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Pediatric Critical Care

I PARENTAL
NCREASING
PARTICIPATION DURING
ROUNDS IN A
PEDIATRIC CARDIAC
INTENSIVE CARE UNIT
By Angela Blankenship, APN, Sheilah Harrison, CPHQ, Sarah Brandt, BSN,
Brian Joy, MD, and Janet M. Simsic, MD

Background Inviting parents of sick children to participate


during the rounding process may reduce parents' anxiety
and improve communication between the parents and
the health care team.
Objectives To increase the percentage of available par-
ents invited to participate in morning rounds in a pedi-
atric cardiothoracic intensive care unit (CTICU).
Methods Invitations to parents to participate in morn-
ing CTICU rounds were randomly audited from June
2012 to April 2014 (mean, 15 audits per month). From
June 2012 to February 2013 (before intervention), 73%
of parents available during morning rounds received
an invitation to participate. From April 2013 to May 2013,
the following interventions (family participation bundle)
were implemented: (1) staff education, (2)“Invitation to
Rounds” handout added to the parent welcome packet
with verbal explanation, (3) bedside tool provided for
parents to communicate desire to participate in rounds
with the team, (4) reminder to invite parents added to
nursing rounding sheet. Following interventions, family
feedback was obtained by 1-on-1 (physician-parent)
open-ended conversation.
Results From April 2013 to April 2014, 94% of parents
available during morning rounds received an invitation
to participate. Reasons for not participating: chose not
to participate (63%), sleeping—staff reluctant to wake
(25%), not English speaking (7%), breastfeeding (5%).
Conclusion Implementation of a family participation bun-
dle was successful in increasing invitations to parents
to participate during morning rounds in the CTICU.
Engagement of staff and addressing specific staff
concerns was instrumental in the project’s success.
©2015 American Association of Critical-Care Nurses
(American Journal of Critical Care. 2015;24:532-538)
doi: http://dx.doi.org/10.4037/ajcc2015153

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F
amily-centered care has been endorsed by several health care organizations, including
the American Academy of Pediatrics.1-3 It has been suggested that parental participa-
tion during rounds is an important component of family-centered care and offers
a consistent, timely way to discuss the child’s care and keep the family informed.
Having parents participate in rounds minimizes parental anxiety, builds trust, and
improves communication and team building between the family and the medical team.4-7
Rounds have several purposes: decision making regarding clinical management, communication
among the team members, and serving as a venue for teaching and discussion. Some concerns
voiced by staff regarding inclusion of parents during rounds include privacy issues, increasing
parents’ anxiety, increasing duration of rounds, decreasing teaching during rounds, and concerns
for parents’ understanding of complex discussions.8-11

Phipps et al,10 in an observational study, showed enhanced their medical education by increasing the
that parental presence during rounds did not number of encounters with patients and observa-
inhibit teaching during rounds, although admit- tions of direct patient care, providing an opportu-
tedly the data on this topic are controversial. Cam- nity for real-time feedback
eron et al,12 in a prospective, observational, and
survey-based study, showed that 40% of attending
and role modeling by
attending physicians, and
Parental participation
physicians limited their teaching during rounds to enhancing communication during rounds offers
avoid exposing the knowledge gaps among house and interpersonal skills.16
staff.12 This same study showed that 88% of parents Parental participa- a consistent way to
believed that parents should be invited to partic-
ipate during rounds and 81% reported that par-
tion during rounds has
been embraced as a mea-
keep the patient’s
ticipation during rounds increased their overall sure of quality and as stan- family informed.
satisfaction with their child’s care.12 Only 19% stated dard practice recommended
that rounds increased their anxiety.12 In a prospec- by the American Academy of Pediatrics.3 The pur-
tive study via parental surveys, Kuo et al13 found that pose of this quality improvement project was to
family participation during rounds was associated increase the percentage of invitations to participate
with higher parental satisfaction, improved and con- in morning rounds on the pediatric cardiothoracic
sistent transfer of medical information, discussion intensive care unit (CTICU) that were extended to
of care plan, and participation in decision making. the parents available.
Parents in the family-centered rounding group also
thought that the physicians spent more time with Methods
their child than did parents in the rounding group Ethical Issues
that was not family centered.13 This quality improvement work involved devel-
Parental participation during rounds offers a opment of practices designed to increase parental
venue to meet the Accreditation Council for Grad- participation when parents were present during
uate Medical Education’s core competencies of pro- morning rounds. No interventions involved com-
fessionalism, interpersonal and communication parison of therapies, and there was no randomiza-
skills, direct observation, and feedback.1,14-16 Physi- tion. Patients’ medical records were not accessed.
cian trainees reported that family-centered rounds No personal health information was shared. There-
fore, this study did not require approval by the
institutional review board at our institution.
About the Authors
Angela Blankenship is an advanced nurse practitioner,
Sheilah Harrison is a quality improvement project spe- Setting
cialist, Sarah Brandt is a registered nurse, and Brian Joy The CTICU is a 20-bed unit with approximately
and Janet M. Simsic are attending physicians in the
cardiothoracic intensive care unit at The Heart Center
540 admissions per year. The CTICU staff includes
at Nationwide Children’s Hospital, Columbus, Ohio. a multidisciplinary team of critical care and cardi-
ology physicians, advanced nurse practitioners, a
Corresponding author: Janet M. Simsic, MD, The Heart
Center, T2292, Nationwide Children’s Hospital, 700 Chil- dedicated clinical pharmacist, nurses, respiratory
dren’s Drive, Columbus, OH 43205 (e-mail: janet.simsic@ therapists, physicians in training in critical care and
nationwidechildrens.org). cardiology, a clinical dietician, a physical therapist,

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Interventions

Add “Invitation to Rounds” to CTICU welcome


Key drivers packet with verbal explanation

Specific aim Parent education


Implement protocol for night-shift
team discussion with parents—Do they
Increase the percentage of invi- CTICU staff education desire to participate in morning rounds?
tations to participate in morning
rounds in the cardiothoracic inten-
sive care unit (CTICU) offered to
CTICU staff factors Implement bedside tool (door hang tag) for
parents who are present to 90%
parents to communicate with morning rounding
team to participate or be allowed to sleep
Accountability

Add reminder to invite parents to


the nurses’ rounding sheet

Figure 1 Key driver diagram.

an occupational therapist, a child life specialist, and Planning the Intervention


a social worker. The CTICU is staffed 24 hours per The project began with a retrospective review
day with in-house physician and advanced nurse of hospital random audits performed by the hos-
practitioner coverage. pital’s quality department via direct observation of
invitations to participate in morning CTICU rounds
Rounding Process extended to the parents who were available. The
The rounding process takes approximately 15 quality representative was present during rounds
minutes per patient. The multidisciplinary round- and observed if the parent was present in the room
ing team consists of an attending intensive care and if present, if the rounding team invited the par-
physician, a consulting physician as appropriate ent to participate during rounds. From June 2012
(ie, cardiologist, transplant physician, perfusionist, to February 2013 (before the intervention), only
neonatologist), 2 or 3 CTICU advanced nurse prac- 73% of parents available during morning rounds
titioners, fellows (cardiology and PICU), a clinical received an invitation to participate.
pharmacist, a dietician, a bedside nurse, a respira- A multidisciplinary team, including a CTICU
tory therapist if the patient is intubated, and the attending physician, advanced nurse practitioner,
patient’s parents if available. If nursing leadership representative, bedside nurse,
the patient is to be transferred to and quality improvement services representative,
The rounding the cardiology step-down unit, was recruited to explore reasons for not inviting
process takes that team (attending physician,
charge nurse, resident, advanced
an available parent to participate during morning
rounds. Based on this information, a SMART (spe-
approximately 15 nurse practitioner or cardiology cific, measureable, achievable, realistic, timely)
fellow) also participate. Rounds specific aim statement and key driver diagram were
minutes per patient. begin promptly at 8 AM with created (Figure 1).17
the bedside nurse reading the
rounding sheet. The rounding sheet begins with Intervention
the diagnosis and reason for admission, followed Staff education was planned on the basis of
by the events of overnight, then a review by sys- the issues discovered during the root-cause analy-
tems including vital signs, medications, laboratory sis. A large component of this education included
values, and nursing concerns. Following the bed- reassurance that education and teaching would not
side nurse’s presentation, the fellow or advanced be reduced, reassurance that rounds would not last
nurse practitioner reviews with data and presents longer than necessary, and reassurance that infor-
the plan for the day by systems. Next, the family is mation would be presented to the parents at an
asked if all of their concerns were addressed and if appropriate level. Education was in the form of
they have any additional questions or comments e-mails, individual and small-group discussions, as
that they would like to share. The bedside nurse well as staff meetings, review of the published lit-
then summarizes the plans for the day by using a erature, and making it personal—“what would you
daily goals worksheet and new orders are reviewed. want if it were your child?” Throughout the process,

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real-time feedback from the staff was also enter-
tained regarding the concerns just listed.
The first intervention was to place a formal
“invitation to rounds” (Figure 2) in the CTICU
parent welcome packet. The invitation to rounds
was intended to share the desire, importance, and
goal of family participation during rounds. The for-
mal invitation was accompanied by a verbal expla-
nation of the rounding process, what to expect
during rounds, and the desire and importance of
family participation by the nursing staff. The wel-
come packet already contained photos, job descrip-
tions, and names of the multidisciplinary team
members for the month.
Additionally, a method that parents could use Figure 2 Invitation to rounds and hang tag.
to communicate whether they desired to participate
in morning rounds was developed. The first attempt
was a process where a member of the night-shift address any ongoing concerns (mean, 7 audits per
team (physician, advanced nurse practitioner, bed- month June 2012-Feb 2013 vs 24 audits per month
side nurse) asked the parents, if present, if they April 2013-April 2014). During implementation of
wished to participate during morning rounds the the family participation bundle, use of the hang tag
following morning. Their response was then writ- was audited for the first 2 months after implementa-
ten on the glass door to the patient’s room where tion (May and June 2013).
the morning rounding team could read it. The staff Five weeks after implementation of the family
and parents enjoyed writing on the doors, which participation bundle, 1-on-1 open interviews were
enhanced buy-in for the project. This intervention undertaken between a single attending physician and
was the first plan-do-study-act (PDSA) cycle. This 5 parents in the CTICU to solicit feedback regarding
method of communication improved staff engage- family participation during morning rounds.
ment and was effective in communicating parents’
desire to participate, but it did not address the com- Results
munication needs for our patients in our open bay The multidisciplinary initial root-cause analysis
rooms (without doors). Therefore, the hang tag was revealed several issues and concerns, including
introduced (Figure 2). The hang tag was given to the (1) the perception that the parents did not desire
parents on admission with the instructions to hang to participate, (2) reluctance to wake the parent if
it on the hook outside each room (even in the open the parent was asleep during
bay rooms) on the appropriate side. One side of the rounds, (3) concern that edu-
hang tag stated “Yes, I want to join rounds” and the cation or teaching during One side of the door
other side stated “No, I do not wish to join rounds.”
A third intervention was to place a reminder on
rounds would be reduced,
(4) concern that rounds would
hang tag stated, “Yes,
the nurse’s morning rounding sheet to remind the take longer, (5) concern that I want to join rounds.”
rounding team to invite the parent to participate. rounds were too technical,
This nursing reminder, the hang tag, and the invi- and (6) concerns that differing opinions in manage-
tation to rounds were the 3 components that made ment would lead to parental anxiety or confusion.
up the CTICU family participation bundle. From June 2012 to February 2013 (before the
intervention), only 73% (n = 66 audits) of parents
Method of Evaluation and Analysis who were present during morning rounds received
A retrospective review of random audits per- an invitation to participate. From April 2013 to April
formed by our hospital’s quality information services 2014 (after the intervention), 94% (n = 309 audits) of
department via direct observation of invitations to parents present during morning rounds received an
participate in morning CTICU rounds was analyzed invitation to participate (P < .001; Figure 3).
to obtain preintervention baseline data. During the Monthly use of the hang tag was 80% in May
initial months following the implementation of the 2013 and 77% in June 2013. The percentage of fam-
family participation bundle, audits were performed ilies who were present to whom invitations were
more frequently by the CTICU staff to encourage extended was 90% in May 2013 and 94% in June
staff buy-in, to obtain real-time feedback, and to 2013. Monthly hang tag audits were stopped because

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GOOD

Chart Type: p- Chart


100

90

80
70
% with invitation

60

50

40

30

20 Family Participation
Bundle Family Feedback
10

0
Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun
2012 2013 2014
Month

% Participation Control Limits Goal (None)

Complaint
Audits 2 0 4 7 9 4 7 15 2 3 6 33 35 30 16 11 28 33 46 18 10 17 24 15 18

Total Audits 5 2 6 8 10 8 7 16 4 4 6 37 37 31 20 11 30 34 50 19 10 18 24 15 19

Figure 3 Run chart from June 2012 to April 2014 of parents available during morning rounds who received an invitation
to participate.

of the sustained improvement in extending invitations Discussion


to available parents to participate during rounds. Parental participation during rounds is an
Of the 5 parents interviewed for parental feed- important component of family-centered care and
back, 4 of the 5 thought that participation during offers a consistent, timely way to discuss the child’s
rounds was beneficial and enhanced the under- care and keep the family informed. Implementa-
standing of their child’s medical condition and tion of a multidisciplinary collaborative bundle to
management plan. Only 1 parent did not think that increase the percentage of available parents invited
participating in morning rounds was beneficial. to participate in morning CTICU rounds resulted in
This parent’s child had been in the CTICU for sev- an increase in parental participation in rounds from
eral months and the parent was not interested in 73% to 94%.
hearing all of the data presented. He preferred for Quality methods were useful tools in analysis,
the physician or nurse practitioner to provide a organization, and communication of information
brief update and plan for the day following rounds. to direct this initiative. The first step in this project
During the random audits between April 2013 was to use cause and effect analysis to provide a
and April 2014, parents were physically present in way of considering all possible factors contributing
the room at the time of morning rounds only 57% to parental participation during rounds. These fac-
of the time. Unfortunately, these data were not col- tors include systems, equipment, materials, external
lected before the family participation bundle was forces, and people. For each of the factors identified,
instituted. Reasons for available parents not par- possible causes of the problem that may be related
ticipating during rounds included the following: to the particular factor were discussed. Addressing
parent chose not to participate (63%), parent was staff concerns and perceptions through brainstorm-
asleep and staff was reluctant to wake (25%), parent ing discussions and cause and effect analysis led to
was not English speaking (7%), and the mother was the development of the specific aim statement, key
breastfeeding and staff did not want to intrude (5%). driver diagram, and family participation bundle.

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The specific aim statement answers the ques- Limitations
tion: “What are we trying to accomplish?” An aim Audits during rounds were performed more fre-
statement provides a clear focus for the improve- quently after implementation of our interventions.
ment goal that is specific, measureable, achievable, The mere presence of the quality department audi-
realistic, and timely.17 The key driver diagram tor may have increased the likelihood of the CTICU
helps recognize relationships and organize work. It rounding team extending an invitation to the par-
includes “key drivers” (elements, factors, or influ- ents to participate during rounds because the team
ences) contributing directly to the aims statement is aware of the auditing process. No official surveys
and interventions (in this case, family participation of parent or staff opinions were performed, only
bundle) describing “how” to address the key driv- 1-on-1 open-ended conver-
ers in order to reach the aim.17 Interventions are sations for specific paren-
evaluated by using PDSA cycles to test success of tal feedback were done in Family participation
the intervention, identify potential problems, note
unexpected observations, and compare results with
5 cases. The CTICU is cov-
ered 24/7 by an in-house
during rounds was
predictions. The result of the PDSA cycle is to adopt
the intervention, abandon it or try again after mod-
attending physician and an associated with higher
advanced nurse practitioner.
ification. This was a useful tool in development of Therefore, the CTICU staff parental satisfaction.
the components of the family participation bundle. rounds twice a day, once in
In regard to the components of the CTICU’s the morning and once in the evening. Invitations
family participation bundle, the invitation to rounds extended to parents present for night-shift rounds
served as an introduction for the staff to discuss the were not monitored as part of this quality project.
benefits and goals of parent participation during Only a small percentage of the CTICU patient pop-
rounds with the parents. Currently we use a com- ulation is non-English speaking (< 1% Hispanic; 8%
bination of communication tools including writing unspecified ethnicity). However, the presence of an
on the door, hang tags, and verbal inclusion during interpreter during rounds for non-English-speak-
the nursing hand-off, as we discovered that com- ing parents was inconsistent. We are working on
munication of the desire to participate in morning interventions to engage our non-English-speaking
rounds, in general, was more important than the families in the rounding process. Institution wide,
specific communication tool (writing on the door an iPad video interpretation service available 24/7
vs hang tag). The reminder on the nurse’s rounding was introduced to be used when an interpreter is
sheet that is read during rounds also helped avoid not available. Only 57% of parents were physically
failing to extend an invitation to the parents to par- present in the ICU for an invitation to be extended
ticipate during rounds, especially when a float nurse during morning rounds. Potential ways to increase
was working in the CTICU. Most importantly, staff overall parent participation during morning rounds,
buy-in to the importance of parents’ participating even for those not physically present, by using avail-
during rounds and engaging in the process was a able technology are being explored.
key element of our success.
The initial concerns voiced by our CTICU staff, Conclusions
as well as in published reports, regarding privacy Implementation of a family participation bun-
issues, increasing parental anxiety, increasing dura- dle was successful in increasing parent participation
tion of rounds, decreasing teaching during rounds, during morning rounds in the CTICU. Engagement
and concerns for parents’ understanding of com- of staff and addressing specific concerns were instru-
plex discussions8-11 were not found to be true in our mental in project success.
experience. Our findings are more consistent with
those of Kuo et al,13 who reported that family par- ACKNOWLEDGMENTS
ticipation during rounds was associated with higher We thank the CTICU staff for embracing this quality project
and contributing to its success. We also acknowledge Dr
parental satisfaction, improved and consistent trans- Ben Braun for development of the invitation to rounds.
fer of medical information, discussion of care plan,
and participation in decision making; and Phipps FINANCIAL DISCLOSURES
et al,10 who reported that parental presence during None reported.
rounds did not inhibit teaching. Our study also
supports the finding of others that parental partic- eLetters
Now that you’ve read the article, create or contribute to an
ipation minimizes parental anxiety, builds trust, online discussion on this topic. Visit www.ajcconline.org
and improves communication and team building and click “Submit a response” in either the full-text or PDF
view of the article.
between the family and the medical team.4-7

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Increasing Parental Participation During Rounds in a Pediatric Cardiac
Intensive Care Unit
Angela Blankenship, Sheilah Harrison, Sarah Brandt, Brian Joy and Janet M. Simsic
Am J Crit Care 2015;24:532-538 doi: 10.4037/ajcc2015153
© 2015 American Association of Critical-Care Nurses
Published online http://www.ajcconline.org

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