SN Criteria

1 Eligibility Criteria

2 Bidders Profile 3

Product Development 5
3.1 Product Enhancement
3.2 Product Five Years roadmap

4 General Product Requirements 5

5 Technical 25
5.1 Hardware Sizing Considerations
5.2 Technology Requirements
5.2.1 Technical Architecture Requirements
5.2.2 Technical Requirements
5.2.3 Operational Architecture
5.2.4 Technical Architecture
5.2.5 Interface Architecture
5.2.6 Security:
5.2.7 Development Architecture
5.2.8 Any Other Technical Areas
5.3 Technical Requirements
5.4 Security Requirements

6 Project Management 7
6.1 Project Management Requirements
6.2 Scopes and Assumptions
6.3 Implementation Approach
6.3.1 Standard Methodologies
6.3.2 Implementation Plan
6.3.3 Implementation timeframe
6.3.4 Bank's readiness
6.3.5 Staffing Plan

7 Functional 25
7.1 Bank's Pillar
7.2 Summary Functional Metrix
7.3 Functional Requirements

70
 Evaluation Result/ Implimenter/
Nanyang Wanbang Software Technology Co.,
Seidor Consulting Catalist Global yet Local
No Evaluation Category Total weight Ltd
Mark Remark Mark Remark Mark Remark
I.       Implementation Experience 26 23.78 Refere page 377 to 378 24.44 24.68
 
1.1      Number of sites The Finance Module 3 2.7 Implimented in 3 sites. Refere page 377 to 378 2.84 Implimented in 5 sites. Refer 2.86 Implimented in 6 sites. Refer "
have been implemented in recent 5 years * "Deployment details and mandatory Compliance sheet document page 171
requirement implimenter" documents to 179"
1.2      Number of sites The Finance Module 3 2.81 Implimented in 3 sites. Refere page 377 to 379 2.89 >> 2.7 Implimented in 1 site.Refer "
have been implemented in the Banking Sector Compliance sheet document page 171
in Africa or other third world countries in recent to 179"
5 years *
1.3      Number of sites on which the Human 3 2.7 Implimented in 3 sites. Refere page 377 to 380 2.84 >> 2.86 Implimented in 6 sites. Refer "
Resource Module have been implemented in Compliance sheet document page 171
recent 5 years * to 179"
1.4      The maximum Number of Employees 3 2.87 10000 employees . Refere page 377 to 381 2.83 8000 employees. Refer "Deployment 2.7 6000 employees.Refer " Compliance
the HR module is implemented in recent 5 details and mandatory requirement sheet document page 171 to 179"
years, in single site * implimenter" documents
1.5      Number of sites Supply Chain module 3 2.7 Implimented in 3 sites. Refere page 377 to 382 2.84 Implimented in 5 sites. Refer 2.86 Implimented in 6 sites. Refer "
has been implemented in recent 5 years * "Deployment details and mandatory Compliance sheet document page 171
requirement implimenter" documents to 179"
1.6      Number of sites Strategy module has 3 2.7 Implimented in only 3 sites . Refere page 377 to 383 2.7 Implimented in 3 sites. Refer 3 Implimented in 5 sites. Refer "
been implemented in recent 5 years * "Deployment details and mandatory Compliance sheet document page 171
requirement implimenter" documents to 179"
1.7      Number of sites BI module has been 3 2.7 Implimented in 3 sites. Refere page 377 to 384 2.7 Implimented in 3 sites. Refer 3 Implimented in 6 sites. Refer "
implemented in recent 5 years * "Deployment details and mandatory Compliance sheet document page 171
requirement implimenter" documents to 179"
1.8      The implementer should be a minimum 3 3 Platinum 3 Platinum 2.7 Gold
of Gold partner *
1.9      Year of the last ERP award 2 1.6 The last ERP award was 2018 .Refer page 180 to 1.8 The last ERP award was 2019 .Refer 2 The last ERP award was
181. Deployment details 2020 .compliance sheet page 172 to
II.      Staff Strength 4 4 3.2 3.60 179
Refere compliance sheet document
 
2.1      Number of Permanent Staff of the 3 3 4759 sttaff. Refere page 379. and attached CV 2.4 140 staff. Refere company profile of the 2.7 500 staff.
company implimenter document and attached cv

2.2      Number of Permanent Staff who are in 1 1 2453 staff.Refere page 379. and attached CV 0.8 22 staff.Refere company profile of the 0.9 100 Staff.
the proposed ERP solution division. implimenter document and attached cv

III.     Qualification and Experience of team Members 10 9.3 Refere attached cv document 9.3 Refere attached CV document and 9 Refere attached CV
  company profile of the implimenter
document.
3.1      Total experience of the Project Manager 2 1.6 3 years of relevant experiences . 1.8 12 years of relevant experiences . 2 20 years of relevant experiences.
in ERP project management(in years)

3.2      Number of ERP projects managed by 3 2.7 2 projects. 3 3 projects 3 3 projects

the project manager.
3.3      Average Number of Projects the 3 3 10 projects 2.7 7 to 10 2.4 5 projects. Refer " Compliance sheet
Technical Staff has been involved so far document page 171 to 179"
3.4      Average service year or experience of 2 2 8 years 1.8 7 years 1.6 6 years.Refer " Compliance sheet
the Technical Staff document page 171 to 179"
IV.     Financial Strength 4 3.8 Refere attached financial statement 3.4 Refere attached financial statement 3.6 Refere attached financial statement
 
4.1      Total revenue of recent 3 years 2 1.8 $ 60,904,988.40 1.6 $ 10,213,910.33 2 $ 143,333,333.33
4.2      Total revenue of the proposed ERP for 2 2 $ 39,588,242.46 1.8 $ 9,322,804.33 1.6 $ 2,000,000.00
recent 3 years
V.      Total Project Implementation time 5 4 Refere Project plan & schedule document 4.5 Refere Project plan & schedule 5 Refere Project plan & schedule
  document document
VI.     Training and knowledge transfer 5 4.2 4.8 4.7
 
6.1      Knowledge transfer and capacity 3 2.4 Refere page 410 3 Refere page 84 of technical offer 2.7 Refere page 205 of compliance sheet
building strategy
6.2      How much % of the task is to be 2 1.8 10% of CBO staffs to be engaged in implimentation 1.8 10% of CBO staffs to be engaged in 2 20% of CBO staffs to be engaged in
accomplished by CBO staff * implimentation implimentation.
VII.    Detailed Project Management Implementation plan, 4 3.6 Refere Attached project plan 4 Refere attached project plan 3.6 Refere attached project plan
  Change Management and Strategy
VIII.   Documentation 2 2 All necessary documents are included 2 All necessary documents are included 2 All necessary documents are included
 
IX.     Support strategy (on and off site) 2 2 Support strategy Document is attached 2 Support strategy Document is attached 2 Support strategy Document is attached
 
X.      Quality of Standard Certification such as CMMI and 2 2 Certificate is attached 2 Certificate is attached 2 Certificate is attached
  ISO
XI.     Proper Hardware sizing,Technical Architecture and 2 1.6 Technical Architecture and Bill of Quantity BOQ 2 Proper Hardware sizing,Technical 2 Proper Hardware sizing,Technical
  Bill of Quantity BOQ Presentation Presentation are attached. Hardware sizing is not Architecture and Bill of Quantity BOQ Architecture and Bill of Quantity BOQ
attached. Presentation are attached Presentation are attached. Page 180
XII.    Proven Experience of Integrating the proposed ERP 4 0 Proven experience of ERP integration to core 3.76 Integration was done with 2 3.84 Integration was done with 3
  with at least 2 World Class Core Banking Systems banking is not indicated banks.Refer "Deployment details and banks.Refer " Compliance sheet
across multiple sites mandatory requirement implimenter" document page 171 to 179"
documents
Total Point 70 60 65 66
35% 30.14 32.70 33.01
 4.00

0 2 3 5

3.60 3.60

0.16 0.24

- 3.76 3.84
 Functional Requirement Evaluation Result
6.4 Oracle/
CBO's Functional Requirements SAP/SEIDOR Oracle/ Catalist/CLOUD Microsoft
Catalist/ONPREMIS

6.4.1 Human Resource Management(7%) Weight ResponseMark AchievedResponse Mark Achiev Response Mark Achiev Response Mark Achieved

The system should maintain employee personal information including but not limited to: Employee Photo,
Employee’s Name, Father’s Name, Spouse Name, Date of Birth, Place of Birth, Address for Residence, Cell
5 S 5.00 S 5.00 S 5.00 S 5.00
Phone, Employee ID No Gender, Pension No, Clinic No, Educational level & qualification, prior work
6.4.1.1.1 experience (work experience before joining the bank) etc,
Tin Number, Information about employee relatives (Name, Addresses, relationship type etc), Employee’s
0 0.00 0.00 0.00 0.00
relatives in the bank, spouse and multiple dependent data, marital status, date of death etc.
6.4.1.1.2 System should able to include other related information as desired 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.1.1.3 Ability to notify when dependent turns a user defined age that changes benefit eligibility 5 S 5.00 C 3.00 S 5.00 C 3.00
6.4.1.1.4 System should have multiple user defined fields 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.1.1.5 Ability to view employee status(active, suspended, terminated etc) and type(user defined) 5 S 5.00 S 5.00 S 5.00 S 5.00
Ability to track turn over data and identifying reasons for turnover in job grade, position, branch, process or
6.4.1.1.6 5 S 5.00 C 3.00 S 5.00 C 3.00
bank wide)

The system should record and maintain including (but not limited to) the following: Job Title, Job Grade,
Current Salary, Employment Date, Service year in the bank (Automatic) (Year, Month & Days as of a specific
6.4.1.2.1 5 S 5.00 S 5.00 S 5.00 S 5.00
business date), Termination date, reason for termination, Job Category, Employment Category, training
history, place of Assignment, All benefit packages, salary per hour, etc

6.4.1.2.2 System should able to include other related information as desired 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should kgeep track of each employees’ history right from hiring, including but not limited to the
6.4.1.3.1 following: Job Grades, job assignment, probation/confirmation, transfer, promotions, salary/benefits change 5 S 5.00 S 5.00 S 5.00 S 5.00
(including reasons/background), rewards/recognition, warning, Disciplinary actions taken, demotion etc

6.4.1.3.2 The System should hide disciplinary actions that have expired as per the Collective Agreement of the bank. 5 S 5.00 C 3.00 S 5.00 C 3.00

6.4.1.3.3 System should record and maintain reason for appreciation, appreciation date, supervisor name 5 S 5.00 S 5.00 S 5.00 S 5.00
The system must allow for terminating the employee record at the conclusion of the employment period
6.4.1.3.4 5 S 5.00 S 5.00 S 5.00 S 5.00
without deletion.
6.4.1.3.5 Solution should have ability either centralized or decentralized data entry, or both as required 5 S 5.00 S 5.00 S 5.00 S 5.00
System should manage exit process to include surrender of assets assigned/managed by employees,
6.4.1.3.6 5 S 5.00 S 5.00 S 5.00 C 3.00
passes among others
The system shall provide the capability to store, review and update job descriptions in line with each Job
6.4.1.3.7 5 S 5.00 S 5.00 S 5.00 s 5.00
title.

6.4.1.3.8 System should provide updated Job Description, job grade, promotion, demotion etc of employees online 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.3.9 System should have capability of coding Jobs Titles and interrelate them with organizational structure 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.3.10 System should have capability to introduce new Job Title and Job Grade in the system as desired. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.3.11 System should recognize relation between Job Title and Job Grade and Job category 5 S 5.00 S 5.00 S 5.00 s 5.00
System should show supervision received (to whom the job holder reports) specifically name of the
6.4.1.3.12 5 S 5.00 S 5.00 S 5.00 C 3.00
supervisor should be displayed in the system.
6.4.1.3.13 Solution should manage unlimited number of active and inactive staff profile 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.1.3.14 System should support cost centers to effect employees cost sharing repayments regularly 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.1.3.15 System should track whether employees are sponsored for education fee at any point of time 5 W 4.00 S 5.00 S 5.00 C 3.00
System should track whether employees have completed their commitment period of service after
6.4.1.3.16 5 S 5.00 C 3.00 S 5.00 C 3.00
completion of class during termination

Ability to calculate how much proportionate (actual amount in cash) of education fee remaining with at the
6.4.1.3.17 time of termination if an employee has not completed his/her commitment period depending on the 5 S 5.00 C 3.00 S 5.00 C 3.00
contractual agreement

6.4.1.3.18 System should define commitment periods for each education type per HR procedure of the bank 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.3.19 System should support follow up ledgers of employees sponsored for education to be automated 5 S 5.00 S 5.00 S 5.00 C 3.00

The system must allow editing changes on employee attributes including employee parent (dependents) on
6.4.1.3.20 5 S 5.00 S 5.00 S 5.00 s 5.00
master data. (It should record and maintain reason for change and change date)

6.4.1.3.21 System should track the edited (Previous data) 5 S 5.00 S 5.00 S 5.00 s 5.00
The system must record and maintain education details of employees within the bank including (but not
6.4.1.3.22 limited to) the following: CGPA (Cumulative Average),place of study, study progress, Reference No of 5 S 5.00 S 5.00 S 5.00 C 3.00
credential and additional other information
The system must record and maintain information regarding employees’ language details: Lists of languages
acquainted by employee, first language of the employee, level of skills for acquainted languages against
6.4.1.3.23 5 S 5.00 S 5.00 S 5.00 C 3.00
each language skill e.g Listing, Speaking, Reading and Writing. Level of language skill measured as
(Excellent, Very good, Good and Fair)
The system should maintain employee data and detail experiences outside CBO including (but not limited to)
6.4.1.3.24 : Company or Organization name, Reason for leaving the Organization, Job Title, Salary earned and other 5 S 5.00 S 5.00 S 5.00 s 5.00
related information
6.4.1.3.25 System should be able to define relationship between Job Grade and Salary scale 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should track detailed place of assignments and title change to allow and enter salary not
6.4.1.3.26 specified in specific job grades in the case of demotion and for selected employees that have not assumed 5 S 5.00 S 5.00 S 5.00 C 3.00
the new post after some period as per the collective agreement of the bank.

6.4.1.3.27 The system should set cutoff date for terminated employee’s year of service. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.3.28 System should allow entering data of reinstating staffs. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.3.29 System should trace and verify employees in the archived list. 5 S 5.00 C 3.00 S 5.00 s 5.00
6.4.1.3.30 The system must hold details of employees in its archived list 5 S 5.00 S 5.00 S 5.00 s 5.00
System must record and maintain, Reason (S) for reinstating, Date reinstated, new Job title & Job grade,
6.4.1.3.31 5 S 5.00 C 3.00 S 5.00 s 5.00
Salary, any comments or additional information
6.4.1.3.32 System should track and report when ex-staffs of the bank get an employment for another post 5 S 5.00 C 3.00 S 5.00 C 3.00
System should record employees working part time in other organizations along with the necessary
6.4.1.3.33 5 S 5.00 S 5.00 S 5.00 s 5.00
attributes
 System should generate an alert for any document expiry during the given period e.g any license expiry,
6.4.1.3.34 5 S 5.00 C 3.00 S 5.00 s 5.00
leave, employees contract (for contract employees) etc.

6.4.1.3.35 System should define benefit packages for each Job Title annually per the bank's collective agreement 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should allow non-clerical staffs of the bank to forward their requests on-line for different benefit
6.4.1.3.36 5 S 5.00 S 5.00 S 5.00 C 3.00
packages they are entitled for. Eg. shoe size, uniform size, shirt number
The system shall record and maintain lists of Non-clerical staffs who have been issued with their benefit
5 S 5.00 S 5.00 S 5.00 C 3.00
packages including but not limited to the following
ü  Period for Issue 0 0.00 0.00 0.00 0.00
6.4.1.3.37
ü  Type of material issued (uniforms, shoe, shirts, etc) 0 0.00 0.00 0.00 0.00
ü  Date issued 0 0.00 0.00 0.00 0.00
ü  Any Remark 0 0.00 0.00 0.00 0.00
6.4.1.3.38 The system must record and maintain training details of employees including (but not limited to) the following
5 S 5.00 W 4.00 S 5.00 s 5.00
ü Title of the course, Employee evaluation result if tests/exams are administered, name of trainer, venue,
employees name, cost, position and other additional information
6.4.1.3.39 System should show where the employee participated the training (abroad/A.A./outlying cities) 5 S 5.00 W 4.00 S 5.00 s 5.00
6.4.1.3.40 System should be able to keep different reports of different periods (Backups) 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.3.41 System should track reports per user-defined criteria as required. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.3.42 System should generate reports for acting employees at any point of time 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.3.43 System should capture and track exit interview electronically 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.3.44 System should track annual salary of employees 5 S 5.00 S 5.00 S 5.00 s 5.00
System should also generate reports including but not limited to the following 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.3.45 ü Bonus payment analysis, Salary increment analysis, Tax paid analysis, Pension contribution analysis,
language skill reports, employee turnover analysis report, generate reports for re-hired staffs at any point of 0 0.00 0.00 0.00 0.00
time, etc
Solution must administer allowances with user defined criteria including but not limited to the following 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.3.46
ü Housing, Fuel, Representation and other allowances 0 0.00 0.00 0.00 0.00
6.4.1.3.47 System able to record and maintain former history of the bank 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.3.48 System should track employees technical skill and competencies 5 S 5.00 S 5.00 S 5.00 0.00
6.4.1.3.49 System should allow all HR activities to be undertaken through a system of check and balance 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.3.50 Ability to maintain employee discipline history-archive action taken, track actions and generate reports 5 S 5.00 W 4.00 S 5.00 s 5.00

System should support in searching and listing names of employees who were working at a specific
6.4.1.3.51 departments/work unit, District Office, Branches but currently working anywhere across the bank per user 5 S 5.00 S 5.00 S 5.00 s 5.00
defined requirements.

Ability to timely identify and nominate employees for award whose year of service will be determined by the
6.4.1.3.52 5 S 5.00 W 4.00 S 5.00 C 3.00
bank.
System should record and maintain an Awards Type, Date Awarded. Fiscal year, Award Cost (Money,
6.4.1.3.53 5 S 5.00 S 5.00 S 5.00 S 5.00
Certificate, Gift, etc.), Letter Reference Numbered
The system must record and maintain disciplinary actions or appreciation attributes taken an employee in
5 S 5.00 W 4.00 S 5.00 S 5.00
the bank including (but not limited to) the following
6.4.1.3.54
ü Date of incident, specific article in collective agreement, reason for disciplinary violation, reference number
0 0.00 0.00 0.00 0.00
for the formal letter related to the, name of the supervisor, period for which the disciplinary action is valid, etc

The system should allow registering of employee’s applications for grantees or promises and be able to
6.4.1.3.55 generate a control reports for those employees who formally promised or made agreement to be responsible 5 S 5.00 W 4.00 S 5.00 C 3.00
for another internal employee or external individual of external institution.
System should have provision to register 5 S 5.00 W 4.00 S 5.00 C 3.00
ü Type of Guarantee 0 0.00 0.00 0.00 0.00
ü Effective date 0 0.00 0.00 0.00 0.00
6.4.1.3.56 ü Name of staff or External individual 0 0.00 0.00 0.00 0.00
ü Name of Institution 0 0.00 0.00 0.00 0.00
ü Type (Internal /External) 0 0.00 0.00 0.00 0.00
ü Status of the promises (Active / Inactive) 0 0.00 0.00 0.00 0.00
The solution should support the provision of regular (periodic reports like daily, monthly, quarterly, yearly)
6.4.1.3.57 5 S 5.00 S 5.00 S 5.00 s 5.00
and ad hoc reports
The system must allow the registration of supplementary roles that are given (Acting) for all position for a
6.4.1.3.58 5 S 5.00 S 5.00 S 5.00 s 5.00
specified duration of time.
Regarding acting, system should include but not limited to the following data 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.3.59 ü Title of the Position acting is given, Date of acting started, Date of acting ended, Reason for making the
0 0.00 0.00 0.00 0.00
acting assignment, Letter reference number etc
System should remind Acting personnel’s period of acting which is stipulated in his/her acting letter before it
6.4.1.3.60 5 S 5.00 W 4.00 S 5.00 C 3.00
elapses
System should allow updating of data base of resigned staffs, including but not limited to the following
5 S 5.00 s 5.00 S 5.00 s 5.00
6.4.1.3.61 ü Ability to remind whether employees give prior notice or not, ID of the terminated Employee, Reason for
Termination, Date of Termination, Name of Exit Interviewer, Job Title and Grade of the employee, Interview 0 0.00 0.00 0.00 0.00
Date etc
System should support in responding claims from clinic to any respective department/districts or branches of
6.4.1.3.62 5 C 3.00 C 3.00 W 4.00 C 3.00
the bank online
6.4.1.3.63 System should require data updaters to put their initials as a mandatory field 5 S 5.00 S 5.00 S 5.00 s 5.00
System should support for automatic generation of certificate of service, guarantee letter and other support
6.4.1.3.64 5 S 5.00 S 5.00 S 5.00 C 3.00
letters
System should facilitate internal communication like forwarding comments, questions, etc to concerned
6.4.1.3.65 5 S 5.00 C 3.00 S 5.00 C 3.00
organs of the bank

6.4.1.4.1 The solution must handle manpower planning and budgeting (including staff planning, cost forecasting, etc) 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.4.2 System should define preformatted planning form of the bank 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should be able to provide user defined period (monthly, quarterly, yearly) status of budget and
6.4.1.4.3 5 S 5.00 S 5.00 S 5.00 s 5.00
actual performances.
6.4.1.4.4 System should be able to flag deviations in budgeted headcount 5 S 5.00 S 5.00 S 5.00 s 5.00
System should show approved and current staff strength of each department, Division, units, District offices,
6.4.1.4.5 5 S 5.00 S 5.00 S 5.00 s 5.00
branches, etc
The system should be able to review of positions approved, recruited and still to be recruited at each
6.4.1.4.6 5 S 5.00 S 5.00 S 5.00 s 5.00
recruitment center.
System should have the facility to allow receipt of projected manpower from districts and processes to be
6.4.1.4.7 5 S 5.00 S 5.00 S 5.00 s 5.00
reviewed their manpower plan by HR process at center.
6.4.1.4.8 System should have the capability to update saved requests until it is finally submitted. 5 S 5.00 S 5.00 S 5.00 C 3.00
 System should have ability to prepare annual forecasting of resource requirements for user-defined period of
6.4.1.4.9 5 S 5.00 S 5.00 S 5.00 s 5.00
time on the basis of bank's vision and plan.
System should have the capability to define the authorized workflow, execute and update accordingly for all
6.4.1.4.10 5 S 5.00 C 3.00 S 5.00 C 3.00
types of request.
System should have the provision to provide justification for approval/rejection of request at each and every
6.4.1.4.11 5 S 5.00 S 5.00 S 5.00 s 5.00
step of the workflow for respective Districts and processes

6.4.1.4.12 System should have the capability to send alerts to the concerned authorities according to the workflow. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.4.13 System should have the capability to display the status of each and every request at any point of time. 5 S 5.00 S 5.00 S 5.00 c 3.00

6.4.1.4.14 System should have defined interfaces for data interchange with different processes. 5 S 5.00 S 5.00 S 5.00 c 3.00

6.4.1.4.15 System should have the capability to define, execute and update alternate workflow for all types of request. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.5.1 System should able to show all vacant positions on organizational chart/approved HR budget 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.5.2 System should also lists all vacant post as desired 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.5.3 System should identify reason for vacant post is created 5 S 5.00 S 5.00 S 5.00 s 5.00
System should support in giving prior notice for employees leaving the bank for planned resignation to
6.4.1.5.4 5 S 5.00 C 3.00 S 5.00 s 5.00
announce the vacancy in advance. Eg. Potential pensioned staffs
System should able to alert respective recruitment centers (District or Head Office HR) to announce vacancy
6.4.1.5.5 5 S 5.00 C 3.00 S 5.00 s 5.00
timely whenever attrition takes place under their respective domain.
6.4.1.5.6 System should able to capture date of vacancy announcement 5 S 5.00 S 5.00 S 5.00 s 5.00
System should generate consolidated list of vacancies to the approval authority for reviewing the job
6.4.1.5.7 description for the vacant position to ensure that the competencies, responsibilities and the minimum 5 S 5.00 S 5.00 S 5.00 s 5.00
educational and experience requirements are currently valid.
6.4.1.5.8 System should allow respective HR Centers to approve the announcement. 5 S 5.00 S 5.00 S 5.00 C 3.00
System should provide vacancy announcement reference number for different posts for all HR (recruitment)
6.4.1.5.9 5 S 5.00 S 5.00 S 5.00 s 5.00
centers
6.4.1.5.10 System should show number of vacant posts required 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.5.11 System should have the facility to automatically aware vacancies to internal employees 5 S 5.00 S 5.00 S 5.00 c 3.00
System should be able to select probable candidates and send message through the system to apply for the
6.4.1.5.12 5 S 5.00 W 4.00 S 5.00 s 5.00
position
6.4.1.5.13 System should set deadline for vacancy 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.5.14 Solution should have ability to entertain application beyond the deadline per the Bank's HR procedure 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.5.15 System should allow employees to apply online to respective recruitment center. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should enable registration of applicants for different posts at a time (according to vacancies dead
6.4.1.5.16 5 S 5.00 S 5.00 S 5.00 s 5.00
line, reference number, etc)
6.4.1.5.17 System should show lists of qualified applicants per pre-defined criteria 5 S 5.00 S 5.00 S 5.00 s 5.00
System should able to inform applicants through (e-mail) or allow printing reports with preformatted letter to
6.4.1.5.18 5 S 5.00 S 5.00 S 5.00 s 5.00
notify acceptance for assessment.
System should provide the option to forward the vacancy for external announcement to CBO official web
6.4.1.5.19 5 S 5.00 W 4.00 S 5.00 s 5.00
site, if no applicant is found internally
6.4.1.5.20 System should re-advertise the post, if there is no sufficient number of applicants. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should consider pervious applicants to reduce redundancy of application, when vacancy is re-
6.4.1.5.21 5 S 5.00 S 5.00 S 5.00 s 5.00
advertised.
6.4.1.5.22 System should have provision to capture detailed information of applicant/candidate. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should have the facility to automatically transfer applicant information into employee information for
6.4.1.5.23 5 S 5.00 S 5.00 S 5.00 s 5.00
candidates joining.
System should be configured so as to attach documents /credentials in soft copy form as a part of the
6.4.1.5.24 5 S 5.00 S 5.00 S 5.00 s 5.00
application
Solution should support recruitment centers by integrating applicants rating system that shared information
6.4.1.5.25 5 S 5.00 S 5.00 S 5.00 s 5.00
from the HR system

System should have the facility to define the eligibility criteria of a vacancy in terms of qualifications, related
6.4.1.5.26 work experience, skills/competencies required, additional certifications/ professional qualifications, duties 5 S 5.00 S 5.00 S 5.00 s 5.00
and responsibilities etc.

System should define applicants suspended/forbidden from competing for vacancies for some period of time
6.4.1.5.27 5 S 5.00 S 5.00 S 5.00 C 3.00
per the collective agreement and HR procedure of the bank including but not limited to the following:

ü Employees with penalty(level of penalty differs per the collective agreement currently enforce) 0 0.00 0.00 0.00 0.00
ü Employees recently selected for another post (Ability to identifying difference between temporary
0 0.00 0.00 0.00 0.00
assignment, transfer, acting vs recently selected)
ü Applicants that failed to meet the minimum requirement for the post they applied for 0 0.00 0.00 0.00 0.00
ü If applications are without immediate supervisor recommendations for managerial or other posts that
0 0.00 0.00 0.00 0.00
needs recommendation
ü Employees their years of service in the bank is less than a year etc 0 0.00 0.00 0.00 0.00
ü System should able to inform applicants who do not fulfill the minimum requirement for the post they
0 0.00 0.00 0.00 0.00
applied for
System should have provision to insert selection criteria for each position along with points allotted to each
6.4.1.5.28 5 S 5.00 S 5.00 S 5.00 C 3.00
criteria per the bank's HR procedure

System should support HR centers by integrating rating system to the master data for the purpose of
6.4.1.5.29 breaking and counting related work experiences of applicants per the job specifications provided to the 5 S 5.00 C 3.00 S 5.00 s 5.00
system

System should define educational qualifications are directly related, indirectly related or unrelated against
6.4.1.5.30 5 S 5.00 S 5.00 S 5.00 s 5.00
specifications of vacancies under review and allot the appropriate weight per the HR procedure

System should allow assessment and make the necessary amendments by HR officers/experts if error is
6.4.1.5.31 5 S 5.00 S 5.00 T 0.50 s 5.00
committed
6.4.1.5.32 System should rank contenders per selection criteria determined in the HR procedure 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.5.33 System should able to write the word "DRAFT" in water mark at each stage of results 5 W 4.00 C 3.00 S 5.00 C 3.00
6.4.1.5.34 System should be able to generate system driven call letters for interview and written exam 5 S 5.00 C 3.00 S 5.00 C 3.00

6.4.1.5.35 System should support in informing unsuccessful candidates along with their aggregate result and rank 5 S 5.00 W 4.00 S 5.00 C 3.00
 System should be equipped for the maintenance of various types of updated tests and maintain a question/
6.4.1.5.36 answer database of each type of test (medical, psychometric, analytical, leadership etc.) to be administered 5 S 5.00 C 3.00 T 0.50 s 5.00
as a part of the selection process

System should rank contenders with their aggregate result including written exam and/ interview result after
6.4.1.5.37 5 S 5.00 C 3.00 S 5.00 s 5.00
committee decision
6.4.1.5.38 System should support applicants to know status of the post they applied for. 5 S 5.00 C 3.00 N 0.00 s 5.00
6.4.1.5.39 System should enable to have hard copy of the print out 5 S 5.00 T 0.50 S 5.00 s 5.00
6.4.1.5.40 System should record and maintain the result as back up for further consumption 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.5.41 System should support generating standard appointment letter for applicants entitled for promotion 5 S 5.00 C 3.00 S 5.00 C 3.00

System should give alert and initiate to announce vacancy on the post successful applicants are selected
6.4.1.5.42 and the process should continue as a recruitment cycle. However, system should enable respective HR 5 S 5.00 C 3.00 S 5.00 s 5.00
Centers to use other options to fulfill the vacant post, if they have any

System should record Service Delivery Time (SDT) starting from vacancy announcement to selection of
6.4.1.5.43 5 S 5.00 S 5.00 S 5.00 C 3.00
applicants for both internal and external vacancies
6.4.1.5.44 System should able to show selected employees list for positions announced 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.6.1 System should support in preparing action plan for external recruitment 5 S 5.00 S 5.00 S 5.00 s 5.00
System allows the advertisement of the vacancy or for jobs based on place of assignment in its official web
6.4.1.6.2 5 S 5.00 S 5.00 S 5.00 s 5.00
site for the public
System should include a separate homepage for each group of users: any site visitors, registered user, and
6.4.1.6.3 5 S 5.00 S 5.00 S 5.00 s 5.00
Internal managers/recruiters.

System should support once registered, web based external applicants to create a personal account, or
6.4.1.6.4 recruiting profile, by entering personal and professional details, including work experience, skills, and 5 S 5.00 T 0.50 S 5.00 s 5.00
qualifications.

System should support registered users to upload their resume and other documents and extract data to
6.4.1.6.5 5 S 5.00 C 3.00 S 5.00 s 5.00
populate their own information attributes.
System should support registered users to receive email notifications about suitable jobs via email and can
6.4.1.6.6 5 S 5.00 C 3.00 S 5.00 s 5.00
create and save personalized job searches using their own search criteria.
System should enable registered web based external applicant users should have access to a vacant job to
6.4.1.6.7 5 S 5.00 C 3.00 S 5.00 c 3.00
directly apply from the internet job vacancy website.

System should enable recruitment managers/recruiters, who have access to a registered web-based
6.4.1.6.8 5 S 5.00 S 5.00 S 5.00 s 5.00
external applicant personal data details, should be able to search for suitable candidate selection.

6.4.1.6.9 System should capture date of vacancy announcement 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.6.10 System should set deadline for vacancies on air 5 S 5.00 C 3.00 S 5.00 s 5.00

6.4.1.6.11 System should allow interested and qualified individuals to apply for the post either in person or online. 5 S 5.00 C 3.00 S 5.00 s 5.00

6.4.1.6.12 System should enable automatic registration of on-line applicants with pertinent information of applicants 5 S 5.00 T 0.50 S 5.00 s 5.00

System should automatically confirm applicants for the acceptance of their CV through their e-mail for on-
6.4.1.6.13 5 S 5.00 T 0.50 S 5.00 s 5.00
line applicants
6.4.1.6.14 System should reject applications received beyond the deadline 5 S 5.00 C 3.00 S 5.00 s 5.00
The proposed system should be flexible enough to rank and short list applicants considering HR procedure
6.4.1.6.15 of the bank as well as Local Labor Proclamation of the country (Ability accepting variety of instructions as 5 S 5.00 C 3.00 S 5.00 C 3.00
desired)

6.4.1.6.16 The proposed solution should generate system driven call letter via applicants e-mail for interview and exam. 5 S 5.00 C 3.00 S 5.00 C 3.00

6.4.1.6.17 Solution should confirm message transferred properly 5 S 5.00 C 3.00 N 0.00 s 5.00
System should calculate result of applicants (including written exam and interview results or one of the two)
6.4.1.6.18 as the situation demands for decision-making. (system should be flexible enough to accept user defined 5 S 5.00 C 3.00 S 5.00 C 3.00
criteria )

System should provide an affirmative action analysis. E.g for women and disables per the policy and
6.4.1.6.19 5 S 5.00 C 3.00 S 5.00 C 3.00
procedure of the bank, while ranking contenders result.
6.4.1.6.20 System should allow concerned HR center to assess the result 5 S 5.00 S 5.00 S 5.00 s 5.00
Solution should send message for successful applicants in written exam and interview for pre- employment
6.4.1.6.21 5 S 5.00 C 3.00 S 5.00 s 5.00
process
System should support confirmation of health wellness (whether the employee fit for employment or not)
6.4.1.6.22 5 S 5.00 C 3.00 S 5.00 C 3.00
from clinic or other organ to HR teams through the system
6.4.1.6.23 System should generate standard employment letter per instruction provided 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.6.24 System should generate standard assignment (introduction letter) per instruction provided 5 S 5.00 S 5.00 S 5.00 C 3.00
System should to generate bulk employment letter in case of massive employment per the instruction
6.4.1.6.25 5 S 5.00 S 5.00 S 5.00 s 5.00
provided
The proposed system generate bulk assignment letter in case of massive employment per the instruction
6.4.1.6.26 5 S 5.00 S 5.00 S 5.00 s 5.00
provided
The system must support to register recruitment cost for each internal and external vacancyunder a vacancy
5 S 5.00 S 5.00 S 5.00 s 5.00
announcement Reference number including but not limited to.
6.4.1.6.27
ü Allow to enter vacancy advertisement type(TV, News Paper, Radio, etc) Vacancy cost like, Testing center
0 0.00 0.00 0.00 0.00
fee, and other additional related information
System should alert respective Managers/supervisors to evaluate newly assigned employees within
6.4.1.6.28 5 S 5.00 S 5.00 S 5.00 s 5.00
probationary period.
6.4.1.6.29 Solution should accept employees' probationary period result 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.6.30 The proposed solution should analyze definitions for entitlement to be permanent staff of the bank 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.6.31 System should generate confirmation letter (Permanent letter) by the name of respective recruitment center. 5 S 5.00 S 5.00 S 5.00 s 5.00

System should remind when employees complete their internship period for specific Job Titles as xxzzper
6.4.1.6.32 5 S 5.00 S 5.00 S 5.00 C 3.00
the HR procedures of the bank
System should give prior alarm and generate reclassification letter for employees completed their internship
6.4.1.6.33 5 S 5.00 S 5.00 S 5.00 s 5.00
period timely
The solution should support employees across the bank to send their transfer request for the respective HR
6.4.1.7.1 5 S 5.00 S 5.00 S 5.00 s 5.00
team
6.4.1.7.2 System should enable respective HR teams to respond accordingly for requests of employees 5 S 5.00 S 5.00 S 5.00 s 5.00
 System should enable to scan and send medical evidences for respective HR teams for transfer requests
6.4.1.7.3 5 S 5.00 S 5.00 S 5.00 s 5.00
that emanate from medical case

6.4.1.7.4 The proposed system should give notification for the proper destiny of the message at the employee end 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.7.5 System should track and propose internal job transfer candidates per user defined criteria. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.7.6 System should remind end of date for term accomplishment for user defined posts 5 S 5.00 C 3.00 S 5.00 s 5.00

System should display employees' relevant particulars like deductions, contributions, gross salary, etc for
6.4.1.7.7 5 S 5.00 S 5.00 S 5.00 s 5.00
respective Districts and Compensation and benefit Section to use it for further assignment.

6.4.1.8.1 System should able to branches and respective processes to see updated signature online. 5 S 5.00 C 3.00 C 3.00 C 3.00

6.4.1.8.2 System should protect from issuing a single signature number for two or more than two employees. 5 S 5.00 C 3.00 C 3.00 C 3.00

System by default should generate C category signature when Junior Officers reclassified to CSO (Customer
6.4.1.8.3 5 S 5.00 C 3.00 C 3.00 C 3.00
Service Officer)
System should accept upgrading requests to different categories of signature. E.g Request from C to A
6.4.1.8.4 5 S 5.00 C 3.00 C 3.00 C 3.00
category, C to B & B to A.

6.4.1.8.5 System should able to define and reject if request is forwarded for posts that are not entitled for signatory 5 S 5.00 C 3.00 C 3.00 C 3.00

6.4.1.8.6 System should able to cancel signatures. 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.7 System should keep cancelled signatures in archive 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.8 System should able to handle active and in active signatures separately. 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.9 The proposed solution shall handle spacemen slight change requests 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.10 System should handle different instructions at a time.eg.(signature upgrading and slight change) 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.11 System should pick and assign inactive signature number before it goes to assign new one. 5 S 5.00 C 3.00 C 3.00 C 3.00
System should give an alert prior to end of the specified period, in assigning temporary signature for limited
6.4.1.8.12 5 S 5.00 C 3.00 C 3.00 C 3.00
period of time
6.4.1.8.13 System should allow printing direct from the database in need of hard copy. 5 S 5.00 C 3.00 C 3.00 s 5.00

6.4.1.8.14 System should track if same signature is assigned with different signature number to different employees 5 S 5.00 C 3.00 C 3.00 C 3.00

System should record inactive signatures in archive for further reference. Eg. Name of the signatory,
6.4.1.8.15 5 S 5.00 C 3.00 C 3.00 C 3.00
category and number of signature, Job Title and duration period (date from- date to)
The system should allow maintaining and filtering the updated signatory employees of the bank by employee
6.4.1.8.16 5 S 5.00 C 3.00 C 3.00 s 5.00
ID, name, signature category, Signature number, Job title, place of assignment etc.
6.4.1.8.17 System should accept authorization of signature for contractual staffs 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.18 System should handle other banks Specimen 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.19 System should reverse the assigned signature 5 S 5.00 C 3.00 C 3.00 C 3.00
6.4.1.8.20 System should have an option to maintain and view signature of other banks. 5 N 0.00 S 5.00 C 3.00 C 3.00

6.4.1.9.1 The system should allow to log-in any staff of CBO from CBO intranet or Internet to view the following 5 S 5.00 S 5.00 S 5.00 s 5.00

Employee’s Detailed profile including (but not limited to) 5 S 5.00 S 5.00 S 5.00 s 5.00
ü Photograph, Annual leave status, Personal training history, Gross pay, Job Description, Other deductions
0 0.00 0.00 0.00 0.00
Net pay, Performance appraisal Any internal vacancy announcement, etc
6.4.1.9.1.1 ü Message publicized by the bank (Newsletter, Digital Magazines, daily news in the bank if any, for instance
0 0.00 0.00 0.00 0.00
death of staff member, etc)
ü Apply for vacancy 0 0.00 0.00 0.00 0.00
ü Apply for lateral transfer 0 0.00 0.00 0.00 0.00
6.4.1.9.1.2 System should allow employees to change their photo when HR at HO authorizes 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.9.1.3 System should Permit access for line managers to view appraisals of all their subordinates 5 S 5.00 S 5.00 S 5.00 s 5.00
The system must allow the entry of the leave calendar attributes including but not limited to the following 5 S 5.00 S 5.00 S 5.00 s 5.00
ü Year of the leave calendar which should be configurable to be based on Ethiopian Fiscal year July 200X –
0 0.00 0.00 0.00 0.00
6.4.1.10.1 June 200x+1
ü Ability to select working days 0 0.00 0.00 0.00 0.00
ü Define and maintain list of official holidays. 0 0.00 0.00 0.00 0.00
The system must allow the implementation of the following leave management functions. For example 0 0.00 0.00 0.00 0.00
6.4.1.10.2
ü Annual leave, Sick leave, Maternity leave, etc 0 0.00 0.00 0.00 0.00
System should allow amendments and adjustments (such as leave start date, expected return date, etc.)
6.4.1.10.3 5 S 5.00 S 5.00 S 5.00 s 5.00
after approval.
System should maintain a record for return on leave. E.g reminding a woman entitled for maternity leave the
6.4.1.10.4 5 S 5.00 S 5.00 S 5.00 s 5.00
specified day not to be elapsed per the collective agreement
System should show report on leave record by staff/process/sub-process/District/unit etc. for requested
6.4.1.10.5 5 S 5.00 C 3.00 S 5.00 s 5.00
period.
6.4.1.10.6 System should allow definition of hierarchical workflows for approval of leaves 5 S 5.00 S 5.00 S 5.00 s 5.00
System should support manual and on-line leave application processing and also support on-line (Intranet)
6.4.1.10.7 5 S 5.00 S 5.00 S 5.00 s 5.00
approvals of leave applications.
6.4.1.10.8 System should support in generating confirmation letters on approval of leave. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should calculate payment entitlement and raise the necessary payment requisition in the payroll
6.4.1.10.9 5 S 5.00 S 5.00 S 5.00 s 5.00
system on approval of annual leave
The proposed system should retain all leave history (approved, rejected, adjusted) till the user requests
6.4.1.10.10 5 S 5.00 S 5.00 S 5.00 s 5.00
purge based on user defined criteria.
System should enable to receive and respond request for additional leave while the subject employee is out
6.4.1.10.11 5 S 5.00 W 4.00 S 5.00 s 5.00
of office.

System should handle an automated leave allowance or deduction process based upon the type of leave
6.4.1.10.12 transaction, for e.g., fuel allowance deduction, salary other benefits from unjustified leave and leave without 5 S 5.00 S 5.00 S 5.00 s 5.00
pay
6.4.1.10.13 System should stop adding days to annual leave if the employee is on leave without pay. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should enable to track online detailed unpaid leave (Accrued leave pay) of employees in (birr and
6.4.1.10.14 5 S 5.00 S 5.00 S 5.00 s 5.00
multi-currency) and by place of assignment.
System should enable to calculate reinstated/re-employed annual leave days including the previous work
6.4.1.10.15 5 S 5.00 S 5.00 S 5.00 s 5.00
experience

6.4.1.10.16 System should be able to maintain Leave register-containing records of all types of leave, employee-wise 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.10.17 The proposed solution should manage employees annual leave schedule 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.10.18 System should remind respective managers to handle annual leave per the schedule 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.10.19 System should enable to postpone or bring forward annual leave schedule as desired 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.10.20 System should prepare annual leave certificate for leave which is approved by respective manager 5 S 5.00 S 5.00 S 5.00 s 5.00

System must automatically withdraw name of employee from payroll if he/she is entitled for leave without
6.4.1.11.21 5 S 5.00 S 5.00 S 5.00 s 5.00
pay
System should maintain a status flag, start date and end date of an employee's disciplinary status for e.g.
6.4.1.10.22 5 S 5.00 S 5.00 S 5.00 s 5.00
Suspension, Stop Salary etc
The system should provide the ability to view on-line and report individual employee leave/absence accrual
6.4.1.10.23 5 S 5.00 S 5.00 S 5.00 s 5.00
and leave/absence taken data
System should provide notification to respective supervisors, if their subordinate entitled for sick leave.(leave
6.4.1.10.24 5 S 5.00 S 5.00 S 5.00 s 5.00
starting date and ending date)
6.4.1.10.25 System should enable to track employees on sick leave 5 S 5.00 S 5.00 S 5.00 s 5.00
System should calculate employees’ salaries on sick leave. E.g 5 S 5.00 S 5.00 S 5.00 s 5.00
ü  Ability to calculate salary of employee on sick leave for more than 60 days per Labor proclamation of the
0 0.00 0.00 0.00 0.00
country and collective agreement of the bank.
ü  Ability to calculate salary of employee on sick leave for more than 120 days per Labor proclamation of the
0 0.00 0.00 0.00 0.00
6.4.1.10.26 country and collective agreement of the bank.
ü  Ability to stop payment after 180 days 0 0.00 0.00 0.00 0.00
ü  Ability to treat some group of employees on sick leave exceptionally per HR procedure and Collective
0 0.00 0.00 0.00 0.00
Agreement bank
ü  Ability to change the above mentioned Period of sick leaves by user defined request 0 0.00 0.00 0.00 0.00
System should able to generate Accrued leave and leave cleared real time report at any time (should
6.4.1.10.27 5 S 5.00 C 3.00 S 5.00 C 3.00
interface to finance process)
6.4.1.10.28 System should have the ability to record actual leaves taken 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.10.29 System should have the ability to calculate actual leave balance at any point of time 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.10.30 System should link leave management to payroll and employee history 5 S 5.00 S 5.00 S 5.00 s 5.00
System should support leave cancellation and leave extension/ amendments advancement, postponement
6.4.1.10.31 5 S 5.00 S 5.00 S 5.00 s 5.00
of leave including manual credit/debit/modification etc.
System should have linkage with attendance records as per "Leave & Attendance" module for calculation of
6.4.1.10.32 5 S 5.00 S 5.00 S 5.00 s 5.00
allowances and salary
System should be able to record the approval/ rejection of applied leaves and update the employee leave
6.4.1.10.33 5 S 5.00 S 5.00 S 5.00 s 5.00
account accordingly
6.4.1.10.34 The system should have provision for request of compensatory leave. 5 S 5.00 C 3.00 S 5.00 C 3.00
6.4.1.11.1 System should enable of capturing attendance in the system using manual enter and biometrics 5 N 0.00 S 5.00 S 5.00 C 3.00

6.4.1.11.2 System should provide access to units / processes/ Districts to view their own attendance records 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.11.3 System should identify late attendance of individual employees from the time control system 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.11.4 System should record and maintain reason for absences / late comings and accept free comments. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.11.5 System should provide reports with reason for lateness on a user defined frequency and criteria 5 S 5.00 C 3.00 S 5.00 s 5.00
6.4.1.11.6 System should have provision for approval of time sheet of an employee by his/her supervisor. 5 S 5.00 C 3.00 S 5.00 s 5.00
6.4.1.11.7 System should allow maintenance of record of unauthorized absence 5 S 5.00 S 5.00 S 5.00 s 5.00

The proposed system should report unauthorized absence, repeated late arrival by employee to job location
6.4.1.11.8 5 S 5.00 C 3.00 S 5.00 s 5.00
or employee working less than their normal working hours for Time keeping and disciplinary.

System should able to generate disciplinary notes to employee and copy it to his/her supervisor for regular
6.4.1.11.9 5 S 5.00 C 3.00 S 5.00 C 3.00
lateness or absenteeism per user defined criteria
The system must allow the entry of the following payroll calendar attributes 5 S 5.00 S 5.00 S 5.00 s 5.00
ü Able to set a Fiscal Year Period for Pay Periods (12 months) 0 0.00 0.00 0.00 0.00
6.4.1.12.1
ü Retain detailed payroll information on-line for current calendar and fiscal year. 0 0.00 0.00 0.00 0.00
ü Allow definition of various types of allowances, earnings and deductions 0 0.00 0.00 0.00 0.00
System should define and process the payroll by various period which can be user defined as yearly,
6.4.1.12.2 5 S 5.00 S 5.00 S 5.00 s 5.00
monthly, weekly, daily, hourly per employee

6.4.1.12.3 System should show on pay slips only labels for Non-Zero values of Earnings, Deductions or Allowances. 5 S 5.00 S 5.00 S 5.00 s 5.00

System should support for segmentation and processing of payroll by groups of employees (payroll
6.4.1.12.4 5 S 5.00 S 5.00 S 5.00 s 5.00
segments or cost centers). The number of groups will be user defined e.g group by Title, by process etc

System should enable to administer a different set of allowances and deduction by segment (Group),
6.4.1.12.5 5 S 5.00 S 5.00 S 5.00 s 5.00
process and for each employee

6.4.1.12.6 System should allow users to define salary and allowances eligibility as per the group & Job grade 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.12.7 System should support workflow capability to automate routine administration. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.8 The system shall interface with T24 5 S 5.00 C 3.00 S 5.00 s 5.00
System should have the capability to maintain a single central payroll depository and be able to run and
6.4.1.12.9 5 S 5.00 S 5.00 S 5.00 s 5.00
access payroll from any location in a centralized or decentralized manner
System should support configuration and parameterization of different pay components including facility to
6.4.1.12.10 5 S 5.00 S 5.00 S 5.00 s 5.00
add/modify/delete pay components
6.4.1.12.11 System should be able to print payroll in a predefined format 5 S 5.00 S 5.00 S 5.00 s 5.00
System should have capability to carry out automatic salary processing considering the salary scale enforce
6.4.1.12.12 5 S 5.00 S 5.00 S 5.00 s 5.00
either in case of time-bound increments or merit linked increments
6.4.1.12.13 System should support to electronically forward payroll details to finance process 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.14 System should enable to capture all payroll details. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.15 The solution should produce pay slips, in a format approved by the bank. 5 S 5.00 C 3.00 S 5.00 C 3.00
6.4.1.12.16 The solution should support all the historical payment data. 5 S 5.00 S 5.00 S 5.00 s 5.00
The solution should be able to generate reports to make sure that the payroll records are in line with the
6.4.1.12.17 5 S 5.00 S 5.00 S 5.00 C 3.00
bank policy regulation and the Internal Audit and government law.
The system should support defining and maintaining any number of the bank's payroll elements based on
6.4.1.12.18 5 S 5.00 S 5.00 S 5.00 C 3.00
user-defined calculations.
The system should have the capacity to automatically skip a payroll element processing for a specific
6.4.1.12.19 5 S 5.00 S 5.00 S 5.00 C 3.00
period(s).
6.4.1.12.20 The system should allow computation of different loans & advance payments. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.21 Payroll module should show employees' Job Grade and Job Title 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should allow computations of rules based benefits, pension contribution & accruals at any point
6.4.1.12.22 5 S 5.00 S 5.00 S 5.00 s 5.00
of time
 Employees' master data should be linked with payroll and other HR modules so that the updated information
6.4.1.12.23 5 S 5.00 S 5.00 S 5.00 s 5.00
to serve as an input to effect salary, allowances accordingly and other HR functions too.

6.4.1.12.24 System to support processing of salaries, allowances and other incomes in multiple currencies. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.12.25 System should enable Pro-rata calculation/ payment of salaries & allowances to the effective date. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should allow processing retroactive calculations on employees' salaries for any period in the
6.4.1.12.26 past, based on rules of bank's calculations that allow proper costing of payroll elements affected by the retro 5 S 5.00 S 5.00 S 5.00 s 5.00
calculation.

System should define pay type i.e. hourly, daily, weekly, monthly payments of permanent, contract, part-time
6.4.1.12.27 5 S 5.00 S 5.00 S 5.00 s 5.00
employees
6.4.1.12.28 System should able to generate ad-hoc and standard payroll reports per user defined criteria 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.29 System should display completed salary reviews 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.30 System should enable to calculate and effect payment of wage for contractual employee. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.31 The system should automatically post payroll transactions to GL Account by cost center 5 S 5.00 S 5.00 S 5.00 s 5.00
System should have capability to maintain various salary scales in the case of Salary scale revision and Job
6.4.1.12.32 5 S 5.00 S 5.00 S 5.00 s 5.00
Grades and link it to employees data

6.4.1.12.33 System should automatically to change employees' salary in master data in case of salary review. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.12.34 System should be able to define various types of allowances per Ethiopian proclamation and the bank policy 5 S 5.00 S 5.00 S 5.00 C 3.00

The solution must perform the calculation, processing and payment of salaries, wages, allowances and Over
6.4.1.12.35 5 S 5.00 S 5.00 S 5.00 C 3.00
Time in accordance with Ethiopian tax legislations.
The solution should be able to make payments at user defined frequencies including weekly twice a month,
6.4.1.12.36 5 S 5.00 S 5.00 S 5.00 s 5.00
monthly, etc.
6.4.1.12.37 The solution must trigger notification of any variation to pay against any user-definable rule set. 5 S 5.00 S 5.00 S 5.00 s 5.00
The system must support definition of user defined reward combinations salaries & benefits (like allowances
6.4.1.12.38 5 S 5.00 S 5.00 S 5.00 s 5.00
& per diem) for every Job title and Job Grade
6.4.1.12.39 The system must allow the entry of bonus requirements attributes 5 S 5.00 S 5.00 S 5.00 s 5.00
The system shall allow administrator to define the banks bonus policy that may vary (process base
6.4.1.12.40 5 S 5.00 S 5.00 S 5.00 C 3.00
performance, sub-process base performance, individual base performance etc.)
System should facilitate to calculate bonus/increment per bank's defined parameters & generate
6.4.1.12.41 5 S 5.00 S 5.00 S 5.00 C 3.00
bonus/increment letters
6.4.1.12.42 System should have the ability to show promotional Increments on the basis of predefined rule. 5 S 5.00 S 5.00 S 5.00 C 3.00
System should be able to calculate rules based end-of service benefits severance payments, tickets, leave &
6.4.1.12.43 5 S 5.00 S 5.00 S 5.00 s 5.00
pension.
6.4.1.12.44 System should have capacity to flag a deduction/ allowance as active or non-active. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.12.45 The solution must be able to make payments by the due date, direct to a specified bank account. 5 S 5.00 S 5.00 S 5.00 C 3.00

System should have a formula assistant tool that allows to copy and modify existing formulas and build
6.4.1.12.46 5 S 5.00 S 5.00 S 5.00 C 3.00
formula templates
The system should allow you to print total severance payment statements for one employee or groups of
6.4.1.12.47 5 S 5.00 S 5.00 S 5.00 s 5.00
employees
6.4.1.12.48 The system should support various deduction of loans and payments 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.49 The system should interface with the GL and other applications 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.50 System should notify when employees entitled for different benefit enrollment 5 S 5.00 C 3.00 S 5.00 s 5.00
6.4.1.12.51 System should able to provide ''what if" compensation analysis and salary projections 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.12.52 System should to manage all standard allowance cycles 5 S 5.00 S 5.00 S 5.00 s 5.00
System should able to compute overtime and distribute the OT portion of the pay to separate column or GL
6.4.1.12.53 5 S 5.00 S 5.00 S 5.00 s 5.00
accounts by cost center
6.4.1.12.54 The proposed system should define and maintain overtime payment rates. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should compute overtime payment for each eligible employee and generate necessary transactions
6.4.1.12.55 5 S 5.00 S 5.00 S 5.00 s 5.00
for the payroll. (As per specified policies and procedures)

6.4.1.12.56 System should produce reports on overtime trends and cost by employee/Place of Assignments / unit, etc. 5 S 5.00 S 5.00 S 5.00 s 5.00

System should generate reports (view, print, Soft file) so that information could be linked or interfaced to the
6.4.1.12.57 5 S 5.00 C 3.00 S 5.00 s 5.00
branches GL Accounting system and Maintain separate data POSTING for cost centers, GL debit and credit.

6.4.1.12.58 The proposed system should permit users to manually adjust salary with audit trail report. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should enable to change deduction and benefit eligibility rules for certain individual, group,
6.4.1.12.59 5 S 5.00 S 5.00 S 5.00 s 5.00
process ,etc
6.4.1.12.60 System should enable to manage deductions up to approved limit 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.61 System should enable to manage all deduction cycle 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.12.62 The system shall allow administrator to define salary increment policies. 5 S 5.00 S 5.00 S 5.00 s 5.00
The system enable to handle the annual increment, promotions, etc. per the instruction provided based on
6.4.1.12.63 5 S 5.00 S 5.00 S 5.00 s 5.00
salary scale
The solution must undertake the calculation of deductions and amounts due to third parties (court deduction,
6.4.1.12.64 5 S 5.00 S 5.00 S 5.00 s 5.00
Credit Association deduction etc)
The system should maintain a full history of an employee's deductions, allowances and salaries and their
6.4.1.12.65 5 S 5.00 S 5.00 S 5.00 s 5.00
applied rules.
The proposed system should allow the bank to decide the number of repayments an employee should repay
6.4.1.12.66 5 S 5.00 S 5.00 S 5.00 C 3.00
a loan over.
6.4.1.12.67 System should enable to show narration for any transaction in account through SMS text 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.12.68 System should enable to show balance in account through SMS text 5 S 5.00 W 4.00 S 5.00 C 3.00
The proposed system able to show monthly salaries of employees' by ID, Name ,basic salary, place of
6.4.1.12.69 5 S 5.00 S 5.00 S 5.00 s 5.00
assignment etc
System should enable of calculating for reimbursement pension contribution of any employee at any
6.4.1.13.1 5 S 5.00 C 3.00 S 5.00 s 5.00
business date
System must record and maintain including but not limited to the following in processing of employee
5 S 5.00 C 3.00 S 5.00 s 5.00
pension contribution for a refund request
ü Date of Resignation 0 0.00 0.00 0.00 0.00
ü The system must allow to update employee pension rate 0 0.00 0.00 0.00 0.00
ü Pension contribution type (employee contribution, employer contribution) 0 0.00 0.00 0.00 0.00

6.4.1.13.2
 ü Reference number of a letter from social security authority. 0 0.00 0.00 0.00 0.00
6.4.1.13.2 ü Based on retirement age system must give an alert (notification) message and generate list of
0 0.00 0.00 0.00 0.00
employees to be retired prior to which is defined by the bank.
ü Approved prospective pensioner date of retirement. 0 0.00 0.00 0.00 0.00
ü Generate recent 36 (a configurable number of months) months of salary history for each of the prospective
0 0.00 0.00 0.00 0.00
pensioner.
ü Detail of Employee’s relatives, track different government pension promotion centers and balance of
0 0.00 0.00 0.00 0.00
contributions.
The system must handle processing of Early Retirement application and it should include but not limited to
5 S 5.00 C 3.00 S 5.00 C 3.00
the following
ü Applicant’s employee ID 0 0.00 0.00 0.00 0.00
ü If approved enter (By Manager HR Transaction) 0 0.00 0.00 0.00 0.00
ü Date of Approval 0 0.00 0.00 0.00 0.00
6.4.1.13.3 ü Approved By 0 0.00 0.00 0.00 0.00
ü Form 2 Filled (Yes/No) 0 0.00 0.00 0.00 0.00
ü Generate recent 36 months of salary history for each of the prospective pensioner. 0 0.00 0.00 0.00 0.00
ü Pension Booklet Received. (Yes / No) 0 0.00 0.00 0.00 0.00
ü System should record and maintain if Pension Booklet Received, Booklet Reference number 0 0.00 0.00 0.00 0.00
ü Pension Booklet handover to the pensioner? (Yes/No) 0 0.00 0.00 0.00 0.00
The system must handle processing of Medical Retirement application and it should include but not limited to
5 S 5.00 C 3.00 S 5.00 C 3.00
the following
ü Applicant’s employee ID 0 0.00 0.00 0.00 0.00
ü If approved enter (By Manager HR Operation) 0 0.00 0.00 0.00 0.00
ü Date of Approval, 0 0.00 0.00 0.00 0.00
6.4.1.13.4 ü Approved By 0 0.00 0.00 0.00 0.00
ü Form 2 Filled (Yes/No) 0 0.00 0.00 0.00 0.00
ü Generate recent 36 months of salary history for each of the prospective pensioner. 0 0.00 0.00 0.00 0.00
ü Pension Booklet Received. (Yes / No) 0 0.00 0.00 0.00 0.00
ü If Pension Booklet Received, Booklet Reference number 0 0.00 0.00 0.00 0.00
ü Pension Booklet handover to the pensioner? (Yes/No) 0 0.00 0.00 0.00 0.00
The system must handle processing of severance pay for terminated employees based upon reason of
6.4.1.13.5 termination and services year with in the bank per the collective agreement, HR procedure and Labor 5 S 5.00 C 3.00 S 5.00 s 5.00
proclamation of the country
System should have facility to receive “Training Needs Analysis” forms from various processes for the
6.4.1.14.1 5 S 5.00 S 5.00 S 5.00 s 5.00
purpose of creating a training plan.

System should provide the ability to analyze training needs for individual and organization units based upon
6.4.1.14.2 5 S 5.00 S 5.00 S 5.00 s 5.00
the gap between individual skills and competency or skill requirements by job grade or position.

The system must allow the integration of skills identified for Job/position and based on that do the following
5 S 5.00 S 5.00 S 5.00 s 5.00
tasks
ü Capture individual skill assessment initially and on-going whether the skill is related to the position or not,
0 0.00 0.00 0.00 0.00
6.4.1.14.3 so that up-to-date skill inventory report could be generated by place of assignment
ü Track employee training needs based on position or appraisal feedback. 0 0.00 0.00 0.00 0.00
ü Track information to support mandatory trainings. 0 0.00 0.00 0.00 0.00
ü Determine skill gap at individual level and organization 0 0.00 0.00 0.00 0.00
System provides the ability to convert the training needs assessment into individual employee training plans
6.4.1.14.4 5 S 5.00 S 5.00 S 5.00 s 5.00
which get routed electronically for approval.

6.4.1.14.5 System provides a method to relate individual training plans as goals in the annual performance plan. 5 S 5.00 S 5.00 S 5.00 s 5.00

System provides a method to analyze aggregate training needs based on competency deficiencies, strategic
6.4.1.14.6 plans, performance assessments, test and evaluation, statutes and policy development and technology 5 S 5.00 S 5.00 S 5.00 C 3.00
platform changes.
6.4.1.14.7 System should support in scheduling training sessions based on need analysis 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.8 System should track training costs for employees per headcount. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.14.9 The system should reject a trainee that wants to take the same course again in the same institution 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.14.10 The system has to display list of trainees along with the courses they have taken 5 S 5.00 S 5.00 S 5.00 s 5.00
System should record and maintain lists of Internal and External Trainers with their profile plus profiles of
6.4.1.14.11 5 S 5.00 S 5.00 S 5.00 C 3.00
trainees (their qualification etc…)
6.4.1.14.12 System should keep curriculum of the Bank for each process. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.14.13 The system should put Policies and Procedures of HR 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.14 The System should send copy of invitation letters to the trainees supervisors 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.14.15 The system should indicate Integration with District offices. 5 S 5.00 S 5.00 S 5.00 C 3.00
System should keep Detail Information about different workshop and seminars are expected to be in the
6.4.1.14.16 5 S 5.00 S 5.00 S 5.00 C 3.00
system.
System should handle lists of internationally and locally accredited training consultancy firms with their full
6.4.1.14.17 5 S 5.00 W 4.00 S 5.00 s 5.00
address including mobile number.
System should enable tracking training program’s (long term) impact in terms of productivity or success at
6.4.1.14.18 5 S 5.00 S 5.00 S 5.00 s 5.00
changing of behavior.
6.4.1.14.19 System should able to track latest trainings along with their target group and curriculum 5 S 5.00 S 5.00 S 5.00 s 5.00
System should able to announce sponsorship for continuing education ,first degree or second degree, short
6.4.1.14.20 term trainings local and abroad should be displayed on-line to staffs, Application also should be submitted 5 S 5.00 S 5.00 N 0.00 C 3.00
online, with transparent tool of selection criteria
6.4.1.14.21 The system should support the selection process by user defined criteria 5 S 5.00 W 4.00 S 5.00 C 3.00
6.4.1.14.22 The system is expected to announce accepted trainees who have passed the selection process. 5 S 5.00 S 5.00 S 5.00 s 5.00

System should able to online claim and respond refund made to continuing education by branch and H.O
6.4.1.14.23 5 S 5.00 C 3.00 W 4.00 C 3.00
staffs and also the system should be Accessible for confirming the payment to Accounts.

System should handle contract (obligation) of the staff for attending training and education and other
6.4.1.14.24 5 S 5.00 W 4.00 S 5.00 s 5.00
commitment should be displayed online in detail specifying the due date
The System has to report the inactive (Drop out students) of continuing education so that the bank will
6.4.1.14.25 5 S 5.00 W 4.00 S 5.00 C 3.00
reclaim for the refunded amount.

The system should incorporate continuing education information that is detail like institution(School
6.4.1.14.26 5 S 5.00 C 3.00 S 5.00 C 3.00
attended), period for subject studied and total cost of the study should be indicated

The system is required to have a place for entertaining and customizing the Training Materials and modules
6.4.1.14.27 5 S 5.00 S 5.00 S 5.00 C 3.00
of the bank
System should generate and email training letters to employees, including course confirmation, cancellation,
6.4.1.14.28 5 S 5.00 C 3.00 S 5.00 s 5.00
and rescheduling.
6.4.1.14.29 System should have provision for tracking payments made for each training sessions 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.30 System should identify competencies that employees gain from attending specific training 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.14.31 System should enable for automatic updating of employee competency inventory 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.32 System should have the capacity to maintain training budget at sub-process level, process level, 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.33 System should enable to charge training cost to cost centers online as desired 5 S 5.00 S 5.00 S 5.00 s 5.00

The proposed system should maintain feedback from trainees as well as instructors for assessment of
6.4.1.14.34 5 S 5.00 S 5.00 S 5.00 s 5.00
training effectiveness even after training session through e-mail and web enabled entry

6.4.1.14.35 System should able to capture Comments 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.36 System should able to store training schedule 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.37 The system allows defining facilities details: rooms, instructors, organizer, cost, equipment. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.39 The system should prevent double booking of resources (facilities) on training courses. 5 S 5.00 S 5.00 S 5.00 s 5.00
System provides the capability for employees to view and search the course catalog and the schedule of
6.4.1.14.40 5 S 5.00 S 5.00 S 5.00 s 5.00
training sessions
6.4.1.14.41 System allows for designation of instructors to be associated with specific training sessions. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.42 The system should be able to automatically put scheduled trainers in a wait list 5 S 5.00 S 5.00 S 5.00 C 3.00
The solution must provide the facility for entering non-attendees - reason for absence and length of notice
6.4.1.14.43 5 S 5.00 S 5.00 N 0.00 s 5.00
given

6.4.1.14.44 The solution must automatically generate certificates for training attainment per instruction provided 5 S 5.00 S 5.00 S 5.00 C 3.00

The solution must enable to record and maintain attendances for each training conducted both manually and
6.4.1.14.45 5 S 5.00 S 5.00 T 0.50 s 5.00
using biometrics
The system shall recognize training course classifications and types. (Technical, developmental, etc) in line
6.4.1.14.46 5 S 5.00 S 5.00 S 5.00 s 5.00
with target group.
6.4.1.14.47 The system should support workflow capabilities to manage the training cycle. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should support an integrated career management program, which includes succession planning,
6.4.1.14.48 training and development and performance management, so that decision made during one process 5 S 5.00 S 5.00 S 5.00 s 5.00
reflected as an input to the other.
6.4.1.14.49 System able to support e-learning (i.e., web-based classes). 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.14.50 System should provide mechanisms to measure training effectiveness. 5 S 5.00 S 5.00 S 5.00 C 3.00

System provides ability monitoring employees invitation for training prevented from enrolling due to failure to
6.4.1.14.51 5 S 5.00 S 5.00 S 5.00 s 5.00
meet pre requisite requirements and ability to change requirements of enrollment by user defined rules

6.4.1.14.52 System provides for the creation of the appropriate roster for the training session in a predefined format. 5 S 5.00 S 5.00 W 4.00 C 3.00

System provides for automatic update to skills / certifications / licenses of attendees who have met the
6.4.1.14.53 5 S 5.00 S 5.00 S 5.00 s 5.00
course completion (time) and grade requirements.
System should enable to online claim and respond per diem and transportation cost for trainees from
6.4.1.14.54 5 S 5.00 C 3.00 S 5.00 C 3.00
outlying branches & districts
6.4.1.14.55 System should enable calculating remuneration fee per user defined rules 5 S 5.00 C 3.00 S 5.00 C 3.00
System provide the ability to record and report planned and actual information based on user-defined
6.4.1.14.56 5 S 5.00 S 5.00 S 5.00 s 5.00
criteria, for each training session.
System provides the ability for instructors to generate ad hoc notices to registered participants in a
6.4.1.14.57 5 S 5.00 S 5.00 S 5.00 C 3.00
scheduled training session.
System provides the ability for multiple levels to authorize training requests that are forwarded from different
6.4.1.14.58 5 S 5.00 S 5.00 S 5.00 C 3.00
departments, districts and branches.
System provides the ability to track employee participation in informal training events such as conferences
6.4.1.14.59 5 S 5.00 S 5.00 S 5.00 s 5.00
and web casts.
6.4.1.14.60 System provides support for hoteling or lodging reservations associated with training at facilities 5 S 5.00 T 0.50 N 0.00 C 3.00

6.4.1.14.61 System provides the ability for employees to request training using a standard Web based browser 5 S 5.00 S 5.00 S 5.00 C 3.00

System provides for the planning of future training (Full Fiscal Year): 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.14.62 ü  Programs/courses offered, Number of employees to be trained, Project cost of training (internal and
0 0.00 0.00 0.00 0.00
external costs),Track actual against plan, etc
6.4.1.14.63 System provide on-line approval of training budget requests based 5 S 5.00 C 3.00 S 5.00 s 5.00
6.4.1.14.64 System generates international travel permission/requests. 5 S 5.00 C 3.00 N 0.00 C 3.00
System provides the ability to produce detailed and summary ad-hoc and regularly scheduled reports
6.4.1.14.65 5 S 5.00 C 3.00 S 5.00 s 5.00
utilizing user-defined criteria.
System should produce reports including but not limited to the following 5 S 5.00 S 5.00 S 5.00 s 5.00
ü Employee training history transcripts, Training session class rosters, Training needs assessment by
6.4.1.14.66
competency, skill and organization unit, Training costs by department, division, branch and headcount, 0 0.00 0.00 0.00 0.00
number of trainees invited for in a specific fiscal year) etc
6.4.1.14.67 System should capture training needs from individual, task level and organizational level. 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should be able to capture reaction level training evaluation like: Reaction, learning, behavioral,
6.4.1.14.68 5 S 5.00 S 5.00 S 5.00 s 5.00
and result) and generate report.
6.4.1.15.1 System should be able to register employee’s diary 5 S 5.00 S 5.00 S 5.00 s 5.00
System should be able to generate performance rating and final ranking for each employee per the defined
6.4.1.15.2 5 S 5.00 S 5.00 S 5.00 s 5.00
rules.
System should have the facility to create various competencies and categories them into various
6.4.1.15.3 5 S 5.00 S 5.00 S 5.00 s 5.00
competency types like Ability, Skill, Knowledge, etc
System should have the facility to create multiple rating models (evaluation scale) and attach same to the
6.4.1.15.4 5 S 5.00 S 5.00 S 5.00 s 5.00
competencies
System should have the ability to define roles in the bank (in terms of Position, Job Title (Job Grade), Job
6.4.1.15.5 5 S 5.00 S 5.00 S 5.00 C 3.00
task)
System should have the ability to link specific competencies to the roles and define minimum required
6.4.1.15.6 5 S 5.00 S 5.00 S 5.00 s 5.00
proficiency to fulfill the requirements of these roles.

System should have the ability to define competency clusters (combination of multiple competencies of
6.4.1.15.7 5 S 5.00 S 5.00 S 5.00 C 3.00
similar nature and its minimum proficiency requirement) and attach the same to roles.

System should have the ability to assess the employee on the competencies required for his/her current job
6.4.1.15.8 5 S 5.00 S 5.00 S 5.00 s 5.00
and planned jobs and update the actual proficiency on the competencies
The system should define and have authorize workflow for granting ‘below expectations’, ‘meet
6.4.1.15.9 5 S 5.00 S 5.00 S 5.00 s 5.00
expectations’, ‘exceeds expectation’ and ‘outstanding’, rating to an employee
6.4.1.15.10 System should make automatic calculation to arrive at on the above mentioned results 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.15.11 System shall be able to generate target setting forms online 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.15.12 System should have ability to capture each employees performance target 5 S 5.00 S 5.00 S 5.00 s 5.00
System able to make an edit on prior settled targets. Maintain performance implementation plans which
6.4.1.15.13 5 S 5.00 S 5.00 S 5.00 s 5.00
accommodate forced distribution.
6.4.1.15.14 System should have an alert function for regular performance appraisal period 5 S 5.00 S 5.00 S 5.00 s 5.00
System able to handle appraisal cycle as per Bank's Policy - Performance to be based on criteria and points
6.4.1.15.15 5 S 5.00 S 5.00 S 5.00 C 3.00
and overall weights to be calculated.
6.4.1.15.16 System should able to include comments and attachments 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.15.17 The solution must allow the facility to record the assessment from appraisal discussions, employees’ diary 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.15.18 System should accommodate both single and multi-rater assessments (eg.360 appraisal) 5 S 5.00 S 5.00 S 5.00 C 3.00
System should include the automation of obtaining performance feedback from individuals and manager
6.4.1.15.19 5 S 5.00 S 5.00 S 5.00 s 5.00
approvals to complete the process.
5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.15.20 System should to record, monitor and review disciplinary, capability and performance management actions
5 S 5.00 S 5.00 S 5.00 s 5.00
System should generate employees entitled for merit bonus and salary increment, based on the predefined
6.4.1.15.21 5 S 5.00 S 5.00 S 5.00 C 3.00
criteria
6.4.1.15.22 System should able for the automatic calculation for the above mentioned benefits 5 S 5.00 S 5.00 S 5.00 C 3.00
System should able to specify certain jobs to be included in a job evaluation system by either position or Job
6.4.1.15.23 5 S 5.00 S 5.00 S 5.00 s 5.00
Grade.
System should be flexible enough in line with the bank's minimum and maximum score points for each
6.4.1.15.24 5 S 5.00 S 5.00 S 5.00 C 3.00
criterion.
The system should be able to calculate the overall assessment and inserts the overall mean score for the
6.4.1.15.25 5 S 5.00 S 5.00 S 5.00 C 3.00
employee as per the HR procedure
The system should be able to incorporate Employee development plan for job specific competencies: 5 S 5.00 S 5.00 S 5.00 s 5.00
ü  Competency development needs 0 0.00 0.00 0.00 0.00
6.4.1.15.26
ü  Action steps 0 0.00 0.00 0.00 0.00
ü  Target implementation date 0 0.00 0.00 0.00 0.00
The system should be able to generate Performance management review form. Elements to be
5 S 5.00 S 5.00 S 5.00 s 5.00
incorporated:
ü  Employee name 0 0.00 0.00 0.00 0.00
ü  Supervisor Name 0 0.00 0.00 0.00 0.00
6.4.1.15.27 ü  Job title 0 0.00 0.00 0.00 0.00
ü  Grade 0 0.00 0.00 0.00 0.00
ü  Progress review date 0 0.00 0.00 0.00 0.00
ü  Performance expectation 0 0.00 0.00 0.00 0.00
ü  Action plan to improve performance etc… 0 0.00 0.00 0.00 0.00
6.4.1.15.28 The system should be able to incorporate performance appraisal feedback form 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.15.29 The system should be able to generate Performance Rating Report. 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should be able to generate Job documentation form. Elements to be incorporated: 5 S 5.00 C 3.00 S 5.00 s 5.00
ü Summary of Job objective; 0 0.00 0.00 0.00 0.00
6.4.1.15.30
ü Key roles and responsibilities; 0 0.00 0.00 0.00 0.00
ü Critical competency requirements for the role 0 0.00 0.00 0.00 0.00
System should display Competency Directory of the Bank as well as Competency Matrix of each process
6.4.1.15.31 5 S 5.00 S 5.00 S 5.00 C 3.00
should be displayed in system
The system should be able to maintain a competency database that will comprise: 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.15.32 ü Competency directories 0 0.00 0.00 0.00 0.00
ü Competency definitions 0 0.00 0.00 0.00 0.00
The system provides the ability to manage performance management design and Key Performance Indicator
5 S 5.00 S 5.00 S 5.00 s 5.00
(KPI) materials including, but not limited to:
6.4.1.15.33 ·       Balanced scorecard design 0 0.00 0.00 0.00 0.00
·       Continuous improvement framework design 0 0.00 0.00 0.00 0.00
·       KPI requirements and design & Competency Matrix 0 0.00 0.00 0.00 0.00
System should able in retrieving information like Position Details, Position profile, candidate available\ within
6.4.1.16.1 5 S 5.00 S 5.00 S 5.00 C 3.00
the bank and the development needs for same
System should allow identification of one or a group of 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.16.2
employees for advancement, promotion or transfer 0 0.00 0.00 0.00 0.00
System should allow identification of requirements for advancing one or a group of employees to higher
6.4.1.16.3 5 S 5.00 S 5.00 S 5.00 s 5.00
position or transfer.
6.4.1.16.4 System should generate timely triggers indicating the employees due for succession. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.16.5 System should able to search and short list potential successors for an identified key position 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.16.6 System should show whether nominated employees are interested in the post they are successors. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.16.7 The system should be able to show posts selected to have pool of successors. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.16.8 System should able to show and retrieve employees' list in any range as needed 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should be able to sort out employees' list whose retirement age is reached per the given
6.4.1.16.9 5 S 5.00 S 5.00 S 5.00 s 5.00
succession criteria.
6.4.1.16.10 Ability to identify the skill gap for the selected candidate. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.16.11 Ability to recommend training type to fill the skill gap identified 5 S 5.00 S 5.00 S 5.00 s 5.00
System should able to recommend successors area/s with limitation of exposure for facilitation of job
6.4.1.16.12 5 S 5.00 S 5.00 S 5.00 s 5.00
rotation.
System provides the ability to define career development plan, including standard and alternative career
6.4.1.16.13 5 S 5.00 S 5.00 S 5.00 s 5.00
paths.
6.4.1.16.14 System able to show Competency, skill and experience requirements for key position. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.16.15 System should provide Information about development content of key positions for succesors. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.16.16 System should able to make analysis and provide information on existing and future talent gaps. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.16.17 System should provide information on coaching for successors. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.16.18 System should provide Information on learning and development activities for successors. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.16.19 System should provide Information on target positions for successors. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.16.20 The system should be linked employees' performance result record. 5 S 5.00 S 5.00 S 5.00 s 5.00
System should allow information exchange on succession management process among talent management
6.4.1.16.21 5 S 5.00 S 5.00 S 5.00 s 5.00
committee, consultant’s team and authorized staff at HRD on password protected base.
6.4.1.16.22 System should communicate selected successors for specific posts through performatted letter. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.16.23 System should able to show selected successors' list against positions they are selected for at the end. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.17.1 System should allow to view personal grievances data 5 S 5.00 S 5.00 S 5.00 C 3.00
5 S 5.00 S 5.00 S 5.00 s 5.00
System should have provision to define the categories of misconducts
6.4.1.17.2 0 0.00 0.00 0.00 0.00
 System should have the ability to define additional rules specific to service interms of suspensions,
6.4.1.17.3 5 S 5.00 S 5.00 S 5.00 C 3.00
disciplinary actions.
System should be able to track & generate status review of performance assesement of employees at
6.4.1.17.4 5 S 5.00 S 5.00 S 5.00 C 3.00
multiple stages.
6.4.1.17.5 System should be able to perform different types of employee satisfaction survey: 5 S 5.00 S 5.00 S 5.00 s 5.00
èSatisfaction 0 0.00 0.00 0.00 0.00
è Engagement 0 0.00 0.00 0.00 0.00
èMotivation 0 0.00 0.00 0.00 0.00
6.4.1.18.1 System should have database for Training Materials 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.18.2 System should have database of Knowledge Sharing Materials 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.18.3 System should have database of library stock 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.19.1
System should support in recording and maintaining attributes regarding employees lent with properties of
5 S 5.00 S 5.00 S 5.00 C 3.00
the bank like book, CDs etc., including but not limited to the following
• Name of the employee 0 0.00 0.00 0.00 0.00
• employee ID 0 0.00 0.00 0.00 0.00
• date issued 0 0.00 0.00 0.00 0.00
• date due 0 0.00 0.00 0.00 0.00
• renewal date 0 0.00 0.00 0.00 0.00
• Job title 0 0.00 0.00 0.00 0.00
System shall generate, edit and customize Human Resource related reports, including the following; 5 S 5.00 S 5.00 S 5.00 s 5.00
ü Registers: employee register, employee details, deduction listing, and allowance listing; 0 0.00 0.00 0.00 0.00
ü Payroll reports i.e. payroll calculation, coinage, pay slips, gross pay analysis, gross and net pay
0 0.00 0.00 0.00 0.00
summaries;
ü Pay control i.e. payroll budget, payroll exception, GL transaction list, analysis of pay run by GL account
code, direct credit and deduction schedule, cash and/or cheque payment lists, and superannuation 0 0.00 0.00 0.00 0.00
schedule;
ü Overtime report; Deduction report by deduction with I accumulation of similar deductions (e.g. different rate
6.4.1.20.1 0 0.00 0.00 0.00 0.00
of union fees);
ü Allowance report; 0 0.00 0.00 0.00 0.00
ü Monthly reports 0 0.00 0.00 0.00 0.00
ü Medical scheme payment details; 0 0.00 0.00 0.00 0.00
ü Leave pay analysis 0 0.00 0.00 0.00 0.00
ü Employee’s insurance expense report,Employee’s medical expense and history report( branch, district,
0 0.00 0.00 0.00 0.00
process and bank wise)
ü Other reports as required 0 0.00 0.00 0.00 0.00
6.4.1.20.2 System shall be flexible to produce different customized HR reports 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.20.3 System shall have a feature to link/convert reports into word, excel and other Microsoft applications 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.1.20.4 System should have a status bar for different key HR measures 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.1.21.1 System be able to add, modify or delete organizational units 5 S 5.00 S 5.00 S 5.00 s 5.00
System shall link organizational structure (Departments, Divisions, Branches etc) with job positions in the
6.4.1.21.2 5 S 5.00 S 5.00 S 5.00 s 5.00
Bank.
6.4.1.21.3 System shall support availing job codes for each job position and update regularly 5 S 5.00 S 5.00 S 5.00 s 5.00
System shall be setup and maintain bank wide job title table, including descriptions, qualification standards
6.4.1.21.4 5 S 5.00 S 5.00 S 5.00 s 5.00
and salary information

6.4.1.21.5 System shall create, edit and view job title related data for any effective date and maintain historically 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.1.21.6 System shall create, modify and deactivate job title data and maintain historically 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.21.7 System shall have titles with varying attributes tying back to a general title 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.21.8 System shall associate job titles with associated pay grades and step information 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.21.9 System shall maintain multiple salary schedules and other required fields for specific job titles 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.1.21.10 System shall capture detailed job title specification information 5 S 5.00 S 5.00 S 5.00 S 5.00
Total Mark 2,295 Total 2,281 Total 2,096 Total 2,209 Total 1,990
Human Resource Management System ( Mark Out of 7 %) Mark 6.96 Mark 6.39 6.78 Mark 6.07

SAP/SiDOIR Oracle Oracle/CLOUD Microsoft

6.4.2      Finance and Accounting Requirements(9%) Weight
ResponseMark AchievedResponse Mark Achiev Response Mark Achiev Response Mark Achieved
The system should produce system generated advance payment and settlement request memo/ formats;
6.4.2.1.1.1 5 w 4.00 s 5.00 s 5.00 s 5.00
save, retrieve when needed and fill up required data and put signature.
The system should have options to send advance payment/settlement requesting and other memos/formats
6.4.2.1.1.2 5 W 4.00 W 4.00 S 5.00 C 3.00
on line to the address of appropriate unit of the bank.
The system should possess the functionality to alert or notify excess budget utilization against the requested
6.4.2.1.1.3 5 S 5.00 S 5.00 S 5.00 S 5.00
advance payment.
The system should be able to notify the upcoming payment requests and unprocessed/accumulated
6.4.2.1.1.4 5 S 5.00 S 5.00 S 5.00 S 5.00
activities that are waiting to be processed.
The system should be able to give unique reference number to each payment and block double processing
6.4.2.1.1.5 5 S 5.00 S 5.00 S 5.00 C 3.00
of same payment request with same reference number.

The system should allow verification of signatures on line by creating links with other appropriate
6.4.2.1.1.6 databases/modules (e.g. HR module) so the user can see appropriate details about the person who signs on 5 S 5.00 N 0.00 W 4.00 C 3.00
the memo/letter.

The system should be able to link payment limit with signature number or employee status/position to permit
6.4.2.1.1.7 5 S 5.00 N 0.00 S 5.00 C 3.00
or deny approval of payment.
The system should be able to attach scanned documents (credit invoices, Performa, contractual agreement
6.4.2.1.1.8 5 S 5.00 S 5.00 S 5.00 S 5.00
etc…)
The system should support advance payment by the credit of customer’s account or internal account by
6.4.2.1.1.9 5 S 5.00 W 4.00 S 5.00 S 5.00
specifying the mode of payment.
The system should be able to notify the due date of the advance payment, show the full or partial utilization
6.4.2.1.1.10 5 S 5.00 W 4.00 S 5.00 S 5.00
of the amount and produce the utilized and un-utilized amount separately.

The system should allow/ restrict authorized/unauthorized staff to view the account balance of the person
6.4.2.1.1.11 whose account is credited for the advance and there by debit the account for un-utilized amount of the 5 S 5.00 N 0.00 S 5.00 S 5.00
advance.

The system should have functionality to check the validity and completeness of processed memos/formats
6.4.2.1.1.12 and other attached documents. (Check account description, verifies signatures, check calculation of 5 S 5.00 S 5.00 S 5.00 C 3.00
payments & taxes; and check consistency of amounts both in words and figures).
 The system should have functionality to attach payment certificates by linking it with Construction in
6.4.2.1.1.13 Progress (CIP), Work in Progress (WIP) and other related module and support to check whether the 5 S 5.00 S 5.00 S 5.00 S 5.00
payment is advance, first payment, second payment or final.

The system should support to initiate accounting entries in to the system based on the information from the
6.4.2.1.1.14 5 S 5.00 S 5.00 S 5.00 S 5.00
memo.

6.4.2.1.1.15 The system should mark processed and completed memos/letters to prevent double payments. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.1.1.16 The system should support to print deal slip and provide to the customer. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.1.1.17 The system should support forwarding/receiving document to/from user organs or staff. 5 S 5.00 W 4.00 S 5.00 C 3.00

6.4.2.1.1.18 The system should Show the number of documents attached with a memo/letter. 5 S 5.00 W 4.00 S 5.00 S 5.00

6.4.2.1.1.19 The system should be able to send confirmations that a memo/letter is received by concerned organ/staff. 5 S 5.00 W 4.00 S 5.00 S 5.00

6.4.2.1.1.20 The system should support to identify returned/incomplete memos by date or month etc… 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.1.1.21 The system should be able to authorize payment/ transaction as per the payment limit. 5 S 5.00 N 0.00 S 5.00 S 5.00

6.4.2.1.1.22 The system should support to generate and print CPO and other payment instruments. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should support to register blank CPOs in the system, show how much CPOs are ready to use,
6.4.2.1.1.23 check the sequence of their serial numbers, mark void/returned CPO, restrict processing CPOs whose 5 S 5.00 S 5.00 S 5.00 C 3.00
serial number is not inserted in the system etc…
The system should support to notify the cancelation of a CPO to the concerned unit of the bank stating the
6.4.2.1.1.24 5 S 5.00 S 5.00 S 5.00 C 3.00
reasons.
6.4.2.1.2.1 The system should facilitate automatic settlement of advance payment. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.2.2 The system should show all advance payments that need settlement by age. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should have the functionality to view statement of account by concerned organs so that they can
6.4.2.1.2.3 5 S 5.00 S 5.00 S 5.00 S 5.00
check the movement of transactions.
The system should have ability to automatically deducting unutilized (unsettled) advances from salary or
6.4.2.1.2.4 5 S 5.00 S 5.00 S 5.00 S 5.00
personal account of the person who collected the advance as per the settlement rules.
The system should have functionality to prepare amortization schedule for each differed charges (prepaid
6.4.2.1.2.5 5 S 5.00 S 5.00 S 5.00 C 3.00
assets- rent, lease etc…)
The system should have functionality to use single or multiple type of amortization rates and run(calculate)
6.4.2.1.2.6 5 S 5.00 S 5.00 S 5.00 S 5.00
the amortization,
The system should have functionality to automatically initiate appropriate entries and post it to GL account
6.4.2.1.2.7 5 S 5.00 S 5.00 S 5.00 S 5.00
etc.
The system should support enquire and view processed transaction and related attached documents to
6.4.2.1.2.8 5 S 5.00 S 5.00 S 5.00 S 5.00
check the proper journalizing, balancing and posting.
6.4.2.1.2.9 The system should support cost allocation among user organs. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.3.1 The system should be able to update transactions of suspense accounts. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should be able to sort out and prepare outstanding suspense amounts by age (daily, weekly,
6.4.2.1.3.2 5 S 5.00 S 5.00 S 5.00 C 3.00
Monthly etc…)
The system should be able to conduct auto reconciliation of suspense/clearing accounts based on reference
6.4.2.1.3.3 5 S 5.00 S 5.00 S 5.00 S 5.00
cods of each transaction
6.4.2.1.3.4 The system should be able to enquire and print suspense account report. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should have tracing mechanism for un-settled suspense accounts (claims, account
6.4.2.1.3.5 5 S 5.00 S 5.00 S 5.00 C 3.00
receivable…), make settlements, raise automatic journal entries and post to subsidiary and GL accounts.
The system should be able to link suspense accounts to CBO’s business plan module to check its conformity
6.4.2.1.3.6 5 S 5.00 S 5.00 S 5.00 C 3.00
with the Bank’s target.
The system should be able to calculate the provision amount based on age of each suspense item and their
6.4.2.1.4.1 5 S 5.00 S 5.00 C 3.00 C 3.00
corresponding provision rate.
The system should be able to segregate each type of suspense account items and support any calculation of
6.4.2.1.4.2 5 S 5.00 S 5.00 C 3.00 C 3.00
provisions as per their age classification.
6.4.2.1.4.3 The system should support comparison of required and actual provisions. 5 S 5.00 S 5.00 C 3.00 C 3.00
6.4.2.1.4.4 The system should support on-line submission of write off/back proposals, approval. 5 S 5.00 S 5.00 C 3.00 C 3.00
The system should support to automatically generate required journal entries just after approval of
6.4.2.1.4.5 5 S 5.00 S 5.00 C 3.00 C 3.00
provisions, write off/back etc.
6.4.2.1.4.6 The system should allow on-line approval of write off/back as per the bank limit. 5 S 5.00 W 4.00 C 3.00 C 3.00
The system should have ability to capture write-off/back record and mark any reinstated events to prevent
6.4.2.1.4.7 5 S 5.00 W 4.00 C 3.00 C 3.00
double payment/fraud.
6.4.2.1.4.8 The system should have functionality to attach documents. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.4.9 The system should have ability to produce write-off/back report as per user defined time period. 5 S 5.00 S 5.00 C 3.00 S 5.00

6.4.2.1.4.10 The system should have functionality to view any transaction and attached documents. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support the recording, maintenance and accounting of the bank’s security (Share
6.4.2.1.5.1 5 S 5.00 C 3.00 c 3.00 C 3.00
Certificates, various bonds, treasury bills etc…)
The system should have the mechanism to check the settlement (repayment) of each Government and other
6.4.2.1.5.2 5 S 5.00 C 3.00 c 3.00 C 3.00
Bonds (both Interest Bearing and Non-interest Bearing) and Treasury Bill.

The system should have functionality for follow up and execute the periodic reinstatement of pre-calculated
6.4.2.1.5.3 periodic interests on impaired Non-interest Bearing Government Bonds and Government Guarantees under 5 S 5.00 C 3.00 c 3.00 C 3.00
other asset category.

The system should have functionality to follow up the timely settlement or rescheduling (before accrued
6.4.2.1.5.4 5 S 5.00 C 3.00 c 3.00 C 3.00
interest is suspended) of the Interest Bearing Government Bonds.
The system should have options to initiate appropriate accounting entries of Interest Bearing and Non-
6.4.2.1.5.5 5 S 5.00 C 3.00 c 3.00 C 3.00
Interest Bearing Bonds settlement ;
The system should be able to capture data/information for insurance purpose by being integrated with
6.4.2.1.6.1 5 S 5.00 S 5.00 S 5.00 S 5.00
different databases (modules- e.g. HR, Fixed Asset, Cash Management etc…).
The system should have ability to show information on insurance premium, and compensations received by
6.4.2.1.6.2 5 S 5.00 W 4.00 C 3.00 C 3.00
the bank and individual employee,
The system should have functionality to follow up insurance related outstanding issues and signal as to the
6.4.2.1.6.3 5 S 5.00 W 4.00 S 5.00 C 3.00
renewal of the insurance.
6.4.2.1.6.4 The system should have functionality to produce report in print out per user defined criteria. 5 S 5.00 W 4.00 S 5.00 S 5.00
 The system should be integrated with other modules (core banking, HR module etc…) to gather tax and
6.4.2.1.6.5 5 S 5.00 W 4.00 S 5.00 S 5.00
other relevant information.
The system should provide summary and details of information for various regular tax payments and other
6.4.2.1.6.6 5 S 5.00 S 5.00 S 5.00 S 5.00
obligations.
The system should support comparison of tax payment against the taxable amount. (Gross salary of
6.4.2.1.6.7 5 S 5.00 S 5.00 S 5.00 S 5.00
employees vs. taxes and other deductions [pension]).
The system should be able to prepare different types of financial statements (detailed, summarized and
5 S 5.00 S 5.00 S 5.00 S 5.00
consolidated) at a bank, district and branch level.
6.4.2.1.7.1
[E.g. Statement of Financial Position, Statement of Comprehensive Income, Breakdown Income and
5 S 5.00 S 5.00 S 5.00 S 5.00
Expense, Capital adequacy, Suspense Reports, Trial balance, Statement of Cash Flow etc...].
6.4.2.1.7.2 The system should be able to conduct financial analyses in different scenarios. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.7.3 The system should support interpretation of different financial analysis. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should be able to generate comparative financial statements as per user defined criteria
6.4.2.1.7.4 5 S 5.00 S 5.00 S 5.00 S 5.00
(monthly, Quarterly/Semi-annually/Annually).
The system should support to have standardized and user-defined Chart of Accounts that can be easily
6.4.2.1.8.1 5 S 5.00 S 5.00 S 5.00 S 5.00
mapped to the accounting events
The system should support to handle the bank chart of account with possibility to make changes: adding,
6.4.2.1.8.2 5 S 5.00 S 5.00 S 5.00 S 5.00
deletion of account when required and update

The system should supports to allow variable length general ledger code and possibility for changes to be
made on the structure and size of the general ledger account code. The changes could be increasing or
6.4.2.1.8.3 5 S 5.00 S 5.00 S 5.00 S 5.00
decreasing the length of the code and/or inclusion of new characters (alphabetic, numeric and alpha-
numeric)

The system should support to provide a flexible multi-currency chart of accounts coding scheme for grouping
6.4.2.1.8.4 5 S 5.00 S 5.00 S 5.00 S 5.00
of accounts and cost centres in a hierarchical structure
The system should support to allow the Bank to set-up and amend its chart of accounts to reflect the
6.4.2.1.8.5 5 S 5.00 S 5.00 S 5.00 S 5.00
accounting structures required to meet management and regulatory demands
The system should support chart of account table that will control the standardization of ledger opened on
6.4.2.1.8.6 5 S 5.00 S 5.00 S 5.00 S 5.00
every branch
The system should have ability to make global creation or changes to Chart of Accounts 5 S 5.00 S 5.00 S 5.00 S 5.00
·        General ledger account – to be created globally with the aim to establish uniform accounting practices
6.4.2.1.8.7 5 S 5.00 S 5.00 S 5.00 S 5.00
across CBO’s units in recording transactions & financial statement reporting.
·        Subsidiary account – also to be created globally instead of letting branches to create it. 5 S 5.00 S 5.00 S 5.00 S 5.00
The account number should be designed to have unlimited characters in length and is structured as follows: 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Currency reference 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.8.8 ·        Account Classification Reference 5 S 5.00 S 5.00 S 5.00 S 5.00
·        General Ledger Account reference 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Subsidiary Ledger Account reference 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Sub-Account Reference 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should have flexible Currency and Account classification reference that can be alphabetic,
6.4.2.1.8.9 5 S 5.00 S 5.00 S 5.00 S 5.00
numeric or alphanumeric as to our need.
General Ledger account reference – some characters long, the first (xx) being the account classification
6.4.2.1.8.10 5 S 5.00 S 5.00 S 5.00 S 5.00
number & the last (xx) together forming the general ledger account reference

Subsidiary Ledger account reference – which held some length of character (xx) and must be numeric (xx).
6.4.2.1.8.11 5 S 5.00 S 5.00 S 5.00 S 5.00
Includes an Account classification, General Ledger Account and unique customer/Internal account number.

6.4.2.1.9.1 The system should supports Consolidation of financial statements 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support for the preparation of balance sheet and profit/loss statement at different level of
6.4.2.1.9.2 5 S 5.00 S 5.00 S 5.00 S 5.00
consolidation as defined by the user (by branch, by department, by district, bank wide consolidation etc...).

The system should support to segregate income and expense balance by cost centre or any unit of the bank
6.4.2.1.9.3 5 S 5.00 S 5.00 S 5.00 S 5.00
( e.g. by processes, districts, branch, and product/ service ).

The system should support the general ledger module to fully be integrated with other banking system
6.4.2.1.9.4 5 S 5.00 S 5.00 C 3.00 S 5.00
modules (loan, deposit, trade service, treasury, foreign banking account, HR, Procurement etc.

The system should support posting of Gain/Loss on FCY deposit (Asset Liabilities revaluation) to appropriate
6.4.2.1.9.5 5 S 5.00 S 5.00 S 5.00 S 5.00
branch or HO account as per the bank’s rule.
6.4.2.1.9.6 The system should support Year-end closing. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should support to transfer the profit/loss balance at the year-end and post same to the
6.4.2.1.9.7 5 S 5.00 S 5.00 S 5.00 S 5.00
appropriate HO general ledger account.
6.4.2.1.9.8 The system should support several preliminary closings of financial year before final closing 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should support user-defined financial reporting periods other than fiscal year, e.g. 15 months or
6.4.2.1.9.9 5 S 5.00 S 5.00 S 5.00 S 5.00
9 months.
The system should support monthly / quarterly / half-yearly accounting periods within each fiscal year with
6.4.2.1.9.10 5 S 5.00 S 5.00 S 5.00 S 5.00
facility for aggregation of monthly figures into quarterly / half-yearly figures
The system should provide for automatic maintenance and carry forward of period-end account balances to
6.4.2.1.9.11 5 S 5.00 S 5.00 S 5.00 S 5.00
subsequent periods for each accounting period within a fiscal year

The system should support for continuing operations into the new fiscal year with authorization even if due to
6.4.2.1.9.12 5 S 5.00 S 5.00 S 5.00 S 5.00
some contingency, closing of accounts for the prior fiscal year remains incomplete.

The system should support automatic calculation of ‘Retained Earnings’ for each fiscal year and its
6.4.2.1.9.13 5 S 5.00 S 5.00 S 5.00 S 5.00
automatic carry forward to the next fiscal year
Support to process the month end and annual closing right after automatic handling of End-Of-Day without
6.4.2.1.9.14 5 S 5.00 S 5.00 S 5.00 S 5.00
relieving branches from their normal day operation.
The system should support to facilitate methods of distributing some Head Office common costs to cost
6.4.2.1.9.15 5 S 5.00 S 5.00 S 5.00 S 5.00
centres based on predefined factors

6.4.2.1.9.16 The system should support overhead cost allocation to branches and Head Office cost centres 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support Credit summary and inter-branch fund transfer; including the fund transfer
6.4.2.1.9.17 5 S 5.00 S 5.00 S 5.00 S 5.00
pricing.

6.4.2.1.9.18 The system should support to maintain and uniquely identify branches for inter branch clearing & settlement. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support financial transactions entered through any corner of the Bank to automatically
6.4.2.1.9.19 5 S 5.00 S 5.00 S 5.00 S 5.00
pass entries to the general ledger on a real-time basis in accordance with the rules defined by the Bank
 The system should support to record and affect branch account position at the back end for most of
6.4.2.1.9.20 5 S 5.00 S 5.00 S 5.00 S 5.00
settlement and clearance issue
The system should support to update transactions on real time bases according to general ledger, balance
6.4.2.1.9.21 5 S 5.00 S 5.00 S 5.00 S 5.00
sheet, and Income statement lines.
The system should support transaction journals submitted by other modules to be posted to the respective
6.4.2.1.9.22 5 S 5.00 S 5.00 S 5.00 S 5.00
ledger without re-inputting the journal.
The system should support and able to maintain Balance Sheet account codes by segment /element of
6.4.2.1.9.23 5 S 5.00 S 5.00 S 5.00 S 5.00
Account (asset, liability...)
The system should support to allow automatic posting of taxes and other payroll deductions to appropriate
6.4.2.1.9.25 5 S 5.00 S 5.00 C 3.00 S 5.00
general ledger accounts

6.4.2.1.9.26 The system should support product/service and profitability measurement. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support to automatically calculate specific provisions based on user defined criteria and
6.4.2.1.9.27 5 S 5.00 S 5.00 C 3.00 S 5.00
formulae

6.4.2.1.9.28 Support to post miscellaneous receivable and payable transactions 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should allow mapping of each general ledger account to any node (subsidiary heads) of the
6.4.2.1.9.29 5 S 5.00 S 5.00 S 5.00 S 5.00
chart of account(s).
The system should support for entering ‘memo’ transactions / ‘memo’ lines within a transaction (which do not
6.4.2.1.9.30 5 S 5.00 S 5.00 S 5.00 S 5.00
affect ledger account totals).
6.4.2.1.9.31 The system should provide options to include ‘memo’ entries within ALL standard reports. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support for complete tracking of receivables, through one visual / printable interface, with
6.4.2.1.9.32 5 S 5.00 S 5.00 S 5.00 S 5.00
regard to: Due date, date of receipt of payment, date when realized, etc...
The system should support calculation of Opening and Closing balances 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.9.33
Of accounts as well as sum of credits and debits on Daily / weekly / monthly / annual basis; 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should support for the creation of branch’s /head office organs accounts that will comprises but
5 S 5.00 S 5.00 S 5.00 S 5.00
not limited to the following items :
6.4.2.1.9.34
·    Branch/H.O name 5 S 5.00 S 5.00 S 5.00 S 5.00
·    Branch(H.O) number/code 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should have functionality to define account code elements such that the field may contain alpha,
6.4.2.1.9.35 5 S 5.00 S 5.00 S 5.00 S 5.00
numeric, or alphanumeric.
The system should have the functionality to prevent duplicate account creation, chart of account numbers
6.4.2.1.9.36 5 S 5.00 S 5.00 S 5.00 S 5.00
and others
The posting interface/window for (transaction handling) shall at least cover: 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Amount 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Commission, service charge, etc. (if any) 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.9.37 ·        Narrative – at least 75 character 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Branch account number, general ledger or subsidiary account number field 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Branch, general ledger or subsidiary account name 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Available batch balance – for batch posting 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should support multiple account descriptions (optional) 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.9.38 ·        Short Description 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Long Description 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should allow configuration of additional fields/boxes of narrative for capturing required
6.4.2.1.9.39 5 S 5.00 S 5.00 S 5.00 S 5.00
information
The system should support and allow single and batch reversal of transaction only during the date when
6.4.2.1.9.40 5 S 5.00 S 5.00 S 5.00 S 5.00
posting is done.

The system should support to retain then copy or duplicate a transaction entry and save the entry as a
6.4.2.1.9.41 reusable template with pre-entered account code information to reduce the amount of re-keying (re-typing) 5 S 5.00 S 5.00 S 5.00 S 5.00
for common data.

The system should support to generate unique reference number for each transaction from a combination
6.4.2.1.9.42 5 S 5.00 S 5.00 S 5.00 S 5.00
based on branch ID, type of transaction, currency and Serial Number

6.4.2.1.9.43 The system should support to provide HO/branch code and name in a drop down list box. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support and facilitates referrals of transactions for obtaining supervisor’s approval before
6.4.2.1.9.44 5 S 5.00 S 5.00 S 5.00 S 5.00
posting

6.4.2.1.9.45 The system should support batch reversal. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support creating standard templates that enables different H.O organs to lodge their
request and against which the system generate the corresponding entries by itself and post to the
6.4.2.1.9.46 5 S 5.00 S 5.00 S 5.00 S 5.00
appropriate account. E.g. claims on H.O & Brs, staff salary & benefit and General & Administrative of the
Bank.

The system should support automatic generation of tickets for claims, receivables, payables and other
6.4.2.1.9.47 5 S 5.00 S 5.00 S 5.00 S 5.00
settlements.
The system should support restriction of direct postings to main accounts where subsidiary ledger account is
6.4.2.1.9.48 5 S 5.00 S 5.00 S 5.00 S 5.00
maintained
The system should support Batch processing: Support to validate a batch (with full batch balancing and
6.4.2.1.9.49 5 S 5.00 S 5.00 S 5.00 S 5.00
limits monitoring) before it can be accepted

6.4.2.1.9.50 The system should support to allow incomplete or invalid batches to be amended before approval. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support batch processing and have control to ensure that all the entries in the batch
6.4.2.1.9.51 5 S 5.00 S 5.00 S 5.00 S 5.00
have been uploaded without any omission (needs to have control totals)

6.4.2.1.9.52 The system should provide facility to enter transaction in batch mode or single transaction mode. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.1.9.53 The system should allow authorization of inputs, when done for a batch, only whenthe batch is balanced. 5 S 5.00 S 5.00 S 5.00 S 5.00

In case of a batch posting, the system should support to reduce the available balance dynamically from the
6.4.2.1.9.54 5 S 5.00 S 5.00 S 5.00 S 5.00
account after every transaction

6.4.2.1.9.55 The system should allow transactions with single debit and multiple credits and vice versa. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.1.9.56 The system should allow mass corrections of transaction & others. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support and provide that each transaction set is self-balancing i.e. the amount of debit &
6.4.2.1.9.57 5 S 5.00 S 5.00 S 5.00 S 5.00
credit entry is self-matching & generate unique reference number for future identification of transaction.
6.4.2.1.9.58 The system should supports to have multi debit/credit transaction. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should provide for a report generation facility that would generate reports specific to user
6.4.2.1.9.59 5 S 5.00 S 5.00 S 5.00 S 5.00
requirements
The system should enable users to organize their report directly as desired by extracting the required data
6.4.2.1.9.60 5 S 5.00 S 5.00 S 5.00 S 5.00
from the centre.
The system should be easy to use report generator that enables the finance process/office to design a Varity
6.4.2.1.9.61 5 S 5.00 S 5.00 S 5.00 S 5.00
of financial report formats.
The system should support to create flexible standard reports by account, group, user code or other
6.4.2.1.9.62 5 S 5.00 S 5.00 S 5.00 S 5.00
criterion.

6.4.2.1.9.63 The system should support to perform consolidations automatically for each type of reports. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should provide for automatic maintenance and carry forward of period-end account balances to
6.4.2.1.9.64 5 S 5.00 S 5.00 S 5.00 S 5.00
subsequent periods across fiscal years / financial reporting periods
The system should generate standard financial and management reports at corporate and other levels of
6.4.2.1.10.1 5 S 5.00 S 5.00 S 5.00 S 5.00
Components of capital
The system should support to reconcile balances of cash in the Bank's records (finance – clearing agent)
6.4.2.1.11.1 5 S 5.00 S 5.00 S 5.00 S 5.00
with balances in bank statements produced by a bank.
The system should support to generate list of long outstanding items in correspondent our accounts with a
6.4.2.1.11.2 5 S 5.00 S 5.00 S 5.00 C 3.00
given fixed period.
The system should supports to monitor the status of outstanding collectibles and payables, and have ability
6.4.2.1.11.3 5 S 5.00 S 5.00 S 5.00 C 3.00
to facilitate settlement of same.
The system should support to handle inter-branch reconciliation automatically by generating inter-branch
6.4.2.1.11.4 5 S 5.00 S 5.00 S 5.00 S 5.00
entries.

The system should support and allow interfacing with the appropriate SWIFT alliance so that automatic
6.4.2.1.11.5 reconciliation of correspondent bank statement on the SWIFT message with mirror account of our 5 S 5.00 S 5.00 S 5.00 C 3.00
correspondent bank can be done.
The system should support broad search criterion to users-enabling the authorized personnel to view or print
5 S 5.00 S 5.00 S 5.00 S 5.00
the required data, like outstanding & settled transactions for specified range in:
·        Date 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.1.11.6 ·        Amount, 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Account number, 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Reference 5 S 5.00 S 5.00 S 5.00 S 5.00
·        Originating branches and others. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should support reconciliation of bank accounts using bank statement inputs either as: 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.2.1.11.7 ·        On-line manual entry 5 S 5.00 S 5.00 S 5.00 c 3.00
·        Upload of standard structure soft file (say SWIFT format, etc) 5 S 5.00 S 5.00 S 5.00 c 3.00

6.4.2.1.11.8 The system should support to find out those transactions which are in long outstanding status. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should enable to generate & view reports for reconciliation by: 5 S 5.00 S 5.00 S 5.00 s 5.00
·        Age range, 5 S 5.00 S 5.00 S 5.00 s 5.00
·        Amount range, 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.2.1.11.9
·        Status (settled or outstanding) 5 S 5.00 S 5.00 S 5.00 s 5.00
·        Branch and 5 S 5.00 S 5.00 S 5.00 s 5.00
·        Currency 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.2.1.11.1 The system should perform Gap Analysis report between balance as per our record and the correspondent
5 S 5.00 S 5.00 S 5.00 C 3.00
0 bank statement. (Ledger and Statement)
6.4.2.1.11 Audit trial: mechanism to check whether activities are performed as required. 5 S 5.00 S 5.00 W 4.00 C 3.00
6.4.2.2.1 FA issuance, transaction and registration 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should send FA requisition form electronically, get back approval and use it as a source
6.4.2.2.1.1 5 S 5.00 S 5.00 S 5.00 S 5.00
document.
6.4.2.2.1.2 The system should be able to attach scanned memos and related documents. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should record an item as a FA or Non FA (NFA) as per the bank’s capitalization policy and
6.4.2.2.1.3 5 S 5.00 S 5.00 S 5.00 S 5.00
IFRS.
The system should be able to pass the appropriate entries immediately after a FA/NFA item is issued to a
6.4.2.2.1.4 5 S 5.00 S 5.00 S 5.00 C 3.00
unit of the bank.

The system should support sending of internal memorandums/letters and documents on-line to the
6.4.2.2.1.5 authorized unit of the bank to pass appropriate entry/record the item and/settle outstanding entries 5 S 5.00 S 5.00 S 5.00 C 3.00
automatically.

The system should support batch processing (registering two or more) of identical items at a time while
6.4.2.2.1.6 5 S 5.00 S 5.00 S 5.00 S 5.00
maintaining their unique identity number/tag number or code individually.
The system should provide multiple FA register by linking the same FA to a book by service and have the
6.4.2.2.1.7 5 S 5.00 S 5.00 S 5.00 S 5.00
ability to identify the type of service or force for different rates of depreciation.
The system should define parent child asset relationship. This is a relationship where one or many fixed
6.4.2.2.1.8 assets are dependent on another asset. If you decide to transfer or dispose of the parent asset, you will want 5 S 5.00 S 5.00 S 5.00 S 5.00
to know if there is a ‘child’ asset.
The system should track a single FA and multiple units such as 50 chairs and 10 calculators etc. (gather by
6.4.2.2.1.9 5 S 5.00 S 5.00 S 5.00 S 5.00
type)
The system should be able to add additional upgrading costs to an existing FA and include the addition into
6.4.2.2.1.10 5 S 5.00 S 5.00 S 5.00 S 5.00
the new depreciation base.

6.4.2.2.1.11 The system should track FA purchase date and placed in service date separately. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should maintain the initial and subsequent Work in Progress (WIP) and Maintenances in
6.4.2.2.1.12 Progress (MIP) costs separately and later on convert/capitalize them to a FA through the integrated system 5 S 5.00 S 5.00 S 5.00 S 5.00
and start depreciation.

The system should have ability to differentiate maintenance costs in to capital and current expense per the
6.4.2.2.1.13 5 S 5.00 S 5.00 S 5.00 S 5.00
requirement.
The system should be able to link maintenance expenses to FA information and thereby generate a report
6.4.2.2.1.14 5 S 5.00 S 5.00 S 5.00 S 5.00
showing the expenses.
The system should have options to notify/signal the status and completion or maturity date of a WIP project
6.4.2.2.1.15 5 S 5.00 S 5.00 C 3.00 S 5.00
so that the completed project cost can be timely capitalized.

6.4.2.2.1.16 The system should provide options to manage FAs in either a centralized or decentralized manner. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should have functionality to support estimate and record (based on given/pre-defined
6.4.2.2.1.17 information) the market value of a FA owned through gift, acquired from defaulters, or when the original cost 5 S 5.00 S 5.00 W 4.00 S 5.00
is unknown.
 The system should be able to record and maintain all but not limited to the following relevant information per
5 S 5.00 S 5.00 S 5.00 S 5.00
FA item.
6.4.2.2.2.1 Description of FA type; serial number; location; FA main and sub category; purchase date, service and
depreciation start dates; original cost; salvage value; book value; useful life; depreciation methods and
5 S 5.00 S 5.00 S 5.00 S 5.00
rates; tag number; related general ledger accounts, bar code, custodian, vender, PO & invoice reference,
residential or office use, warranty period,
6.4.2.2.2.2 The system should capture any other organization specific information. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.2.3 The system should create one FA record from a combination of multiple Purchase Order (PO) line items. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.2.4 The system should create an asset record from only single PO line items with multiple purchases. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.2.5 The system should support to identify which item is changed, and when & who made the changes to a FA. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should maintain information on how the FA was owned by the bank (purchase, gift/free of
6.4.2.2.2.6 charge, acquired from defaulters, lease; etc) and ability to drill-down in to view by terms of acquisition and 5 S 5.00 S 5.00 S 5.00 S 5.00
track any related information.

The system should have ability to provide download of FA data for comparison, inventory audit, and data
6.4.2.2.2.7 5 S 5.00 S 5.00 S 5.00 S 5.00
updating.

6.4.2.2.2.8 The system should track all contracts (lease, support, service, and software) associated with the FA. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should link the operational/physical asset system to the leasing system to provide lease specific
6.4.2.2.2.9 5 S 5.00 S 5.00 S 5.00 S 5.00
information (e.g. terms, expiration)

6.4.2.2.2.10 The system should track repair status and warranty management 5 S 5.00 S 5.00 N 0.00 S 5.00

The system should have comprehensive workflow package to perform action and update asset records for
6.4.2.2.2.11 5 S 5.00 S 5.00 C 3.00 S 5.00
the following basic lifecycle activities

6.4.2.2.2.12 The system should create grouping of FA by user defined criteria for reporting and other use. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should have options to enter budgets manually or load them automatically so as to compare
6.4.2.2.2.13 5 S 5.00 S 5.00 S 5.00 S 5.00
actual and planned capital spending.

6.4.2.2.2.14 The system should track and maintain information on non-fixed assets of the bank for control purpose. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.2.15 The system should track lease return information (date, by whom, and who received it.) 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should be able to transfer (temporarily or permanently) all or part of a FA or a group of FAs
6.4.2.2.3.1 5 S 5.00 S 5.00 S 5.00 S 5.00
between cost center/branch with all attribute/history and automatically create a journal entry.

6.4.2.2.3.2 The system should track transferred FA information and review on-line. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.2.3.3 The system should have ability to reinstate if a FA is wrongly transferred. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.2.3.4 The system should be able to mark temporary transfers and notify the due date to reinstate. 5 S 5.00 S 5.00 N 0.00 S 5.00
6.4.2.2.3.5 The system should be able to transfer a FA with the date effective in the current or a prior period. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should provide a transfer request form on line to be field by the requesting unit; track where to,
6.4.2.2.3.6 5 S 5.00 S 5.00 N 0.00 S 5.00
when and who approved and transfer the item.

6.4.2.2.3.7 The system should monitor the movement of FA from a center or district to branches/other units of the bank. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should support whole, partial or group (lot) disposal/retirement of FA and tracking of all related
6.4.2.2.4.1 5 S 5.00 S 5.00 S 5.00 S 5.00
disposal information by creating specific retirement/disposal reason.
The system should be able to automatically calculate gain/loss from disposal of FA and generate related
6.4.2.2.4.2 5 S 5.00 S 5.00 S 5.00 S 5.00
entries.
The system should utilize system standard retirement/disposal reasons for each retirement/disposal
6.4.2.2.4.3 5 S 5.00 S 5.00 S 5.00 S 5.00
transaction
The system should query FA data regarding reinstated items (e.g. if a previously retired FA is put to be
6.4.2.2.4.4 5 S 5.00 S 5.00 S 5.00 S 5.00
reused)
6.4.2.2.4.5 The system should support same-month retirement/disposal convention. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should track the sold to, proceeds of the sale, the cost of removal, who when or which
6.4.2.2.4.6 5 S 5.00 S 5.00 C 3.00 S 5.00
department approved the disposal of the FA; and verification of related documents.
The system should be able to provide write-off initiation on-line by a concerned organ and get back the
6.4.2.2.4.7 5 S 5.00 S 5.00 N 0.00 S 5.00
approval to do so.
6.4.2.2.4.8 The system should have capability to write-off amount at any given point during the year. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should electronically notify the move operations the move to location for recycle and retire
6.4.2.2.4.9 5 S 5.00 S 5.00 N 0.00 S 5.00
assets.
The system should provide the user a checklist pop-up screen indicating the action required with the
6.4.2.2.4.10 5 S 5.00 S 5.00 N 0.00 S 5.00
disposal/retirement of an asset.

The system should be able to support the revaluation of FA, adjust the cost and start date, useful life
6.4.2.2.5.1 depreciation rate and other related elements in mass or individually while keeping the original cost and other 5 S 5.00 S 5.00 S 5.00 S 5.00
related previous information. It must comply with IFRS
The system should support the use of single or multiple depreciation methods and “what if” scenarios on
6.4.2.2.6.1 5 S 5.00 S 5.00 S 5.00 S 5.00
varying methods.
The system should process depreciation transaction for single, a group or for the entire FAs as of user
6.4.2.2.6.2 5 S 5.00 S 5.00 S 5.00 S 5.00
defined date range.

6.4.2.2.6.3 The system should allow user to suspend record if some information is missing and retrieve later to do so. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should have ability to charge depreciation expenses to the respective users when a FA is
6.4.2.2.6.4 5 S 5.00 S 5.00 S 5.00 S 5.00
assigned to multiple cost centers.
The system should facilitate the registration of FAs that are put to use on a previous period and support
6.4.2.2.6.5 5 S 5.00 S 5.00 S 5.00 S 5.00
depreciation calculation prospectively.
The system should be able to roll back depreciation run, revise the useful life, depreciation methods, provide
6.4.2.2.6.6 5 S 5.00 S 5.00 S 5.00 S 5.00
tax related depreciation information and depreciation schedule for each asset.

6.4.2.2.6.7 The system should be able to change the depreciation method and or rates and calculate depreciation. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should be able to maintain multiple depreciation books, output automated depreciation journal
6.4.2.2.6.8 5 S 5.00 S 5.00 S 5.00 S 5.00
entries to GL, record or archive fully depreciated FAs.
 The system should run model depreciation for budgeting/ forecasting purpose and support projection of
6.4.2.2.6.9 depreciation expenses, close depreciation period, support default depreciation rules, consolidate calculation 5 S 5.00 S 5.00 S 5.00 S 5.00
of depreciation expense.

The system should be able to recalculate depreciation based on major repairs or changes and to create
6.4.2.2.6.10 5 S 5.00 S 5.00 S 5.00 S 5.00
necessary adjusting entries and ability to integrate with asset maintenance scheduling module.

6.4.2.2.6.11 The system should be able to allocate amortization by asset class. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.6.12 The system should derive amortization start date. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should specify an amortization year as a calendar year or any 12 month period within a calendar
6.4.2.2.6.13 5 S 5.00 S 5.00 S 5.00 S 5.00
year

6.4.2.2.6.14 The system should run depreciation independently for each book by company or range companies 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should automatically create journal entries to the General Ledger to reflect the monthly
6.4.2.2.6.15 5 S 5.00 S 5.00 S 5.00 S 5.00
depreciation process

6.4.2.2.6.16 The system should automatically create journal entries for adjustments to assets 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.6.17 The system should support Life Based depreciation methods. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.6.18 The system should facilitate same-month prorate convention. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.6.19 The system should handle tax and short-period depreciation rules. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should simulate the different tax depreciation rules and evaluate the differences between
6.4.2.2.6.20 5 S 5.00 S 5.00 S 5.00 S 5.00
methods.
The system should capitalize deferred assets and charge depreciation proportionately through formulas for
6.4.2.2.6.21 5 S 5.00 S 5.00 S 5.00 S 5.00
different periods

6.4.2.2.6.22 The system should allow users to suspend record if missing information and retrieve later to complete record 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.6.23 The system should depreciate based on quarter end - period end method or date driven method. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.7.1 The system should have capacity to track insurance details such as sum insured, premium by category etc. 5 S 5.00 S 5.00 W 4.00 C 3.00

The system should prorate insurance expenses per branch and cost centers and show insurance expiry
6.4.2.2.7.2 5 S 5.00 S 5.00 S 5.00 C 3.00
dates.
The system should have options to show the costs of FA damaged and indemnity received by the bank per
6.4.2.2.7.3 5 S 5.00 S 5.00 W 4.00 C 3.00
asset category and cost center.
6.4.2.2.7.4 The system should have the option to show the lists of FA insured and not insured separately. 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should have functionality to inquire all FA related information including transaction history for a
6.4.2.2.8.1 particular or a group or entire FA and be able to access/drill the source of the asset record. (journal entry, 5 S 5.00 S 5.00 S 5.00 S 5.00
invoice or purchase order)

The system should have options to restrict/permit on-line access, enquiry, manipulation, and maintenance of
6.4.2.2.8.2 5 S 5.00 S 5.00 S 5.00 S 5.00
FA data to unauthorized/authorized personnel inside and outside of the concerned organ of the bank.

The system should have options to view all detailed and summarized FA information by different options via
6.4.2.2.8.3 5 S 5.00 S 5.00 S 5.00 C 3.00
online reporting.
6.4.2.2.8.4 The system should produce ad hoc reports and automate report scheduling. 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should generate FA and depreciation register by department and or location (detail and
6.4.2.2.8.5 5 S 5.00 S 5.00 S 5.00 S 5.00
summary), for user defined date range.
6.4.2.2.8.6 The system should be able to search by any field – from the division level to the transaction level. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.2.8.7 The system should produce report on fixed asset transactions history/fixed asset movements. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should generate un-posted depreciation calculation report before transferring them to GL but
6.4.2.2.8.8 5 S 5.00 S 5.00 S 5.00 C 3.00
after running depreciation in the assets module
6.4.2.2.8.9 The system should provide report by FA cost, location, major and minor category. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.8.10 The system should produce report output on transferred and or retired/disposed FAs. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.8.11 The system should provide a report showing the history of upgrades. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.8.12 The system should support physical verification report 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.2.9.1 The system should be able to be integrated with general ledger and other related modules. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.2.9.2 Should be compatible with tagging machine. 5 S 5.00 S 5.00 C 3.00 C 3.00
The system should have the ability to generate unique and sequential tag/other identity numbers (with the
6.4.2.2.10.1 5 S 5.00 S 5.00 C 3.00 C 3.00
bank’s logo) to all FAs just after the registration of a FA is completed.
The system should automatically assign a new tag number for the permanently transferred FA by removing
6.4.2.2.10.2 5 S 5.00 S 5.00 S 5.00 C 3.00
the old one.
The system should support the registration and accounting of intangible assets, Work in progresses and
6.4.2.2.11.1 5 S 5.00 S 5.00 S 5.00 S 5.00
acquired assets (properties acquired from loan defaulters of the bank).
The system should be able to be integrated with other modules and facilitate registration, account updating,
6.4.2.2.11.2 5 S 5.00 S 5.00 S 5.00 S 5.00
balancing, summary report, reconciliation, follow up and other processes.
6.4.2.2.12 Audit trial: mechanism to check whether activities are performed as required. 5 S 5.00 S 5.00 W 4.00 C 3.00
6.4.2.3.1 Actual and Projected Local Currency (LCY) & Foreign Currency (FCY) Cash Flows 5 S 5.00 S 5.00 C 3.00 C 3.00
The system should support to retrieve actual data and projected cash flow and produce reports for the local
6.4.2.3.1.1 5 S 5.00 S 5.00 C 3.00 C 3.00
and foreign currencies as per user defined time intervals.
With the aim to control the fund of the bank the system has to support and show the level of actual F/CY and
6.4.2.3.1.2 5 S 5.00 S 5.00 C 3.00 C 3.00
L/CY cash flows on real time bases.
The system should be integrated with Credit, Retail, Finance, Trade Service, and other modules so that
6.4.2.3.1.3 5 S 5.00 S 5.00 C 3.00 C 3.00
users can query, view, retrieve, print etc… any projected and actual data and different types of reports.
The system should support to identify corporate and institutional customers which transact significant
6.4.2.3.1.4 amount of local and foreign exchange receipts and payments, deposits, major loan disbursement and 5 S 5.00 S 5.00 C 3.00 C 3.00
collection by customer name, sector, purpose and priority sectors.
 The system should support to access real time periodical cumulative local and foreign currency cash flows in
6.4.2.3.1.5 5 S 5.00 S 5.00 C 3.00 C 3.00
producing financial report which support the liquidity management.
6.4.2.3.1.6 The system should support to record (capture) every foreign currency request and approval. 5 S 5.00 S 5.00 C 3.00 C 3.00
The system should produce different types of cash flow report with their necessary breakdowns, save and
6.4.2.3.1.7 5 S 5.00 S 5.00 C 3.00 C 3.00
retrieve it when needed.
6.4.2.3.1.8 The system should be able to facilitate preparation of LCY and FCY forecast. 5 S 5.00 S 5.00 C 3.00 C 3.00
6.4.2.3.1.9 The system should have the ability to perform vertical and horizontal calculations 5 S 5.00 S 5.00 C 3.00 C 3.00

6.4.2.3.1.10 The system should have the ability to convert FCYs into LCY and vice versa. 5 S 5.00 S 5.00 C 3.00 C 3.00

The system should present total FCY receipts and payments as per user defined period basis (daily, weekly,
6.4.2.3.1.11 5 S 5.00 S 5.00 C 3.00 C 3.00
monthly, quarterly and annually).
The system should be able to facilitate comparison between projected and actual cash flow and calculate
6.4.2.3.1.12 5 S 5.00 S 5.00 C 3.00 C 3.00
the variation.

6.4.2.3.1.13 The system should Have options to produce trend analysis of cash flows. 5 S 5.00 S 5.00 C 3.00 C 3.00

The system should have options to view and revise CBO’s business plan and convert it into cash inflows and
6.4.2.3.1.14 5 S 5.00 S 5.00 C 3.00 C 3.00
outflows accordingly. (new CF Projections)

6.4.2.3.1.15 The system should enable to review, authorize and send the cash flow report on line to various users. 5 S 5.00 S 5.00 C 3.00 C 3.00

The system should have the ability to convert 5 S 5.00 S 5.00 C 3.00 S 5.00
6.4.2.3.1.15
FCYs into LCY and vice versa. 5 S 5.00 S 5.00 C 3.00 S 5.00
Maturity Gap Analysis:- 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.2.3.2 The system should support preparation of Liquidity Risk, foreign exchange liquidity risk and interest rate risk
5 S 5.00 S 5.00 S 5.00 C 3.00
analysis: support/facilitate any activities in relation to liquidity risk analysis.
The system should support to gather and distribute components of the Financial statements for the purpose
6.4.2.3.2.1 of financial analysis and decision making in measuring short term liquidity. (the time intervals are “due on 5 S 5.00 S 5.00 S 5.00 S 5.00
demand”, “within three months”, “3 months-12 months”, “1-5 years” and “over five years”).
The system should support to compute effective interest rate, Segregate interest earning and non-earning
6.4.2.3.2.2 5 S 5.00 S 5.00 S 5.00 C 3.00
assets, interest bearing and non-interest bearing liabilities.

6.4.2.3.2.3 The system should support to conduct LCY and FCY Liquidity Risk and Interest Rate Risk Analysis (IRRA). 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should support to categorize balance sheet items in accordance with their maturity to measure
6.4.2.3.3.1 the liquidity risk position. (The time intervals are “due on demand”, “within three months”, “3 months-12 5 S 5.00 S 5.00 S 5.00 S 5.00
months”, “1-5 years” and “over five years”).
The system should support to perform vertical and horizontal calculation to arrive at net liquidity gap and
6.4.2.3.3.2 5 S 5.00 S 5.00 S 5.00 S 5.00
cumulative gap between assets, liabilities and capital items.
The system should support to segregate all assets and liabilities that are rate sensitive and non-rate
6.4.2.3.4.1 sensitive and arrange according to their maturity date. (The time intervals are “due on demand”, “within three 5 S 5.00 S 5.00 S 5.00 C 3.00
months”, “3 months-12 months”, “1-5 years” and “over five years”).
The system should support to calculate and put horizontal and vertical summation of interest bearing and
6.4.2.3.4.2 5 S 5.00 S 5.00 S 5.00 C 3.00
non-interest bearing assets and liabilities as per their maturity date.
The system should support to calculate net liquidity gap between rate sensitive assets and liabilities that fall
6.4.2.3.4.3 5 S 5.00 S 5.00 S 5.00 C 3.00
under similar time interval (maturity bucket).
The system should support to process and produce foreign currency liquidity risk analysis by segregating
6.4.2.3.5.1 FCY denominated assets and liabilities in the appropriate currency (USD, GBP, EURO, CAD, CHF, AED, 5 S 5.00 S 5.00 S 5.00 C 3.00
SAR, SEK, JPY, etc…with capability to add any) and other currencies in total.
The system should Support to convert the foreign currency denominated assets and liabilities to birr
6.4.2.3.5.2 5 S 5.00 S 5.00 S 5.00 C 3.00
equivalent using the prevailing rate.
The system should be able to calculate to FCY position of each currency (USD, GBP & EURO) and others in
6.4.2.3.5.3 5 S 5.00 S 5.00 S 5.00 C 3.00
aggregate as (short) or long position.
The system should allow online access to view/obtain information on financial statements items(Balance
6.4.2.3.5.4 Sheet, Work Sheet for Balance Sheet and Trial balance), Bond Maturity Schedule, Loans and Advances by 5 S 5.00 S 5.00 S 5.00 C 3.00
Maturity and Reserve and Liquidity Report etc…, by being integrated with other modules/systems.
The system should have the functionality to summarize and present the financial statements in condensed
6.4.2.3.6.1 5 S 5.00 S 5.00 S 5.00 S 5.00
form.
The system should have ability to generate comparative financial statements as per user defined criteria
6.4.2.3.6.2 5 S 5.00 S 5.00 S 5.00 S 5.00
(monthly, Quarter/Semi-annual/Annual).
6.4.2.3.6.3 The system should perform vertical and horizontal financial ratios and analysis. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.2.3.6.4 The system should perform interpretation of results of both vertical and horizontal financial analysis. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should have ability to perform calculations of different types of ratio analysis by creating
5 S 5.00 S 5.00 S 5.00 C 3.00
appropriate formulas. E.g.:
5 S 5.00 S 5.00 S 5.00 C 3.00
ü  Liquidity Ratio 5 S 5.00 S 5.00 S 5.00 C 3.00
5 S 5.00 S 5.00 S 5.00 C 3.00
ü  Capital Adequacy Ratio (as per user criteria) 5 S 5.00 S 5.00 S 5.00 C 3.00
5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.2.3.6.5
ü  Asset Quality Ratio 5 S 5.00 S 5.00 S 5.00 C 3.00
5 S 5.00 S 5.00 S 5.00 C 3.00
ü  Profitability Ratio 5 S 5.00 S 5.00 S 5.00 C 3.00
5 S 5.00 S 5.00 S 5.00 C 3.00
ü  Efficiency Ratio etc… 5 S 5.00 S 5.00 S 5.00 C 3.00
5 S 5.00 S 5.00 S 5.00 C 3.00
ü  Foreign Exchange related ratios 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should provide comparative ratio analysis for different periods (e.g. daily, weekly, monthly,
6.4.2.3.6.6 5 S 5.00 S 5.00 S 5.00 C 3.00
quarterly, yearly etc…)

6.4.2.3.6.7 The system should provide reserve and liquidity report (as per user criteria) and facilitate trend analysis. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should support processing LCY/FCY cash holding limit increase/decrease as per user defined
6.4.2.3.7.1 5 S 5.00 S 5.00 C 3.00 C 3.00
criteria.
The system should support calculation and setting of optimal cash holding of branches and also to
6.4.2.3.7.2 5 S 5.00 S 5.00 C 3.00 C 3.00
arrange/purchase the respective insurance coverage.
The system should support to receive (from District/Branches) system generated cash limit requesting
6.4.2.3.7.3 5 C 3.00 S 5.00 C 3.00 C 3.00
format (memo) with necessary justifications to the amount requested.
The system should be able to calculate and capture branches’ daily cash receipts, payments, and end of day
6.4.2.3.7.4 5 S 5.00 S 5.00 C 3.00 C 3.00
balance.
6.4.2.3.7.5 The system should support calculation of monthly averages of daily cash receipts and payments. 5 S 5.00 S 5.00 C 3.00 C 3.00
6.4.2.3.7.6 The system should support calculation of standard deviation of the daily cash receipts and payments. 5 S 5.00 S 5.00 C 3.00 C 3.00

Ability to calculate adjusted average daily payment by adding the standard deviation to the average cash
6.4.2.3.7.7 5 S 5.00 S 5.00 C 3.00 C 3.00
payment.
The system should be able to calculate the daily cash shortage or excess out of the adjusted daily cash
6.4.2.3.7.8 5 S 5.00 S 5.00 C 3.00 S 5.00
receipt and adjusted average daily payment.
The system should perform cash receipt and payment analysis for any unit of the bank and produce the
6.4.2.3.7.9 5 S 5.00 S 5.00 C 3.00 C 3.00
result on a standard report format with the necessary components and calculations.

6.4.2.3.7.10 The system should allow sending, receiving, verifying, approving etc… of various activities on line. 5 S 5.00 S 5.00 C 3.00 C 3.00

The system should allow real time checking of cash holding limit against the actual holdings of each branch
6.4.2.3.8.1 5 S 5.00 S 5.00 C 3.00 C 3.00
and head office organs.
The system should have functionality to alert any overage and shortage against the limit defined to each
6.4.2.3.8.2 5 S 5.00 S 5.00 C 3.00 C 3.00
branch and head office organs automatically.
The system should enable to insert, updates, and amend LCY & FCY cash holding limit of branches and
6.4.2.3.8.3 5 S 5.00 S 5.00 C 3.00 C 3.00
head office organs.
6.4.2.3.8.4 The system should have ability to obtain the actual cash holding limit of all branches. 5 S 5.00 S 5.00 C 3.00 C 3.00

6.4.2.3.8.5 The system should be able to calculate the extent and frequency of excess cash holding by branch/district. 5 S 5.00 S 5.00 C 3.00 C 3.00

6.4.2.3.8.6 The system should be able to calculate the percentage of excess cash holding by branch/district. 5 S 5.00 S 5.00 C 3.00 C 3.00

The system should be able to summarize excess cash holding of branches on quarterly bases or user
6.4.2.3.8.7 5 S 5.00 S 5.00 C 3.00 C 3.00
defined.
The system should be able to calculate the total excess cash holding of branches against the total cash
6.4.2.3.8.8 5 S 5.00 S 5.00 S 5.00 C 3.00
holding limit set.

6.4.2.3.9.1 The system should support Petty Cash management process: Petty Cash Holding Setting and Cancellation 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should be able to review actual utilization of petty cash of branches and head office organs on a
6.4.2.3.9.2 5 S 5.00 S 5.00 S 5.00 C 3.00
daily, weekly and monthly basis.
6.4.2.3.9.3 The system should support to calculate the petty cash turnover (replenishment) every month. 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should allow to access outstanding commitments structured by maturity period, currency and
6.4.2.3.10.1 5 S 5.00 S 5.00 C 3.00 C 3.00
reimbursing bank on daily, weekly and monthly basis.
The system should be able to automatically update NOSTRO account balance from SWIFT and show
6.4.2.3.10.2 5 S 5.00 S 5.00 C 3.00 C 3.00
majgor receipts and payments.

The system should support identifying and classifying major foreign currency items (identified by the bank)
6.4.2.3.10.3 and calculating foreign exchange holding (revaluation) of gain or loss on such currencies and market 5 S 5.00 S 5.00 C 3.00 C 3.00
exchange gain or loss periodical data.

The system should support generating the liquidity position of the bank (foreign currency) that can serve us a
6.4.2.3.10.4 5 S 5.00 S 5.00 C 3.00 C 3.00
base to inter to the money market.

6.4.2.3.10.5 The system should support managing and controlling of balances in correspondent our account. 5 S 5.00 S 5.00 C 3.00 C 3.00

6.4.2.3.11 Audit trial: mechanism to check whether activities are performed as required. 5 S 5.00 S 5.00 C 3.00 S 5.00

Total Mark 1,790 Total 1,786 Total 1,748 Total 1,628 Total 1,560
Finance ( Mark Out of 9%) Mark 8.98 Mark 8.79 Mark 8.19 Mark 7.84

SAP/CEDOR Oracle Oracle/cloud Microsoft

6.4.3 Supply Chain Management Requirements(6%) Weight
ResponseMark AchievedResponseMark AchievedResponseMark AchievedResponse Mark Achieved

The System should allow to maintain the supplier registration details by identifying Mandatory requirements
6.4.3.1.1.1 like renewed related trade license, TIN certificate, VAT registration certificate, Online registration on Public 5 s 5.00 s 5.00 s 5.00 s 5.00
Procurement Agency website (if required).
The system should block Black listed suppliers (for a certain period of time) and who don’t met the
6.4.3.1.1.2 5 S 5.00 S 5.00 S 5.00 S 5.00
mandatory requirements.
The supplier registration form should have the following information: Owner/Manager Name ,Trade Name,
Sector of Business, Field of Business, Principal Registration No., Business License No., Tax Payer
6.4.3.1.1.3 5 S 5.00 S 5.00 S 5.00 S 5.00
Identification No., VAT Registration Identification No., Date of Issuance, Business Address:( City, Sub-City,
Woreda, House No.), Contact Person :( Tel. No, E-mail)

The system should maintain supplier lists by category of items and service providers (e.g. contractors,
6.4.3.1.1.4 5 S 5.00 S 5.00 S 5.00 S 5.00
computer and accessories suppliers, office equipment suppliers, stationary suppliers, etc.)

The system should give an access to the supplier to add categories of items which are not available on the
6.4.3.1.1.5 5 S 5.00 S 5.00 S 5.00 S 5.00
list but the supplier can supply and this must be updated through propoer approval of the Bank’s organ.

The system should maintain purchase history by following: suppliers based, purchase prices based, delivery
6.4.3.1.1.6 5 S 5.00 S 5.00 S 5.00 S 5.00
lead times based and item based
The system should maintain multiple suppliers respective to delivery, payment terms and lead-time of an
6.4.3.1.1.7 5 S 5.00 S 5.00 S 5.00 S 5.00
item.
The System should generate a supplier Registration Code which is linked to category of items in order to
6.4.3.1.1.8 5 S 5.00 S 5.00 S 5.00 S 5.00
track suppliers by category.
6.4.3.1.1.9 The System should update the supplier’s short list as required. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.1.10 The System should allow verification of supplier registration details. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.1.11 The system should allow giving approval of suppliers’ registeration. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should allow to link with stastics authority website to get updated price index from and
6.4.3.1.1.12 5 C 3.00 S 5.00 C 3.00 C 3.00
specifications catalogues which can be applied in the transactions.
The System should calculate the supplier performance based on the service provided by considering the
following points in order to maintain long term agreement (From the time PO is received up to the time the 5 S 5.00 S 5.00 S 5.00 S 5.00
item is delivered to warehouse).
ü  Quality of Material of supplier over past 12 months 5 0.00 S 5.00 S 5.00 S 5.00
6.4.3.1.2.1 ü  Delivery Efficiency of supplier over past 12 months 5 0.00 S 5.00 S 5.00 S 5.00
ü  Supplier Inactive Participation Percentage 5 0.00 S 5.00 S 5.00 S 5.00
ü  Supplier Bid and proforma request responses over past 12 months 5 0.00 S 5.00 S 5.00 S 5.00
ü  Supplier Price Performance Percentage 5 0.00 S 5.00 S 5.00 S 5.00
6.4.3.1.2.1

ü  Supplier Technical Performance Percentage 5 0.00 S 5.00 S 5.00 S 5.00

6.4.3.1.2.2 The System should generate a report based on the above parameters. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should allow PR(purchase requisition) to be printed ( Original PR should be printed only once ;
6.4.3.1.3.1 5 S 5.00 W 4.00 S 5.00 S 5.00
the next print should printed out as "Duplicate or copy")
The System should generate list of approved budget to be procured for the described fiscal year, when it
6.4.3.1.3.2 5 S 5.00 S 5.00 S 5.00 S 5.00
gets approval and also allow to proceed the procurement process.

The system should generate the Budget Book which have the following information: Name of District/Branch,
6.4.3.1.3.3 Description, Unit of Measurement, Category, Recurrent/Non recurrent, New/Replacement, Functional/Non 5 S 5.00 S 5.00 S 5.00 C 3.00
Functional

The System should check the budget availability and precede the purchase process for approved or
6.4.3.1.3.4 5 S 5.00 S 5.00 S 5.00 S 5.00
available budget only.
The System should differentiate user organs that don’t have budget to get special purchase approval from
6.4.3.1.3.5 5 S 5.00 S 5.00 S 5.00 S 5.00
concerned bank organ.
The system should block user organ to raise a purchase request for items used for immediate needs if it is in
6.4.3.1.3.6 5 S 5.00 S 5.00 S 5.00 S 5.00
their discretion limit in line with the purchase procedure manual.
The System should allow user organ to raise a Purchase requisition for items used for immediate needs if it
6.4.3.1.3.7 5 S 5.00 S 5.00 S 5.00 S 5.00
is above their discretion limit in line with the purchase procedure manual.

The System should allow review and approval of the PR raised from Inventory Control Section and User
6.4.3.1.3.8 5 S 5.00 S 5.00 S 5.00 C 3.00
Organs as per the Procurement Procedures depending on the Birr value and types of material /services.

The system should allow modification or cancellation of purchase requisitions raised from Inventory Control
6.4.3.1.3.9 5 S 5.00 S 5.00 S 5.00 C 3.00
Section or User Organs.
The System should have modifiable & standard template for preparation of tender document and also have
6.4.3.1.4.1 5 S 5.00 S 5.00 S 5.00 C 3.00
provisions for its preparation based on the method of purchase.

6.4.3.1.4.2 The System should allow changing requirements of the tender document based on nature of the item. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.4.3 The system should have modifiable & standard table of content and covering of tender document. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.4.4 The System should merge items with lot/s in tender document based on nature of the item. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.4.5 The System should allow verification of the tender documents. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.4.6 The System should allow submission of draft tender documents for approval hierarchically. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.4.7 The system should allow getting any details regarding the tender document. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.4.8 The system should allow approval of the tender document. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.5.1 The System should have modifiable and standard template of Invitation to Bid. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.5.2 The System should generate Invitation to bid. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.5.3 The System should allow verification and approval invitation to bid. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.5.4 The system should isolate eligibility requirements/criteria in order the bidder could buy tender document. 5 S 5.00 C 3.00 S 5.00 C 3.00

The system should allow eligible bidders to log in to CBO's website and get requirements under tender
6.4.3.1.5.5 5 S 5.00 S 5.00 S 5.00 C 3.00
section.

The system should block bidders who participate in Local Competitive Bid if they don't have renewed related
6.4.3.1.5.6 trade license, VAT registration certificate, TIN certificate and also it should have an option to block bidders 5 S 5.00 W 4.00 S 5.00 C 3.00
who don't registered on public procurement and property administration website.

The system should block bidders who participate in International Competitive Bid if they don't have renewed
6.4.3.1.5.7 related trade license and Authorized agent from Ethiopia who have renewed related trade license, VAT 5 S 5.00 W 4.00 S 5.00 C 3.00
registration certificate and TIN certificate.

The system should allow making online non-refundable payment for acquiring the bid document to bidders
6.4.3.1.5.8 5 S 5.00 C 3.00 S 5.00 C 3.00
who fulfill requirements of eligibility.

6.4.3.1.5.9 The system should allow to verify the equivalent payment is made or not and give payment approval. 5 S 5.00 C 3.00 S 5.00 C 3.00

6.4.3.1.5.10 The system should allow bidders to register themselves on registration sheet after payment effected. 5 S 5.00 C 3.00 S 5.00 C 3.00

The system should contain the following information on Bidders Registration Sheet: Name of Organization,
6.4.3.1.5.11 Name of Principal and Agent(if so requires)Country, City, Street Address, Floor no, Room no, Postal code, 5 S 5.00 S 5.00 S 5.00 C 3.00
P.o.Box, Email address, Office Telephone, Cell phone number

The system should allow bidders to only download & print the tender document after getting payment
6.4.3.1.5.12 5 S 5.00 C 3.00 S 5.00 C 3.00
approval and registration.

6.4.3.1.5.13 The system should deny any access to edit the downloaded bid document. 5 S 5.00 C 3.00 S 5.00 C 3.00

6.4.3.1.5.14 The System should allow to record record all faxes and emails communicated with the bidder. 5 S 5.00 S 5.00 S 5.00 C 3.00

The System should generate list of bidders who have purchased the tender document with registration
6.4.3.1.5.15 5 S 5.00 S 5.00 S 5.00 C 3.00
details at the opening session.
6.4.3.1.6.1 The System should allow to notify all bidders about schedule of Site Visits.(if necessary) 5 S 5.00 S 5.00 S 5.00 C 3.00
The System should allow preparing issues to be raised at pre-tender clarification meeting with attendance
6.4.3.1.6.2 5 S 5.00 S 5.00 S 5.00 C 3.00
sheet.
6.4.3.1.7.1 The system should show/announce the closing & opening date & time of bid. 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should leave access to extend/reduce or change the bid closing & opening date & time after
6.4.3.1.7.2 5 S 5.00 S 5.00 S 5.00 C 3.00
getting approval.
The system should allow bidders to submit any request to be clarified within the stated period of time on bid
6.4.3.1.7.3 5 S 5.00 S 5.00 S 5.00 C 3.00
document (if any).
6.4.3.1.7.4 The System should allow the respective sub process to respond clarification requests. 5 S 5.00 S 5.00 S 5.00 C 3.00
The System should allow to respond clarification requests by procurement and facility management sub-
6.4.3.1.7.5 5 S 5.00 S 5.00 S 5.00 C 3.00
process /for those which does not need further explanation/.

6.4.3.1.7.6 The System should block clarification request after the the bid clarification requesting time elapsed. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.7.7 The System should have modifiable & standard template for Bid clarification request & response. 5 C 3.00 S 5.00 S 5.00 C 3.00

6.4.3.1.7.8 The System should have modifiable & standard template for Bid extension request & response (if any). 5 C 3.00 S 5.00 S 5.00 C 3.00

6.4.3.1.7.9 The System should have modifiable & standard template for Bid notification of amendment (if any). 5 C 3.00 S 5.00 S 5.00 C 3.00
 The system should affirm all clarification requests get replied before closing date & time and generate report
6.4.3.1.7.10 5 S 5.00 W 4.00 S 5.00 C 3.00
of clarification not replied (if any).
The system should affirm all amendments delivered before closing date & time and generate report if there
6.4.3.1.7.11 5 S 5.00 S 5.00 S 5.00 C 3.00
are not replied.

6.4.3.1.7.12 The system should block downloading access when tender sales due. 5 S 5.00 S 5.00 S 5.00 S 5.00

The System should have modifiable & standard template of bid closing sheet and bid submission attendance
6.4.3.1.8.1 5 S 5.00 S 5.00 S 5.00 C 3.00
sheet.
6.4.3.1.8.2 The System should allow registering the received Bids to keep with its appropriate sealed box. 5 S 5.00 S 5.00 S 5.00 C 3.00
The System should block to register on the submission attendance sheet for late bidders who submit their
6.4.3.1.8.3 5 S 5.00 S 5.00 S 5.00 C 3.00
proposal after the bid closing time elapsed.
6.4.3.1.8.4 The system should allow bidders to register themselves who attend the opening session. 5 S 5.00 S 5.00 S 5.00 C 3.00
The System should reconcile at opening session the list of all bidders who have purchased the tender
6.4.3.1.8.5 5 S 5.00 S 5.00 S 5.00 C 3.00
document with proposals submitted at opening session.
6.4.3.1.9.1 The System should allow preparing Tender Cancellation Request and getting approval. 5 S 5.00 C 3.00 S 5.00 C 3.00
6.4.3.1.9.2 The System should notify the bid cancellation notice for all bidders. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.9.3 The System should verify whether all bidders informed or not. 5 S 5.00 S 5.00 S 5.00 C 3.00
The System should reject the bid document at bid opening session if it doesn’t fulfill preliminary evaluation
6.4.3.1.10.1 criteria (like failure to submit bid bond, submitting Technical & Financial proposals with one envelop and the 5 S 5.00 S 5.00 S 5.00 C 3.00
like)
The System should have modifiable & standard templates to send technical proposals to the respective sub
6.4.3.1.11.1 5 S 5.00 S 5.00 S 5.00 C 3.00
process for evaluation process.
The system should compute/facilitate the technical evaluation process according to the requirement on the
6.4.3.1.11.2 5 S 5.00 S 5.00 S 5.00 C 3.00
bid document.

6.4.3.1.11.3 The System should allow approving the Technical Evaluation Report. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.11.4 The system should have modifiable & standard template to issue technical result for bidders. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.11.5 The system should announce result of Technically non-qualified/unsuccessful/ bidders. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should allow bidders to present an appeal within the defined working days starting from
6.4.3.1.11.6 5 S 5.00 S 5.00 S 5.00 C 3.00
notification of the technical result, if they require so.
The system should have modifiable & standard templates to respond to bidders appeal and allow to the
6.4.3.1.11.7 5 S 5.00 S 5.00 S 5.00 C 3.00
evaluation team to reprocess the technical evaluation accordingly, if so required.
The system should have modifiable & standard template to invite technically successful bidders for financial
6.4.3.1.11.8 5 S 5.00 S 5.00 S 5.00 C 3.00
envelop opening.
The System should have modifiable & standard templates to send financial proposals to the respective sub
6.4.3.1.11.9 5 S 5.00 S 5.00 S 5.00 C 3.00
process for evaluation process.
6.4.3.1.11.1
The system should compute/facilitate the financial evaluation process based on different criteria. 5 S 5.00 S 5.00 S 5.00 C 3.00
0
6.4.3.1.11.1
The System should allow approving the Financial Evaluation Report. 5 S 5.00 S 5.00 S 5.00 C 3.00
1
6.4.3.1.11.1
The system should have modifiable & standard template to issue financial result for bidders. 5 S 5.00 S 5.00 S 5.00 C 3.00
2
6.4.3.1.11.1 The system should allow bidders to present an appeal only within defined working days starting from
5 S 5.00 S 5.00 S 5.00 C 3.00
3 notification of the financial result, if they require so.
6.4.3.1.11.1 The system should have modifiable & standard templates to respond to bidders appeal and allow to the
5 C 3.00 S 5.00 S 5.00 C 3.00
4 evaluation team to reprocess the financial evaluation accordingly, if so required.
6.4.3.1.11.1 The System should send request and get notification from the bidders about the extension Tender Validity
5 S 5.00 S 5.00 S 5.00 C 3.00
5 Period, if any.
6.4.3.1.11.1 The System should allow to see the bid evaluation details and have authorization of
5 S 5.00 S 5.00 S 5.00 C 3.00
6 review/suggest/forward /approve/reject etc.
6.4.3.1.11.1 The System should register and send the minutes and all the necessary documents including the evaluation
5 N 0.00 S 5.00 S 5.00 C 3.00
7 report.
The System should allow reviewing and approving the price negotiation request or revised proposal request
6.4.3.1.12.1 5 S 5.00 S 5.00 S 5.00 C 3.00
(if necessary).

6.4.3.1.12.2 The System should allow the Technically Qualified bidders to offer revised price/ revised proposal. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should compute/facilitate the revised financial evaluation process and selecting the finanancial
6.4.3.1.12.3 5 S 5.00 S 5.00 S 5.00 C 3.00
winning bidder based on defined criteria.
The System should generate the Final Report with the following details: 5 S 5.00 S 5.00 S 5.00 C 3.00
ü  Original prices 0 0.00 0.00 0.00 0.00
ü  Revised prices 0 0.00 0.00 0.00 0.00
6.4.3.1.12.4 ü  Final prices before negotiation 0 0.00 0.00 0.00 0.00
ü  Final prices after negotiation 0 0.00 0.00 0.00 0.00
ü  Reason for elimination of some of the bidders from rebidding/negotiation, if applicable 0 0.00 0.00 0.00 0.00
ü  Detailed justification for rebidding or concluding negotiation. 0 0.00 0.00 0.00 0.00

6.4.3.1.13.1 The System should notify the award to the winner supplier as per predefined template. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.13.2 The system should verify the award letter acknowledged by the winner supplier or not. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.13.3 The System should have modifiable & standard templates of contractual agreement. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.13.4 The System should allow approval of purchase order to be issued to the winner supplier. 5 S 5.00 S 5.00 S 5.00 C 3.00

The System should have modifiable & standard template of service level agreement, if nature of the contract
6.4.3.1.13.5 5 S 5.00 S 5.00 S 5.00 C 3.00
so requires.

6.4.3.1.13.6 The system should register to entire signed contract/hard copy in order to file. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.14.1 The System should have modifiable & standard template of purchase order. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should allow Po to be printed ( Original PO should be printed only once and stamped , the next
6.4.3.1.14.2 5 S 5.00 W 4.00 S 5.00 S 5.00
print should printed out as "Duplicate or copy")
6.4.3.1.14.3 The system should process single and multiple lines PO. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should process the following multiple order types: 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  multiple items - single delivery and multiple delivery 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.1.14.4
ü  multiple items - multiple delivery dates and multiple delivery points / locations 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  single item - multiple delivery points and multiple delivery dates 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should allow amendments to the PO, for the following: 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  shipments Schedule 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  item Code 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.1.14.5
ü  quantity changes 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  price changes 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  additional lines on the order 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.14.6 The system should verify if the supplier acknowledge against the purchase order. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should track the following PO status: 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  delivery date confirmed 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  shipped 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.1.14.7
ü  arrived 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  receipt at Warehouse/site 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  awaiting inspection etc 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should notify the supplier about Non-Delivery & debit ticket for items to be returned to the
6.4.3.1.14.8 5 S 5.00 S 5.00 S 5.00 S 5.00
supplier (e.g., rejected items, excess items, etc.).

6.4.3.1.14.9 The system should Generate new PO based on user need. (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.14.1
The system should allow modification or cancellation of purchase orders. 5 S 5.00 S 5.00 S 5.00 S 5.00
0

6.4.3.1.15.1 The System should issue Variation Order for any change in Quantity and Contract Value after approval. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.16.1 The System should generate the written letter of Termination/ Cancellation of contract after getting approval. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.17.1 The System should close out contracts after payment effected and notify the bidder. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.18.1 The System should update the details of Advance Payment Bonds received from the bidders. 5 S 5.00 C 3.00 C 3.00 C 3.00

6.4.3.1.18.2 The system should have modifiable & standard template to renew Advance payment Guarantee/Bond. 5 C 3.00 C 3.00 C 3.00 C 3.00

The system should track & notify when the Advance payment Guarantees/Bonds (on contract period)
6.4.3.1.18.3 5 S 5.00 C 3.00 C 3.00 C 3.00
become overdue (earlier by a week/15 days) reference to the followup sheet.

6.4.3.1.18.4 The system should generate a bank letter for renewal after getting approval. 5 C 3.00 C 3.00 C 3.00 C 3.00

6.4.3.1.18.5 The System should verify if the request gets acceptance. 5 S 5.00 C 3.00 C 3.00 C 3.00

The system should allow discharging the Advance payment Guarantees/Bonds whenever necessary in
6.4.3.1.18.6 5 C 3.00 C 3.00 C 3.00 C 3.00
reference to the followup sheet.

6.4.3.1.19.1 The system should update the details of the Performance Bonds received from bidders. 5 S 5.00 C 3.00 C 3.00 C 3.00

6.4.3.1.19.2 The system should have modifiable & standard template to renew Performance Bond. 5 S 5.00 C 3.00 C 3.00 C 3.00

The system should track & notify when the Performance Bond (on contract period) become overdue (earlier 5 W 4.00 C 3.00 C 3.00 C 3.00
6.4.3.1.19.3
by a week/15 days) in reference to the followup sheet. 5 W 4.00 C 3.00 C 3.00 C 3.00

6.4.3.1.19.4 The System should generate a bank letter for renewal after getting approval. 5 W 4.00 C 3.00 C 3.00 C 3.00

6.4.3.1.19.5 The system should verify if the request gests acceptance. 5 W 4.00 C 3.00 C 3.00 C 3.00

The system should allow discharging the performance bonds whenever necessary in reference to the
6.4.3.1.19.6 5 W 4.00 C 3.00 C 3.00 C 3.00
followup sheet.
The system should verify if the performance bond is according to the requirement in reference to the
6.4.3.1.19.7 5 W 4.00 C 3.00 C 3.00 C 3.00
followup sheet.
The system should calculate the bid bond amount based on the purchase value & formula given and also if
6.4.3.1.20.1 5 W 4.00 S 5.00 C 3.00 C 3.00
there is more than one Lot it should be calculated accordingly.

6.4.3.1.20.2 The system should update the details of bid bonds received from the bidders. 5 S 5.00 S 5.00 C 3.00 C 3.00

6.4.3.1.20.3 The system should have modifiable & standard template to renew the Bid Bonds. 5 W 4.00 S 5.00 C 3.00 C 3.00

The system should track & notify when the Bid Bond (on bid evaluation period) become overdue (earlier by a
6.4.3.1.20.4 5 W 4.00 S 5.00 C 3.00 C 3.00
week/15 days) in reference to the followup sheet.

6.4.3.1.20.5 The System should generate a bank letter for renewal after getting approval. 5 W 4.00 S 5.00 C 3.00 C 3.00

6.4.3.1.20.6 The system should verify if the request gets acceptance. 5 S 5.00 S 5.00 C 3.00 C 3.00

6.4.3.1.20.7 The system should allow discharging the bid bonds whenever necessary in reference to the followup sheet. 5 W 4.00 S 5.00 C 3.00 C 3.00

The System should have modifiable & standard template of Proforma requests with submission & opening
6.4.3.1.21.1 5 S 5.00 S 5.00 S 5.00 S 5.00
date.

6.4.3.1.21.2 The System should track short-listed suppliers based on item categories to distribute Proforma requests. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.21.3 The system should allow approving the Proforma request. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should have the following options:- 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.1.21.4 Option that block, if less than three Proforma requests distributed and submitted and options that do not
5 S 5.00 S 5.00 S 5.00 S 5.00
block thtough special approval, if less than three proforma requests distributed and submitted.
The system should allow short-listed suppliers get the request online and submit the response in sealed
6.4.3.1.21.5 5 S 5.00 S 5.00 S 5.00 S 5.00
envelope with in the specific period physically.
5 W 4.00 S 5.00 S 5.00 S 5.00
6.4.3.1.21.6 The system should verify if the obtained proforma opened at submission date.
5 W 4.00 S 5.00 S 5.00 S 5.00
The system should identify if any stock out obtained from requested short-listed suppliers and track suppliers 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.21.7
resist to submit on deadline & state stock out usually.
 The system should identify if any stock out obtained from requested short-listed suppliers and track suppliers
6.4.3.1.21.7
resist to submit on deadline & state stock out usually. 5 S 5.00 S 5.00 S 5.00 C 3.00
The system should allow the requesting organ to evaluate technically and financially the Proforma based on
6.4.3.1.21.8 5 S 5.00 S 5.00 S 5.00 C 3.00
the purchase requests and technical requirements.

6.4.3.1.21.9 The system should allow reviewing and giving approval of the Proforma. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.21.1
The system should allow to effect payments, if advance payment is necessary. 5 S 5.00 S 5.00 S 5.00 S 5.00
0
6.4.3.1.21.1
The system should have modifiable & standard template to issue Purchase Order, if necessary. 5 S 5.00 S 5.00 S 5.00 S 5.00
1
The System should notify whether the required foreign purchase request get purchase approval from
6.4.3.1.22.1 5 S 5.00 C 3.00 C 3.00 C 3.00
concerned bank organ or not.
The system should allow getting original proforma invoice from the selected supplier and sending to Trade
6.4.3.1.22.2 5 S 5.00 C 3.00 C 3.00 S 5.00
Service sub-process to precede facilitation.
The System should have modifiable & standard template for foreign purchase and also have provisions for
6.4.3.1.22.3 5 S 5.00 C 3.00 S 5.00 S 5.00
its preparation based on the method of purchase.
The system should verify all the necessary original documents fulfillment and process custom clearance by
6.4.3.1.22.4 5 S 5.00 C 3.00 S 5.00 C 3.00
getting approval of of National Bank of Ethiopia.
The system should allow getting notification from respective bank organs or user organs about inspection,
6.4.3.1.22.5 5 S 5.00 C 3.00 S 5.00 C 3.00
installation and commissioning done to effect payments.
The system should allow to authorize for payment process after confirmation of arrival of goods '' in good
6.4.3.1.22.6 5 S 5.00 C 3.00 S 5.00 C 3.00
condition''.

6.4.3.1.22.7 The system should register the entire documents for filling purpose. 5 S 5.00 C 3.00 C 3.00 C 3.00

The system should allow getting notification from respective bank organs or user organs about inspection,
6.4.3.1.23.1 5 S 5.00 S 5.00 S 5.00 S 5.00
installation and commissioning done to effect partial or full payments.
The system should allow authorizing for payment process after conformation of arrival of goods and
6.4.3.1.23.2 5 S 5.00 S 5.00 S 5.00 S 5.00
finalizing its acceptance.

6.4.3.1.23.3 The system should verify settlements made. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.23.4 The System should generate report of Total Payment effected(currency wise) 5 S 5.00 S 5.00 S 5.00 C 3.00

The System should monitor all accepted Advance Payment Bonds, Performance Bonds & Bid Bonds and
6.4.3.1.24.1 5 S 5.00 C 3.00 C 3.00 C 3.00
generate a monthly report for all expiring in that month (before 1 week or 15 days of expiration).

The System should generate report of Purchase Order which contain the following : 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s waiting for approval (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s due for delivery (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s waiting for Technical Inspection (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s under Technical Inspection (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.1.25.1
ü  number of PO’s under Financial Evaluation (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s opened(category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s settled (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PO’s cancelled (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  total number of PO’s issued 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should generate report of Purchase Requisition which contain the following : 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s waiting for approval (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s due for delivery (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s waiting for Technical Evaluation (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s under Technical Evaluation (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.1.26.1 ü  number of PR’s under Financial Evaluation (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s opened(category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s settled (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s cancelled (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of PR’s converted to PO (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  total number of PR’s issued 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should generate report of Contracts/Agreements which contain the following : 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of Contracts converted to PO (category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  number of contract waiting with each Buyer awaiting processing (category wise) 5 S 5.00 S 5.00 S 5.00 C 3.00
ü  number of contracts due for delivery (category wise) 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.1.27.1
ü  number of Contracts settled (category wise) 5 S 5.00 S 5.00 S 5.00 C 3.00
ü  number of contracts cancelled (category wise) 5 S 5.00 S 5.00 S 5.00 C 3.00
ü  number of Contracts under Technical Evaluation (category wise) 5 S 5.00 S 5.00 S 5.00 C 3.00
ü  number of Contracts under Financial Evaluation (category wise) 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.1.28.1 The System should have modifiable & standard template of Follow Up Sheet. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should track & notify when the bid validity period expire (earlier by a week/15 days) in reference
6.4.3.1.28.2 5 S 5.00 S 5.00 S 5.00 C 3.00
to the followup sheet.

6.4.3.1.28.3 The system should notify the due date of delivery date to respective supplier/s and officials. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.1.28.4 The system should notify supplier/s how many days left to deliver goods/services before due date elapsed. 5 C 3.00 S 5.00 S 5.00 S 5.00

The system should compute the amount of penalty and reach at the late delivery period based on the
6.4.3.1.28.5 5 S 5.00 C 3.00 C 3.00 S 5.00
contractual agreement.

6.4.3.1.28.6 The system should generate follow up sheet report daily/weekly/ monthly/quarterly/yearly. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should allow the following facility regarding warehouse : 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Name/type of warehouses/stores (Operational, Cheque, Capital Items and Building, Electric & Spare
6.4.3.2.1.1 5 S 5.00 S 5.00 S 5.00 S 5.00
parts)
ü  definition of locations 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.1.2 The system should allow consolidating stock from single/selected location & multiple locations. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.1.3 The system should allow maintaining location index on the shelves. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.1.4 The System should group items as per category & Classification. 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should allow generating Item Catalogue as per category. 5 S 5.00 S 5.00 S 5.00 S 5.00
+Filter Options 5 S 5.00 S 5.00 S 5.00 S 5.00
- All Items 5 S 5.00 S 5.00 S 5.00 S 5.00

- By Category ( Like Stationery materials, Building Materials Spare Part and Motor Vehicles, Generators,
Locks and Keys, office & others, furniture & fittings, computer & accessories, uniform, coin counting 5 S 5.00 S 5.00 S 5.00 S 5.00
machine, fire extinguisher, money, Photocopy Machine SP, Chemical, Adrosographic Mach. SP, cheque)

6.4.3.2.1.5
 - By Store (Operational, Cheque, Capital Items and Building, Electric & Spare parts) 5 S 5.00 S 5.00 S 5.00 S 5.00
-By Specific Item 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.1.5
-Date Of Balance 5 S 5.00 S 5.00 S 5.00 S 5.00
+Columns 5 S 5.00 S 5.00 S 5.00 S 5.00
-Item Code 5 S 5.00 S 5.00 S 5.00 S 5.00
-Item Name 5 S 5.00 S 5.00 S 5.00 S 5.00
- Minimum Level 5 S 5.00 S 5.00 S 5.00 S 5.00
-Bin Location 5 S 5.00 S 5.00 S 5.00 S 5.00
-Balance 5 S 5.00 S 5.00 S 5.00 S 5.00
-UOM 5 S 5.00 S 5.00 S 5.00 S 5.00
-Maximum Level 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.1.6 The System should codify the Item using Alpha Numerical coding system 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.1.7 The System should generate list of approved budget. 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should allow the users to send their request online and take the items physically; if they have
6.4.3.2.1.8 5 S 5.00 S 5.00 S 5.00 S 5.00
approved budget (for capital Item).
The System should allow the users to send their request online and take the items physically; if it is available
6.4.3.2.1.9 5 S 5.00 S 5.00 S 5.00 C 3.00
on stock. (For operational Item, Cheque and Building, Electric & Spare).

6.4.3.2.1.10 The system should acquire instructions for storing and handling of items for items with unique nature. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should identify the items status whether it waits for inspection or Materials Receiving Note
6.4.3.2.1.11 5 S 5.00 S 5.00 S 5.00 S 5.00
(MRN) is issued.
6.4.3.2.2.1 The System should have modifiable & standard template of material inspection format. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.2.2 The System should have modifiable & standard template of Goods Receiving Note. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should allow facilitating the newly received items for inspection and only after inspection
6.4.3.2.2.3 5 S 5.00 S 5.00 S 5.00 S 5.00
clearance allowing them to be stored at assigned locations.
6.4.3.2.2.4 The system should allow the respective organs to handle inspection. 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should allow getting notification from respective organs about inspection status (Accepted,
6.4.3.2.2.5 5 S 5.00 S 5.00 S 5.00 S 5.00
Rejected).h
6.4.3.2.2.6 The system should check the inspection status of each item. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.2.7 The system should generate inspection report which is approved by the respective organ. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.8 The system should generate automatic notifications about inspection results (Acceptance/Rejection). 5 S 5.00 W 4.00 S 5.00 S 5.00

The system should create new item code per its category and to add for the existing one in line with
6.4.3.2.2.9 5 S 5.00 S 5.00 S 5.00 S 5.00
preparing Goods Receiving Note, If the item is accepted.
The system should notify the supplier if the item is rejected for his subsequent action. (like changing the
6.4.3.2.2.10 5 S 5.00 S 5.00 S 5.00 S 5.00
item, damaged etc..)

6.4.3.2.2.11 The System should avoid duplication of item Code. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.12 The System should have modifiable & standard template of Purchase Order Follow up sheet. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.13 The System should have modifiable & standard template of Goods Receiving Note With value. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.14 The System should have modifiable & standard template of Goods Receiving Note. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.15 The System should have modifiable & standard template of Partial Goods Receiving Note. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.16 The System should have modifiable & standard template of Partial Goods Receiving Note With value. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.17 The System should have modifiable & standard template of Non Stock Goods Receiving Note. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.18 The System should have modifiable & standard template of Non Stock Goods Receiving Note With value. 5 S 5.00 S 5.00 S 5.00 S 5.00

The System should allow checking the stock availability and approving issuance of the item to authorized
6.4.3.2.2.19 5 S 5.00 S 5.00 S 5.00 C 3.00
person.

6.4.3.2.2.20 The System should have modifiable & standard template of Issue Voucher. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.21 The System should have modifiable & standard template of Issue Voucher With value. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.22 The System should have modifiable & standard template of Non stock Issue Voucher. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should allow facilitating internal material transfer requests i.e. warehouse to warehouse with
6.4.3.2.2.23 5 S 5.00 S 5.00 S 5.00 S 5.00
approval.

6.4.3.2.2.24 The System should have modifiable & standard template of Material Transfer Note. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should allow user organs to return the items to warehouse with different reason and also support
6.4.3.2.2.25 5 S 5.00 S 5.00 S 5.00 S 5.00
to make the necessary adjustment.

6.4.3.2.2.26 The System should have modifiable & standard template of Material Return Note. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.27 The System should have modifiable & standard template of Material Return Note with value. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.28 The system should have modifiable & standard template of Disposable Item Receiving Note. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.29 The system should have modifiable & standard template of Disposable item Issue Voucher. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.30 The system should have modifiable & standard template of Shortage/Damage report. 5 S 5.00 S 5.00 S 5.00 C 3.00

6.4.3.2.2.31 The system should have modifiable & standard template of Material Inspection Form. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.32 The system should have modifiable & standard template of Sample Checking Form. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.33 The System should have modifiable & standard template of Bin Card. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.34 The System should have modifiable & standard template of Stock Control Card. 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.2.2.35 The System should have modifiable & standard template of General Ledger Card. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.2.36 The System should have modifiable & standard template of Gate Permit. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should allow to have the following information per Item / Product: 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Item / Product code (Alphanumeric) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Item / Product Name 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Purchase lead time per Item / Product / supplier (Optional) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Supplier Item / Product code 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  unit of measurement 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Default shelf / bin Location 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Pricing Category 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Weight 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Dimensions (length, width, height and volume Like Packing) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Minimum stock level, Maximum stock level, Re-order Stock level, Safety stock level, EOQ. 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Different sizes (e.g. for shoes, overall suits, etc ) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Safety stock 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.3.1
ü  Date last in 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Quantity last in 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  GRN/MRN(Good/Material receiving Note) number last in 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Cycle Count Category Code 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  ABC Analysis code 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  VED - different category (vital , desirable or essential) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Movement Code 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Model(s) to be associated with item/product 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Serial/ Last Interval numbers 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Manufacturing and Expiry Date (Optional) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Country of Origin 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Supplier bar code number 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  Warranty Period 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should show the status of materials for various activities such as: 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  adjustments made 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  disposal of scrap stock 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  material transfer to other locations 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  purchase order receipts 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.3.2 ü  return note issued (rejection / repairs) to the supplier 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  rejected 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  distributed 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  allocated on rack 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  status of inspection 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  claim prepared 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should automatically create a stock replenishment requisition when items reach at re-order
6.4.3.2.4.1 5 S 5.00 S 5.00 S 5.00 S 5.00
points/levels.
6.4.3.2.4.2 The System should have modifiable & standard template of Purchase Requisition. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.4.3 The System should alert when the Item to be replenished reaches at the pre-defined reorder level. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.4.4 The System should allow to verify the codification used on the PR and Stock Availability before approval. 5 S 5.00 S 5.00 S 5.00 S 5.00

The system should create a unique material requisition number and sort requisitions by category of items
6.4.3.2.4.5 5 S 5.00 S 5.00 S 5.00 S 5.00
which can be referenced to a requester’s specific unit, department, cost center, project etc .
The system should allow consolidating multiple Purchase requisitions to a single purchase order and splitting
6.4.3.2.4.6 5 S 5.00 S 5.00 S 5.00 S 5.00
one requisition into multiple purchase orders.
The system should track requisitions at various stages i.e. need raised, awaiting approval, approved,
6.4.3.2.4.7 5 S 5.00 S 5.00 S 5.00 S 5.00
purchase order issued etc.

6.4.3.2.4.8 The system should create special type of purchase requisitions for items which have unique nature. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.4.9 The system should convert Purchase Requisition to Purchase order after getting approval. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.4.10 The system should allow to Refer the previous purchase price on PR. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.5.1 The System should have modifiable & standard template of Material Requisition. 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should compute cost of stock and non-stock items after getting approval of full/partial payment
5 S 5.00 S 5.00 S 5.00 S 5.00
will be effected by using:
6.4.3.2.6.1 ü  Weighted Average/Standard Cost/ 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  FIFO (first in first out) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü  LIFO (last in first out) 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should compute costs using one of above described method when the item is received, issued
6.4.3.2.6.2 5 S 5.00 S 5.00 S 5.00 S 5.00
and returned by affecting appropriate General Ledger account.
The system should reconcile stock account with appropriate General Ledger account
6.4.3.2.6.3 5 S 5.00 S 5.00 S 5.00 S 5.00
daily/weekly/monthly/yearly.
6.4.3.2.6.4 The System should generate Disposable Item list after getting approval. 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.7.1 The system should allow to hold/stop to receive, issue or return of items during physical counting Period 5 S 5.00 S 5.00 S 5.00 S 5.00

6.4.3.2.7.2 The system should define the cycle count (Semi Annual and Annual) per Item / item category. 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.7.3 The system should have modifiable & standard template of inventory count sheet. 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should notify user organs deadline of store closing period to adjust/ready them and take items
6.4.3.2.7.4 5 S 5.00 S 5.00 S 5.00 S 5.00
before pre-defined days (15 days/30 days etc.) of the closing date.
The system should convert the physical count results to inventory counting sheet and generate Inventory
6.4.3.2.8.1 5 S 5.00 S 5.00 S 5.00 S 5.00
sheets based on category of items and location of warehouse.
6.4.3.2.8.2 The System should have modifiable & standard template of Inventory Sheet. 5 S 5.00 S 5.00 S 5.00 S 5.00
The System should generate the following daily/weekly/monthly/semi-annually/annually reports. 5 S 5.00 S 5.00 S 5.00 S 5.00
ü Physical Balance Report of all Warehouses. 5 S 5.00 S 5.00 S 5.00 S 5.00
ü SIV report for all Warehouses (User Organs/Branches wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü MRN report for all Warehouses (Category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.3.2.9.1 ü On order/in transit report for all Warehouses (Category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü Items Shelf Life Report (Category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü Aged order report by due date (future, under, past, days) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü Inspection Report (Category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
ü Purchase orders received not invoiced (Category wise) 5 S 5.00 S 5.00 S 5.00 S 5.00
Total Mark 1,715 Total 1,649 Total 1,649 Total 1,661 Total 1,469
Supply Chain( Mark Out of 6%) Mark 5.77 Mark 5.77 Mark 5.81 Mark 5.14
 SAP Oracle Oracl/cloude Microsoft
6.4.3.2.10 Fleet Management(3%)
Weight ResponseMark AchievedResponse Mark Achiev Response Mark Achiev Response Mark Achieved

6.4.3.2.10.1 The system should keep a complete vehicle record and have datas related to fixed asset management. 5 s 5.00 s 5.00 s 5.00 s 5.00

6.4.3.2.10.2 The system should update or modify records up on autorization. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should allow to maintain a complete Vehicle history database by: Registration Number, Date of
Purchase, Cost of Purchase, Invoice Number, Supplier Name, Address, Vehicle Chassis Numbers ,Vehicle
5 S 5.00 S 5.00 S 5.00 s 5.00
Engine Numbers, Model ,Manufacture Year, Plate no(old,new), annual inspection cert and history of
Vehicles profile;
Fuel type(benzin,nafta),User organ(for permanently assigned),Department allocation,Driver name,Driver
6.4.3.2.10.3 0 0.00 0.00 0.00 0.00
allocation,
Reallocation of driver every day, month, quarter,semi-annual, annual as required. 0 0.00 0.00 0.00 0.00
Disposal date,Disposal price,Insurance details (due insurance renewals,type of insurance),Reason for
disposal (age, kms,mechanical/economical condition,accident ,loss/ theft/) ,Way of disposal(writeoff,auction), 0 0.00 0.00 0.00 0.00
vehicles handling and smoothly driving works;

6.4.3.2.10.4 The system should catagorize vehicles by one or more from the above described parameters. 5 S 5.00 0.00 S 5.00 S 5.00

The system should allow to maintain all maintenance details by: Plate no, Date of arrival to garage, Date of
leaving from garage, Reason for maintenance, Maintenance begnining date, Maintenance ending date,
Kilometer at the date of arrival, Kilometer at the date of leaving, Fuel consumption (per kilometer,per liter),
6.4.3.2.10.5 Next service due (by kilometer), List of replaced spare parts(Add lines if more than one), Cost of replaced 5 S 5.00 S 5.00 S 5.00 C 3.00
spare parts, Cost of labor, Mainteined at(GTA garage,MOENCO garage), Cost analysis of
maintenance(difference of cost b/n CBO garage & xyz garage), Mainteined by (Add lines if more than one
person), Approved by, warranty; garage selection; maintenance record; expense history;

The system should register the detail histroy of maintaining Garage(If it is outside the Bank) in the following
6.4.3.2.10.6 5 S 5.00 S 5.00 S 5.00 s 5.00
manner: Trade Name, Address, Contact Personnel, Telephone no
The system should track pending tasks weekly or periodically,by following: 5 S 5.00 S 5.00 S 5.00 C 3.00
ü Allow online requests and queue requests accordingly(by setting priority level) 0.00 0.00 0.00 0.00
6.4.3.2.10.7 ü Requst of vehicle type, purpose and date(district,department wise) 0.00 0.00 0.00 0.00
ü Distribution of vehicle with name of driver and date (district,department wise) 0.00 0.00 0.00 0.00
ü Comment box regarding the service given (excellent ,good,poor) 0.00 0.00 0.00 0.00
The System should generate list of approved budget of vehicle to be procured for the described fiscal year.(If
6.4.3.2.10.8 5 S 5.00 S 5.00 S 5.00 s 5.00
any)

6.4.3.2.10.9 The System should generate list of vehicle spare parts to be procured for the described fiscal year.(If any) 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.3.2.10.1 The system should identify costs of specific service provided by transport section (as a cost center) interms
5 S 5.00 S 5.00 S 5.00 s 5.00
0 of Fuel, Perdiem of driver and the like
The System should generate the following daily/weekly/monthly/yearly reports by plate no which include the
underlisted data by location (district or department) and visible by different organs with different level of 5 S 5.00 S 5.00 S 5.00 C 3.00
6.4.3.2.10.1 information as required.
1 ü Fuel type(benzin,nafta) 0 0.00 0.00 0.00 0.00
ü Year of manufacture 0 0.00 0.00 0.00 0.00
ü Model of vehicle 0 0.00 0.00 0.00 0.00

The System should generate the following daily/weekly/monthly/yearly maintenance reports by plate no,type
of maintenance (service, repair, accident), reason for maintenance and date of maintenance which is visible 5 S 5.00 S 5.00 S 5.00 C 3.00
by different organs with different level of information as required with the underlisted details:

ü Fuel consumption (per kilometer,per liter) 0 0.00 0.00 0.00 0.00

ü Cost of fuel consumption (per kilometer,per liter) 0 0.00 0.00 0.00 0.00
ü Date of arrival to garaje 0 0.00 0.00 0.00 0.00
ü Repetition of maintenance(service,repair,accident) 0 0.00 0.00 0.00 0.00
ü Elapsed date by mainteining (Beginning - Ending) 0 0.00 0.00 0.00 0.00
6.4.3.2.10.1
ü Kilometer during maintenance 0 0.00 0.00 0.00 0.00
2
ü Next service due (by kilometer) 0 0.00 0.00 0.00 0.00
ü List of replaced spare parts(Add lines if more than one) 0 0.00 0.00 0.00 0.00
ü Cost of replaced spare parts 0 0.00 0.00 0.00 0.00
ü Cost of labor 0 0.00 0.00 0.00 0.00
ü Total Cost 0 0.00 0.00 0.00 0.00
ü Mainteined at(CBO garage,xyz garage) 0 0.00 0.00 0.00 0.00
ü Cost Analysis of maintenance(difference of cost b/n CBO garage & xyz garage) 0 0.00 0.00 0.00 0.00
ü Mainteined by (Add lines if more than one person) 0 0.00 0.00 0.00 0.00
ü Approved by 0 0.00 0.00 0.00 0.00

6.4.3.2.10.1 The system should generate report of vehicles to be replaced in the coming one or two year(as required) by
5 S 5.00 S 5.00 S 5.00 s 5.00
3 indicating reasons like: Service year, a large amount of maintenance cost, Total loss/Damage

6.4.3.2.10.1 The system should support insurance coverage management, annual inspection management, fule
5 S 5.00 S 5.00 S 5.00 s 5.00
4 distribution management
6.4.3.2.11 Construction projects administration 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.3.2.11.1 The system shall support the administration of construction projects 5 S 5.00 S 5.00 S 5.00 s 5.00

Total Mark 80 Total 80 Total 75 Total 80 Total 72

Fleet Management( Mark Out of 3%) Mark 3.00 Mark 2.81 Mark 3.00 Mark 2.70

6.4.4 Strategy Management (Strategic Planning and Monitoring)5% SAP Oracle/ONPREMIS Oracle/CLOUD Microsoft
Weight ResponseMark AchievedResponse Mark Achiev Response Mark Achiev Response Mark Achieved
6.4.4.1.1 Should allow creating, modifying and Changing different data collection and reporting forms 5 s 5.00 s 5.00 s 5.00 s 5.00
Should give alert and enforce pertinent rules before proceeding to use the system. E.g. enforce to click ‘’I
6.4.4.1.2 5 S 5.00 S 5.00 S 5.00 s 5.00
have read the message’’.
6.4.4.1.3 Require approval to send late reports – attach to performance evaluation of that responsible employee. 5 S 5.00 S 5.00 C 3.00 C 3.00
The ability to check the validity and consistency among data, figures and explanations Provided through
6.4.4.1.4 5 S 5.00 S 5.00 S 5.00 C 3.00
source tracing and other mechanisms etc.
6.4.4.1.5 Ability to analyze, Compare and present data (including visual) for producing reports. 5 S 5.00 S 5.00 S 5.00 C 3.00
 The system should indicate relationship and interdependency between performance measurement factors
6.4.4.1.6 5 S 5.00 S 5.00 S 5.00 s 5.00
Eg. Should answer which sub-factor is the major contributor to a certain achievement. What is the next.

The system should be able to generate financial statements based on weekly, monthly, quarterly, annually,
6.4.4.2.1.1 5 S 5.00 S 5.00 S 5.00 s 5.00
or based on our demand.
The system should generate financial statements by branches, districts, process, sub-process, and at
6.4.4.2.1.2 5 S 5.00 S 5.00 S 5.00 s 5.00
corporate level
The system should maintain budgets/targets, baseline data’s for financial data ( deposits, loans and
6.4.4.2.1.3 advances, collections, FCY inflow and outflows, bonds, expenses, income) and non-financial data 5 S 5.00 S 5.00 S 5.00 s 5.00
(permanent staff strength, recruitment, attrition and for technical trainings)
The system should calculate percentage increase, decrease, percentage accomplishment, absolute
6.4.4.2.1.4 5 S 5.00 S 5.00 S 5.00 s 5.00
variations, ratios, etc on the required reports based on a given period of time.

6.4.4.2.1.5 The system should give different access rights, to view, update and modify, based on hierarchical duties. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should calculate absolute variation per branch, district and at CBO level, and generate report for
6.4.4.2.1.6 5 S 5.00 S 5.00 S 5.00 s 5.00
a given time reference. (Weekly, monthly, quarterly, annually, etc.)

The system should produce periodic (weekly, monthly, quarterly, annually, or etc.) deposits report by type
6.4.4.2.1.7 and by ownership (retail, corporate etc.) by branch, district & at Corporate level/CBO level, extracting from T- 5 S 5.00 S 5.00 S 5.00 C 3.00
24 system.

The system should produce customer base expansion or number of new account opening report at
6.4.4.2.1.8 specified period of time by branches, districts, or in corporate level.( by account type- Demand, Saving, 5 S 5.00 S 5.00 C 3.00 C 3.00
Time and by ownership)

The system should produce outstanding loans and advances reports by loan type (TL, OD, Advances, ML
etc.), by economic sectors, by ownership, by period of time (long term, short term, medium term) etc.
6.4.4.2.1.9 5 S 5.00 S 5.00 C 3.00 C 3.00
periodically (weekly, monthly, quarterly, annually, etc.) which is updated according to their specific status on
the reporting date.

The system should generate loans and advances collections by type, by sectors, by ownership, by period of
6.4.4.2.1.10 5 S 5.00 S 5.00 C 3.00 C 3.00
time -periodically (weekly, monthly, quarterly, annually, etc.)

The system should generate loans and advances disbursement reports by ownership (co-operatives and
6.4.4.2.1.11 private & individuals)by type, by sectors (Manufacturing, Agriculture, Export, Construction, etc.) periodically 5 S 5.00 S 5.00 C 3.00 C 3.00
(weekly, monthly, quarterly, annually e.t.c)

The system should generate outstanding loans and advances reports periodically. By types and sectors (By
6.4.5.2.1.12 5 S 5.00 S 5.00 S 5.00 C 3.00
branch, district, and at corporate level).
The system should generate NPL positions report with absolute variations against with plan and provide
6.4.4.2.1.13 5 S 5.00 S 5.00 C 3.00 s 5.00
ratios by branch, district, and at corporate level).

The system should generate reports long and total outstanding suspense accounts by branches, districts,
6.4.4.2.1.14 and process, sub-process according to the duration. Example those above 45 days at head office organs 5 S 5.00 S 5.00 S 5.00 C 3.00
and at corporate level.

The system should generate FCY earnings reports periodically by incoming transfer, by export, by money
6.4.4.2.1.15 5 S 5.00 S 5.00 S 5.00 C 3.00
transfer agents, by cash purchase, e.t.c.)

6.4.4.2.1.16 The System should identify FCY payments for various projects. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should generate recapitulations of income reports by categories (Interest income, Commission
6.4.4.2.1.17 5 S 5.00 S 5.00 C 3.00 C 3.00
income, Other Income e.t.c).

The system should generate recapitulations of expenses reports by categories. (Interest expense, Salaries
6.4.4.2.1.18 and Benefits expenses, General expenses, Controllable expenses, Expense with approved limits/budget 5 S 5.00 S 5.00 C 3.00 C 3.00
e.t.c)

The system should generate details of income and expenses report of branches, districts, process, and sub-
6.4.4.2.1.19 5 S 5.00 S 5.00 S 5.00 C 3.00
process and at corporate level.

The system should calculate and generate performance indicators ratios. (Liquidity ratios, Capital adequacy
6.4.4.2.1.20 ratios, Asset quality ratios, Productivity measurement, Efficiency ratios, Reserve ratios, and Other financial 5 S 5.00 S 5.00 S 5.00 C 3.00
ratios).

6.4.4.2.1.21 The system should maintain /fix international, NBE and its own standards with performance indicator reports. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should provide recapitulation of total assets reports, total liabilities reports, and Capital reserve
6.4.4.2.1.22 5 S 5.00 S 5.00 S 5.00 C 3.00
statements.

6.4.4.2.1.23 The system should be able to track data from various processes 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should be integrate with human resource management process and provide reports (permanent
6.4.4.2.1.24 staff strength, recruitment, attrition and others data) with various parameters categorizing by branch, 5 S 5.00 S 5.00 S 5.00 C 3.00
districts, processes and corporate level.

The system should generate reports related to the delivered training programs by training day per
6.4.4.2.1.25 employees, by branch, district, and processes and at corporate level periodically and able to calculate 5 S 5.00 S 5.00 S 5.00 C 3.00
variation and ratio against the plan.

The system should help to access bank wide statistical data by customer type (Individuals, Company, Joint
6.4.5.2.1.26 5 S 5.00 S 5.00 S 5.00 C 3.00
Account holders, minors, account holders, cooperatives)

The system should generate customer base by the use of bank products. (Number of borrowers, Number of
6.4.4.2.1.27 depositors (saving, current and time), Visa card holders, ATM card holders, Mobile banking users, Internet 5 S 5.00 S 5.00 S 5.00 C 3.00
banking users, agent banking users; etc.)
The system should be able to work 5 S 5.00 S 5.00 S 5.00 S 5.00
6.4.4.2.1.28 (integrate) with other software packages 5 S 5.00 S 5.00 S 5.00 S 5.00
(MS-Office's, PDF, etc.) 5 S 5.00 S 5.00 S 5.00 S 5.00
The system should identify branches and districts that are eligible for reward/incentives with the given
6.4.4.2.1.29 5 S 5.00 S 5.00 S 5.00 S 5.00
parameters (by deposits, FCY earnings, number of transactions etc.)

The system should enable users to create dashboards features and allow users to create customized
6.4.4.2.1.30 5 S 5.00 S 5.00 S 5.00 S 5.00
dashboard with graphical presentation for monitoring of information from all modules

The system should be able to extract and develop a summarized data in to a power point program. (by
6.4.4.2.1.31 5 S 5.00 S 5.00 S 5.00 S 5.00
districts, processes, subprocess and at corporate level)
The system should be able produce a recapitulation of data for deposits, FCY, loans and advances
6.4.4.2.1.32 disbursement, loans and advances collection, suspense’s, Income, expenses, HR strength ,employees 5 S 5.00 S 5.00 S 5.00 C 3.00
training, ATM and VISA card, ATM and POS machine, etc.
The system should be able to save various performance reports and create history files. (Weekly, monthly,
6.4.4.2.1.33 5 S 5.00 S 5.00 S 5.00 s 5.00
quarterly, annually, etc.)
 The system should be able to have a security fearure for all necessary documents. (by password or other
6.4.4.2.1.34 5 S 5.00 S 5.00 S 5.00 s 5.00
methods)
The system should be able to provide options to insert or upload relevant periodical financial targets and
6.4.4.2.1.35 5 S 5.00 S 5.00 S 5.00 C 3.00
ability to adjust as it required.
The system should be able to provide options to insert or upload relevant periodical non-financial targets and
6.4.4.2.1.36 5 S 5.00 S 5.00 S 5.00 C 3.00
ability to adjust as it required.
The system should be able to provide options to share information (within the process) horizontally or
6.4.4.2.1.37 5 S 5.00 S 5.00 S 5.00 s 5.00
vertically for subsequent approval or amending & finalizing of reports.

6.4.4.2.1.38 The system should be able to create history link for relevant periodical reports and download as required. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should provide options to receive and send information to the top management and different
6.4.4.2.1.39 5 S 5.00 S 5.00 S 5.00 C 3.00
bank organs.
The system should support users to download information from reporting organs (Branches, districts,
6.4.4.2.1.40 5 S 5.00 S 5.00 S 5.00 s 5.00
process and sub-process).

6.4.4.2.1.41 The system should allow user organs to access their own financial accounts and view financial statements. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should allow access to relevant data from the banks data warehouse and the BI process, by
6.4.4.2.1.42 5 S 5.00 S 5.00 S 5.00 s 5.00
authentication.

6.4.4.2.1.43 The system should avail online report writer facility. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.1.44 The system should allow format or template amendment according to the timely need of the bank. 5 S 5.00 S 5.00 S 5.00 C 3.00

The system should allow to create history files and any relevant periodical reports and to create history link
6.4.4.2.1.45 (Weekly, Monthly, Quarterly and Annually) by corporate level, by department, by district and by branch as 5 S 5.00 S 5.00 S 5.00 s 5.00
required.

The system should allow uploading or manual recording of financial data for work units not connected to the
6.4.4.2.1.46 5 S 5.00 S 5.00 S 5.00 s 5.00
system.
The system should have a facility to send a report, memo, letters, and other documents to other work group
6.4.4.2.1.47 5 N 0.00 S 5.00 S 5.00 C 3.00
organ.( branches, districts, process and sub process)

6.4.4.2.1.48 The system should be able to provide an alert message for unperformed tasks as per the schedule. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should be able to show the bank’s strategic projects, their progress, Year-to- date cost, project
6.4.4.2.1.49 5 S 5.00 S 5.00 S 5.00 s 5.00
owner, challenges and prospects and related details of the project.

6.4.4.2.1.50 The system should be able to allow to make follow up on periodic status of strategic projects and programs. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.1 The system should be able to support different methods of planning/Budgeting 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should allow entry of plan/budget by GL account code, period (e.g. monthly), in summary and in
6.4.4.2.2.2 5 S 5.00 S 5.00 S 5.00 s 5.00
detail
6.4.4.2.2.3 The system should facilitate spread sheet integration with plan/budget 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should restrict inputting and changing finalized plans/budgets without proper authorization of
6.4.4.2.2.4 5 S 5.00 S 5.00 S 5.00 s 5.00
concerned work unit or personnel
6.4.4.2.2.5 The system should be able to set up plan and budgets of centers to a corporate level budget 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.2.2.6 The system should be able to generate a unified chart of Accounts accessible by user organs. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.2.2.7 The system should be able to integrate the budgets to all relevant modules. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.2.2.8 The system should be able to maintain budgets by: Account, plan/budget centers and type 5 S 5.00 S 5.00 S 5.00 s 5.00
The system should be able to segregate budget at corporate and budget centers levels(departments,
6.4.4.2.2.9 5 S 5.00 S 5.00 S 5.00 s 5.00
districts, process and subprocess)
The system should be able to allocate the corporate level budget to budget centers levels through defined
6.4.4.2.2.10 5 S 5.00 S 5.00 S 5.00 s 5.00
formulas and other techniques

6.4.4.2.2.11 The system should be able to adjust budget in corporate levels and budgets at detailed account level 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.12 The system should give access to download budget/actual data of budget centers 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should be open and flexible to receive formula tools for calculating the budgets based on
6.4.4.2.2.13 5 S 5.00 S 5.00 S 5.00 s 5.00
statistical /prior year figures
The system should be able to work out new budget as percentage of previous years expenses or
6.4.4.2.2.14 5 S 5.00 S 5.00 S 5.00 s 5.00
original/previous budget

6.4.4.2.2.15 The system should be able to upload budget from spread sheets 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.16 The system should give access to modify, change and update objectives, measures, KPIs and targets. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should enable information and data exchange between Office of Strategy Management and plan
6.4.4.2.2.17 5 S 5.00 W 4.00 S 5.00 s 5.00
and budget centers.

6.4.4.2.2.18 The system should have capability to forecast /extrapolate/ based on accumulated /supplied/ actual data. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should send alert messages to SMP, Finance and the budget centers and restrict further posting
6.4.4.2.2.19 5 S 5.00 S 5.00 W 4.00 s 5.00
to that account, when the budget/Approved limit of certain expense accounts is exceeded.

6.4.4.2.2.20 The system should allow incorporate newly created financial accounts in to the system 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should enable authorized users to amend, change, revise objectives, measures, targets,
6.4.4.2.2.21 5 S 5.00 S 5.00 S 5.00 s 5.00
approved budget or other plan and budget items
The system should be able to provide scenario planning for analysis and suggest best path based on
6.4.4.2.2.22 5 S 5.00 S 5.00 S 5.00 s 5.00
trends, data or other input.
The system should have a Page that displays basic strategic foundations i.e. Mission, Vision, Values,
6.4.4.2.2.24 5 S 5.00 S 5.00 S 5.00 s 5.00
strategic themes and objectives be part of all units’ plan templates.
The system should be able to produce and provide possible interpretation to common and specific financial
6.4.4.2.2.25 5 S 5.00 S 5.00 N 0.00 s 5.00
ratios and indicators.
The system should allow space to define and put details about each income and expense account (particular
6.4.4.2.2.26 5 S 5.00 S 5.00 S 5.00 s 5.00
from chart of account).

6.4.4.2.2.27 The system should allow budget transfer within expense accounts and among budget centers. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.2.2.28 The system should enhance communicating goals and targets to plan centers 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should allow managers and supervisors to put feedback and comment on performance
6.4.4.2.2.29 5 S 5.00 S 5.00 S 5.00 s 5.00
elements.

6.4.4.2.2.30 The system should be able to compile and produce periodic report & statements. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.31 The system should be able to produce management reports- using graphical dashboards. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.32 The system should be flexible enough to define new accounts, new plan and budget centers. 5 S 5.00 S 5.00 S 5.00 s 5.00

The solution must indicate and highlight the performance status of accounts/each type of budget or unit’s
6.4.4.2.2.33 5 S 5.00 S 5.00 S 5.00 s 5.00
performance levels based on certain ranges by using colorful representations as green, yellow and red.

6.4.4.2.2.34 The system should be able to send and receive e-mails. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.35 The system should be able to freeze/unfreeze budgets by authorized users 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.36 The system should be able to generate mass budget revisions 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should be able to record and keep an original budget, budget changes, and a revised budget for
6.4.4.2.2.37 5 S 5.00 S 5.00 S 5.00 s 5.00
each account at each plan/budget centers

6.4.4.2.2.38 The system should be able to save plan/budget file and to create history file 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should be able to comment on Plan/Budget proposals of plan/budget centers and maintain
6.4.4.2.2.39 5 S 5.00 S 5.00 S 5.00 s 5.00
records

6.4.4.2.2.40 The system should be able to access plan/budget and actual data of plan/budget centers 5 S 5.00 S 5.00 S 5.00 s 5.00

The system should be able to integrate various plan/budget of plan/budget centers (HR, Financial, Capital
6.4.4.2.2.41 5 S 5.00 S 5.00 S 5.00 s 5.00
expenditure, operational etc.) to a corporate level

6.4.4.2.2.42 The system should be able to produce plan/budget and actual data in different formats 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.43 The system should be able to incorporate budget transfer request of plan/budget centers 5 S 5.00 W 4.00 S 5.00 s 5.00

6.4.4.2.2.44 The system should be able to communicate within the office and between the office and plan/budget centers 5 S 5.00 S 5.00 S 5.00 s 5.00

Total Mark 505 Total 500 Total 503 Total 483 Total 447
Strategy Management( Mark Out of 5%) Mark 4.95 Mark 4.98 Mark 4.78 Mark 4.43

SAP Oracle Oracle/CLOUD Microsoft

6.4.4.3 Business Intelligence (BI) requirement(5%)
Weight ResponseMark AchievedResponse Mark Achiev Response Mark Achiev Response Mark Achieved
6.4.4.3.1 The system must provide a report i.e. Web based (both desktop, Hand held PC or 5 s 5.00 s 5.00 s 5.00 s 5.00
6.4.4.3.2 The system must provide users with simple GUI tools for creation of customized reports 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.3.3 The System must be able to Instantly evaluate, forecast, and implement strategic business decisions to 5 s 5.00 s 5.00 s 5.00 s 5.00
6.4.4.3.4 achieve desired results. 0 0.00 0.00 0.00 0.00
The System must be able to make comparisons between financial models, in addition user-specific 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.3.5 variables, 0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
The System must be able to make in-depth comparisons between different business units
6.4.4.4.6 0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.4.7 The System must be able to compare actual performance with budget and forecast numbers. 5 S 5.00 S 5.00 S 5.00 s 5.00
0 0.00 0.00 0.00 0.00

The system must provide latest information on the performance towards any strategic goal, the data of which
6.4.4.4.8 is captured by the core banking solution. (Eg. Indicate how much the impact(increase) of new strategies on 5 S 5.00 S 5.00 S 5.00 s 5.00
different parameters like number of customers, amount of deposits, etc.

5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.4.9 The dashboards must measure current efficiency of different processes.
0 0.00 0.00 0.00 0.00
The System must allow users to drill down into the detail that makes up the dashboard and highlight any 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.4.10
problem areas that need attention. 0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
The dashboards must be integrated with other dashboards to give a consolidated view of the status of the
6.4.4.4.11 0 0.00 0.00 0.00 0.00
organization.
0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
The system must be intelligent enough to gather different data and compare these data with standards and
6.4.4.4.12 5 S 5.00 S 5.00 S 5.00 W 4.00
provide a proposal
0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
The system must leverage analytical information and flexible reporting options for managers to plan,
6.4.4.4.13 0 0.00 0.00 0.00 0.00
measure, and communicate the effects of strategies on overall business results.
0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
The system must have an easy to use interface to fetch data from disparate sources right to managers'
6.4.4.4.14 5 S 5.00 S 5.00 S 5.00 s 5.00
fingertips.
0 0.00 0.00 0.00 0.00
5 S 5.00 S 5.00 S 5.00 s 5.00
The system must have an efficient ETL tool that will extract, cleanse, aggregate, transform and validate data
6.4.4.4.15 0 0.00 0.00 0.00 0.00
…
0 0.00 0.00 0.00 0.00

2.4.4.4.16 The system must have a data warehouse solution that integrates data from existing CBE systems. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system must have a reporting platform containing pre-configured reports while allowing users to create
6.4.4.4.17 5 S 5.00 S 5.00 S 5.00 s 5.00
new ones thus aiding the business decision making in a multi-country solution.

The system must have the capacity to extract, load and transform detail data of balances, transactions,
accounts, etc. from all Core-banking and legacy systems (T24-Online, SMART, ERP and external data
6.4.4.2.1.1 sources)on a read-only mode. The detail data should include but not limited to all balances and transactions 5 S 5.00 S 5.00 S 5.00 s 5.00
related to Deposit, Credit, Export/Import, Remittance(Incoming & Outgoing foreign transfers),Local
Transfers, Foreign& local Cash, Commitments and contingencies, etc.

The system must produce Summary of the detail data by category (ownership, sector, product line, etc). 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.1.2 0 0.00 0.00 0.00 0.00

 The system must have the capacity to generate Consolidated data (General Ledger and Profit & Loss)- at
5 S 5.00 S 5.00 S 5.00 s 5.00
GL Line level.
6.4.4.2.1.3 0 0.00 0.00 0.00 0.00
The system must be flexible enough to allow MIS enter data manually or from external data sources/systems
6.4.4.2.1.4 5 S 5.00 S 5.00 S 5.00 s 5.00
at the center.
5.00
6.4.4.2.1.5 The system must have data repository which enable us build bank wide data warehouse. 5 S 5.00 S 5.00 S s 5.00

The system must be easily interfaced with other legacy system to accept data from the other end through
6.4.4.2.1.6 5 S 5.00 S 5.00 S 5.00 s 5.00
proper control mechanisms.
The system must enable us to maintain historical data of its core business services, non-financial
6.4.4.2.1.7 5 S 5.00 S 5.00 W 4.00 s 5.00
data/information (demographic, address, etc.).
The system must enable to group data into data marts according to the user group or type of product(where
6.4.4.2.1.8 5 S 5.00 S 5.00 S 5.00 s 5.00
necessary)
6.4.4.2.1.9 The system must be friendly enough for performers to access data, enquires or reports. 5 S 5.00 S 5.00 S 5.00 s 5.00
The system must generate Customer level information for all product type (Deposit, Credit, Trade Services,
6.4.4.2.2.1 5 S 5.00 S 5.00 W 4.00 s 5.00
Remittance, etc…).
The system must enable us to produce Summary reports by Economic sector, product type, and
6.4.4.2.2.2 5 S 5.00 S 5.00 S 5.00 s 5.00
region/district/branch.
6.4.4.2.2.3 The system must help us to produce various pivot reports. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.2.2.4 The system must allow us to enquire different types of information at customer or summary level. 5 S 5.00 S 5.00 S 5.00 s 5.00
The system must enable us to analyze information using summary tables, rations and Graphical
6.4.4.2.2.5 5 S 5.00 S 5.00 S 5.00 s 5.00
presentations.

6.4.4.2.2.6 The system must help us to verify and validate data based on some parameters before the data is used. 5 S 5.00 S 5.00 S 5.00 s 5.00

The system must allow/deny access of data/information across the system through proper authorization and
6.4.4.2.2.7 5 S 5.00 S 5.00 S 5.00 s 5.00
access right.
6.4.4.2.2.8 The system must be flexible to design reports based on appropriate parameters. 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.4.2.2.9 The system must have a feature that enables preparation of forecasts and budgets 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.10 The system must perform analytical and arithmetic operations. 5 S 5.00 S 5.00 S 5.00 s 5.00

6.4.4.2.2.11 The system must integrate with standard statistical tools for data analysis purpose. 5 S 5.00 S 5.00 W 4.00 s 5.00

6.4.6.2.3.1 The system must allow only authorized users to print predesigned reports 5 S 5.00 S 5.00 S 5.00 s 5.00
6.4.6.2.3.2 The system must have data export facility into different file formats. 5 S 5.00 S 5.00 S 5.00 s 5.00
Total Mark 205 Total 205 Total 205 Total 202 Total 204
BI( Mark Out of 5%) Mark 5.00 Mark 5.00 Mark 4.93 Mark 4.98

Total score 35% 34.66 33.74 33.48 31.15

 Technical(Non Functional Requirement) Evaluation Result- ERP Software System/20%
Microsoft/Nanyang
SAP Oracle on
Oracle cloud/catalist Wanbang Software
S.no Requirements Weight S/4HANA/Seidor premis/Catalist
Technology Co., Ltd
Response Mark Response Mark Response Mark Response Mark
The application system architecture should support upgrading with minimum
6.3.1.1 5.00 n 0.00 y 5.00 y 5.00 y 5.00
modifications/downtime
Ability to suitably map CBO business need and modify without modifying any
6.3.1.2 5.00 y 5.00 y 5.00 y 5.00 c 3.00
application source code, so that they are preserved during upgrades.

The system's solution based on shared and reusable architectures, that is,
6.3.1.3 applications, systems and infrastructure are characterized as service-oriented, 5.00 y 5.00 y 5.00 y 5.00 y 5.00
component-based & reusable
6.3.1.4 Ability of the system to have GUI based development tools 5.00 y 5.00 y 5.00 y 5.00 c 3.00
Ability of the system to provide the data entry screen creation tool that could support
6.3.1.5 5.00 y 5.00 n 0.00 y 5.00 y 5.00
the Model-View-Controller (MVC) architecture (for customization).
6.3.1.6 Ability of the system to provide a single consolidated and integrated tool set 5.00 y 5.00 n 0.00 y 5.00 y 5.00
Ability of the system to provide option to integrate with E-mail: Support e-mail
6.3.1.7 integration with systems such as Microsoft's Outlook, Novell’s GroupWise, and Lotus 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Notes etc. Specify other supported e-mail systems.

Ability of the system to support interfacing with PDA, Mobiles, Smart Card readers,
6.3.1.8 5.00 y 5.00 y 5.00 y 5.00 y 5.00
RF devices, data acquisition systems, check scanners, bar coding, GPS, GIS etc.

Ability of the system to allow minimizing package modifications so as to preserve the

6.3.1.9 5.00 y 5.00 c 3.00 y 5.00 y 5.00
package upgrade path.
Can the infrastructure technology stack (database, application server and other
6.3.1.10 5.00 y 5.00 c 3.00 y 5.00 y 5.00
components) used by the system be:
6.3.1.11 Ability of the system to support: 5.00 y 5.00 c 3.00 y 5.00 y 5.00
Ability of the system to have architecture that would allow infrastructure simplicity and
6.3.1.12 5.00 y 5.00 y 5.00 y 5.00 y 5.00
standardization
6.3.1.13 Does the system provide for multi-tiered architectures? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Does the system support interoperability to the extent that business processes,
6.3.1.14 application and data can be shared and integrated across the enterprise with 5.00 y 5.00 c 3.00 y 5.00 y 5.00
potential business partners?

Does the system provide application architectures that are highly granular and loosely
6.3.1.15 5.00 y 5.00 n 0.00 y 5.00 y 5.00
coupled?
6.3.1.16 Does the system provide web based interface for client access? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Specify in detail the application roadmap for the next 10 years. Also provide details of
6.3.1.17 5.00 y 5.00 y 5.00 y 5.00 y 5.00
the technology roadmap.

Specify the maximum number of users and maximum size of database that can be
6.3.1.18 supported by each module. Provide the default number of users and size of 5.00 y 5.00 y 5.00 y 5.00 y 5.00
database.
6.3.1.19 Ability of the system to have the following implementation tools: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.1.20 Ability of the system to provide access via the Internet with secured connectivity 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.1.21 Does the solution architecture provide end to end horizontal and vertical scalability? 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to have functionality to configure the applications to suit the
6.3.2.1 5.00 y 5.00 y 5.00 y 5.00 c 3.00
needs of the bank without having to write code / with minimal effort
Ability of the system to save the changes made to applications during upgrade /
6.3.2.2 5.00 y 5.00 y 5.00 y 5.00 y 5.00
patches
6.3.2.3 Ability of the system to configure user screens without coding 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.2.4 Ability of the system to control personalization of user screens 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to provide code extensions to replace default code in the
6.3.2.5 application during run time to change user screens Extensions to be available for 5.00 y 5.00 y 5.00 y 5.00 y 5.00
data query, data entry and for screen elements like buttons.
6.3.2.6 Ability of the system to support front-end modification: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.2.7 Ability of the system to help user to: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.2.8 Ability of the system to support: 5.00 y 5.00 c 3.00 y 5.00 y 5.00

Ability of the system to have capability to setup logic / validation to trap conditions to
6.3.2.9 pop messages in response to conditions like logical data entry errors, incorrect values 5.00 y 5.00 y 5.00 y 5.00 y 5.00
in fields, place and country mapping, certain conditions, etc.

Ability of the system to add more fields to the data input screens for capturing
6.3.2.10 5.00 y 5.00 y 5.00 y 5.00 y 5.00
additional business specific information without having to write any code

Ability of the system to have functionality for data retention, automatic time-outs to
6.3.2.11 5.00 y 5.00 y 5.00 y 5.00 y 5.00
adapt various work load and usage pattern.
Ability of the system to synchronize the time (clock) with other vendor / supplier
6.3.2.12 5.00 y 5.00 y 5.00 y 5.00 y 5.00
software.
 Ability of the system to have an Extract, Transform, Load (ETL) tool that can extract
6.3.2.13 data from any Flat File, ODBC and JDBC source and upload it into the application for 5.00 y 5.00 y 5.00 y 5.00 c 3.00
reporting and querying through the standard tools available in the application

Ability of the ETL tool to provide portal environment for meta-data reporting. The
reports should allow users to view contents of the ETL tool repositories including
6.3.2.14 object properties, lineage and impact analysis. For example, impact analysis reports 5.00 y 5.00 y 5.00 c 3.00 c 3.00
allow users to identify which other objects are likely to be affected by a change to a
specific object

Ability of the system to support Multiple Languages e.g. Amharic, Tigrigna, Oromifa
6.3.2.15 5.00 N 0.00 y 5.00 y 5.00 y 5.00
and English.

6.3.2.16 Ability of the system to offer ‘Fast-path’ options for speedier navigation in the system. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to perform Data Upload / Download with following type of
6.3.2.17 5.00 y 5.00 y 5.00 y 5.00 y 5.00
documents:

Ability of the system to support and communicate on the TCP/IP, HTTP & HTTPS
6.3.3.1 protocols. Provide inputs on other network protocols that could be supported by the 5.00 y 5.00 y 5.00 y 5.00 y 5.00
system

Ability of the system to support load balancing once a failed application server is
6.3.3.2 5.00 y 5.00 y 5.00 y 5.00 y 5.00
detected and to stop further traffic on to the failed node(s).

Ability of the system to have functionality where in it does not require to open any
6.3.3.3 special protocols for connecting the user client to the web/application server used by 5.00 y 5.00 y 5.00 y 5.00 y 5.00
the package

Ability of the system to support firewalls that natively support all protocols required
6.3.3.4 between the various servers (database, application and web) in the package. No 5.00 y 5.00 y 5.00 y 5.00 y 5.00
special configuration should be required to configure the firewall

6.3.3.5 Ability of the system to support standard three/four zone firewall configuration. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.3.6 Ability of the system to support following network types: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to provide the following: Display performance statistics for the
6.3.3.7 CPU/Memory, databases, application servers and the proposed package. Predict 5.00 y 5.00 y 5.00 y 5.00 y 5.00
possible system bottlenecks Support fine tuning of various system components.

6.3.3.8 Please specify the ability of the system to have the following: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.4.1 Ability of the system to have RDBMS flexibility 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to support data export and import facility to variety of databases
6.3.4.2 5.00 y 5.00 y 5.00 y 5.00 c 3.00
and other software packages
Ability of the system to keep storage media with high tolerance of failure, such as
6.3.4.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
RAID5 technology

6.3.4.4 Ability of the system to support different types of fault-tolerance storage technology 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.4.5 Ability of the system to support single unified data model hosted on a single database 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to provide a copy of the data dictionary and description of every
6.3.4.6 object, including the object’s characteristics, such as expected data volume growth 5.00 y 5.00 y 5.00 y 5.00 y 5.00
rate, field type, field format, field constraints and ER Diagram
Ability of the system to provide data archiving capabilities, which can, selectively,
6.3.4.7 5.00 y 5.00 y 5.00 y 5.00 y 5.00
archive inactive/obsolete data into separate storage media.
Ability of the system to provide option to customize the backup requirements (user
6.3.4.8 5.00 y 5.00 y 5.00 y 5.00 y 5.00
specific)
6.3.4.9 Ability of the system to archive customized data. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to support active cluster with two or more servers to ensure
6.3.4.10 5.00 y 5.00 y 5.00 y 5.00 y 5.00
system availability in the event of the failure of one or more database servers

6.3.4.11 Ability of the system to provide functionality on scalability 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to Auto-switching (failover) to other available server supported in
6.3.4.12 5.00 y 5.00 y 5.00 y 5.00 y 5.00
case of server failure
6.3.4.13 Ability of the system to support imaging and archiving 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to provide access to data as long as there is one surviving
6.3.4.14 5.00 y 5.00 y 5.00 y 5.00 y 5.00
server, even in the event of the failure of one or more servers in the cluster

6.3.4.15 Can the application support infrastructure capable of providing disaster recovery with: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to support creating copies of the package for deployment on test
6.3.4.16 5.00 y 5.00 y 5.00 y 5.00 y 5.00
and development servers
6.3.5.1 Ability of the system to provide clear guidelines for customization 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to provide options to use commonly available tools for
6.3.5.2 5.00 y 5.00 y 5.00 y 5.00 y 5.00
customization.
 Could you develop modules for the functional requirements under considerations
6.3.5.3 which are not covered within the standard ERP product and provide source code and 5.00 y 5.00 y 5.00 y 5.00 y 5.00
process / design together with complete documentation of such development?

6.3.6.1 Please specify your policy on future upgrades and product releases. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to populate notification for patches, enhancements or fixes after
6.3.6.2 5.00 y 5.00 c 3.00 y 5.00 y 5.00
implementation on a proactive basis
6.3.6.3 Please specify how many versions have been released in last 5years 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Please specify details on versions, year of release, and the changes made with each
6.3.6.4 5.00 y 5.00 y 5.00 y 5.00 c 3.00
release

6.3.6.5 Please specify if any major upgrades are due (If so when are these expected) 5.00 y 5.00 y 5.00 y 5.00 c 3.00

Please specify if the upgrade affect adversely in the current version (Provide
6.3.6.6 5.00 N 0.00 y 5.00 y 5.00 c 3.00
information as to what extent it will affect)
6.3.6.7 Ability of the system to have minimal impact on the following areas: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.6.8 Please specify complaints received from your customers during upgrade. 5.00 N 0.00 y 5.00 N 0.00 c 3.00
6.3.6.9 Please specify reasons for upgrade / release new versions. 5.00 y 5.00 y 5.00 y 5.00 c 3.00
6.3.7.1 Can the system be integrated with the LDAP system 5.00 y 5.00 c 3.00 y 5.00 y 5.00
Ability of the system to support real time updates or interfaces with software from
6.3.7.2 5.00 y 5.00 c 3.00 y 5.00 c 3.00
other vendors or in-house developed systems
Ability of the system to provide provision for a real time or batch interface where
6.3.7.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
system can be connected to third party or partner systems
Ability of the system to provide standard interfaces such as adapters, APIs to
6.3.7.4 5.00 y 5.00 c 3.00 y 5.00 y 5.00
interface with standard and legacy applications and support user exits

Ability of the system to provide detailed error messages and easy to use functionality
6.3.7.5 5.00 y 5.00 y 5.00 y 5.00 y 5.00
for managing interface transactions e.g. reapply, group apply, undo, etc.

Ability of the system to support export and import of data from different legacy
6.3.7.6 5.00 y 5.00 y 5.00 y 5.00 c 3.00
systems/other systems in different file formats and on specified time intervals.

Ability of the system to enable business process integration without programming

6.3.7.7 5.00 y 5.00 y 5.00 y 5.00 y 5.00
effort
6.3.7.8 Ability of the system to use open standards for integration 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.7.9 Ability of the system to support portal and web-based interfaces to the application 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to provide integrated management for all the components
6.3.7.10 5.00 y 5.00 y 5.00 y 5.00 y 5.00
proposed as part of the solution, including but not limited to:
Ability of the system to provide functionality of data redundancy across modules to be
6.3.7.11 5.00 y 5.00 y 5.00 y 5.00 y 5.00
minimized to eliminate real-time synchronization needs
6.3.7.12 Ability of the system to support distributed processing 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.7.13 Ability of the system to support data conversion tools 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Will there be additional licensing required for the disaster recovery / hot / stand by
6.3.7.14 5.00 y 5.00 y 5.00 y 5.00 y 5.00
servers?
6.3.7.15 Will there be additional cost incurred on system and communication users? 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to support verification of data integrity before the data is loaded
6.3.7.16 into the package tables. For any errors, system should provide a list of rows that have 5.00 y 5.00 y 5.00 y 5.00 y 5.00
produced errors and should not allow loading any rows from the flat file.

6.3.7.17 Ability to interface with Bar Code, SMS Gateway, GPS, RF devices, & RFID Systems 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.7.18 Availability of framework and tools to develop custom adapters in the product. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to integrate with a Contact Center, CORE Banking, Card
6.3.7.19 5.00 y 5.00 y 5.00 y 5.00 c 3.00
Banking, Internet Banking, Agent Banking and other internal applications

Social Media integration: The Social CRM features of the proposed solution should
enable the Bank to quickly engage customers and prospects as intuitively as other
6.3.7.20 5.00 y 5.00 n 0.00 y 5.00 c 3.00
social communications. It should help in collaboration on complaints, log feedback,
prospects, manage leads and accomplish everything in between.

The solution architecture should have Production, Development and Quality

6.3.8.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Assurance/ test environments
6.3.8.2 The solution shall be Unicode compliant 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.8.3 The solution should be IPv6 and IPv4 compliant 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability to connect ERP database through ODBC, OLEDB, JDBC and through native
6.3.8.4 5.00 y 5.00 y 5.00 y 5.00 y 5.00
drivers

The solution should have the ability to modify the ports such that there is no clash
6.3.8.5 5.00 y 5.00 y 5.00 y 5.00 y 5.00
with any other software e.g. Anti-Virus, Firewall, other office applications

6.3.8.6 Ability to support multi-currency and multi time-zone operations 5.00 y 5.00 y 5.00 y 5.00 y 5.00
 6.3.8.7 Capability to tailor the error messages 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.8.8 The system should cater for multiple companies, divisions and departments 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability to design different custom views of data to be accessed by different users or

group of users according to their data access authorization. Views should provide
6.3.8.9 5.00 y 5.00 y 5.00 y 5.00 y 5.00
high graphical interface and should support drag and drop feature for data fields for
easy on-line design of the view contents.

Ability of the solution to provide XML based web-services which can be used by other
6.3.8.10 5.00 y 5.00 y 5.00 y 5.00 y 5.00
applications
Ability to support third party load and stress testing tools (like Load runner, Silk
6.3.8.11 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Performer etc.)
Ability to provide multilingual, i.e. English, Amharic, Afan Oromo, etc. input forms and
6.3.8.12 5.00 N 0.00 y 5.00 y 5.00 y 5.00
reports.
The solution should support mobile application development & deployment for
6.3.9.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
enterprise mobility
6.3.9.2 Ability of central administration, management of mobile application, users 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability to integrate with mobile OS (Android/Windows/ iOS) and should support for
6.3.9.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
publishing dashboard reports onto mobile.
The solution shall be able to import/export data from various databases and formats
6.3.10.1 5.00 y 5.00 y 5.00 y 5.00 c 3.00
(text, excel, CSV, XML etc.)

Import Data Wizard to import Master/Transactional Data and Control Settings in

6.3.10.2 5.00 y 5.00 y 5.00 y 5.00 c 3.00
selected file formats to easily convert data from other applications.

Ability to utilize integral workflow capabilities for routing, knowing status and be able
6.3.11.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
to view the document flow with duration at each level.
6.3.11.2 Ability to support standard work flow languages 5.00 y 5.00 c 3.00 y 5.00 y 5.00
Ability of the system to provide workflow / alerts (SMS / Mail) functionality to define
6.3.11.3 5.00 y 5.00 c 3.00 y 5.00 y 5.00
business rules without programming.

Ability of the system to create secondary workflow by any user in the main workflow,
6.3.11.4 during any stage of the parent workflow and keep track of the same along with the 5.00 y 5.00 c 3.00 y 5.00 y 5.00
parent workflow.
6.3.11.5 Ability of the system to provide workflow support delegation 5.00 y 5.00 c 3.00 y 5.00 y 5.00

Ability of the system to support workflow with both internal processes and business
6.3.11.6 5.00 y 5.00 c 3.00 y 5.00 c 3.00
process coordination between applications via XML based message passing

Ability of the system to hold transactions in pending status and not commit them until
6.3.11.7 5.00 y 5.00 y 5.00 y 5.00 y 5.00
all workflow approvals are obtained
Ability of the system to have ability to send workflow notifications when manual
6.3.11.8 5.00 y 5.00 y 5.00 y 5.00 y 5.00
intervention is required in a process
Ability of the system to provide web based end user interface that can integrate with
6.3.11.9 5.00 y 5.00 y 5.00 y 5.00 y 5.00
the portal proposed as part of the solution

Ability of the system to interface workflow with email systems supporting SMTP for
6.3.11.10 5.00 y 5.00 y 5.00 y 5.00 y 5.00
sending out notifications and IMAP for receiving the notification responses

Ability of the system to provide option to sign approvals through the workflow using
6.3.11.11 5.00 y 5.00 y 5.00 y 5.00 c 3.00
X.509 certificates for legal purposes
Ability of the system to have Java and PL/SQL based APIs to initiate and control
6.3.11.12 5.00 y 5.00 y 5.00 y 5.00 c 3.00
workflow processes
Ability of the system to define processes in the ERP solution using the proposed
6.3.11.13 5.00 y 5.00 y 5.00 y 5.00 y 5.00
workflow solution
Ability of the system to provide user Interface for workflow development tool including
6.3.11.14 5.00 y 5.00 y 5.00 y 5.00 y 5.00
the following:
Ability of the system to provide a management console to monitor workflow
6.3.11.15 5.00 y 5.00 y 5.00 y 5.00 y 5.00
processes and to control processes that have errors in them

Ability of the system to support multi-dimensional analysis of historical data collected

6.3.11.16 for various workflow process to identify bottlenecks and improve the business 5.00 y 5.00 y 5.00 y 5.00 c 3.00
process

Ability of the system to manage issue tracking of document threads against an issue
6.3.11.17 5.00 y 5.00 y 5.00 y 5.00 c 3.00
(e.g. document thread against an agreement, Release order, services, etc.)

Ability of the system to provide utilities to automate report distribution process, so that
6.3.11.18 5.00 y 5.00 y 5.00 y 5.00 c 3.00
user is notified after a report is generated to facilitate easy retrieval.

Ability of the system to provide a separate module for implementing Knowledge

6.3.11.19 5.00 y 5.00 y 5.00 y 5.00 c 3.00
Management solution with the following capabilities:
6.3.11.20 Workflow integration with Messaging / Mobile Solutions 5.00 y 5.00 n 0.00 y 5.00 y 5.00
Does the application provide for secure storage and retrieval of documents like
6.3.12.1 Spreadsheets, Word documents, AutoCAD, PDF files, OLE objects, etc Based on 5.00 y 5.00 y 5.00 y 5.00 y 5.00
authorizations?
6.3.12.2 Interface with Industry standard PLM & Collaboration software 5.00 y 5.00 y 5.00 y 5.00 c 3.00
6.3.12.3 Does the system allow documents to be shared? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.12.4 Can Document’s effective dates (To-From) be defined? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Does the system support Automated and Manual version control with a record of
6.3.12.5 5.00 y 5.00 y 5.00 y 5.00 y 5.00
change history and status?
6.3.12.6 Does the system support check in/check out of the document? 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.12.7 Does the system provide facility for different type of workflow on the documents? 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Does the System provide for sequential and parallel review of various documents with
6.3.12.8 5.00 y 5.00 y 5.00 y 5.00 c 3.00
status control?
Does the system provide the facility to search documents based on various search
6.3.12.9 5.00 y 5.00 y 5.00 y 5.00 y 5.00
criteria including content?
6.3.12.10 Does the system provide facility for indexing of document? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.12.11 Does the system support Engineering change management? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.12.12 Does the system support Archiving of documents? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.12.13 Does the system support Digital Signature? 5.00 y 5.00 n 0.00 y 5.00 c 3.00
Is there an in-built document viewer for common file formats (like pdf, doc, docs, dwg,
6.3.12.14 5.00 y 5.00 y 5.00 y 5.00 y 5.00
tiff, 3D etc.)
6.3.12.15 Does the system provide access and print control at viewer level? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.12.16 Does the system support building of document hierarchy? 5.00 y 5.00 y 5.00 y 5.00 c 3.00
6.3.13.1 Can the users access online documentation? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.13.2 Does the system have Integrated tutorial documentation tool? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability to set up business rules like threshold limits and notify exceptions / alert /
6.3.14.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
reminders to users.
6.3.14.2 Ability to attach soft copy of documents to master and transaction records 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the solution to provide query/ messaging facilities through: IVRS on intercom
6.3.14.3 5.00 y 5.00 y 5.00 c 3.00 y 5.00
telephones, Mobile SMS based application, Feedback triggers similar to telebanking

Access to data and report based on user responsibilities (Roles based access to
6.3.15.1 5.00 y 5.00 c 3.00 y 5.00 y 5.00
reports)
The Solution should provide user friendly interfaces for transactions, screen
6.3.15.2 5.00 y 5.00 c 3.00 y 5.00 y 5.00
navigation, query, generation of reports, data exports, etc.
Ability to generate report output directly in excel, pdf, text, Lotus Work sheet, XML or
6.3.15.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
such other file types and mail to specific mailing lists
6.3.15.4 The solution should support sections, tables, pivots, charts, graphs, etc. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
The user should be able to browse through metadata for detailed information on
6.3.15.5 5.00 y 5.00 y 5.00 y 5.00 y 5.00
objects of ERP to build ad hoc reports
The user should be able to create custom objects / formulas for repeated use in
6.3.15.6 5.00 y 5.00 y 5.00 y 5.00 y 5.00
reporting tool
6.3.15.7 The solution should provide standard report templates 5.00 y 5.00 y 5.00 y 5.00 c 3.00
6.3.15.8 Ability to schedule reports to run at periodic intervals 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.9 Ability to send reports electronically like email/fax etc. to other users 5.00 y 5.00 y 5.00 y 5.00 c 3.00
6.3.15.10 Ability to view reports through web, mobile devices 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.11 Ability to prioritize reports while execution 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.12 Ability of reporting both at unit level and company level 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.13 Ability to provide comprehensive dashboards for senior management 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.14 Ability to archive reports and use in Document management 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.15 Ability to terminate generation of reports based on resource limits 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability to allow users the following for creating their own views or reports with ease:
Selection of columns, Apply filters and sort orders, Summation, Drill down / drill up,
6.3.15.16 5.00 y 5.00 y 5.00 y 5.00 c 3.00
Averaging, User defined periods, Suppression of zero prints, Ability to round , On-line
preview / view, Variable width, User defined columns, User defined

6.3.15.17 The solution should have a GUI tool to build reports 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to provide transaction / activity recording functionality using
6.3.15.18 5.00 y 5.00 y 5.00 y 5.00 y 5.00
unique document numbers

6.3.15.19 Ability of the system to provide transaction processing monitor with easy to use GUI. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.15.20 Ability of the system to provide performance monitoring and reporting tools 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.21 Ability of the system to provide performance tuning tools 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.22 Ability of the system to provide network monitoring and reporting tools 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.23 Ability of the system to provide database administration and reporting tools 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.24 Ability of the system to provide document reversal option 5.00 y 5.00 n 0.00 y 5.00 y 5.00
Ability of the system to provide option to have multiple level controls for approval
6.3.15.25 5.00 y 5.00 y 5.00 y 5.00 y 5.00
mechanism.

Ability of the system to have compatibility with 3rd party system monitoring package,
6.3.15.26 such as HP Open View, CA-Unicentre, IBM Tivoli/Policy Director, Microsoft SMS, or 5.00 y 5.00 y 5.00 y 5.00 y 5.00
other Network Management software, etc.
 Please provide details about the components that would be deployed in the system,
6.3.15.27 also describe the general capabilities and features of each one. Does the above 5.00 y 5.00 y 5.00 y 5.00 y 5.00
involve within the application or developed and provided by another vendor?

Ability of the system to report the following system alerts to administrator: Network
6.3.15.28 5.00 y 5.00 y 5.00 y 5.00 c 3.00
alert, Database alert and Operating system alert

6.3.15.29 Ability of the system to provide methods to manage and prioritize batch jobs queued 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.15.30 Ability of the system to provide job scheduling 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.15.31 Ability of the system to provide option for graphics and charting capabilities 5.00 y 5.00 c 3.00 y 5.00 y 5.00
6.3.15.32 Ability of the system to provide the following documentations: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.15.33 Ability of the system to support document management capabilities that includes: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to facilitate user defined fields in the Metadata and personalizing
user interfaces e.g. document view Facility for on-line mark-up and editing of
6.3.15.34 5.00 y 5.00 y 5.00 y 5.00 y 5.00
documents using native software Search engine (Browser based) based on Metadata
and Full Text search

6.3.15.35 Ability of the system to handle errors in the following manner: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to restrict access to data deletion and also to control Data
6.3.15.36 5.00 y 5.00 y 5.00 y 5.00 y 5.00
deletions centrally.

Ability of the system to provide logical deletion first and physical deletion should be
6.3.15.37 done only as per the company policy either at day end or month end to allow the 5.00 y 5.00 n 0.00 y 5.00 y 5.00
reversal of deletion by user as necessary

Ability of the system to automatically manage temporary data, table or files that are
6.3.15.38 5.00 y 5.00 y 5.00 y 5.00 y 5.00
generated during transaction processing.
Ability of the system to display data according to users specified sorting order and
6.3.15.39 5.00 y 5.00 y 5.00 y 5.00 y 5.00
selection criteria

Ability of the system to provide database and application programs migration tool,
6.3.15.40 which allows migrating database or server application programs from one server to 5.00 y 5.00 y 5.00 y 5.00 y 5.00
another.

Ability of the system to support version control to maximize the productivity of parallel
6.3.15.41 5.00 y 5.00 y 5.00 y 5.00 y 5.00
teams as well as to minimize rework or confusion
Ability of the system to specify the order used in creation of objects for performing
6.3.15.42 5.00 y 5.00 y 5.00 y 5.00 y 5.00
export and import of objects

6.3.15.43 Ability of the system to provide option to drill down to all kind of documents possible 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.15.44 Ability of the system to allow preview of any document prior to printing. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to report automated distribution, so that user is notified after
6.3.15.45 5.00 y 5.00 y 5.00 y 5.00 c 3.00
report is generated and the user retrieves report after notification
Ability of the system to provide functionality to users in generating reports on their
6.3.15.46 5.00 y 5.00 y 5.00 y 5.00 c 3.00
own without involving technical programming
Ability of the system to provide user-friendly interfaces and generate graphical reports
6.3.15.47 5.00 y 5.00 y 5.00 y 5.00 y 5.00
and queries

6.3.15.48 Ability of the system to support MIS / Analytical reporting tools / third party tools 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to have query prediction capability to limit the amount of time a
6.3.15.49 5.00 y 5.00 y 5.00 y 5.00 y 5.00
query can run
Ability of the system to have user interface compliant with standard browsers with
6.3.15.50 5.00 y 5.00 y 5.00 y 5.00 y 5.00
standard support for Java and HTML
Ability of the system to support the multiple output formats, such as XML, pdf, xls,
6.3.15.51 5.00 y 5.00 y 5.00 y 5.00 y 5.00
doc, docx, rtf, etc.
Ability of the system to support LaserJet, Dot / Line matrix printer- draft and other font
6.3.15.52 5.00 y 5.00 y 5.00 y 5.00 y 5.00
for faster report printing
Ability of the system to configure header data for printing on paper, viz., company
6.3.15.53 5.00 y 5.00 y 5.00 y 5.00 y 5.00
logo, address, etc.,
Ability of the system to generate relevant transaction documents, number and time
6.3.15.54 5.00 y 5.00 y 5.00 y 5.00 y 5.00
stamp for future reference and tracking

6.3.15.55 Ability of the system to provide management dashboards with following options: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to provide reporting capabilities with a highly scalable

6.3.15.56 5.00 y 5.00 y 5.00 y 5.00 y 5.00
architecture to support growing use of reporting

6.3.15.57 Ability of the system to provide fixed format reporting with the following features: 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to allow functional users to use tools like MS Word and Adobe
6.3.15.58 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Acrobat for creating exact reporting layouts
6.3.15.59 Ability of the system to send the report to multiple destinations 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.15.60 Ability of the system to deliver content via fax, email, WebDAV or remote printers 5.00 y 5.00 y 5.00 y 5.00 y 5.00
 Ability of the system to support PDF security features like read only / editable setting,
6.3.15.61 5.00 y 5.00 n 0.00 n 0.00 y 5.00
text copy protection, no printing feature, and password protection, etc.

Ability of the system to support publishing reports to the portal proposed with the
6.3.15.62 5.00 y 5.00 n 0.00 y 5.00 y 5.00
package.

6.3.15.63 Ability of the system to support batch processing for a large number of reports 5.00 y 5.00 n 0.00 y 5.00 y 5.00

Ability of the system to provide reporting tool that is wizard driven, the wizard should
6.3.15.64 5.00 y 5.00 y 5.00 y 5.00 y 5.00
be re-entrant to allow editing of existing reports using the wizard
6.3.15.65 Ability of the system to drill up, drill down and drill to related data 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to provide reports drill down to detailed information in live data if
6.3.15.66 5.00 y 5.00 y 5.00 y 5.00 c 3.00
required
Ability of the system to provide graphing. The graph should be synchronized with the
6.3.15.67 5.00 y 5.00 y 5.00 y 5.00 y 5.00
data displayed
Ability of the system to create custom filters to selectively view data retrieved in a
6.3.15.68 5.00 y 5.00 y 5.00 y 5.00 y 5.00
report

Ability of the system to provide functionality where the reporting tool be able to predict
6.3.15.69 5.00 y 5.00 y 5.00 y 5.00 c 3.00
the run time of the report and pro-actively prevent long running queries if required

Ability of the system to provide functionality where the reporting tool support
6.3.15.70 5.00 y 5.00 y 5.00 y 5.00 c 3.00
automatic pointing to database summaries for frequently executed queries

Ability of the system to provide functionality where the administration tool be able to
6.3.15.71 analyze frequently run queries and suggest the creation of summaries to improve 5.00 y 5.00 y 5.00 y 5.00 y 5.00
their performance

Ability of the system to provide reports in HTML format so that they can be integrated
6.3.15.72 5.00 y 5.00 y 5.00 y 5.00 y 5.00
with the portal proposed with the solution

Ability of the system to provide completely browser based reporting and should use
6.3.15.73 5.00 y 5.00 y 5.00 y 5.00 y 5.00
HTTPs for encrypted network communications to hide sensitive report data

Is conditional formatting possible, based on thresholds or data ranges for any cell in
6.3.15.74 5.00 y 5.00 n 0.00 y 5.00 y 5.00
the report?
The application should be accessible from Web-interfaces enabling the user to
6.3.16.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
operate the system with the help of standard Internet-browser.
6.3.16.2 Does the portal support personalization and role based access? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.3 Ability to integrate the web portal with ERP solution? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.4 Ability to publish and subscribe facility for web content delivery? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.5 Ability to support redundant single sign on server? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.6 Does the portal allow multiple port lets to be displayed? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.7 Is single sign on to other components possible through portal? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.8 Does the tool allow automatic indexing and searching portal? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.16.9 Does the solution provide a tool for content management? 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability to support authentication by use of User IDs, passwords, encryption, tokens,
6.3.17.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
PIN codes and timeouts
Ability of the system to have multiple levels of security such as Objects, Transactions,
6.3.17.2 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Forms, Field, Data and Process, etc.
Ability of the system to have a capability to assign activities to roles, and map roles to
6.3.17.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
users
6.3.17.4 Ability of the system to provide application security, that supports: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.17.5 Ability of the system to provide assistance to administrator in: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.17.6 Ability of the system to send alerts to system administrators on any issues. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.17.7 Ability of the system to configure automatic responses to various system alerts 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability of the system to provide a dash board style user interface where all system
6.3.17.8 parameters are displayed with summaries provided as charts and graphs with drill 5.00 y 5.00 n 0.00 y 5.00 y 5.00
downs

The system should assign and enforce access rights to users for accessing certain
6.3.17.9 5.00 y 5.00 y 5.00 y 5.00 y 5.00
data and functions within the application appropriate to their position and job roles.

6.3.17.10 Complete / Customized audit trail for all types of transactions on application level 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Ability to allow definition of rules for password composition and password encryption
6.3.18.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
as per CBO password policy
6.3.18.2 Ability to configure the number of permissible unsuccessful log-in attempts. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability to handle data updating/deletion/creation only through application layer by
6.3.18.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
restricting users to access the database directly.
Ability to provide access level security for Entry forms at Field level - allow, read only,
6.3.18.4 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Hide and at Transaction level - allow / deny
Ability to provide access level security for reports at Field level - show / hide and at
6.3.18.5 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Transaction level - allow / deny
6.3.18.6 Ability to provide authorization by transaction type 5.00 y 5.00 n 0.00 y 5.00 y 5.00
Ability of the system to provide user and user group authorization administration tool
6.3.18.7 to assign security levels to functions and data, and allow the access by users / by 5.00 y 5.00 y 5.00 y 5.00 y 5.00
groups with valid security level only
6.3.18.8 Ability of the system to have LDAP enabled. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.18.9 Ability of the system to integrate with single sign-on functionality 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.18.10 Ability of the system to support auditing of users: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.18.11 Ability of the system to provide the following functionalities: 5.00 y 5.00 y 5.00 y 5.00 c 3.00
6.3.18.12 Ability of the system to support configurable password policies including: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to allow multiple users to access the same module / activity
6.3.18.13 5.00 y 5.00 y 5.00 y 5.00 y 5.00
simultaneously
6.3.18.14 Ability of the system to restrict access to dormant user Ids. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.18.15 Ability to provide authorization by user name 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.18.16 Ability to provide idle / session time out. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.18.17 Ability to encrypt password while passing on wire 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.18.18 Ability to support 2 factor authentication for users connecting to ERP from internet 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.18.19 Centralized repository of all identification and access control data 5.00 y 5.00 n 0.00 y 5.00 y 5.00
6.3.18.20 Support access control to individual or groups of applications. 5.00 y 5.00 n 0.00 y 5.00 y 5.00
6.3.18.21 Ability to provide restriction on maximum execution time on any transaction 5.00 y 5.00 n 0.00 y 5.00 c 3.00
6.3.18.22 Ability to provide user login with time restriction 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.19.1 Ability of the system to support database security as per the following: 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3. 19.2 Ability of the system to support audit trails at the data level, viz., 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.20.1 Ability of the solution to support DR with synchronous replication of data 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Is there any recovery processing provided in the event of software, hardware or data
6.3.20.2 5.00 y 5.00 y 5.00 y 5.00 y 5.00
failure?
Ability to support high availability architecture / infrastructure to ensure solution
6.3.20.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
availability in case of hardware failure
The application should be natively built based on 32 bit and 64 bit operating system
6.3.21.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
and shall support 32 bit and 64 bit CPU architectures.
6.3.21.2 The Solution design should support load balancing at the application layer 5.00 y 5.00 y 5.00 y 5.00 y 5.00

The Solution should include tools / mechanism for System, Database administration,
6.3.21.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
performance measurement and tuning activities along with reporting.

6.3.22.1 Integrated tools to manage Database backup and restore 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.2 Ability of the system to provide backup and recovery facility. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.3 Ability of the system to provide point-in-time recovery 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.4 Ability to take differential/incremental backups. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.5 Ability of the system to support backup of database while in operation. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.6 Ability of the system to schedule backup/restore task 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.7 Ability of the system to run multiple backup tasks in parallel 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.8 Ability of the system to support parallel recovery 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.9 Ability of the system to manually override scheduled backup operations. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.22.10 Ability of the system to produce a report for each backup/restore task. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Ability of the system to support direct backup of data from one machine to another /
6.3.22.11 5.00 y 5.00 y 5.00 y 5.00 y 5.00
from server to back tapes / CDs / Storage Area Network etc.
6.3.22.12 Ability of the system to populate alerts if any error occurs during data backup 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Solution should support third party backup tools like IBM Tivoli, HP Data Protector
6.3.22.13 5.00 y 5.00 y 5.00 y 5.00 y 5.00
etc.
The solution should be capable of supporting full, incremental, on-line, and off-line
6.3.22.14 5.00 y 5.00 y 5.00 y 5.00 y 5.00
data backup and restoration

6.3.23.1 Ability to access the application over network having high latency (e.g. VSAT) 5.00 y 5.00 y 5.00 y 5.00 y 5.00

6.3.23.2 Provision for version control mechanism of Source Code. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Provision for Centralized Role and user management & administration for the
6.3.23.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
solution.
Provision of a centralized tool for management of developments across landscape
6.3.23.4 5.00 y 5.00 y 5.00 y 5.00 y 5.00
like moving, monitoring & troubleshooting.
6.3.23.5 Provision for data archiving with tools. 5.00 y 5.00 y 5.00 y 5.00 y 5.00

Centralized system monitoring/dashboard engine for entire solution, including DB

6.3.23.6 5.00 y 5.00 y 5.00 y 5.00 y 5.00
health check, memory management, transaction load analysis etc.,

Provision for automated deployment of support patches/packages considering current

6.3.23.7 5.00 y 5.00 y 5.00 y 5.00 y 5.00
patch levels and DB, OS versions.

Provision for data transfer between different systems of the landscape like
6.3.23.8 configuration data along with master data, based on particular period/financial period/ 5.00 y 5.00 y 5.00 y 5.00 c 3.00
particular business node /company code data/specific business process etc.,

6.3.23.9 Provision for offline data entry and interactive forms. 5.00 y 5.00 n 0.00 y 5.00 y 5.00
6.3.23.10 Integrated Development Environment. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.23.11 Ability to perform periodic system health check & reporting by OEM. 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Is the system compatible with 3rd party system monitoring package, application
6.3.23.12 diagnostic tools such as HP Open View, BMC Remedy, CA-Unicentre, IBM Policy 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Director, CA-Wiley, etc.
6.3.24.1 Ability of the system to maintain a Database of FAQ(s) 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.24.2 Is helpdesk software offered as a package along with the application? 5.00 y 5.00 n 0.00 y 5.00 y 5.00
Would 24 x 7 global support be offered (Specify what type and level of support is
6.3.24.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
available and associated SLA(s))?
Do you have technical support facility available (24*7 helpdesk, personnel
6.3.24.4 5.00 y 5.00 y 5.00 y 5.00 y 5.00
availability)?
Support current work load of xxxx users which should be scalable to xxxx in the next
6.3.25.1 5.00 y 5.00 y 5.00 y 5.00 y 5.00
five years.
LAN users – xxx, WAN/ Internet users– xxx, Support xxx self-service users, scalable
6.3.25.2 5.00 y 5.00 y 5.00 y 5.00 y 5.00
up to xxx

The sizing report given by the Bidder should be vetting by the ERP vendor for the
6.3.25.3 5.00 y 5.00 y 5.00 y 5.00 y 5.00
hardware specification suggested and this should be incorporated in the bid.

The initial configuration of production system recommended should be optimally sized

6.3.25.4 to ensure the system, at peak load, operates at maximum 70% of its installed 5.00 y 5.00 y 5.00 y 5.00 y 5.00
capacity.

The hardware for the applications shall have minimum 100% head room for future
6.3.25.5 5.00 y 5.00 y 5.00 y 5.00 y 5.00
expansion

The production system shall have an availability of at least 99.99%. The application
6.3.25.6 availability will be calculated based on the following formula for LAN users: A =[ { tsh - 5.00 y 5.00 y 5.00 y 5.00 y 5.00
( tud - tepd ) } / tsh ] * 100
6.3.25.7 A: Availability (percent) 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.25.8 tsh: Total Service Hours 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.25.9 tud: Total Unscheduled Downtime (hours) 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.25.10 tepd: Total Excused Performance Downtime (hours) 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Total Service Hours are the total available service hours of 24 hours, 7 days a week
6.3.25.11 5.00 y 5.00 y 5.00 y 5.00 y 5.00
minus Total Scheduled Downtime
6.3.25.12 tsh = tah – tsd 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.25.13 tah: Total Available Hours 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.25.14 tsd: Total Scheduled Downtime 5.00 y 5.00 y 5.00 y 5.00 y 5.00
6.3.25.15 Total Service Hours are all the Service Hours in the calendar month 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Unscheduled Downtimes are where the Production Infrastructure are unavailable
6.3.25.16 5.00 y 5.00 y 5.00 y 5.00 y 5.00
during Service Hours and outside the Scheduled Downtime.
6.3.25.17 Total Scheduled Downtime is 5.00 N 0.00 y 5.00 y 5.00 y 5.00
(a) Planned maintenance, with all such planned maintenance to be agreed in
6.3.25.18 5.00 y 5.00 y 5.00 y 5.00 y 5.00
advance by the Service Provider and Owner. And
(b) The scheduled back-up windows specified in the operational procedures manual
6.3.25.19 5.00 y 5.00 y 5.00 y 5.00 y 5.00
or as otherwise agreed.
Excused Performance Downtime means the elapsed time for any outage that is the
6.3.25.20 5.00 y 5.00 y 5.00 y 5.00 y 5.00
result of an excused performance problem.
The networking and infrastructure requirements to meet the performance criteria
6.3.25.21 5.00 y 5.00 c 3.00 y 5.00 y 5.00
should be specified by the Vendor.
Support 100% addition to transaction volume over next five years based on
6.3.25.22 5.00 y 5.00 y 5.00 y 5.00 n 0.00
expansion plans of owner.
Ability to provide Response Time Performance Criteria as prescribed in the Work
6.3.25.23 5.00 y 5.00 y 5.00 y 5.00 y 5.00
Sheet – 'Response Time Performance Criteria'
Ability to test response time criteria of the application during post go live stabilization
6.3.25.24 5.00 y 5.00 y 5.00 y 5.00 y 5.00
period
Total 1645.00 Total 1615.00 Total 1514.00 Total 1631.00 Total 1560.00
Technical(Mark Achieved out of 20%) Mark 19.64 Mark 18.41 Mark 19.83 Mark 18.97
 Mandatory Requirement Evaluation Result Implimenter
MANDATORY REQUIREMENT SAP/Adopt IT SAP/Sedior consulting ORACLE/catalist MICROSOFT/Nanyang
Response/evidence Pass/Fail Response/evidence Pass/Fail Response/ Pass/Fail Wanbang Software
Response/ Technology
Pass/Fail
No. Mandatory Requirement
evidence evidence
Silver Failed Platnium. Refere attached Passed Platnium.Platni Passed Gold. Refere Passed
The implementer should be a minimum of ‘gold partner’ of the product owner certificate. um. Refere attached
6.3.3.1 who provides the solution and be able to present partnership certificate. attached certificate.
Specialization certifiactes will be added advantage. certificate.
HR and finance=2 Failed Refere page 377 to Passed Implimented in Passed Refer " Passed
comlited. 2 ongoing. 378.Implimented in 3 sites. 5 sites. Bi and Compliance
No Strat. Mgt,BI and strategy mgt in sheet
supply chain. 3 sites.Refere document
"Deployment page 171 to
The implementer should have implemented the main components of ERP: details and 179".
6.3.3.2 Finance, Human Resource, Strategy Management, BI and Supply Chain of the mandatory Implimented
proposed solutions in, at least, three sites in the recent five years. requirement in 6 sites. BI
implimenter" and strategy
documents mgt are
implimented
in 5 sites.

Only Failed Refere page 377 to 378. Passed Implimented Passed Implimented Passed
Out of the three sites mentioned above one of the reference site for Finance, Finance(Gl)module Implimented in 3 sites. in 3 site. in 1 site.
6.3.3.3 BI and Strategy Management Modules should be on banks in Africa or was implimented
developing countries.

4500 which is ongoing Failed 10000 employees . Refere page Passed 8000 Passed 6000 Passed
project 377 to 378. employees. employees.R
Refere efer "
"Deployment Compliance
Out of the three sites mentioned above one of the reference sites, for HR details and sheet
6.3.3.4 mandatory document
should have at least 6,000 employees at a company.
requirement page 171 to
implimenter" 179"
documents

comply passed Refere partinership certificate Passed Refere Passed Refere Passed
partinership partinership
6.3.3.5 The implementer should have a local partner certificate certificate

comply passed Refere page 410. 10% of CBO passed Refere page 84 Passed Refere page Passed
staffs to be engaged in of technical 205 of
implimentation. offer. 10% of compliance
The implementer should be willing to provide knowledge transfer to the bank CBO staffs to sheet20% of
staffs. The implementer should be willing to build the internal capacity of the be engaged in CBO staffs
bank staff by actively engaging them in the implementation. Therefore, atleast implimentation to be
6.3.3.7
10% of the implantation should be done by internal staffs under complete engaged in
supervision of the implementer. Bidder to highlight their capacity building implimentati
experience in Africa on.
 comply passed Refere attached cv document. passed Refere Passed Refere Passed
attached CV compliance
All staffs (consultants) who are deployed in the project should have good document and sheet
experience in implementing the product. Therefore, they should have, at company document
6.3.3.8 least, participated in three similar implementations prior to this project and profile of the and attached
proven experiences in integrating the proposed ERP with atleast 2 world class implimenter CV.
core banking systems across multiple sites. document.

comply passed Refere attached financial passed Refere Passed Refere Passed
The bidder/implementer must submit audited financial statement for the years statement attached attached
6.3.3.11 financial financial
2017, 2018 & 2019.
statement statement
Overall mandatory rerquirement evaluation result Failed Passed Passed Passed
 Summary Of evaluation result
Evaluation Category ERP Software Supply Evaluation Result
SAP on premise /Seidor SAP cloud/ SEIDOR Oracle on Oracle cloud/ Microsoft Dynamics 360 on Microsoft Dynamics 360
premise /Catalist catalist premise /Nanyang Wanbang cloud/Nanyang Wanbang
Software Technology Co., Ltd Software Technology Co., Ltd

Functional(35%) 34.66 34.66 33.74 33.48 31.15 31.15

Technical(20%) 19.64 19.64 18.41 19.83 18.97 18.97
Company Profile(5%) 4.50 4.50 4.50 4.50 4.50 4.50
Total 58.79 58.79 56.65 57.81 54.62 54.62
Out of 30% 29.40 29.40 28.32 28.91 27.31 27.31

Implimenters' Evaluation Result

Catalist/ on premise Nanyang Wanbang Software
Nanyang Wanbang Software
SEIDOR/ on premise SEIDOR/ Cloud Catalist/ Cloud Technology Co., Ltd/ on
Technology Co., Ltd/ Cloud
premise
Implimenter technical evaluation result(35%) 30.14 30.14 32.70 32.55 33.01 33.01

Over all Evaluation Result(65%)

Overall Evaluation Result Excluding Site Visit and Demo SAP on premise /Seidor SAP cloud/ SEIDOR Oracle on Oracle cloud/ Microsoft Dynamics 360 on Microsoft Dynamics 360 cloud
premise /Catalist catalist premise /Nanyang Wanbang /Nanyang Wanbang Software
Software Technology Co., Ltd Technology Co., Ltd

59.54 59.54 61.02 61.46 60.32 60.32

 ERP Evaluation Result/ Summary
Technical Evaluation Result of On Premise ERP Software Solutions Technical Evaluation Result of Cloud ERP Software Solutions
Technical score (out of Technical score Technical score (out of Technical
No ERP Software Product Status
60%) . Excluding 60%) . Excluding score
No ERP Software Product Status (Converted to
Demo(5%) and site (Converted to 30%) Demo(5%) and site
visit(5%) visit(5%) 30%)
1 SAP 58.79 29.40 Qualified 1 SAP 58.79 29.40 Qualified
2 ORACLE 56.65 28.32 Qualified 2 ORACLE 57.81 28.91 Qualified
3 Microsoft Dynamics 360 54.62 27.31 Qualified 3 Microsoft Dynamics 360 27.31 27.31 Qualified

Technical Evaluation Result of Implimenters/ On Premise solution Technical Evaluation result of implimenters/ Cloud
Technical
Technical score (out of Technical score (out of Technical score (out of
No Implementer Status No Implementer score (out of Status
70%) 35%) 70%)
35%)
1 SEIDOR 60 30.14 Qualified 1 SEIDOR 60 30.14 Qualified
2 CATALIST 65 32.70 Qualified 2 CATALIST 65 32.7 Qualified
Nanyang Wanbang Nanyang Wanbang
Software Technology Software Technology
3 Co., Ltd 66 33.01 Qualified 3 Co., Ltd 66 33.01 Qualified

Overall Technical Evaluation Result/ On premise Overall Technical Evaluation Result/ Cloud
ERP Software Product Implementer Evaluation
ERP Software Product Evaluation Result Evaluation Result 30% Result (35%)
Implementer Evaluation Result (35%) Overall Evaluation Overall Evaluation
No Remark No
Result(65%) Result(65%)
30% ERP Software
Result Implimenter Result
ERP Software Product Result Implimenter Result Product
1.00 SAP 29.40 SEIDOR 30.14 59.54 Qualified 1.00 SAP 29.40 SEIDOR 30.14 59.54
2.00 Oracle 28.32 Catalist 32.70 61.02 Qualified 2.00 Oracle 28.91 Catalist 32.70 61.61
Nanyang
Nanyang Wanbang Microsoft Wanbang
3.00 Microsoft Dynamics 360 27.31 Software Technology 33.01 60.32 Qualified 3.00 Dynamics 27.31 Software 33.01 60.32
Co., Ltd 360 Technology
Co., Ltd