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Bank Accounting in SAP FICO - Configuration & Concept - Skillstek
Bank Accounting in SAP FICO - Configuration & Concept - Skillstek
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1. For international bank transfer, select the activity Transfer Bank Directory Data through the
program. Use RFBVBIC_0 to import bank master data from a file, which is in the BIC+IBAN
directory format.
2. For country-specific data transfer, use the customizing activity Transfer Bank Directory data
– country-specific and import the bank data ( in ASCII format) through program
RFBVALL_0.
Manual Creation of Bank Master Data
Use the SAP Easy Access menu path:
Accounting => Financial Accounting => Banking => Master Data => Bank Master Record
TCode FI01 => Create a bank master record manually in the system.
Noteworthy, you can design one or more banks in the bank directory as per your house
banks.
Each house bank has an identifier (maximum of five characters) known as House Bank and
is associated with a country through the Bank country key.
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Further, each House Bank also has a unique identifier (not more than 15 characteristics
long) known as Bank key. This can be a SWIFT code for overseas banks.
Likewise, each Bank has one or more bank accounts represented by an account ID. This
account ID together with House Bank ID is used to identify a bank account.
In the same vein, each account ID also has a Bank Account Number ( length not exceeding
18 characters)
You can use a control key is used to identify the nature of the Bank account
Each account ID mapped to G/L accounts.
The Process
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Normally, you receive cheques from your customers at your company code.
Then you prepare to check deposit list and send it, along with cheques to the house bank.
This you do for those cheques to be accounted for or collected into the bank accounts.
Once this is done, the bank sends you a statement showing the checks collected or
returned and you reconcile your books accordingly.
The incoming checks from the customers (together with payment instructions) are collected
at the bank where your customers send in the checks instead of sending directly to you.
Next, the bank records and sends ( daily or periodically) the information relating to the
checks received and payment collected. Such as customer bank account number, cheque
number, the amount paid, invoice etc.
The information comes to you either in a lockbox statement form or in an electronic file.
(An Electronic file is a bank-specific format that we can import directly into SAP’s main
lockbox program. Its TCode is FLB2).
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Use TCode– FLB1 to create partial or residual items. Run a batch input to update master
records.
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1. Define account symbols instead of specific G/L accounts for easy maintenance. On the
initial overview screen, define the required account symbols for the bank account, incoming
check account, check clearing account, charges account etc.
2. Once the account symbols are in place, you need to assign appropriate G/L accounts to
them. Double click assign accounts to accounts symbols in the left dialogue pane and
maintain the details on the resulting screen.
3. With the account symbols and G/L accounts assigned, the next step is to define the posting
rules that you may need for your bank statement entry. Denote each posting rule with a posting
rule key. Example Z07 Bank charges for which you later define the posting rules for G/L and sub-
ledger accounting.
4. The final step for each of the posting rule keys is to define the posting rules. These include the
affected posting area (only G/L or both G/L and sub-ledger) posting keys (Debit and credit)
compressing the line items before posting etc. Double click the Define posting rule in the left
dialogue pane and enter the details.
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Variants for Manual Bank Statement
To start processing a manual bank statement, you require an account assignment variant, which
you can configure using the menu path:
SPRO => Financial Accounting ( New ) => Bank Accounting => Business Transaction =>
Payment Transaction => Manual Bank statement => Define Variant for Manual Bank
Statement TCode- OT43.
SPRO => Financial Accounting => Bank Accounting => Business Transaction => Payment
Transaction => Electronic Bank Statement => Make Global Settings for Electronic Bank
Statement (TCode – OT83).
1. Create a transaction type (example BAI2) to which you will be assigning all the external
transactions.
2. Double click the Assign External Transaction Types to Posting Rules in the left dialogue
structure and assign the external transactions along with the appropriate posting rules to
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the transaction type ( BAI2) already created in the previous step. Also, maintain the +/-
sign. Inter preparation Algorithm, processing Type etc for each external transaction.
3. The Final step in global settings for electronic bank statement is assigning the bank
accounts to transactions types. Double click Assign Bank Accounts to TRANSACTION
TYPES in the left dialogue structure and on the resulting overview screen.
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