 a. b. Environmental vs/ Hazardous Sample Shipment Environmental Samples = No DOT marking, labeling, or shipping papers are required, nor are there any DOT restrictions on the mode of transportation. Hazardous Samples - medium and high concentrations 1) Complete a carrier approved airbill or Shippers Certification for Restricted Articles providing the following information in the order Listed: - “Flammable Liquid, n.o.s. UN 1993" or "Flammable Solid, n.o.s. UN 1325" = “Limited Quantity" (or “Ltd. oty.") - Net weight or net volume of total sample material in cooler ~ "Laboratory Samples" = "Cargo Aircraft Only" 2) Ship by airlines that ONLY carry cargo such a Federal Express, Hrory, ete. 3) DOT regulations do not apply to transport by government owned vehicles, including aircraft. 7-2 5/86Ea ; = po See See eacn Or Fou Se Som course mesMaNTON NOTAUETIONS SEg2TSzZa ° rewvee- 7 |[s/2/ee wT Jen 2, Sancza CF oena7 SEE S Yer _Derefares. ve. || Beceser Sepeaweres G7 teow bode De Wat Upeaae Be = yoni ee & #4 “Clara atare re EA g ees peteleh Aoeer faba ns kvowrecnant é = See = (0 Ra ee 5 : fee (abi T a aT & NR ene, fT aa—! 4K SEES & fa, |:o ssa le eae |¢ eect . 'SHIPPER'S CERTIFICATION FOR RESTRICTED ARTICLES & 13233474 (TYPE Of PRINT) <, PROPER SHIPPING NAME CLASSIFICATION IDENTIFICATION NO. NET Quantiry eerse crn t7e100) vee FAROE Ve " Commanie Baik, was Ue1993 | 16 of. . CARES AIRCRAFT O08 fF LITER QUANTITY LABCRATORE SAMPLES | \ & TIONAL [RADIONUCLIDE “Fora: “ACTIVIT™ PATEGORY OF LABELS] TRANS: INDEX [PACKAGE IDENTIFICATION ‘RIPTION FEMENTS 6 JACTIVE RIALS 6 BACK) cama ans : SHIPMENT Is WITHIN THE LiTATIONS PREscAIBcO FoR _RERE” (BES ec ony» SRELETENONUPRLCL \ ‘ACCEPTABLE FOR PASSENGER AIRCRAFT, THIS SHIPMENT CONTAINS RAGIOACTIVE MATERTAD INTENDED FOR USE IN, OF INCIDENT. SER (once oe Gr reese 4EREBY CERTIFY THAT THE CONTENTS OF THIS CONSIGNMENT ARE FULLY AND ACCURATELY DESCRIBED ABOVE BY PROPER, HPPING NAME AND ARE CLASSIFIED, PACKED, MARKED, AND LABELED, AND IN PROPER CONDITION FOR CARRIAGE SY AIR SCORDING TO APPLICABLE NATIONAL GOVERNMENTAL REGULATIONS, ae. e @ Time RoE EERO REO Sen geNoNTEEPONE NS 5 N & Jree S. Samper ~ petecnve 206 442-9994 d \ IANUUVECRRURLTRTRRR ERS1-4 5/868.0 SHIPPING LOGISTICS AND NOTIFICATION 8.1 Shipping Logistics a. When making a shipment under $150.00 with Alaska Airlines or Federal Express simply provide the carrier with their respective shippers account nunber (acquired from Andy Hess or Mary Moore) and the bill will go directly to the finance office. To use other airlines or when a charge exceeds $150.00 use a Goverrment Bill of Lading (GAL) acquired from Duane Taylor or prepare a Procurement Request (PR). We have established account nunbers for Western, Horizon, Northwest Orient, and Republic airlines which can be used for billings less than $150.00 provided a Procurement Request is completed and submitted to Mary Moore immediately upon shipment. d. It is prudent to take a GBL to the field for possible unforseen needs. These are accountable forms and mist be returned to the issuing officer if not used. e. Do NOT send shipments COD. £. If samples are not delivered directly to the lab, inform the carrier to “notify on arrival" and give them the lab's phone number (EPA lab 442-0370). g- RETURN your copy of the airbill to Mary Moore, M/S 337. 8.2 Sample Shipment Notification ~ Immediately after delivering the shipment to the carrier, call the Sample Management Office (8 557-2490, CLP shipments) or the Manchester Lab (206 442-0370, or FIS 8 399-0370) and give the following information: 1. Airbill nurber 2. Name of carrier 3. Exact mumber and type of samples, including QA samples 4, Estimated date and time of arrival 5. Any deviations from standard procedures a1 2 5/86U.S. GOVERNMENT BILL OF LADING MEMORANDUM iL. cory No. TRANSPORTATION) company Fenceneo To. > CONSOLIDATED FREIGHTWAYS STOP THIS CAR GR TRUCK aT IMPORTANT Fon ee TIE Seo | 1 TOUTE ORDER RELEASE NG, Toate CATER Manet capacity we ANONO, 5 Re RTRER TTS] Ea 050- 04160=0 ; apparent goo forwarted 13 oe Severed in SEE HSTGREE Naa, SOGTEEEwiGTAP ESOT USEPA {Western Processing Test) 200 SW 35th. Street c/o Bill Miller Corvallis, OR 97333 (no Saturday delivery) DESTINATION (Name, address and ZIP code a intaiion) U.S. Environmental Protection Agency 200 SW 35th. St. c/O BAll Miller Corvallis, O2 97333 (no Saturday delivery) TWA ora Teton wen Siriaas lo Te GOOEY ‘SEAL NUMBEAS Adminisiaie Directions or 3 99 tevers@ FROW Kady Hess M/S 329/LAB 7411 Beach D: (snioping point) Port. Orchard, WA 98366 FULL NAWE OF SHIPPER jUnited States Environmental Protection Agency T HARKS BILL CHARGES TO [Dopirageney, bureauoTlice, Waling adaress ana UP cote U.S. Environmental Protection Agency 1200 Sixth Avenue, Finance, M/S 313. . Seattle, Wa. 98101-3183 “RPPROPRIATIGN CHARGEABLE PEOO87 PSGBLOP616 2209 Approp. #6820X3145 FOR CARRIERS USE ONLY = WAYS 340.00 ie ‘OR FREIGHT BILL NO. = 7 EST. $40, . antactor wil etn unused or canceled bila fi —— nee 0L0 ~2 feos es PACKAGES | DESCRIPTION OF ARTICLES (Use carvers classifcaton or tanit NUMBERS OW To DRRE “##eraion possible otherwise use acces nontechnics gescrption) | PACKAGES | WEIGHTS” | 2 Tee Chests containing environmental | 120 LBs ‘samples. \ It this shipment tuly sds the ear oF tack usea, ohecx [1] YES: "TARIFF OF SPECIAL RATE AUTHORITIES [6L, Thor Val om EN FORNSHED SERTEE ATOR NT EIR OF Eo RE EO ETRE mown) EOE ee R-0639349 [sete DP consolideced Freighten CFCS owe eh | es Sag Pane TavtorsShtontar! PAHs. Pen U.S. Environmental Protection Agency QZ 1209 6th Ave. 1/S 249, Seart yo. a aazn1-1% | Eien a : BSUVEP RECARO NemETER > snontace Cl ommce SOEs isEQUIPMENT CLEANING AND RETURN PROCEDURES 9.1 Sample Gear Cleaning Procedure a. Dispose of wood tongue depressors and other disposable sampling gear. b. If practical cover meters and samplers with clear plastic prior to use so that at the completion of work the plastic can be discarded minimizing followup cleaning. c. Clean meter and sampler housing with a mild detergent and wipe dry. Be careful not to get any electronic components wet. d. Basic cleaning procedure for sampling gear: 1) Detergent wash and scrub if necessary 2) Tap water rinse 3) Acid (BCL and/or HNO3) rinse where there is heavy metal contamination* 4) Distilled water rinse 5) Solvent (acetone and/or methylene chloride) rinse for non-plastic materials* 6) Air dry * Wear neoprene gloves and allow for good ventilation e. A pressure steam cleaner is available for heavy duty cleaning f. Always clean gear ASAP after use 9.2 Sample Gear Return 1. Assure all meters and samplers are "off" and packed properly in their carring cases if provided. 2. All gear is to be cleaned prior to return. 3. Return field gear, supplies, and unused sampling containers to: Andy Hess, Regional Field Equipment Center, EPA Region 10 Lab, 7411 Beach Dr. E., Port Orchard, WA, 96366. c If the field gear is not to be directly delivered to the lab, specify the carrier to “notify on arrival, Andy Hess 442-0370". 5. NEVER return sampling gear in the same cooler with samples. 9-1 5/86SECTION 10 SAFETY AND HEALTHi) Pz Pz EE 4. 4. 4.2.2 es) 5. 5. 5 5 5 25. 1 2 3 1 2 4.2.1 1 2 3 4 5 6 7 TABLE OF CONTENTS Rights and Responsibilities Employee Rights Employee Responsibilities Supervisors Responsibilities Training Requirements EPA Order 1440.2 Region 10 Policy on Health, Safety and Proficiency Training Hazardous Materials Incident Response Training Program Occupational Medical Monitoring Program Overview Protective Clothing and Equipment Basic Clothing for Samplers Stock Services and Procurement Requirements Non-Disposable Clothing Disposable Clothing and Equipment Occupational Health and Safety Regulations Overviews OSHA 29 CFR 1910 State OSHA Regulations EPA Occupational Health and Safety Manual EPA Region 10 Policies and Guidelines In-Plant or Company Policies State-of-the-Art Factor 10-1 5/8610. 10 lo. 10 10. 10. 10. 10. 10, 10. 10 10 10 10 10. TABLE OF CONTENTS Site Safety and Health Plans General Requirements Region 10 Generic Site Safety & Health Plans Site Safety & Health Plans Sources for Assistance Hazardous Duty Pay Overview Special or Unique Sampling Requirements Reconize Your Limitations Sources for Assistance Region 10 Field Hazardous Waste Investigation Team Region 10 Emergency Response Section and TAT Team Region 10 FIT Team On-The-Job Injuries and Accident Reporting Basic Requirements Emergency Considerations 10-2 5/861.1.1 10.1 RIGHTS AND RESPONSIBILITIES EMPLOYEE RIGHTS EPA employees are entitled to work under safe and healthful conditions, free of recognized hazards. If an investigation or inspection activity is unsafe, it should be postponed. EPA employees are entitled to have basic and when necessary specific safety and health training Employees are entitled to personal protective clothing and equipment Field employees are entitled to participate in the occupational medical monitoring program EPA employees are entitled to report hazardous working conditions, without any adverse consequences, and they have the right to make the reports anonymously if they wish. References: 1, Occupational Safety and Health Act, Section 19 2. Presidential Executive Order 12196 3. EPA Occupational Health and Safety Manual 10-3 5/86VO.1.2 EMPLOYEE RESPONSIBILITIES Employees are responsible for complying with the Agency's health and safety standards and regulations Employees are responsible for reporting accidents, injuries, and Property damage of $100.00 or more. Reporting unsafe and unhealthful working conditions Responsible for having a baseline medical examination to confirm their Fitness for duty. Employees are responsible for using the safety clothing and equipment provided. Employees are responsible for reporting to work ready, willing and able to perform assigned duties. All employees are expected to observe all rules, signs, and instructions relating to personal safety. Willful non-observance of certain safety regulations constitute grounds for disciplinary action 10-4 5/8610.1.3 SUPERVISOR'S RESPONSIBILITIES Supervisors are responsible for: The health and safety of their employees. Compliance with the Agency's Occupational Health and Safety requirements. For enforcing correct work practices. For providing safety and health training. For purchasing and providing personal protective clothing and equipment for their employees. 5/8610.2 TRAINING REQUIREMENTS 10.2.1 EPA Order 1440.2 - Health and Safety Requirements for Employees Engaged in Field Activities * Established three levels of training and certification commensurate with the degree of anticipated hazards. * Requires all field employees have at least 3 days of health and safety training prior to becoming involved In normal, routine activities. * Requires 8 hours of refresher training be given to field employees annually covering health and safety * Requires new employees to perform 3 days of field OJT within 3 months of classroom instruction 10.2.2 Region 10 Policy on Health and Safety and Proficiency Training February 6, 1986, Establishes “program specific" health and safety training requirements for Region 10 Laboratory and field employees. Establishes a certification process for initial and refresher health and safety training requirements. Describes medical monitoring requirements for Region 10 field employees. Establishes non-compliance provisions for failure to satisfy the training requirements. This policy was designed to conform to the intent of EPA Order 1440.2 (July 12, 1981). Established a "Grandparent Clause” and requires full compliance by October 1, 1986. 10-6 5/8610.2.3 Hazardous Materials Incident Response Training Program As part of a comprehensive program for protecting the public and the environment from chemical incidents resulting from vehicle or train accidents, spills, discharges from industrial operations, and hazards associated with uncontrolled waste sites, the Hazardous Response Support Division, Environmental Response Branch, develops and presents training courses in safety and technical operations related to hazardous material responses. The courses presented by the Environmental Response Branch last from 3 to S days. Although each course is tailored to cover technical material, relevant to the course title, no course will provide participants with exhaustive treatment of any subject. All courses emphasize the practical application of lecture information through problem-solving, case studies, demonstrations, and outdoor exercises. These courses are periodically held in various Region 10 locations as well as other locations throughout the United States SOME OF THE COURSES OFFERED ARE: * Hazardous Material Incident Response Operations Personnel Protection and Safety Sampling for Hazardous Materials Air Surveillance for Hazardous Materials * Incident Mitigation and Treatment Methods Hazard Evaluation and Environmental Assessment Response Safety Decision Making 10-7 5/8610.3 OCCUPATIONAL MEDICAL MONITORING PROGRAN The Region 10 Occupational Medical Monitoring Program is designed to serve as a “watch” over the health of those employees whose work regularly poses the possibility of exposure to toxic material or other hazardous working conditions. It is not a direct substitute for "general check-up" or other periodic examinations designed to monitor or promote general health. The occupational medical monitoring program is designed to screen for evidence of adverse effects of occupational exposure, particularly exposure to toxic substances OBJECTIVES OF THE PROGRAM: * To detect adverse effects of occupational exposure. * Initiate prompt corrective action when needed ° Insure fitness for duty FOUR TYPES OF EXAMINATIONS ARE PROVIDED. * Baseline - (Critical for new employees) * Pertodic - (Usually annual exams) * Acute exposure monitoring * End of employment or termination exams 10-8 5/8610.4 PROTECTIVE CLOTHING AND EQUIPMENT 10.4.1 Basic Personal Protective Clothing and Equipment Items for Field Inspectors Steel toed leather safety shoes or boots ° — Hardhat (faceshield is optional) Safety glasses or chemical splash goggles Cotton/polyester coveralls The following clothing and equipment items may be required for certain types of inspections based on the activities or toxic material on site: * Steel toed chemical resistant rubber boots * Chemical resistant gloves (Inner and Outer) * Disposable boot covers * Acid splash suit ° Disposable chemical resistant coveralls with attached hood Noise reducing ear plugs or muffs * Respiratory Protective Equipment * uffle Bag EPA inspectors must wear equivalent or higher levels of protection than the on-site or company employees when performing inspections. Under no circumstances should an EPA field inspector enter areas wearing respirators or other protective clothing that does not meet the same protection level worn by in-plant or on-site workers. This does not mean that an EPA inspector can borrow or wear a respirator or protective clothing provided by the company or factlity being inspected. It 1s Region 10 policy that our field inspectors go out prepared with the proper equipment and clothing to perform the inspection safely using EPA provided equipment. 10-9 5/8610.4.2 STOCK SOURCES AND PROCUREMENT REQUIREMENTS Ouring the budget process, it was agreed by all concerned that the Environmental Services Division would supply all field inspectors with disposable clothing and equipment items. Non-disposable clothing and equipment items must be purchased by the respective branch, division or operation office employing the field inspector. This does not mean that unusually large quantity requirements of disposable items will automatically be furnished by ESD. Orders for large quantities or unusual items, even though disposable, must be ordered by the respective branch, division or operation office. The field employee and his or her supervisor are responsible for insuring the employee has the proper safety and health clothing and equipment to perform their work safely. The supervisor/Branch Chief is responstole for purchasing the safety clothing and equipment needed by the employee. The Regional Safety Officer can provide assistance in the type of clothing or equipment to purchase and the various suppliers available for purchasing this material. The ESO contact for disposable clothing and equipment is Andy Hess. His telephone number is 442-0370. DISPOSABLE CLOTHING INCLUDES: * Cartridges and canisters for respirators Inner and outer chemical resistant gloves Disposable booties Disposable coveralls Ear plugs Cleaner/Sanitizer for respirators Duct tape Trash bags * Hard hats (non-disposable but furnished by ESD) 10-10 5/8610.5 OCCUPATIONAL HEALTH AND SAFETY REGULATIONS 10.5 _ OVERVIEW We are governed by OSHA and EPA Safety and Health Regulations. Since we are a federal agency, we must meet the OSHA Standards. You must be aware and conscious of the fact that contractors and state employees must abide by the state OSHA Regulations (where applicable) which may be more stringent than the federal OSHA Standards. EPA Region 10 staff should abide by the state regulations if they are more stringent than the federal OSHA Standards. SOME OF THE REGULATIONS AND GU ELINES ARE: 29 CFR 1910 - OSHA Standards State OSHA Regulations (where applicable) EPA Occupational Health and Safety Manual EPA Region 10 Policies and Guidelines In-plant or Company Policies State-of-the-Art Factor Copies of these regulations and guidelines are available through the Regional Safety Officer (Ron Blair) at 442-0370 10-11 5/8610.6 SITE SAFETY AND HEALTH PLANS The purpose of a site safety and health plan 1s to establish procedures and requirements for protecting EPA employees Investigating or inspecting facilities, sites or other areas where sampling and monitoring activities are conducted.’ The content of a safety and health plan is dependent on the degree of risk associated with the Inspection or survey activity. The greater the hazards or risk, the more information and procedural requirements needed for the plan A site safety and health plan may be as simple and short as adding a short narrative or discussion to the sampling plan. For example. simple investigations which require the collection of a few environmental samples may only require several paragraphs in the sampling plan. On the other hand, an investigation of an abandoned hazardous waste site suspected of containing highly toxic materials in drums and tanks will require a detailed site safety and health plan In emergency response situations, the sample site safety plan included in the EPA Standard Operating Safety Guides, Annex 10 can be used. It should be completed on the way to the incident by the Team Leader. If all EPA field employees involved in the response have had the required training covering personal protection and safety, levels of protection, and other EPA protocol, then this sample safety plan format may be used. It should be read and signed by all employees involved in the investigation, as should all site safety and health plans for each activity. SOME OF THE GENERAL REQUIREMENTS FOR A HAZARDOUS WASTE TYPE OF SURVEY OR INSPECTION SITE SAFETY PLAN ARE: * Background of the site Hazard evaluation * List of EPA personnel and their responsibilities Levels of protection for each activity Delineate work areas Establish procedures to control site access Decontamination procedures Site emergency procedures Emergency medical care 5/8610.6 CONTINUED Air monitoring and environmental surveillance Specific training required * Establish procedures for weather related problems WE NOW HAVE THREE GENERIC SITE SAFETY AND HEALTH PLANS FO) ° Asbestos inspections at demolition/renovation sites ° PCB inspections Placer mine inspections 10-13 5/8610.7 HAZARDOUS DUTY PAY EPA has developed and issued procedures covering hazardous duty pay. You must be an EPA employee in order to request and receive hazardous duty pay THE FOLLOWING ARE SOME OF THE GENERAL GUIDELINES FOR PAYMENT OF HAZARDOUS DUTY Pays If levels A,B or C categories of protection are required during an emergency response, waste removal, or other situation involving hazardous conditions, then hazard pay should be authorized in advance, provided that all other regulatory requirements are met Helicopter flights requiring the execution of unusual patterns to avoid obstructions, enter sheltered valleys, and deep narrow canyons, avoid turbulent winds, or land on isolated lakes amidst mountainous or wooded terrain warrant hazardous duty pay Low-level (i.e. under 500') helicopter Flight operations over wooded or open water areas involving flight at low altitudes or landing at unprepared sites in wooded or mountainous terrain warrant hazardous duty pay lo-14 5/861 SPECIAL OR UNIQUE SAMPLING REQUIREMENTS One of the most important things an EPA sampler or field employee should consistently remember and follow is recognize your limitations. This is especially true when only one employee is involved in the survey or inspection activity. The importance of collecting a sample during a specific environmental incidence or episode is just simply not worth it If collecting the sample will involve risk to life or health. Occasionally, EPA inspectors may need to request additional assistance in collecting samples under unique and hazardous situations. There are three groups that can be called on for additional assistance, depending on the program area, time required, and other factors associated with the specific site. They are The Regional Field Hazardous Waste Investigation Team. The contact for this source of assistance is the Chief, Field Operations and Technical Support Branch, E50. The Regional Superfund Removal and Emergency Section and the contracted Technical Assistance Team (TAT Team). The contact for this assistance is the Chief, Superfund Removal and Emergency Section. The Region 10 Field Investigation Team (FIT-Remedial Investigations). The contact for this source of assistance is the Chief, Field Operations and Technical Support Branch 10-15 5/8610.9 ON-THE-JOB INJURIES AND ACCIDENT REPORTING 10.9.1 BASIC REQUIREMENTS The EPA Occupational Health and Safety Manual, Chapter 3, Accident and Iliness Investigation, Reporting, and Recordkeeping Requirements outlines the Tequirements for reporting on-the-job accidents or illnesses. A copy of this manual has been distributed and should be maintained by each division and operations office PROCEDURES FOR THE REPORTING OF INFORMATION ON ACCIDENTS OR ILLNESS INCIOENTS BY THE EMPLOYEE AND SUPERVISOR ARE AS FOLLOWS ° THE EMPLOYEE MUST: 1. Report any job-connected incidents to his or her supervisor immediately. Furnish accurate and detailed information regarding the incident on EPA Form 1440-9 Complete a CA-1 form, if an occupational injury is involved. Complete a CA-2 form if an occupational illness is involved Complete an SF-91 form if a vehicular accident is involved Provide the attending physician or hospital with a CA-16 form signed by the supervisor. ° THE SUPERVISOR MUST: 1 Sign and complete Part A of form CA-16, Request for Examination and/or Treatment. This form basically commits the federal government to paying for the medical services, and the Supervisor should ensure that the injury or lilness occurred on the job before signing this form Investigate all job-connected incidents within two working days of the incident and complete EPA Form 1440-9. Complete Optional Form 26, Data Bearing Upon Scope of Work where vehicular collision is involved. 10-16 5/8619.9.2 EMERGENCY CONSIDERATIONS In an emergency situation, get treatment as soon as possible for the injured employee and do not worry about the forms. They can be completed and filled out later. Emergency planning and services available are a very important element of a good site safety plan. Everyone on the sampling team should know where the nearest telephone is located and whether or not they are in an emergency 911 telephone area. If not, the telephone numbers for the emergency services should be listed in the site safety plan. It may be necessary on some investigations to carry cellular telephones or radios for emergency communication purposes. €mergency situations in remote locations are very critical aspects of sampling or field activities in these types of areas. All team members or EPA employees should know what to do in these situations and discuss what they are going to do if a medical emergency occurs in a remote location. This type of sampling will usually require at least two and probably three employees to be involved in this type of investigation 10-17 5/8611,0 Date Access / The Laborstory Menasement 11.41 Introduction 11.2 Program TRNFRY 11.3) Program FRIDAP 11.4 Program LARTARL 11.5 Program LARTARS 11.5 Program LABTABA11.0 Dats access / The Laborstory Menasement System 11.10 Introduction - The Laboratory Management System is the detsbsse on tie PDF 11/70 for the storase of sample ansiusis results from the EPA, Manchester Lab, Recently, we heve started entering contract laborstory data into the database. The date is entered by the laboratory and retrieved for the FroJect Officers by the Resionel Semple Control Center. Within the LMS» there are five senersl rrosrems thet senerstes sample analysis rerorts, 1. TRNPRT (Pronounced ‘tran # erint’) 2. PRUDMF (eronounced ‘rroJect * dume) 3. LARTARL (rronounced ‘lab * teb * one’) uwced ‘/lsb x tab x three’) 4. LABTABS (pronou 5S. LABTAR4 (pronounced ‘lab k teb * four’) A detailed exelanstion and exemple of each rerort tyre can be found on the stteched reges, Normelly+ the eroJect officer will receive outrut from the FRITH Program when ail analyses have been completed. Partial date retrievels can be requested ennd will sutomaticslls be Frovided should only one fraction delay the completion of 311 requested enelyses. Contact the Regional Samele Control Center for dete retrievals. Any dete stored in the Leb Menesement Sustem be trensferred to the IBM PCs where srarhs and charts can he senersted. Uron request the RSCC will transfer dete and sid in the maniruletion of the data. qi-1 5/86Data Access / The Laboratory Management System 11.2 Frogram Name? © TRNPRT (Pronounced ‘tran x print’) Description? Generates 3 rerort containing 311 date entre transactions conteinind the semele arelysis results of 3 siven sample with multirle parameters (TRNINi) or given rarameter analysis of multirle samples (1RNIN2). Example of Rerort! Attachment @ - TRNINI Attachment R - RNIN? Attachment © - Longs Version 11-2 5/86ATTACHWENT A 11.2 oe EPA Resion Fase 1 eK Lab Analysis Rerort X Lab Menasement System sobK a wy Transaction #: o30si141 park Grourt (71) Pest/PCR - PF Scer 222 Ni-63 EC Detecta nstrument? (GCT-EC ) Tracor GC 222 Nasir ethod? (EF2-608 > GC Ext Scan hemist (RHR) Rieck» Bob Esp Hours Worked? GON RIVERS Pre Ele#! AS3ncr srodect? AME-O34B ORY prj OFF! Cleland, Bruce Esp Analysis Duet Revised Du ¥k" Sample Records in Transaction #x* Parameter Form File? PEST Title! Pesticide Analysis Samele ¢ ate/Time Descrirtion Seat TILLAMOOK OYSTERS 01 «84500851 840 Record Tyee? TRNINI ate Verified! 88/04/23 Bwt Be Transaction Status! Verified Transaction...Ready to relesse. KKK Verified and Transferred ta VERTRANS x 16-SEP-85 07125137 Status! V Batch! A (1m UFR 1m) Processed? 5/86 11-3ATTACHMENT A - continued Ty 16-SEF-85 EFA Kesion X Lab Management Sustem Page Ok Leb Analysis Rerort xx Transaction #1 03051141 (71) Pest/PCE - FP Scan Prod Cade ? AMB-O34B OREGON RIVERS PEE Sample Idi 84500851 Metre. Tissue Units? us/ks % Sldst QA Codet Date Extract! 850110 Date Anslyzd? 850116 1 Aldrin aU 2 Chlordsne 1U 3 Mieldrin 1u 4 DDT, 494°~ 10 S DDE, 4,a/- 3 6 DDD, 4747~ iu ? Endosulfans slehe- iu 8 Endosulfany bete~ iu 9 Endosulfan sulfate iu 10 Endrin au 11 Endrin aldehede iu 12 Hertachlor iu 13 Hertechlor eroxide iu 14 BRC, elehs~ wu 15 BHC, bets- au 16 BHC, semma~ iu 17 BHC, delta~ iu 18 Toxarhene 30U 19 POR - 1016 10u 20 FCB ~ 1221 10U 21 PCR - 1232 10u 22 FOR - 1242 10u 23 PCE - 1248 10u 24 PCR - 1254 10U 25 FCB - 1260 10U 24 Methoxwchlor 27 TE (T.S.> 11-4 5/86