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Global Treps Project
It Project Management (Arkansas State University)
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lOMoARcPSD|12112673
Global Treps Project

IT Project Management
April 19, 2021

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Table of Contents:
1. Group Charter
2. Chapter 4: Project Integration Management

● Weighted Score Model
● Business Case
● Project Charter
● Lessons Learned
● Project Change Request
3. Chapter 5: Project Scope Management

● Requirements Traceability Matrix
● Project Scope Statement
● Work Breakdown Structure
● WBS Gantt Chart
● Scope Validation Strategy
4. Chapter 6: Project Schedule Management

● Recognize activities to estimate resources and durations
● Gantt Chart
5. Chapter 7: Project Cost Management

● Cost Model
● Cost Baseline
● Financial Calculations
6. Chapter 9:Project Quality Management

● Quality Standards
● Pareto Chart
7. Chapter 10: Project Communications Management

● Communication with the team members
● Partial Communications Management Plan
● Free Online Tools for Kanban Boards
8. Lessons Learned Report

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Chapter 4: Project Integration Management
Task 1:
Summarize each of the proposed projects using a simple table format suitable for presentation to
top management. Include the name of each project, identify how each one supports business
strategies, assess the potential financial benefits and other benefits of each project, and provide
your initial assessment of the value of each project. Write your results in a one-to two-page
memo to top management, including appropriate back-up information and calculations.
Name of Project How the Project promotes Financial & other Evaluated
business policies benefits Project
Worth
Global Treps This enables both local members & This allows investors to $125,000
investors to develop their own make donations to
personalized pages. schools or organizations
that chose to host an
event.
The Businessmen should present
their ideas in a professional
environment that would encourage
a range of business ideas.
Campaign Reform This would foster social The regulations should $100,000
Laws transparency and the be revised in order to
recommendations on how the reduce further wealth
policies can be improved to differences.
eliminate more inequality.

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A Rich Unit This would show those who are This would require $175,000
extremely wealthy what changes donations and offers to
they are able to make within the minimize the inequality
world and what they could do. issues.
Wise Shoppers This actively shows those who are This would expand $200,000
Worldwide active on social media what import free markets until
products and services are popular. the demand grows.
Enables small companies to easily

link their products and services into
the network.
Task 2:
Evaluate the four projects by preparing a weighted scoring model using the template provided
on the Companion website for this text. Develop at least four criteria, assign weights to each
criterion, assign scores, and then calculate the weighted scores. Print the spreadsheet and bar
chart with the results. Also write a one-page paper that describes this weighted scoring model
and the results.
Global Change the laws Wealthy Global Smart

Criteria Weight Treps campaign Unite Shoppers
● Impact on society 40% 90 80 70 70
● Can Be Implemented In One Year
Or Less 10% 75 70 60 20
● Has Strong Customer Support 25% 80 50 50 75
● User Friendly Website/app Design 20% 80 50 40 50
● Has Low Risk In Meeting Scope,
Time, And Cost Goals 5% 65 70 60 30
Weighted Project Scores 100% 82.75 65 57.5 60.25

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The six criterias that I chose for weighing the projects ios as follows:
1. Impact on society (40%) because improving lives is the main motive of all the four
projects.
2. Can be implemented in one year or less (10%) because you the project needs to give
revenues down the lane
3. Has strong customer support (25%) because a project will only give revenues and be
successful if a customer supports the project. They are the key to project success.
4. User friendly website/app design (20%) because the customer needs to be at ease while
using the website. A good website but complex to navigate does not help the customers.
5. Low risk in meeting scope, time, and cost goals (5%) because a project needs to have a
balance between its triple constraints and should have less risks in order to be successful
and profitable.
Explanation of the weighted score:

The scores are based on a scale of 0-100 with 0 being the best to 100 being the best. All the
projects seem to have a significant impact on society as they all focus for the betterment of
society. For the second category, project 1, 2, and 3 have a higher possibility than project 4 of
completing the project in a year because project 4 focuses on creating a global platform. It is not
easy to create a platform for approximately 7.674 billion people. For category 3 and 4 all the
websites will do significantly good as all the projects are for the peoples betterment which means
pleasing the customer. If a customer is pleased, they will support the vision hence bringing traffic
to the website resulting in revenue generation. For the last category, all the projects except
project 4 have less chances of failure because the target audience for the project is global.
After the analysis, we believe that global trepes tops all the categories. The project has the
potential to complete within a year with costs under budget and less risks.

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Task 3:
Prepare a business case for the Global Treps project.

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Task 4:
Prepare a draft project charter

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Task 5:
Start a lessons learned register to document knowledge learned on this project. Include la
lessons learned ID, date, source, category, description, impact, recommendations, and proposed
actions. Be creative in making two entries.
Group Lesson Date Source Category Description Impact

Members Learned
Shabana Project 4/11 textbook Schedule Shows what all Will help in the
Scope is included workforce.
statement within the
project.
Frankie WBS 4/11 textbook WBS Demonstrates This will help

breakdown what all is once they are in
needed in a their field or
project and become a project
how to make it manager.
more
manageable.
Kyle Cost model 4/12 Textbook Budget Shows a This can help in
& online breakdown of future classes and
what when they are
everything stepping into
costs with their career.
overall costs &
percent.
Elizabeth Gnatt Chart 4/12 Textbook Schedule A calendar that This will help
& online will show with future
when projects classes and if I
are due and by were to get a job
who. that does use

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Gnatt charts.
Task 6:
Prepare a change request for the Global Treps project, using the template provided on the
companion website for this text. Assume that you have decided not to provide an online version
of the show as it would be too much work for the initial project. Be creative when making up
information.

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Chapter 5: Project Scope Management

Task 1:
Document your approach for collecting requirements for the project. Include at least five
technical requirements and five non technical requirements in a requirements traceability matrix.
Also develop a list of at least five questions you would like to ask the project sponsor. Let your
instructor answer them for you, if applicable.

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Task 2:
Develop a first version of a project scope statement for the project. Use the template provided on
the Companion website for this text and the example in Chapter 3 as guides. Be as specific as
possible in describing product characteristics and requirements, as well as all of the project’s
deliverables. Be sure to include the Global Treps website, four shark tank like events, a business
plan, and outsourced items (laptops, donation acceptance, video creation, etc.) as part of the
project scope.
Task 3:

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Develop a work breakdown structure for the project. Break down the work to Level 3 or Level 4,
as appropriate. Use the template on the Companion website and samples in this text as guides.
Print the WBS in list form. Be sure the WBS is based on the project charter (created for the
Chapter 4 Running Case), the project scope statement created in Task 2 above, and other
relevant information.
1. Project - Creation and Installation of Hardware and software within the Organizational system
1.1 Requirement documentation
1.1.1 Interview Paper and Report
1.1.2 List of activities and Requirement
1.1.3 Attached data like National ID and Signed documents
1.2 Design Documents
1.2.1 Design Documents for software projects
1.2.2 Design Documents for Hardware Projects
1.2.2.1 Tested hardware
1.2.2.2 Installed Hardware
1.3 Installation of hardware and Software with the organizational system
1.3.1 Operational Hardware
1.3.1.1 Tested hardware
1.3.1.2 Installed Hardware
1.3.2 Software Files and documentation
1.3.2.1. Interface Files and documentation
1.3.2.2 Program Files and documentation
1.3.3 Database files and documentation
1.4 Various Test Reports preparation
1.4.1 System Test Reports and User Test Reports preparation

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1.4.2 Hardware Test reports preparation
1.4.3 Unit Test Reports preparation
Task 4:
Use the WBS you developed in Task 3 to begin creating a Gantt chart using your choice of
software. Do not enter any durations or dependencies. Print the resulting Gantt chart on one
page, and be sure to display the entire Task Name column.
Task 5:

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Develop a strategy for scope validation and change control for this project. Write a short paper
summarizing key points of the strategy.
Document your approach for collecting requirements for the project. Include at least five
technical requirements and five non-technical requirements in a requirements traceability matrix.
Also develop a list of at least five questions you would like to ask the project sponsor. Let your
instructor answer them for you, if applicable.
o How long should the events last?
o What activities will we need to provide for attendees?
o Should we use local beverages or international beverages?
o What is our procedure for any last-minute cancelations?
o How should we handle fraud attempts?
Develop a strategy for scope validation and change control for this project. Write a short paper
summarizing key points of the strategy.
o At the end of each event an event summary will be produced by the assigned host. We will
also gather customer and participant feedback if possible. The company will then determine the
overall successfulness of the event. This will be done for all events in a three-month time frame,
and the results will be gathered and documented before presenting the results to the sponsor. The
company site will contain a private feedback page. On this page an employee can request any
changes they would like to see in the company, voice any concerns with upcoming events or
staff, voice any concerns with investors or event planners. This page will also be used to
formally announce resignation or request a leave. The page will automatically send and email to
the project director when a request is submitted.
Chapter 6: Project Schedule Management

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Task 1:
Review the WBS and Gantt chart you created for Tasks 3 and 4 in Chapter 5. Propose three to
five additional activities that would help you estimate resources and durations. Write a one-page
paper describing these new activities.
Three activities that would help estimate the resources and durations are:
- Mind Mapping
- Contingency Plans
- Breakdown Structure for the resources
Mind Mapping- This is where all the team members come together to discuss and share thoughts
and ideas on certain things of the project, discuss pros and cons, communicate, and collaborate.
Contingency Plan- In simple terms it is a back up plan/ alternative plan from the initial plan just
in case things don’t go as planned. When doing a business it is really important to have a
contingency plan as we never know what the future holds. By adding this activity, team members
can discuss and make an alternative plan for different scenarios.
Breakdown Structure for the resources- The resource breakdown structure basically identifies the
resources of the project by the order and category in which they are. This hierarchical structure
helps with planning and controlling project work by functions and departments which helps with
who plays what role and does what work.
The above activities would definitely help the resources and durations of the already existing
activities in the organization.
Task 2:
Identify at least five milestones for the Global Treps Project. Write a short paper describing each
milestone using the SMART criteria. Discuss how determining the details of these milestones
might add activities or tasks to the Gantt chart. Remember that milestones normally have no
duration, so you must have tasks that will lead to completing them.
Five milestones for the Global Treps Project were accomplished by using the SMART criteria
and following through as needed. By determining the details needed in completing these
projects, it helped push the team through and allowed them to come out with an amazing project.
Coming up with the initial idea itself is a milestone since it gets the team thinking about what
their next few weeks will look like and what is to be expected of them. This can get the team
excited and ready for a new challenge.

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The second milestone is completing the brainstorming and mapping out what the project
will consist of getting ready to present it to a group of investors. This shows that there is
confidence within the team and their ideas. With this step, there can only be two outcomes, one
being they need to reconfigure some things or, they have successfully shown their investors they
know what they are doing and how they will complete the project. This showed measurable
confidence and growth within the team by being able to come up with the following ideas and
present it.
The third milestone that was completed would be the progress being made and what has
been accomplished, and what is still left for completion. This is able to show the team is nearing
completion with the project and there can be a successful outcome, if not better as they originally
planned. Using relevant information and considering what is going on around them business
wise, this can really help determine what direction the project is going in and if they should
change anything up in their planning.
Fourth milestone would be the time-bound deadlines that are being met, while being
under pressure of the project, things are being submitted and completed as needed. They are able
to show their investors and managers that they are taking the project serious and things are going
according the their original plan, and what was presented to the investors of the project,
The final milestone is the completion and success of the project. This shows the team was
determined and motivated to push out a project worthy of money invested from investors and
they used their resources wisely. This can show that a team is well thought out and serious about
project completion while staying on a timely manner and within or under budget.
Task 3:

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Using the Gantt chart you created for Task 4 in Chapter 5 and the new activities and milestones
you proposed in Tasks 1 and 2 above, create a new Gantt chart using Project 2016 or another
tool. Estimate the task durations and enter dependencies as appropriate. Remember that your
schedule goal for the project is six months. Print the Gantt chart and network diagram, each on
one page.
Chapter 7: Project Cost Management

Task 1:

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Prepare a Cost Model
Task 2:
Prepare a Cost Baseline

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Task 3:
Assume that you have completed three months of the project. The BAC was $120,000 for this six-
month project. You can also make the following assumptions:
PV 5 $60,000
EV 5 $55,000
AC 5 $50,000
a. What is the cost variance, schedule variance, cost performance index (CPI), and
schedule performance index (SPI) for the project?
Cost Variance (CV) is the earned value minus the actual cost (AC)
CV = EV – AC = $55,000 - $50,000 = $5000
Schedule Variance (SV) is the earned value minus the planned value (PV)
SV = EV – PV = $55,000 - $60,000 = -$5000
Cost performance index (CPI) is the ratio of earned value to actual cost and can be used
to estimate the projected cost of completing the project.
CPI = EV / AC = $55,000 / $50,000 = 1.1 x 100% = 110%
Schedule performance index (SPI) is the ratio of earned value to planned value and can
be used to estimate the projected time to complete the project.

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SPI = EV / PV = $55,000 / $60,000 = 0.916 x 100% = 91.6%
b. How is the project doing? Is it ahead of schedule or behind schedule? Is it under budget
or over budget?
A negative schedule variance means the project is behind schedule and a positive cost
variance means the project is under budget. Moreover, if the CPI is more than one or
more than 100 percent, the project is under budget, and if the SPI is less than one or 100
percent, the project is behind schedule. The CPI is 1.1, which is more than 1, means that
the project is under budget. And SPI is 0.916 which is under 1, the project is behind
schedule. Therefore, the project is behind schedule but under budget.
c. Use the CPI to calculate the estimate at completion (EAC) for this project. Is the project
performing better or worse than planned?
EAC = BAC / CPI = $120,000 / 1.1 = 109,090.909

The project is performing better than planned because the new estimate is $109,090
which is approximately $10,900 less than initial estimate.
d. Use the SPI to estimate how long it will take to finish this project.
Estimated time to complete = Time estimate / SPI = 6 months / .916 = 6.55
The project is projected to take 6.55 months to complete so it is estimated that it will take
.55 or half a month more than planned.
e. Sketch an earned value chart using the information from your answers to parts a through
d. Use Figure 7-6 as a guide

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Chapter 9: Project Quality Management

Task 1:
Prepare a RACI chart for the four WBS activities listed.You decide that one person should be
accountable for each of these four activities, spreading the work between you, Kim, Ashok, and
Alfreda. Bobby will be informed on each activity, and you will be consulted on the ones you are
not accountable for. Document key assumptions you make in preparing the chart.
Key Assumption:
- The RACI chart doesn’t allow flexibility in performing tasks as it is according to the
present division of work allotted to the team. It does not contemplate upon any future
problems / alternative ways to perform tasks as it is set up according to the current work
situation.
Task 2:
Myers Briggs Personality Test
Kyle: INTP, Introvert(44%), iNtuitive(6%), Thinking(38%), Perceiving(19%)
Shabana: ISFP, Introvert(16%), Sensing(1%), Feeling(19%), Perceiving(9%)
Frankisa: ENFJ, Extravert(9%), Intuitive(34%), Feeling(19%), Judging(22%)

I tend to have a slight preference of extraversion over introversion. I enjoy talking and
interacting with people but tend to have difficulty talking about my feelings. I have moderate
preference of intuition over sensing. My decisions are not always based on analytical reasoning. I
have a slight preference of feeling over thinking. This is something I need to work on.
Sometimes, I let my emotions take control over my thinking. Lastly, I have a slight preference of
judging over perceiving. This is good and bad. I like to schedule things in advance and make a
list of things to do. But sometimes you need to act spontaneously. In the field of IT, deciding

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what to do as we do is very important as technology keeps updating every minute. I need to work
on balancing both judging and perceiving personalities.
Elizabeth: ISTJA, Introvert (65%), Observant (69%), Thinking (53%), Judging (67%), Assertive
(57%)
Task 3:
Prepare a Resource Histogram

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Chapter 10: Project Communication Management

Task 1:
Describe how you would communicate to Ashok and the rest of the team about Ashok’s injury.
What actions would you take? What communications medium would you use with different
stakeholders?
First, I will call Ashok and wish him a speedy recovery. I will explain to him that the best thing
for him to do is take rest so he can come back early. I will ask his opinion about how he wants
his work to be divided and which team members should do what part.
I will send an official email to all the team members regarding ashok’s injury and ask them to set
up a call with him to discuss the division of labor.
After ashok and the team decides the division of labor, we will have one final video call to make
everything clear about their responsibilities. I will ask the team to not bother ashok in emails so
he can give his wrist full fest. Phone calls or video calls would be more convenient.
When it comes to the stakeholders, I will send them an email regarding the situation and
schedule a video call with them where I will assure them that the work has been decided among
other team members and that it will be completed within time.
Task 2:
Prepare a partial communications management plan to address some of the challenges

mentioned in Part 7 of the case.
I would mention to the group that we are now missing a member and this will affect how work
will be done or divided up amongst members. Once the group has been addressed as a whole I
would ask the team would they rather split the work up amongst themselves differently since
they are the ones completing this project, or would they rather their project manager change it for
them. I would assure them that even though they are now missing a member, things still need to
be done as they would with him and reevaluate their plan of action, division of labor, and keep
him updated. It will be a new challenge for them but this would also be a learning experience for
them all. This will be something that is communicated to all those involved within the project
such as the stakeholders, other members, and Ashok even though he will not be fully present.

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Task 3:
Research free online tools for using kanban boards and choose one to use. Prepare a list of at
least 10 tasks that would be done in editing the videos and enter them into your tool of choice.
Prepare or find a short guide or video explaining how to use the kanban boards.
Task 4:
Write a one-page paper describing options for communicating with Dr. B. and making sure
students at his university get information about your event.
The best method of communicating with Dr. B would be to call him and set up a proper
communication channel. The problem with this is that Ethiopia is between 7 and 10 hours ahead
of US time zones. Meaning that in order to call Dr. B at 8 am the call would have to be made
from 10 pm to 1 am. While this is possible and the best way to ensure communication, it is not
the most practical. The next method I would suggest is to email Dr. B. Emailing would be the
most convenient method of communication for all parties, but this method of communication
would not have the same quality of communication as calling. I would suggest using the email
method of communication, however if the communication problem persisted, I would suggest
that barring any language barriers the project lead should call Dr. B to set up a proper
communication channel.
The easiest way to ensure that the most amount of students know about the upcoming
event would be to make a school wide announcement. I would suggest that we see about gettinga
school announcement a month ahead of the event then a reminder at 2 and 1 weeks before the
event. I would also suggest posting flyers with information about the event times, activities, and
contact information. Ideally the flyers and the 1-month announcement would happen at the same
time, but if the announcement is not possible then flyers should be sufficient. Electronic flyers
could also be used.

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Lessons Learned Report

Throughout this project there were many learning objectives and a new way of doing
things we had to overcome in order to have a successful project. Within this project we all
worked well together through clear and concise communication, while also completing our work
within a given amount of time. We were able to bring our strengths together and build on our
weaknesses. We were all attentive to the project and believe we gave a lot of detail within the
different tasks and what we were asked to create.
However, like many other projects we did have our weakness and struggles. Things we as
a group struggled with was getting started and figuring out exactly what was being asked of us
and how to complete it. The Gantt charts were new to some of us so we were faced with that
obstacle, while also comparing tasks to others to make sure they were cohesive.
Things that would have been done differently were to have had a couple of more face-to-
face meetings if we were able to. With our current situation, along with work and classes it made
it difficult for our schedules to work out together. If we were to have had some of those our
project would have been a bit easier to understand for some of us and possibly have been
completed earlier than needed.
Things that would be done the same would be the way we communicated and came
together as a group. We all were able to divide up the work as needed and see what could be
improved on or who could take on a certain task if needed. We all gave equal responsibility and
effort into the tasks and added things to the presentation. We all communicated with each other
to ensure things were going the way they were needed.

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lOMoARcPSD|12112673

Global Treps Project

It Project Management (Arkansas State University)

StuDocu is not sponsored or endorsed by any college or university

Global Treps Project

Downloaded by L?i Th? Minh Trang 7C-20ACN (2001040209@s.hanu.edu.vn)

2. Chapter 4: Project Integration Management

3. Chapter 5: Project Scope Management

4. Chapter 6: Project Schedule Management

5. Chapter 7: Project Cost Management

6. Chapter 9:Project Quality Management

7. Chapter 10: Project Communications Management

8. Lessons Learned Report

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Chapter 4: Project Integration Management

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Enables small companies to easily

Global Change the laws Wealthy Global Smart

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Explanation of the weighted score:

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Prepare a business case for the Global Treps project.

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Prepare a draft project charter

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Group Lesson Date Source Category Description Impact

Frankie WBS 4/11 textbook WBS Demonstrates This will help

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Chapter 5: Project Scope Management

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1.1 Requirement documentation

1.1.1 Interview Paper and Report

1.1.2 List of activities and Requirement

1.1.3 Attached data like National ID and Signed documents

1.2 Design Documents

1.2.1 Design Documents for software projects

1.2.2 Design Documents for Hardware Projects

1.2.2.1 Tested hardware

1.2.2.2 Installed Hardware

1.3 Installation of hardware and Software with the organizational system

1.3.1 Operational Hardware

1.3.1.1 Tested hardware

1.3.1.2 Installed Hardware

1.3.2 Software Files and documentation

1.3.2.1. Interface Files and documentation

1.3.2.2 Program Files and documentation

1.3.3 Database files and documentation

1.4 Various Test Reports preparation

1.4.1 System Test Reports and User Test Reports preparation

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1.4.2 Hardware Test reports preparation

1.4.3 Unit Test Reports preparation

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o How long should the events last?

o What activities will we need to provide for attendees?

o Should we use local beverages or international beverages?

o What is our procedure for any last-minute cancelations?

o How should we handle fraud attempts?

Chapter 6: Project Schedule Management