Metropolitan Corporation Islamabad Metropolitan Corporation Islamabad Metropolitan Corporation Islamabad

Metropolitan Corporation Islamabad
BIDDING DOCUMENT
(Volume – I)
BIDDING DOCUMENTS
for
“CONTRACT FOR PRIMARY AND SECONDARY
COLLECTION OF MUNICIPAL SOLID WASTE AND
ITS TRANSPORTATION IN METROPOLITAN AREA,
ISLAMABAD, PAKISTAN”
(Single Stage Two Envelope Bidding Procedure)
(RFP Contain Page 1-115)

1
August-2017
Directorate of Sanitation
Street No 49,
G-6/1-1, Islamabad
Phone: 051-9211555
(Directorate of Sanitation)
*******
Subject:- “CONTRACT FOR PRIMARY AND SECONDARY
COLLECTION OF MUNICIPAL SOLID WASTE AND ITS
TRANSPORTATION IN METROPOLITAN AREA,
ISLAMABAD, PAKISTAN
RFP (Document) has been finalized, and signed
1. Deputy Director (Sanitation)

(Member cum Secretary) _______________________
2. Deputy Director QS
Member _______________________
3. Director Contracts
Member _______________________
4. Director MPO
Member _______________________
5. Director Account
Member _______________________
6. Director Sanitation
Member _______________________
7. D.G (Civic Management)

Member _______________________
8. Chief Officer (MCI)

Chairman of the Committee _______________________
RFP (request for proposal) of the subject services is submitted for approval please.
MAYOR, (MCI)
(SHEIKH ANSAR AZIZ)

Mayor
Metropolitan Corporation
Islamabad
2|Page “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE
AND ITS TRANSPORTATION IN METROPOLITAN AREA, ISLAMABAD, PAKISTAN”
TABLE OF CONTENTS
Description
S.No Description Page No .

1. Section-I , Preamble to the bid 36
2. Section II, Existing Solid Waste Management in 40
Islamabad
3. Section III, Proposed Plan for SWC (Islamabad) 43
4. Section IV, Terms of Reference/scope of work & 51
Technical Specification.
INSTRUCTIONS TO BIDDERS
A. General 04
IB.1 Scope of Bid 04

IB.2 Source of Funds 04
IB.3 Eligible Bidders 04
IB.4 One Bid Per Bidder 04
IB.5 Cost of Bidding 04
IB.6 Site Visit 05
B. Bidding Documents 05
IB.7 Contents of Bidding Documents 05

IB.8 Clarification of Bidding Documents 05
IB.9 Amendment of Bidding Documents 06
C. Preparation of Bids 06
IB.10. Language of Bid 06

IB.11 Documents Accompanying the Bid 06
IB.12 Bid Prices 08
IB.13 Currencies of Bid and Payment 08
IB.14 Bid Validity 09
IB.15 Bid Security 09
IB.16 Alternate Proposals by Bidder 10
IB.17 Pre-Bid Meeting 10
IB.18 Format and Signing of Bid 11
D. Submission of Bids 11
IB.19 Sealing and Marking of Bids 11

IB.20 Deadline for Submission of Bids 12
IB.21 Late Bids 12
IB.22 Modification, Substitution and Withdrawal of Bids 13
E. Bid Opening and Evaluation 13
IB.23 Bid Opening 13

IB.24 Process to be Confidential 14
IB.25 Clarification of Bids 14
IB.26 Examination of Bids and Determination of Responsiveness 14
IB.27 Correction of Errors 15
IB.28 Evaluation and Comparison of Bids 15
F. Award of Contract 16
IB.29 Award 16
IB.30 Employer’s Right to Accept any Bid and to Reject any or 16
all Bids
IB.31 Notification of Award 17
IB.32 Performance Security 17
IB.33 Signing of Contract Agreement 17
IB.34 General Performance of the Bidders 18
IB.35 Integrity Pact 18
IB.36 Instructions Not Part of Contract 18
BIDDING DATA 19
FORM OF BID AND APPENDICES TO BID 24
FORM OF BID 25
Letter of Technical Bid
Letter of Price Bid
Appendix-A to Bid : Special Stipulations 27
Appendix-B to Bid : Foreign Currency Requirements 28
Appendix-C to Bid : Price Adjustment 29
Appendix-D to Bid : Bill of Quantities 30
Appendix-E to Bid : Proposed Schedule 41
Appendix-F to Bid : Method of Performing the Services 42
Appendix-G to Bid : List of Major Equipment – Related 44
Items
Appendix-H to Bid : Camp and Housing Facilities 45
Appendix-I to Bid : List of Subcontractors 46
Appendix-J to Bid : Estimated Progress Payments 47
Appendix-K to Bid : Organization Chart of the 48
Supervisory Staff and Labour
Appendix-L to Bid : Integrity Pact 49
Appendix-M to Bid : Financial Competence & Access to
Financial Resources
Appendix-N to Bid : Past Performance, Qualification &
Experience
Appendix-O to Bid : Evaluation Criteria
Appendix-P to Bid : Current Commitments
FORMS 50
BID SECURITY 51
PERFORMANCE SECURITY 53
CONTRACT AGREEMENT 55
CREDIT LINE FACILITY
MOBILIZATION ADVANCE GUARANTEE/BOND 57
Section -V: CONDITIONS OF CONTRACT
TENDER DOCUMENTS (DRAWINGS)
Instructions
to
Bidders
(Note: These Instructions to Bidders along with Bidding Data Sheet will not be part
of the Contract and will cease to have effect once the contract is signed.)
A. GENERAL
IB.1 Scope of Bid
1.1 The Employer as defined in the Bidding Data Sheet hereinafter called “the
Employer” wishes to receive bids for the completion of Sanitation services as
described in these Bidding Documents, and summarized in the Bidding Data
Sheet hereinafter referred to as the “s.
1.2 The successful bidder will be expected to complete the services within the
time specified in Appendix-A to Bid.
IB.2 Source of Funds
2.1 The Employer has applied for/received a loan/credit from the source (s)
indicated in the Bidding Data Sheet in various currencies towards the cost of
the project specified in the Bidding Data Sheet and it is intended that part of
the proceeds of this loan/credit will be applied to eligible payments under the
Contract for which these Bidding Documents are issued.
IB.3 Eligible Bidders
3.1 This Invitation for Bids is open to all bidders meeting the requirements as
described in the bidding data sheet:
IB.4 One Bid per Bidder
4.1 Each bidder shall submit only one bid either by himself, or as a partner in a
joint venture. A bidder who participates in more than one bid (other than
alternatives pursuant to Clause IB.16) will be disqualified.
IB.5 Cost of Bidding
5.1 The bidders shall bear all costs associated with the preparation and submission
of their respective bids and the Employer will in no case be responsible or
liable for those costs, regardless of the conduct or outcome of the bidding
process.
IB.6 Site Visit
6.1 The bidders are advised to visit and examine the Site of Sanitation Services
and its surroundings and obtain for themselves on their own responsibility all
information that may be necessary for preparing the bid and entering into a
contract for Sanitation Services. All cost in this respect shall be at the bidder’s
own expense.
6.2 The bidders and any of their personnel or agents will be granted permission by
the Employer to enter upon his premises and lands for the purpose of such
inspection, but only upon the express condition that the bidders, their
personnel and agents, will release and indemnify the Employer, his personnel
and agents from and against all liability in respect thereof and will be
responsible for death or personal injury, loss of or damage to property and any
other loss, damage, costs and expenses incurred as a result of such inspection.
B. BIDDING DOCUMENTS
IB.7 Contents of Bidding Documents
7.1 The Bidding Documents, in addition to invitation for bids, are those stated
below and should be read in conjunction with any Addenda issued in
accordance with Clause IB.9.
1. Instructions to Bidders.
2. Bidding Data Sheet.
3. Particular Conditions of Contract.
5. Form of Bid & Appendices to Bid.
8. Bill of Quantities (Appendix-D to Bid).
9. Form of Bid Security.
10. Form of Contract Agreement.
11. Forms of Performance Security and Mobilization Advance Guarantee/
Bond.
12. Drawings.
7.2 The bidders are expected to examine carefully the contents of all the above
documents. Failure to comply with the requirements of bid submission will be
at the Bidder’s own risk. Pursuant to Clause IB.26, bids which are not
substantially responsive to the requirements of the Bidding Documents will be
rejected.
IB.8 Clarification of Bidding Documents
8.1 Any prospective bidder requiring any clarification (s) in respect of the Bidding
Documents may notify the Employer in writing at the Employer’s address
indicated in the Invitation for Bids. The Employer will respond to any request
for clarification which he receives earlier than 28 days prior to the deadline for
submission of bids.
Copies of the Employer’s response will be forwarded to all purchasers of the

Bidding Documents, including a description of the enquiry but without
identifying its source.
IB.9 Amendment of Bidding Documents
9.1 At any time prior to the deadline for submission of bids, the Employer may,
for any reason, whether at his own initiative or in response to a clarification
requested by a prospective bidder, modify the Bidding Documents by issuing
addendum.
9.2 Any addendum thus issued shall be part of the Bidding Documents pursuant to
IB 7.1 hereof and shall be communicated in writing to all purchasers of the
Bidding Documents. Prospective bidders shall acknowledge receipt of each
addendum in writing to the Employer.
9.3 To afford prospective bidders reasonable time in which to take an addendum

into account in preparing their bids, the Employer may extend the deadline for
submission of bids in accordance with Clause IB.20
C. PREPARATION OF BIDS
IB.10 Language of Bid
10.1 The bid and all correspondence and documents related to the bid exchanged by
a bidder and the Employer shall be in the bid language stipulated in the
Bidding Data Sheet and Particular Conditions of Contract. Supporting
documents and printed literature furnished by the bidders may be in any other
language provided the same are accompanied by an accurate translation of the
relevant parts in the bid language, in which case, for purposes of evaluation of
the bid, the translation in bid language shall prevail.
IB.11 Documents Comprising the Bid
11.1 The Bid shall comprise two envelopes submitted simultaneously, one called
the Technical Bid and the other the Price Bid, containing the documents listed
in Bidding Data Sheet under the heading of IB 11.1 A & B respectively. Both
envelopes to be enclosed together in an outer single envelope called the Bid.
Each bidder shall furnish all the documents as specified in Bidding Data Sheet
11.1 A & B.
11.2 Bids submitted by a JV shall include a copy of the Joint Venture Agreement
entered into by all partners. Alternatively, a Letter of Intent to execute a Joint
Venture Agreement in the event of a successful bid shall be signed by all
partners and submitted with the bid, together with a copy of the proposed
agreement. The role to be played by each partner to be specified therein. Bids
submitted by a joint venture of two (2) or more firms shall comply with the
following requirements:
(a) The bid and in case of a successful bid, the Form of Contract
Agreement shall be signed so as to be legally binding on all partners.
(b) One of the joint venture partners shall be nominated as being in charge;
and this authorization shall be evidenced by submitting a power of
attorney signed by legally authorized signatories of all the joint venture
partners;
(c) The partner-in-charge shall always be duly authorized to deal with the
Employer regarding all matters related with and/or incidental to the
execution of Sanitation Services as per the terms and Conditions of JV
Agreement and in this regard to incur any and all liabilities, receive
instructions, give binding undertakings and receive payments on behalf
of the joint venture;
(d) All partners of the joint venture shall at all times and under all
circumstances be liable jointly and severally for the execution of the
Contract in accordance with the Contract terms and a statement to this
effect shall be included in the authorization mentioned under Sub-Para
(b) above as well as in the Form of Bid and in the Form of JV
Agreement (in case of a successful bid); and
(e) A copy of JV agreement shall be submitted before signing of the
Contract, stating the conditions under which JV will function, its
period of duration, the persons authorized to represent and obligate it
and which persons will be directly responsible for due performance of
the Contract and can give valid receipts on behalf of the joint venture,
the proportionate participation of the several firms forming the joint
venture, and any other information necessary to permit a full appraisal
of its functioning. The JV Agreement shall be made part of the
contract. No amendments / modifications whatsoever in the joint
venture agreement shall be agreed to between the joint venture partners
without prior written consent of the Employer.
11.3 The Bidder shall furnish, as part of the Technical Bid, a Technical Proposal
including a statement of Sanitation Services methods, equipment, personnel,
schedule and any other information as stipulated Bidding Forms, in sufficient
detail to demonstrate the adequacy of the Bidders’ proposal to meet the
Sanitation Services requirements and the completion time referred to in Sub-
Clause 1.2 hereof.
IB.12 Bid Prices
12.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for
the whole of the Sanitation Services as described in IB 1.1 hereof, based on
the unit rates and / or prices submitted by the bidder.
12.2 The bidders shall fill in rates and prices for all items of the Sanitation Services
described in the Bill of Quantities. Items against which no rate or price is
entered by a bidder will not be paid for by the Employer when executed and
shall be deemed covered by rates and prices for other items in the Bill of
Quantities.
12.3 All duties, taxes and other levies payable by the Contractor under the Contract,
or for any other cause, as on the date 28 days prior to the deadline for
submission of bids shall be included in the rates and prices and the total Bid
Price submitted by a bidder of PEC Bidding Documents.
Additional / reduced duties, taxes and levies due to subsequent additions or

changes in legislation shall be reimbursed / deducted as per Sub-Clause 70.2
of the General Conditions of Contract Part-I.
12.4 The rates and prices quoted by the bidders are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 70 of
the Conditions of Contract. The bidders shall furnish the prescribed
information for the price adjustment formulae in Appendix C to Bid and shall
submit with the bids such other supporting information as required under the
said clause.
IB.13 Currencies of Bid and Payment
13.1 The unit rates and the prices shall be quoted by the bidder entirely in Pak
rupees. A bidder expecting to incur expenditures in other currencies for inputs
to the Sanitation Services supplied from outside the Employer’s country
(referred to as the “Foreign Currency Requirements”) shall indicate the same
10 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE

in Appendix-B to Bid. The proportion of the Bid Price (excluding Provisional
Sums) needed by him for the payment of such Foreign Currency Requirements
either (i) entirely in the currency of the Bidder’s home country or, (ii) at the
bidder’s option, entirely in Pak rupees provided always that a bidder expecting
to incur expenditures in a currency or currencies other than those stated in (i)
and (ii) above for a portion of the foreign currency requirements, and wishing
to be paid accordingly, shall indicate the respective portions in his bid.
13.2 The rates of exchange to be used by the bidder for currency conversion shall
be the TT & OD Selling Rates published or authorized by the State Bank of
Pakistan prevailing on the date 28 days prior to the deadline for submission of
bids. For the purpose of payments, the exchange rates used in bid preparation
shall apply for the duration of the Contract.
IB.14 Bid Validity
14.1 Bids shall remain valid for the period stipulated in the Bidding Data Sheet
after the Date of Bid Opening specified in Clause IB.23.
14.2 In exceptional circumstances, prior to expiry of the original bid validity

period, the Employer may request that the bidders extend the period of validity
for a specified additional period which shall in no case be more than the
original bid validity period. The request and the responses thereto shall be
made in writing. A bidder may refuse the request without forfeiting his Bid
Security. A bidder agreeing to the request will not be required or permitted to
modify his bid, but will be required to extend the validity of his Bid Security
for the period of the extension, and in compliance with Clause IB.15 in all
respects.
IB.15 Bid Security
15.1 Each bidder shall furnish, as part of his bid, a Bid Security in the amount
stipulated in the Bidding Data Sheet in Pak Rupees or an equivalent amount in
a freely convertible currency.
15.2 The Bid Security shall be, at the option of the bidder, in the form of Deposit at
Call or a Bank Guarantee issued by a Scheduled Bank in Pakistan or from a
foreign bank duly counter guaranteed by a Scheduled Bank in Pakistan in
favor of the Employer valid for a period 28 days beyond the Bid Validity date.
15.3 Any bid not accompanied by an acceptable Bid Security shall be rejected by
the Employer as non-responsive.
15.4 The bid securities of unsuccessful bidders will be returned as promptly as

possible, but not later than 28 days after the expiration of the period of Bid
Validity.
15.5 The Bid Security of the successful bidder will be returned when the bidder has
furnished the required valid Performance Security and signed the Contract
Agreement. Content deleted, see special stipulation page No 77
15.6 The Bid Security may be forfeited:
(a) If the bidder withdraws his bid except as provided in IB 22.1;

(b) If the bidder does not accept the correction of his Bid Price pursuant to
IB 27.2 hereof; or
(c) In the case of successful bidder, if he fails within the specified time
limit to:
(i) Furnish the required Performance Security;

(ii) Sign the Contract Agreement, or
(iii) Furnish the required JV agreement within 7 days of the receipt
of letter of acceptance.
IB.16 Alternate Proposals by Bidder
16.1 Should any bidder consider that he can offer any advantages to the Employer
by a modification to the designs, specifications or other conditions, he may,
in addition to his bid to be submitted in strict compliance with the Bidding
Documents, submit any Alternate Proposal(s) containing (a) relevant design
calculations; (b) technical specifications; (c) proposed Services methodology;
and (d) any other relevant details / conditions, provided always that the total
sum entered on the Letter of Price Bid shall be that which represents
complete compliance with the Bidding Documents. The technical details and
financial implication involved are to be submitted in two separate sealed
envelopes as to be followed in main bid proposals.
16.2 Alternate Proposal(s), if any, of the lowest evaluated responsive bidder only
may be considered by the Employer as the basis for the award of Contract to
such bidder.
IB.17 Pre-Bid Meeting
17.1 The Employer may, on his own Option or at the request of any prospective
bidder(s), hold a pre-bid meeting to clarify issues and to answer any
questions on matters related to the Bidding Documents. The date, time and
venue of pre-bid meeting, if convened, is as stipulated in the Bidding Data
Sheet. All prospective bidders or their authorized representatives shall be
invited to attend such a pre-bid meeting.
17.2 The bidders are requested to submit questions, if any, in writing so as to reach
the Employer not later than seven (7) days before the proposed pre-bid
meeting.
17.3 Minutes of the pre-bid meeting, including the text of the questions raised and
the replies given, will be transmitted without delay to all purchasers of the
Bidding Documents. Any modification of the Bidding Documents listed in IB
7.1 hereof, which may become necessary as a result of the pre-bid meeting
shall be made by the Employer exclusively through the issue of an
Addendum pursuant to Clause IB.9 and not through the minutes of the pre-
bid meeting.
17.4 Absence at the pre-bid meeting will not be a cause for disqualification of a
bidder.
IB.18 Format and Signing of Bid

18.1 Bidders are particularly directed that the amount entered on the Letter of Price
Bid shall be for performing the Contract strictly in accordance with the
Bidding Documents.
18.2 All appendices to Bid are to be properly completed and signed.
18.3 No alteration is to be made in the Letters of Price and Technical Bids nor in
the Appendices thereto except in filling up the blanks as directed. If any such
alterations be made or if these instructions be not fully complied with, the bid
may be rejected.
18.4 The Bidder shall prepare one original of the Technical Bid and one original
of the Price Bid comprising the Bid as described in Bidding Data Sheet
against IB 11 and clearly mark it “ORIGINAL - TECHNICAL BID” and
“ORIGINAL - PRICE BID”. In addition, the Bidder shall submit two (2)
copies of the Bid and clearly mark each of them “COPY.” In the event of any
discrepancy between the original and the copies, the original shall prevail.
18.5 The original and all copies of the Bid shall be typed or written in indelible ink
and shall be signed by a person duly authorized to sign on behalf of the
Bidder. This authorization shall consist of a written confirmation as specified
in the Bidding Data Sheet and shall be attached to the bid. The name and
position held by each person signing the authorization must be typed or
printed below the signature. All pages of the Bid, except for unamended
printed literature, shall be signed or initialed by the person signing the bid.
18.6 Any amendments such as interlineations, erasures, or overwriting shall be

valid only if they are signed or initialed by the person signing the bid.
18.7 Bidders shall indicate in the space provided in the Letter of Technical and
Price Bids, their full and proper addresses at which notices may be legally
served on them and to which all correspondence in connection with their bids
and the Contract is to be sent.
18.8 Bidders should retain a copy of the Bidding Documents as their file copy.
D. SUBMISSION OF BIDS FOR SINGLE STAGE TWO ENVELOPE

BIDDING PROCEDURE
IB.19 Sealing and Marking of Bids
19.1 Each bidder shall submit his bid as under:
(a) ORIGINAL and each copy of the Bid shall be separately sealed and
put in separate envelopes and marked as such.
(b) The envelopes containing the ORIGINAL and copies will be put in one
sealed envelope and addressed / identified as given in IB 19.2 hereof.
(c) The technical bid should comprise of documents listed in IB11.1 (A) &
the price bid should comprise of documents listed in IB 11.1 (B) which
shall be placed in separate envelopes in accordance with IB 11.1.

19.2 The inner and outer envelopes shall:
(a) Be addressed to the Employer at the address provided in the Bidding

Data Sheet;
(b) Bear the name and identification number of the contract as defined in
the Bidding Data Sheet; and
(c) Provide a warning not to open before the time and date for bid
opening, as specified in the Bidding Data Sheet.
19.3 In addition to the identification required in IB 19.2 hereof, the inner envelope
shall indicate the name and address of the bidder to enable the bid to be
returned unopened in case it is declared “late” pursuant to Clause IB.21
19.4 If the outer envelope is not sealed and marked as above, the Employer will
assume no responsibility for the misplacement or premature opening of the
Bid.
IB.20 Deadline for Submission of Bids
20.1 (a) Bids must be received by the Employer at the address specified no later
than the time and date stipulated in the Bidding Data Sheet.
(b) Bids with charges payable will not be accepted, nor will arrangements
be undertaken to collect the bids from any delivery point other than
that specified above. Bidders shall bear all expenses incurred in the
preparation and delivery of bids. No claims will be entertained for
refund of such expenses.
(c) Where delivery of a bid is by mail and the bidder wishes to receive an
acknowledgment of receipt of such bid, he shall make a request for
such acknowledgment in a separate letter attached to but not included
in the sealed bid package.
(d) Upon request, acknowledgment of receipt of bids will be provided to

those making delivery in person or by messenger.
20.2 The Employer may, at his discretion, extend the deadline for submission of
Bids by issuing an amendment in accordance with Clause IB.9, in which case
all rights and obligations of the Employer and the bidders previously subject
to the original deadline will thereafter be subject to the deadline as extended.
IB.21 Late Bids
21. (a) Any bid received by the Employer after the deadline for submission of
bids prescribed in Clause IB.20 will be returned unopened to such
bidder.
(b) Delays in the mail, delays of person in transit, or delivery of a bid to
the wrong office shall not be accepted as an excuse for failure to
deliver a bid at the proper place and time. It shall be the bidder’s
responsibility to determine the manner in which timely delivery of his
bid will be accomplished either in person, by messenger or by mail.
IB.22 Modification, Substitution and Withdrawal of Bids

22.1 Any bidder may modify, substitute or withdraw his bid after bid submission
provided that the modification, substitution or written notice of withdrawal is
received by the Employer prior to the deadline for submission of bids.
22.2 The modification, substitution, or notice for withdrawal of any bid shall be
prepared, sealed, marked and delivered in accordance with the provisions of
Clause IB.19 with the outer and inner envelopes additionally marked
“MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL” as
appropriate.
22.3 No bid may be modified by a bidder after the deadline for submission of bids
except in accordance with IB 22.1 and 27.2.
22.4 Withdrawal of a bid during the interval between the deadline for submission of
bids and the expiration of the period of bid validity specified in the Form of
Bid may result in forfeiture of the Bid Security in pursuance to Clause IB.15.
E BID OPENING AND EVALUATION FOR SINGLE STAGE TWO

ENVELOPE BIDDING PROCEDUR
IB. 23 Bid Opening
23.1 The Employer will open the Technical Bids in public at the address, date and
time specified in the Bidding Data Sheet in the presence of Bidders`
designated representatives and anyone who choose to attend. The Price Bids
will remain unopened and will be held in custody of the Employer until the
specified time of their opening.
23.2 First, envelopes marked “WITHDRAWAL” shall be opened and read out and
the envelope with the corresponding bid shall not be opened, but returned to
the Bidder. No bid withdrawal shall be permitted unless the corresponding
Withdrawal Notice contains a valid authorization to request the withdrawal
and is read out at bid opening.
23.3 Second, outer envelopes marked “SUBSTITUTION” shall be opened. The

inner envelopes containing the Substitution Technical Bid and/or Substitution
Price Bid shall be exchanged for the corresponding envelopes being
substituted, which are to be returned to the Bidder unopened. Only the
Substitution Technical Bid, if any, shall be opened, read out, and recorded.
Substitution Price Bid will remain unopened in accordance with IB 23.1. No
envelope shall be substituted unless the corresponding
Substitution Notice contains a valid authorization to request the substitution

and is read out and recorded at bid opening.
23.4 Next, outer envelopes marked “MODIFICATION” shall be opened. No

Technical Bid and/or Price Bid shall be modified unless the corresponding
Modification Notice contains a valid authorization to request the modification
and is read out and recorded at the opening of Technical Bids. Only the
Technical Bids, both Original as well as Modification, are to be opened, read
out, and recorded at the opening. Price Bids, both Original and Modification,
will remain unopened in accordance with IB 23.1. The Bidders’
representatives who are present shall be requested to sign the record. The

omission of a Bidder’s signature on the record shall not invalidate the contents
and effect of the record. A copy of the record shall be distributed to all
Bidders.
23.5 Other envelopes holding the Technical Bids shall be opened one at a time, and
the following read out and recorded:
(a) the name of the Bidder;

(b) whether there is a modification or substitution;
(c) the presence of a Bid Security, if required; and
(d) Any other details as the Employer may consider appropriate.
No Bid shall be rejected at the opening of Technical Bids except for late bids,
in accordance with IB 21.1. Only Technical Bids read out and recorded at bid
opening, shall be considered for evaluation.
Preliminary Examination of Technical Bids
23.6 a) The Employer shall first examine qualification and experience Data as per
appendix M and N submitted by the Bidder. The technical proposal
examination of those bidders only shall be taken in hand who meet the
minimum requirement as mentioned in appendix M and N. Only
substantially responsive qualification shall be considered for further
evaluation.
b) The Employer shall examine the Technical Bid to confirm that all the
documents have been provided, and to determine the completeness of
each document submitted.
23.7 The Employer shall confirm that all the documents and information have been
provided for evaluation of Technical bid as required under these bidding
documents.
23.8 At the end of the evaluation of the Technical Bids, the Employer will invite
only those bidders who have submitted substantially responsive Technical
Bids and who have been determined as being qualified for award to attend the
opening of the Price Bids.
The date, time, and location of the opening of Price Bids will be advised in
writing by the Employer. Bidders shall be given reasonable notice for the
opening of Price Bids.
23.9 The Employer will notify Bidders in writing who have been rejected on the
grounds of their Technical Bids being substantially non-responsive to the
requirements of the Bidding Document and return their Price Bids unopened
before inviting others, who are determined as being qualified, to attend the
23.10 The Employer shall conduct the opening of Price Bids of all Bidders who
submitted substantially responsive Technical Bids, publically in the presence
of Bidders` representatives who choose to attend at the address, date and time
specified by the Employer. The Bidder’s representatives who are present shall
be requested to sign a register evidencing their attendance.
23.11 All envelopes containing Price Bids shall be opened one at a time and the
following read out and recorded:
(a) The name of the Bidder;
(b) Whether there is a modification or substitution;
(c) The Bid Prices, including any discounts and alternative offers;
and
(d) Any other details as the Employer may consider appropriate.
Only Price Bids and discounts, read out and recorded during the opening of
Price Bids shall be considered for evaluation. No Bid shall be rejected at the
23.12 If this Bidding Document allows Bidders to quote separate prices for different
contracts, and the award to a single Bidder of multiple contracts, the
methodology to determine the lowest evaluated price of the contract
combinations is that which is most economical to the Employer.
IB.24 Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation and

comparison of bid and recommendations for the award of a contract shall not
be disclosed to bidders or any other person not officially concerned with such
process before the announcement of bid evaluation report which shall be done
at least ten 10 days prior to issue of Letter of Acceptance. The announcement
to all Bidders will include table(s) comprising read out prices, discounted
prices, price adjustments made, final evaluated prices and recommendations
against all the bids evaluated. Any effort by a bidder to influence the
Employer’s processing of bids or award decisions may result in the rejection
of such bidder’s bid. Whereas any bidder feeling aggrieved may lodge a
written complaint not later than fifteen (15) days after the announcement of
the bid evaluation report. However mere fact of lodging a complaint shall not
warrant suspension of the procurement process.
IB.25 Clarification of Bids
25.1 To assist in the examination, evaluation and comparison of bids, the Employer
may, at his discretion, ask any bidder for clarification of his bid, including
breakdowns of unit rates. The request for clarification and the response shall
be in writing but no change in the price or substance of the bid shall be sought,
offered or permitted except as required to confirm the correction of arithmetic
errors discovered by the Employer in the evaluation of the bids in accordance
with Clause IB.28.
25.2 If a Bidder does not provide clarifications of its Bid by the date and time set in
the Employer’s request for clarification, its bid may be rejected.
IB.26 Examination of Bids and Determination of Responsiveness
26.1 Prior to the detailed evaluation of bids, the Employer will determine whether
each bid is substantially responsive to the requirements of the Bidding
Documents.
26.2 A substantially responsive bid is one which (i) meets the eligibility criteria; (ii)
has been properly signed; (iii) is accompanied by the required Bid Security;
(iv) Includes signed Integrity Pact where required as per clause IB.35 and (v)
conforms to all the terms, conditions and specifications of the Bidding
Documents, without material deviation or reservation. A material deviation or
reservation is one (i) which affect in any substantial way the scope, quality or
performance of the Sanitation Services; (ii) which limits in any substantial
way, inconsistent with the Bidding Documents, the Employer’s rights or the
bidder’s obligations under the Contract; (iii) adoption/rectification whereof
would affect unfairly the competitive position of other bidders presenting
substantially responsive bids. Only substantially responsive bid shall be
considered for further evaluation.
26.3 If a bid is not substantially responsive, it may not subsequently be made

responsive by correction or withdrawal of the non-conforming material
deviation or reservation. The Employer may, however, seek confirmation/
clarification in writing which shall be responded in writing.
IB.27 Correction of Errors
27.1 Bids determined to be substantially responsive will be checked by the

Employer for any arithmetic errors. Errors will be corrected by the Employer
as follows:
(a) Where there is a discrepancy between the amounts in figures and in

words, the amount in words will govern; and
(b) Where there is a discrepancy between the unit rate and the line item
total resulting from multiplying the unit rate by the quantity, the unit
rate as quoted will govern, unless in the opinion of the Employer there
is an obviously gross misplacement of the decimal point in the unit
rate, in which case the line item total as quoted will govern and the unit
rate will be corrected.
27.2 The amount stated in the Letter of Price Bid will be adjusted by the Employer
in accordance with the above procedure for the correction of errors and with
the concurrence of the bidder, shall be considered as binding upon the bidder.
If the bidder does not accept the corrected Bid Price, his Bid will be rejected,
and the Bid Security shall be forfeited in accordance with IB.15.6 (b) hereof.
IB.28 Evaluation and Comparison of Bids
28.1 The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Clause IB.26.
28.2 In evaluating the Bids, the Employer will determine for each Bid the evaluated
Bid Price by adjusting the Bid Price as follows:
(a) Making any correction for errors pursuant to Clause IB.27;
(b) Excluding Provisional Sums and the provision, if any, for

contingencies in the Summary Bill of Quantities, but including
competitively priced Day work; and
(c) Making an appropriate adjustment for any other acceptable variation or
deviation.
28.3 The estimated effect of the price adjustment provisions of the Conditions of
Contract, applied over the period of execution of the Contract, shall not be
taken into account in Bid evaluation.
28.4 If the Bid of the successful bidder is seriously unbalanced in relation to the
Employer’s estimate of the cost of Sanitation Services to be performed under

the Contract, the Employer may require the bidder to produce detailed price
analyses for any or all items of the Bill of Quantities to demonstrate the
internal consistency of those prices with the Services mythology and schedule
proposed. After evaluation of the price analyses, the Employer may require
that the amount of the Performance Security set forth in Clause IB.32 be
increased at the expense of the successful bidder to a level sufficient to protect
the Employer against financial loss in the event of default of the successful
bidder under the Contract.
F. AWARD OF CONTRACT
IB.29 Award
29.1 Subject to Clauses IB.30 and IB.34, the Employer will award the Contract to
the bidder whose bid has been determined to be substantially responsive to the
Bidding Documents and who has offered the lowest evaluated Bid Price,
provided that such bidder has been determined to be eligible in accordance
with the provisions of Clause IB.3 and qualify pursuant to IB 29.2.
29.2 The Employer, at any stage of the bid evaluation, having credible reasons for
or prima facie evidence of any defect in bidder’s capacities, may require the
bidders to provide information concerning their professional, technical,
financial, legal or managerial competence whether already pre-qualified or
not:
Provided that such qualification shall only be laid down after recording
reasons in writing. They shall form part of the records of that bid evaluation
report.
IB.30 Employer’s Right to Accept any Bid and to Reject any or all Bids
30.1 Notwithstanding Clause IB.29, the Employer reserves the right to accept or
reject any Bid, and to annul the bidding process and reject all bids, at any
time prior to award of Contract, without thereby incurring any liability to the
affected bidders or any obligation except that the grounds for rejection of all
bids shall upon request be communicated to any bidder who submitted a bid,
without justification of grounds. Rejection of all bids shall be notified to all
bidders promptly.
IB.31 Notification of Award
31.1 Prior to expiration of the period of bid validity prescribed by the Employer,
the Employer will notify the successful bidder in writing (“Letter of
Acceptance”) that his Bid has been accepted. This letter shall name the sum
which the Employer will pay the Contractor in consideration of the execution
and completion of the Sanitation Services by the Contractor as prescribed by
the Contract (hereinafter and in the Conditions of Contract called the
“Contract Price”).
31.2 No Negotiation with the bidder having evaluated as lowest responsive or any
other bidder shall be permitted.
31.3 The notification of award and its acceptance by the bidder will constitute the
formation of the Contract, binding the Employer and the bidder till signing of
the formal Contract Agreement.

31.4 Upon furnishing by the successful bidder of a Performance Security, the
Employer will promptly notify the other bidders that their Bids have been
unsuccessful and return their bid securities.
IB.32 Performance Security
32.1 The successful bidder shall furnish to the Employer a Performance Security
in the form and the amount stipulated in the Bidding Data Sheet and the
Conditions of Contract within a period of 28 days after the receipt of Letter of
Acceptance.
32.2 Failure of the successful bidder to comply with the requirements of IB.32.1 or
IB.33 or IB.35 shall constitute sufficient grounds for the annulment of the
award and forfeiture of the Bid Security.
IB.33 Signing of Contract Agreement
33.1 Within 14 days from the date of furnishing of acceptable Performance

Security under the Conditions of Contract, the Employer will send the
successful bidder the Contract Agreement in the form provided in the Bidding
Documents, incorporating all agreements between the parties.
33.2 The formal Agreement between the Employer and the successful bidder shall
be executed within 14 days of the receipt of the Contract Agreement by the
successful bidder from the Employer.
IB. 34 General Performance of the Bidders
The Employer reserves the right to obtain information regarding performance

of the bidders on their previously awarded contracts/ Sanitation Services. The
Employer may in case of consistent poor performance of any Bidder as
reported by the employers of the previously awarded contracts, interalia, reject
his bid and/or refer the case to the Pakistan Engineering Council (PEC). Upon
such reference, PEC in accordance with its rules, procedures and relevant laws
of the land take such action as may be deemed appropriate under the
circumstances of the case including black listing of such Bidder and debarring
him from participation in future bidding for similar works.
IB.35 Integrity Pact
The Bidder shall sign and stamp the Integrity Pact provided at Appendix-L to
Bid in the Bidding Documents for all Federal Government procurement
contracts exceeding Rupees ten million. Failure to provide such Integrity Pact
shall make the bidder non-responsive.
IB.36 Instructions not Part of Contract Bids shall be prepared and submitted in
accordance with are provided to assist bidders in preparing their bids, and the
Bid or the Contract Documents.

Bidding Data

Bidding Data
The following specific data for the Works to be bided shall complement, amend or
supplement the provisions in the Instructions to Bidders. Wherever there is a conflict,
the provisions herein shall prevail over those in the Instructions to Bidders.
Instructions to Bidders
Clause Reference
1.1 Name and address of the Employer:
Name : Mayor, (MCI)

Metropolitan Corporation Islamabad (MCI)
Address : Executive Block, CDA
Headquarters, G-7/4, Islamabad-Pakistan
Phone No. : +92 (51) 9253001
Fax No. : +92 (51) 9253009
Website : www.cda.gov.pk
1.2 Tender Opening Officer
Name : Chief Officer, MCI

Address : Room No 16-A, Block –II, CDA Headquarter
Islamabad
Phone No. : +92 (51) 9202621
Name of the Project & Summary of the Works:

“CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL
SOLID WASTE AND ITS TRANSPORTATION IN METROPOLITAN AREA,
ISLAMABAD, PAKISTAN”
The information regarding ICT area, population, quantity and quality of MSW
etc. mentioned in this RFP has been provided on the basis of available sources
and may not be considered as final or conclusive. The Procuring Agency shall
in no way be responsible for any discrepancy.
Period of Contract
Seven (07) Years after issuance of Work Order extendable for further Three
(03)Year based on the performance and mutual consent (written) of the
Contractor and the Client on same terms &conditions of the Contract.
Utilization of Existing Infrastructure Facilities
i. Area measuring 42’ x 66’ (feet) within the premises of Sanitation

Directorate will be allocated / provided to the work awarded bidder
/ contractor purely on temporary basis for liaison and central
control and monitoring system, for the period of Contract
Agreement.
ii. The contractor will be responsible to keep these offices and other
workplaces in a neat, clean &well-maintained condition
throughout the Contract period.

iii. The Contractor shall construct / upgrade allocated area for
establishment of executive offices, meeting room, Command
and control room, public complaint office etc subject to prior
approval of the plan from the client as per Rules.
iv. A suitable sized space (mutually agreed) at appropriate

location will be provided to the contractor for establishment of
parking yard, workshop & stores with temporary structures
after signing of contract agreement..
v. Utility bills in respect of these offices and workplaces shall be

paid by the Contractor (after the taking-over date) and a copy
of the same shall be provided to the Client.
2.1 Name of the Borrower/Source of Financing/Funding Agency:
The Employer is funding the project through funds available under non-
development head.
3. Eligible Bidders
This Invitation for Bids is open to all interested bidders who are
eligible under provisions of Pakistan (Public Procurement Rules-
2004) as mentioned below and the criteria given in the Notice
Inviting Tender (NIT)/ Bidding Document.
Firms and individuals, national or international with (JV) Local

Firm, may be allowed to bid for the work. Any conditions for
participation shall be limited to those that are essential to ensure the
bidder’s capability to fulfill the contract in question.
(a) Bidders may be excluded if;
(i) as a matter of law or official regulations, commercial

relations are prohibited with the bidder’s country by the
federal government, or
(ii) a firm is blacklisted/ debarred by the procuring agency

and the matter has been reported to the Agency.
(b) Government-owned enterprises or institutions may participate

only if they can establish that they are;
(i) legally and financially autonomous, and
(ii) Operate under commercial law.
Provided that where government-owned universities or research

centers in the country are of a unique and exceptional nature, and
their participation is critical to project implementation, they may be

allowed to participate; and Bidders shall include all those
contractors who are registered or incorporated in Pakistan,
irrespective of the nationality of their owners and professional staff,
and
(c) Bidders are:-
(i) This is a service contract and registration with Pakistan

Engineering Council is not mandatory.
Registered with relevant tax authorities (income/sales tax, wherever applicable)
6. Site Visits
In continuation to IB.6
a. The information regarding ICT area, population, quantity and

quality of MSW etc. mentioned in this RFP has been provided
on the basis of available sources and may not be considered as
final or conclusive. The Procuring Agency shall in no way be
responsible for any discrepancy.
b. The bidder are advised to visit the area of service/site of works

and its surroundings and obtain all necessary information that
may be necessary for preparing their proposal/bid, and to
acquaint themselves with the area, the existing system, the
vehicles, offices, workshops and workforce of the existing
system of the Sanitation Directorate of MCI, at their own
expenses.
c. The bidders and any of their personnel or agents will be granted

permission by the procuring agency to enter upon their
premises and lands for the purpose of such inspection, but only
upon the express condition that the bidders, their personnel and
agents, will release and indemnify the procuring agency, his
personnel and agents from and against all liabilities in respect
thereof and will be responsible for death or personal injury, loss
of or damage to property and any other loss, damage, costs and
expenses incurred as a result of such inspection.
d. All the interested firms/bidder are advised to carry out a

comprehensive survey of the Area of the project and come up
with a very practicable strategy and project proposal in order to
minimize complications during implementation.
7.1 Contents of Bidding Documents
The Bidding Documents, in addition to invitation for bids, are those stated
below and should be read in conjunction with any Addenda issued in
accordance with Clause IB.9.
1. Instructions to Bidders.
2. Bidding Data Sheet.
3. Form of Technical Bid
4. Form of Price Bid
5. Appendices to Bid (A, C, D, E …P to Bid).
6. Form of Bid Security.
7. Forms of Performance Security.
8. Form of Contract Agreement, Credit Line Facility, Mobilization
Advance Guarantee.
9. Conditions of Contract.
10. Drawings.
8.1 Time limit for Clarification
Minimum number of days to seek clarification by the prospective bidder is

07days before the latest deadline for Bids submission.
10.1 Bid language:
All documents / proposal and respective correspondence shall be made /

prepared in English Language.
.
11.1
(A) The Bidder shall submit with its Technical Bid (Envelope A)the
following documents, here under as well as elaboratedin11.1 (C):
(a) Written confirmation (Power of Attorney)

authorizing a person to submit the bid;
(b) Written confirmation (Power of Attorney)
authorizing the signatory of the Bid to sign the
bid on behalf of the bidder;
(c) Letter of Technical Bid;
(d) Bid Security must attach with financial bid.
(e) Copy of Firm Registration Certificate/
Partnership Deed
In case of Company:
- Certified true copy of its Certificate of Incorporation.
- Latest certified true copy of Memorandum and Articles of Association
- Latest certified true copy of Form-A, and
- Latest certified true copy of Form-29
In case of Foreign Company
- Certified copy of its charter;
- Confirmation letter from Board of Investment for establishment of branch office
in Pakistan
- Copy of Registration Certificate of Branch office in Pakistan; and
- Certified True copies of latest annual return of documents filed with SECP.
(f) Certified Audit Reports for the last three (3) years
(g) Joint Venture/ Operation Agreement; (if applicable)
(h) Pending litigation information and No Blacklisting Certificate;
(i) Special Stipulations (as filled by the Employer) (Appendix –A)
(j) Proposed Services Schedule (Appendix–E)
(k) Method of Performing the Sanitation Services (Appendix–F)
(l) Availability of Critical Equipment (Appendix –G)

(m) Camp and Housing Facilities (Appendix –H)
(n) List of Sub-contractors (as required) (Appendix –I)

(o) Organization Chart for Supervisory Staff (Appendix –K)
(p) Integrity Pact (Appendix–L)
(q) Financial Competence and Access to financial (Appendix–M)

Resources
(r) General and Similar Experience (Appendix –N)
(s) Evaluation Criteria (Appendix – O)
(t) Current Commitments (Appendix – P)
(B) The Bidder shall submit with its Price Bid(Envelop B) the
following documents:
(a) Letter of Price Bid
(b) Price Adjustment under relevant Clause 5.9 (Appendix –C)

(c) Bill of Quantities (Appendix –D)
Note: Bid Security must attach along with

financial bid.
(C) Written confirmation (Power of Attorney) authorizing a person to

sign and submit the Bid
a) For Single Entity:

Following legally authorized persons can only issue Power of
Attorney to sign / submit the bid:
(i) Owner(s)
(ii) Director(s)
(iii) Partner(s)
(iv) Legal representative
(v) Secretary of the firm
The Power of Attorney must bear the name, CNIC # and three
specimens of full signatures and initials of the person who is being
authorized to sign the bid.
b) For Joint Operation:

Following legally authorized persons of each partner firm will jointly
issue Power of Attorney to sign / submit the bid:
(i) Owner(s)
(ii) Director(s)
(iii) Partner(s)
(iv) Legal representative
(v) Secretary of the firm
The Power of Attorney must bear the name, CNIC# (Passport# in
case of Foreign Firm) and three specimens of signatures in full and
initials of the person who is being authorized to sign the bid.

(D) Firm Registration Certificate/ Partnership Deed or Article/
Memorandum of Association of the Bidder
a) A Copy of Firm Registration Certificate/ Partnership

Deed or Article/ Memorandum of Association of the
Bidder shall be submitted. However, the copy shall
indicate the Bidder’s name, address and its
representative personnel. In case of local firms, readable
copies of CNICs of all the owners / directors / partners
shall also be enclosed with the bid.
b) In case of Joint Operation, the requirement stated at Sr.
(a) above shall be fulfilled for all partner firms.
(E) Audit Reports
The bidder has to submit last three (3) years Tax return duly
examined / Certified by the Chartered Accountancy firm also
demonstrating financial soundness of the firm to evaluate:
Average Annual Services Turnover
Minimum Average Annual Services Turnover Coast calculated

as total certified payments received from contracts in progress
or completed, within the last three (03) years (as per Evaluation
Criteria Form.)
12.1 Pending litigation information and No Blacklisting Certificate:
The bidder shall submit all information regarding its pending litigation and
undertaking of not having been blacklisted from any organization (government
/ non-government) in Pakistan. This information and undertaking shall be
submitted on firm’s letterhead (letterhead of joint operation in case of joint
venture).
i. Joint Venture/Consortium Agreement
Bids submitted by a joint venture/consortium of two (2) or more firms

shall comply with the following requirements:
a. One of the joint venture/consortium partners, lead firm shall be

nominated as lead partner; and this authorization shall be evidenced by
submitting a power of attorney signed by legally authorized signatories
of all the joint venture/consortium partners/firms;
b. The bid, and in case of a successful bid, the Form of Contract

Agreement shall be signed by the authorized partner so as to be legally
binding on all partners/firms i.e. all partners of the joint
venture/consortium firms shall be legally bound to the Agreement;
c. The firm / authorized partner / partner-in-charge shall always

be duly authorized to deal with the procuring agency regarding all
matters related with and/or incidental to the execution of Sanitation
Services as per the terms and Conditions of Contract and in this regard
to incur any and all liabilities, receive instructions, give binding
undertakings and receive payments on behalf of the joint
venture/consortium;
d. All partners of the joint venture/consortium shall at all times
and under all circumstances be liable jointly and severally for the
execution of the contract in accordance with the contract terms and a
statement to this effect shall be included in the authorization mentioned
under Sub-Para (a) above as well as in the Form of Bid and in the
Form of Contract Agreement (in case of a successful bid);
e. A copy of the agreement entered into by the joint

venture/consortium partners shall be submitted with the bid stating the
conditions under which it will function, its period of duration, the
persons authorized to represent and obligate it and which persons will
be directly responsible for due performance of the contract and can
give valid receipts on behalf of the joint venture/consortium, the
proportionate participation of the participating firms forming the joint
venture/consortium, and any other information necessary to permit a
full appraisal of its functioning. No amendments / modifications
whatsoever in the joint venture/consortium agreement shall be agreed
to between the joint venture/consortium partners without prior written
consent of the procuring agency;
Submission of an alternative Letter of Intent to execute a Joint

Venture/consortium Agreement shall be mandatory;
f. Bidders shall also submit proposals of work(Sanitation

Services) methodology and schedule in sufficient detail to demonstrate
the adequacy of the bidders’ proposals to meet the technical
specifications and the timely completion as per schedule each day,
each month and every year of the contract till completion of the
contract successfully.
g. One of the joint Venture partners shall be nominated as being

in charge; and this authorization shall be evidenced by submitting a
power of attorney signed by legally authorized signatories by all the
joint venture partners. Other requirements for submission of Power of
Attorneys to sign and submit the bid shall also be fulfilled.
ii. Proposed Sanitation Services Schedule
Proposed Services Schedule as per Appendix - E to bid must be

enclosed to bid. The bidder shall provide as Appendix-E to bid, the
Services schedule in the bar chart (CPM, PERT or any other to be
specified herein).
12.3 Method of Performing the Sanitation Services.
Bidders participating in this bid are required to submit this

Appendix-F.
(a) Method of Performing the Services as per Appendix - F to bid.
(b) Services Camp and Housing Facility as per Appendix - H to

bid.
(c) Methodology Regarding Safety of Environment.

(e) Safety Management System
The narrative descriptions shall be prepared in sequence
mentioned above. Any important key words shall be
incorporated in the above descriptions.
12.4 Availability of Critical Equipment / List of Major Equipment
Bidders shall submit, List of Major Equipment and related items

owned, to be purchased or to be leased by the Bidder in carrying out
the Sanitation Services in accordance to the attached format
(Appendix G to Bid).
Bidder shall list down the equipment which must support the schedule
of services to be provided.
a) Services Camp & Housing Facilities:
The Contractor in accordance with Appendix-H shall provide

description of his camp’s facilities.
b) List of Subcontractors and Organization Chart
In addition, Bidders shall submit the list of subcontractors for major

Sanitation Services (Appendix I to Bid) and organization chart
(Appendix - K to Bid).
c) Financial Competence and Access to financial Resources:
The Bidder must demonstrate access to, or availability of, financial

resources such as liquid assets, unencumbered real assets, lines of
credits, and other financial means, other than any contractual advance
payments, to meet the financial requirements of the contract in the
amount of his bid. Project Specific Line of credits, if any shall only be
considered if submitted as per Form – M and CL-1.
d) General and Similar Experience

General Experience: Experience under Sanitation Service Contracts
in the role of contractor, subcontractor for at least the last Ten (10)
years prior to the bid submission deadline.
Letters of Acceptance and Completion Certificates of completed

Services Assignments in this regard should be accompanied with
Appendix – N to bid.
Similar Experience: Participation as contractor or management

contractor, within the last Ten (10) years, with a value as mentioned in
Appendix-O that has been successfully or is substantially completed
and that are similar to the proposed Sanitation Services. The similarity
shall be based on the physical size, complexity, methods, technology
or other characteristics as indicated in these Bidding Documents.
Letters of Acceptance, Completion Certificates and other supporting
documents of completed projects in this regard must be accompanied
with Appendix – N to bid.
13.1 Currencies of Bid and Payment:
The unit rates and prices shall be quoted by the bidder entirely in Pak Rupees
and will be paid in Pak Rupees only.
14.1 Period of Bid Validity:
Bid shall remain valid and open for acceptance for a period of one hundred
and twenty (120) calendar days after the latest dead line for submission of bid.
Bidder/Contractor may be requested to extend the validity in writing, and
consent of the bidder shall be obtained. If applicants do not agree in such
extension bid security of the applicant will be returned.
15.1 Amount of Bid Security:
a. The bidders are required to furnish a bid security along bid i-e., equal
to 1% (One percent) of total bid amount (bid offered) in the currency
in which the bid is priced/quoted for period of one year, which shall
remain valid for a period of 28 (twenty eight) days beyond the validity
period of the bid in the form of Bank-Draft /CDR in favor of MCI.
b. No bid shall be entertained unless it is accompanied by the Bid Security

as mentioned above.
16.1 & 16.2

Alternate proposal by Bidders
Delete the text and substitute:
In continuation to our proposal, Firm must also elaborate how they would
carry out sanitation services and how much resources shall be applied.
17.0 Pre-Bid Meeting
Pre-Bid meeting will be held on dated 12 September 2017 at 1500 hours at

Islamabad
Phone No. : +92 (51) 9202621
18.0 Number of copies of the Bid to be completed and returned:
Each bidder shall prepare by filling out the forms completely and without
alterations one (1) original and one (1) copy of the bid and clearly mark them
“ORIGINAL” and “COPY” as appropriate. In the event of discrepancy
between them, the original shall prevail. The detail of the Envelopes is given
as under:
(i) Envelope-A - Original Technical Bid (Sealed)

(ii) Envelope-A - Copy of the Technical Bid (Sealed)
(iii) Envelope-B - Original Financial Bid (Sealed)
(iv) Envelope-B - Copy of the Financial Bid (Sealed)
(v) Bid - Envelope-A + Envelope-B (Sealed)
19.0 (a) Employer's address for the purpose of Bid submission:

Municipal Corporation Islamabad
Address : Room No 16A, Block-II, CDA
Headquarters
G-7/4, Islamabad-Pakistan
Phone No. : +92 (51) 9252620
Fax No. : +92 (51) 9252621
Website : www.cda.gov.pk
Name : Directorate of Sanitation
Address : Sector G-6/1-3, Street No 49, Islamabad
Phone No. : +92 (51) 9211555
(b) Name and the number of the Contract:
“Contract for Primary and Secondary Collection of Municipal Solid

Waste and Its Transportation in Metropolitan Area, Islamabad,
Pakistan”
20.0 Deadline for submission of bids:
As notified in “Notice Inviting Bids “
21.0 Venue, time, and date of Bid opening (“Envelop A”):
Directorate of Sanitation, MCI, Street No. 49, Sector G-6/1-4, Islamabad.

Contact # 051-9211555
Fax # 051-9223171
22.0 Examination of Bids and Determination of Responsiveness

In continuation in IB 26 and Contractor or sub-contractor cannot participate in
tender in any manner directly or indirectly, in their name or in the name of any
other person or firm.
Those who are prohibited / black listed to participate in tender by any

Government Institutions, Authorities etc. And those who are prohibited / black
listed (by law) due to having any criminal record or convection.
a) Those who have been declared bankrupt by the authorities or have

filed bankruptcy.
b) Those who have been declared or announced as an insolvent by court

of law or tribunal or any other authorities or institution.
c) Those who are under liquidation.
d) Those whose affairs are run by any tribunals.
e) Those who are under settlement with any financial institution or

creditors.

f) Those who have suspended their affairs or those who are in similar
position as per the law of their country.
g) Those who have been declared defaulter of social security contribution

or premium payments under the law of Pakistan or as per law of their
country.
h) Those who have been declared defaulter of taxation or revenue

department for nonpayment of income tax, sales tax, customs duties, or
any other tax levied from time to time in Pakistan or as per law of their
country.
i) Those who have been condemned by decision of any court or law or

tribunal because of their non-professional or unethical activities or
professional malpractices.
j) Those who have been determined by any institution or organization or

authority or agency for adopting or performing non professional
attitude or unethical or immoral activities or professional malpractices
and such determination resulted from administering them during their
jobs.
k) Those who do not provide the required information or provided

misleading of false representation or deliberately suppressed the
information to be provided as required in RFP Document.
l) Those who have been prohibited from professional activity by the

Chamber of Commerce in Pakistan or any other equivalent body
established for same purpose in the country where they are registered
before the date of submission of the bid.
m) The contractors/bidders who are the blacklisted by Federal Govt.,

Provincial Govt., Autonomous Bodies and State Bank of Pakistan.
n) Prior to the detailed evaluation of bids, the procuring agency will

determine whether the bidder fulfills all codal requirements of
eligibility criteria given in the tender notice such as registration with
tax authorities, turnover statement, experience statement, and any other
condition mentioned in the bidding document. If the bidder does not
fulfill any of these conditions, it shall not be evaluated further.
o) Once found to be fulfilling the eligibility criteria, as mentioned in

above mentioned clauses, the bids of eligible bidders will be evaluated
for technical responsiveness as per specification and criteria given in
the bidding documents. Technical and financial evaluations may be
carried out in accordance with, single stage-two envelopes, bidding
procedures.
p) A bid will be considered technically responsive if it (i) has been

properly signed; (ii) is accompanied by the required bid security in the
manner described in the bid document; and (iii) conforms to all the
terms, conditions and specifications of the bidding documents, without
material deviation or reservation. A material deviation or reservation is
one (i) which affect in any substantial way the scope, quality or
performance of the Sanitation Services; (ii) which limits in any
substantial way, inconsistent with the bidding documents, the
procuring agency’s rights or the bidder’s obligations under the
contract; or (iii) adoption/rectification whereof would affect unfairly
the competitive position of other bidders presenting substantially
responsive bids.
q) If a bid has major deviations to the commercial requirements and

technical specifications will be considered technically non responsive.
As a general rule, major deviations are those that if accepted, would
not fulfill the purposes for which the bid is requested, or would prevent
a fair comparison or affect the ranking of the bids that are compliant
with the bidding documents.
(A). Major (material) Deviations include:-

(i) The Bid has been not properly been signed;
(ii) Is not accompanied by the bid security of required amount and
manner;
(iii) Failing to respond to specifications;
(iv) Failing to comply with Mile-stones/Critical dates provided in
Bidding Documents;
(v) Sub-contracting contrary to the Conditions of Contract specified in
Bidding Documents;
(vi) Refusing to bear important responsibilities and liabilities allocated
in the Bidding Documents, such as performance
Guarantees and insurance coverage;
(vii) Taking exception to critical provisions such as applicable law,
Taxes and duties and dispute resolution procedures;
(viii) A material deviation or reservation is one :
(B) Which affect in any substantial way the scope, quality or performance of the
works;
Adoption/rectification whereof would affect unfairly the competitive position of
other bidders presenting substantially responsive bids.
(C) Minor Deviations

Bids that offer deviations acceptable to the Procuring Agency and which can
be assigned a monetary value may be considered substantially responsive at
least as to the issue of fairness. This value would however be added as an
adjustment for evaluation purposes only during the detailed evaluation process.
If a bid is not substantially responsive, it will be rejected by the procuring

agency, and may not subsequently be made responsive by correction or
withdrawal of the non-conforming deviation or reservation.
23.1 Employees right to accept any bid and to reject any or all bids.
The Procuring Agency shall have the right, at his exclusive discretion, to
increase / decrease scope required without any change in unit prices or other
terms and conditions, accept a Tender, reject any or all tender(s), cancel /
annul the Tendering process at any time prior to award of formal Contract,
without assigning any reason or any obligation to inform the Bidder and
without thereby incurring any liability to the Bidder and the decision of the
Procuring Agency shall be final.
The Tender shall be rejected if:
i. It is substantially non-responsive; or
ii. It is submitted in other than prescribed forms, annexes, schedules,
charts, drawings, documents / by other than specified mode; or
iii. If it is incomplete, un-sealed, un-signed, printed, partial, conditional,
alternative, late;
iv. It is subjected to interlineations / cuttings / corrections / erasures /
overwriting; or
v. The Bidder submits more than one Tenders; or
vi. The Bidder fails to meet the minimum mandatory score of 50%
against each criterion in the Technical Evaluation Criteria (Annexure-
B); or
vii. The Bidder fails to meet the minimum passing score of 70% in the
Technical Evaluation Criteria; or
viii. The Bidder refuses to accept the corrected Total Tender Price; or
ix. The Bidder has conflict of interest with the Procuring Agency; or
x. The Bidder tries to influence the Tender evaluation/Contract award; or
xi. The Bidder engages in corrupt or fraudulent practices in competing for
the Contract award.
xii. There is any discrepancy between bidding documents and bidder’s
proposal i.e. any nonconformity or inconsistency or informality or
irregularity in the submitted bid.
xiii. The Bidder submits any financial conditions as part of its bid which
are not inconformity with tender document.
24.1 Standard form and amount of Performance Security acceptable to the

Employer:
(i) Delete “28 days” in the third line and replace with “14 days”
(ii) Standard form and amount of Performance Security acceptable to the
Employer.
The performance security shall be of an amount equal to 10% of the Contract

Price stated in the Letter of Acceptance. Such security shall, at the option of
the bidder, be in the form of either (a) bank guarantee from any Scheduled
Bank in Pakistan or (b) bank guarantee from a bank located outside Pakistan
duly counter-guaranteed by a Scheduled Bank in Pakistan or (c) an insurance
company having at least AA rating from PACRA/JCR in favour of Employer
valid for a period till 28 days after the date of closing of contracts subject to
there is no Audit para exist against such contract.

Section 1, 2,3
Preambles, Existing Condition,
TOR

Section-I
METROPOLITAN CORPORATION ISLAMABAD

DIRECTORATE OF SANITATION
“CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF

MUNICIPAL SOLID WASTE AND ITS TRANSPORTATION IN
METROPOLITAN AREA, ISLAMABAD, PAKISTAN”
PREAMBLE TO THE BID
1.1 The RFP Document.
The Metropolitan Corporation Islamabad invites bids for “CONTRACT FOR

PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE
AND ITS TRANSPORTATION IN METROPOLITAN AREA, ISLAMABAD,
PAKISTAN”
The purpose of this RFP is to invite all eligible, reputed and experienced
Waste Management Firms or Individuals whether National or International
in accordance with relevant provisions of Pakistan Laws, Rules& Regulations.
The Bidder has to submit their Technical and Financial proposal for “Front
End Collection, Sweeping, Transportation and Disposal of Municipal Solid
Waste of the Metropolitan Area Islamabad” under a Single Stage Two
Envelope procedure, in accordance with the Public Procurement Regulatory
Authority Rules (PPRA-2004).
1.2 Scope of Work / Assignment.
i. Door to Door Garbage Collection on daily basis as per schedule and

modalities agreed between both the parties (Schedule to be provided by
the Client at the start of each month).
ii. Sweeping of Streets, Avenues, Footpaths, Medians, Market Places and

other open spaces using both manual & mechanical means as per
schedule provided by the client at the start of each month.
iii. Collection, Lifting & Disposal of Solid Waste from

transfer/collection points to the Dumping/Landfill designated site
Sector I-17, Islamabad for the purpose on daily basis as per schedule
and modalities agreed between both parties.
iv. Monitoring & Tracking of the entire Contractor’s Vehicles,

supervisory staff etc in a scientific manner i/c setting up of Command
& Control Centre..
v. Establishment of a robust Complaint Management System.

vi. Community engagement through awareness programs and its
implementation.
1.3. Definition & Interpretation
a. “Agreement” means agreement signed between the parties (MCI and

the Successful Bidder);
b. “Confirmation” means confirmation in writing.
c. Bidder/Service Provider” means a company, individual or joint

venture that has submitted its bid as per the criteria/specifications
listed in this document.
d. “Contract” means the contract proposed to be entered into

between the procuring entity and the Bidder for the services,
including all attachments, appendices, and all documents
incorporated by reference therein. Where not specifically indicated
to the contrary, and to avoid any confusion,
e. “Bid” has the same meaning assigned to Contract.
f. “Bidder &Tendered” means any person or persons, contractor, firms,

consortium of firms, joint venture submitting the bid or
tender;“Client” means the Municipal Corporation Islamabad
(Procuring Agency);
g. “Client representative” means any representative of the client

appointed from time to time;
h. “Contractor” means the bidder, any entity or person, firm, company,

joint venture / consortium that may provide or provides the work and
services under the agreement;
i. “Contract price” means the sum stated in the letter of

Acceptance/Award as payable to contractor for execution, performance
and completion of works and services according to the scope of work;
j. “Days” mean calendar days;
k. “Proposal” means the technical, Financial & Operational proposal

submitted by the bidder;
l. “RFP” means the Request for Proposal;
m. the word “Tender” is synonymous with “Bid” and the word “tender
document” with “bidding document and proposal document”;
n. “Terms of Reference (TOR)” means the document in RFP, which

explains the objective scope of the work activities and the tasks to be
performed, respective responsibilities of client and contractor and
expected results and deliverables of assignments;
o. “ICT” means the Islamabad Capital Territory
p. “W&S” means the work and services to be performed by the

contractor pursuant to the agreement.
q. “Works” means all services to be provided and works to be performed

by the contractor under this contract;
r. “Years” mean calendar years.
1.4. Abbreviations
a) MSW = Municipal Solid Waste
b) SWM = Solid Waste Management
c) SWC = Solid Waste Collection
d) MCI = Municipal Corporation Islamabad
e) EPA = Environmental Protection Agency
f) PPRA = Public Procurement Regulatory Authority.
g) PKR = Pak Rupees – Currency of Islamic Republic of Pakistan.
1.5 PPRA Rules to be followed
Public Procurement Regularity Authority (PPRA) Rules 2004 will be strictly

followed. These may be obtained from PPRA’s website: www.ppra.org.pk
In this document, unless otherwise mentioned to the contrary, "Rule" means a
Rule under the Federal Procurement Rules 2004.
1.6 Mode of Advertisement
As per Rule 12, this Tender is being placed online at CDA and PPRA's
websites, as well as being advertised in the print media. The bidding document
carrying all details can be downloaded from CDA and PPRA’s website:
www.ppra.org.pk OR www.cda.gov.pk.
1.7 Sections of RFP/Bidding Documents
All Sections of RFP and Annexure, Forms are integral part of RFP and
considered as tender / bidding documents.

1.8 Procuring Agency Rights to cancel any or all tenders
The MCI is not bound to accept any proposal and reserves the rights to annul
the selection process at any time prior to agreement or award without thereby
incurring any liability to the bidder. The applicant will not be entitled to make
any claim from Procuring Agency due to cancellation of the tender.
1.9 Period of Contract
Seven (07) Years after issuance of Work Order extendable for further Three
(03)Year based on the performance and mutual consent (written) of the
Contractor and the Client on same terms &conditions of the Contract.

Section II
EXISTING SOLID WASTE MANAGEMENT IN ISLAMABAD
2.1 Existing Solid Waste Management
i. Door to Door Collection.

In the Urban area (Zone-1) door to door collection of MSW is being
practiced however for the Rural Areas household waste is thrown
outside or the nearby open spaces. No Plan or Strategy exists in rural
areas of Islamabad for the collection of municipal solid waste. No
MSW collection system in the industrial area exists though a
considerable amount of MSW is also generated in the industrial area of
Islamabad.
ii. Street Sweeping.

Main roads, streets and lanes in ICT (Zone-1) are cleaned manually
using brooms and the garbage collected is kept in the form of small
heaps besides the Kerbs and on road sides, on green open spaces,
which are then lifted and transported to the nearest dustbin manually
using wheel barrow/handcarts etc. Sweeping stuff is normally thrown
into the dustbins. However throwing of garbage into nallahs / drains
and open plots is also a common practice. Sweeping is normally done
in the morning. Mechanical sweeping is not done in Islamabad,
however sometimes main Avenues &important Road are washed with
water browsers.
iii. Transportation of MSW to the nearest Dumping Sites.

Garbage vehicles i.e. Arm Rolls, Compactors, Dump Trucks, Tractor
Trolleys collect and transport waste from the collection points/dustbins
to Dumping site in Sector I-12. No landfill site still exist however a
study is in progress for SWM. Though complete lifting of garbage
form the collection points could not be made due to unavailability of
required numbers of vehicles and long hauling distance to Dumping
site. Usually containers of 6m3 capacity are placed at collection points.
However in some areas of MCI, garbage is dumped, at open places,
such garbage is lifted using loaders and labourers using basket to pick
and to load into refuse vanes or compactor which is then transported to
the dumping site. The machinery for lifting and transportation of MSW
available with MCI are old and not compatible with the machines
usually required for MSW lifting and transportation.
2.2 Collection and Disposal of Offal

On the eve of Holy festival of Eid-ul-Azha every year, thousands of
animals (life-stock) are offered as sacrifice. These sacrifices is done (as
custom) on the door step or within the premises jointly or individually
on the roads sides open ground, market places etc. and the offal and
other residuals like bones, offal’s and other intestinal organs etc. are
thrown at the door step, road sides, in the bushes, open ground and
collection points etc. creating an unclean environment with a pungent

odor of blood which is witnessed in almost each area on this event.
This situation is dealt with by the Sanitary Workers in a quite efficient
and effective way, under an offal collection plan. The campaign is
managed in a manner that areas aremade clean &clear by the evening
of each day event which continues for three continuous day.
2.3 WASHING OF ROADS SQUARES
2.3.1 Washing activity includes washing the areas like squares and
walkways within, Main Avenues, Highways, Markets, as and where
required or as per schedule provided by the Authority, with mechanical
vehicles. Water will be provided by the Authority.
2.3.2 Contractor shall realize the washing activity with the machinery
specified as per direction of officer incharge of MCI (Employer).
2.3.3 Contractor shall realize the washing activity during night once in a
week for each square in accordance with the program to be provided
by the Employer.
2.3.4 Contractor may revise the washing program with the consent of the
Employer depending upon the experience gathered.
2.3.5 Contractor shall provide necessary and enough warning signs in order
to prevent any accidents and injuries like slipping and falling during
the washing process of the walkways. Besides, the Contractor is also
responsible to place these warning signs in appropriate places in order
to prevent any incidents.
2.3.6 Employer may instruct the Contractor to add disinfecting agents to the
washing water. Without getting the written approval of the Employer
the Contractor shall not add any chemicals to the washing water.
Disinfecting agent to be used by the Contractor as a result of the
instruction of the Employer shall be included to the progress billing at
the end of the period.
2.3.7 Mechanical Washing unit
Proposed unit of Mechanical washing is teams

Calculation of Teams:
Team=1driver+Helper
Performance Calculation of washing Team
1 Team can perform 10km length of Mechanical Washing in one 08
Hour Shift (Usually Night Shift only if workers walk side by side with
the washer)
2.4 Problem & Short Coming in Existing System

• Waste has never been assigned a priority by the Government.
• Door to Door Collection is not being performed on regular/daily

basis and a lot of complaints are received from the citizens of
Islamabad.
• Poor performance by the Sanitary Workers.
• Proper Street sweeping & Waste disposal not being practiced.
• In effective system of monitoring / reporting causing indiscriminate
dumping of waste in open spaces, nallahs and road sides etc.
• Delays in complaint redressal.
• Deficient number of Dustbins/containers resulting in open and
scattered dumping of garbage.
• Irregular collection of garbage from community bins/collection
points due to:
• Poor Supervision.
• Too many dustbins sites.
• Defective, un-appropriate and old garbage vehicles.
• POL problems.
• Political/Labor Union intervention.
• Open transportation of garbage causing environmental pollution.
• Encroachments, especially in market / commercial area causing
difficulties in sweeping, collection and transportation to Dumping
Site. Hence the required numbers of trips are not achieved.
• No properGPSfacility.
• Scavenging specially on open spaces and roadside dustbins causing
scattering of garbage.
• Existing rules with regards to SWM need to be reviewed,
strengthened and enforced.
• Lack of public awareness/ civic sense regarding SWM collection
and disposal.
• Lack of scientific approach for integrated SWM.

Section III
PROPOSED PLAN FOR SOLID WASTE COLLECTION (ISLAMABAD)
3.1 Islamabad (an overview)

Islamabad is the capital city of Pakistan located within the federal Islamabad
Capital Territory with a population of approximate Two Million. It is the 10th
largest city of Pakistan, while the larger Islamabad Rawalpindi metropolitan
area is the third largest in Pakistan with a population exceeding Five Million.
Islamabad is a fully planned city. Unlike any other city in the world, it has a
unique system of wide roads, medians and verges. Its development has been
well managed and not subject to the familiar encroachment so common in
many other Asian cities.
As shown in the above Figure it’s Commercial Centre is known as the ‘Blue
Area’, named as such from it being annotated ‘blue’ on the city’s original
master plan. This area is considered to be the city’s central business district
(CBD). Comprising a 5-km long, east-west trending precinct along Jinnah
Avenue, it contains many of Islamabad’s corporate offices, banks,
Government buildings and retail areas. Overall, the city’s structure is well
defined, comprising essentially a uniform land use within square shaped
sectors. Each sector contains a Markaz, which is a local commercial precinct
and shopping area that serves surrounding residential areas.
Islamabad is considered to be one of Pakistan’s most liveable cities; it has one

of the nation’s highest literacy rates and is home to several of its top-ranked
universities as well as national and international corporations. The city is the
political seat of Pakistan and is administered by the Islamabad Metropolitan
Corporation (MCI), supported by the Capital Development Authority (CDA).
Islamabad was built during the 1960s to replace Karachi as Pakistan's capital.
The city's master-plan divides the city into eight zones, including
administrative, diplomatic enclave, residential areas, educational sectors,
industrial sectors, commercial areas, and rural and green areas. The city is
known for the presence of several parks and forests, including the Margalla
Hills National Park and Shakarparian Park.The city is home several
landmarks, including the Faisal Mosque, the largest mosque in South Asia and
the fourth largest in the world. Other landmarks include the Pakistan's
National Monument and Democracy Square.

The main administrative authority of the city is the Islamabad Metropolitan
Corporation (IMC) with some help from Capital Development Authority
(CDA), which oversees the planning, development, construction, and
administration of the city. Islamabad Capital Territory is divided into eight
zones: Administrative Zone, Commercial District, Educational Sector,
Industrial Sector, Diplomatic Enclave, Residential Areas, Rural Areas and
Green Area. Islamabad city is divided into five major zones: Zone I, Zone II,
Zone III, Zone IV, and Zone V. Out of these, Zone IV is the largest in
area.[ Zone I consists mainly of all the developed residential sectors while
Zone II consists of the under-developed residential sectors. Each residential
sector is identified by a letter of the alphabet and a number, and covers an area
of approximately 2 km × 2 km. The sectors are lettered from A to I, and each
sector is divided into four sub-sectors.
Zones in Islamabad
Area
Zone
Acres km2
I 54,958.25 222.4081
II 9,804.92 39.6791
III 50,393.01 203.9333
IV 69,814.35 282.5287
V 39,029.45 157.9466
Series A, B, and C are still underdeveloped. The D series has seven sectors
(D-11 to D-17), of which only sector D-12 is completely developed. This
series is located at the foot of Margalla Hills. In the revised Master Plan of the
city, CDA has decided to develop a park on the pattern of Fatima Jinnah
Park in sector E-14. Sectors E-8 and E-9 contain the campuses of Bahria
University, Air University, and the National Defence University. The F and G
series contains the most developed sectors. F series contains sectors F-5 to F-
17; some sectors are still under-developed. F-5 is an important sector for the
software industry in Islamabad, as the two software technology parks are
located here. The entire F-9 sector is covered with Fatima Jinnah Park.
The Centaurus complex is a major landmark of the F-8 sector. G sectors are
numbered G-5 through G-17. Some important places include the Jinnah
Convention Centre and Serena Hotel in G-5, the Red Mosque in G-6, and the
Pakistan Institute of Medical Sciences, the largest medical complex in the
capital, located in G-8.The H sectors are numbered H-8 through H-17. The H
sectors are mostly dedicated to educational and health institutions. National
University of Sciences and Technology covers a major portion of sector H-
12. The I sectors are numbered from I-8 to I-18. With the exception of I-8,
which is a well-developed residential area, these sectors are primarily part of
the industrial zone. Currently two sub-sectors of I-9 and one sub-sector of I-
10 are used as industrial areas. CDA is planning to set up Islamabad Railway
Station in Sector I-18 and Industrial City in sector I-17. Zone III consists
primarily of the Margalla Hills and Margalla Hills National Park. Rawal
Lake is in this zone. Zone IV and V consist of Islamabad Park, and rural areas
of the city. The Soan River flows into the city through Zone V.
Union Councils of Islamabad Capital Territory
UC
Chief Town Villages within Jurisdiction
No.
01 Said Pur Said Pur, Gokina, Talhar
02 NoorpurShahan NoorpurShahan, RattaHutar
Mal Pur, Romali, Nariyas, Phadu, ShahdrahKhurd,
03 Mal Pur ShahdrahKalan, Mandala, Jang Begial, SubbanSyedan,
Mangial, Quaid-e-AzamUniversity
04 KotHathial (North) KotHathial
05 KotHathial (South) KotHathial
Phulgran, Shah Pur, Sikrila, DohalaSyedan,
06 Phulgran BobriPetha, Chattar, Karlot, Hotran (Be-Charagh),
Kathar, Chunari
PindBegwal, Athal, MairaBegwal, Mangal, RakhMaira
07 PindBegwal
A, RakhMaira B, Siali, Jandala, Jand Gran, Granthian
Tumair, Kijnah, Simbli, Dakhain, RakhTumair A,
08 Tumair
RakhTumair B, RakhTumair C, RakhTumair D
09 Charah Charah, HernoThandaPani
10 Kipa Kirpa, Dhaliala, Peja, Darwala, Khatril
Mughal, ChakKamdar, Nara Syeddan, JabbiGakhran,
11 Mughal SanduSyeddan, KangotaGujran, Hon Dhamial,
Chukaal, Har-Do-Gahr, Chitroh
Rawat, BhangreelKalan, BhangreelKhurd, Kortara,
12 Rawat TakhtPari, ShadiDhamial, Mohra Amir, SoodGangal,
MuriKhumbal, Sheikhpur
Humak, DHA-PH-2, GhoraSyeddan, Rajwal-
Humak (Swan
13 GhoraSyeddan, Rajwal, DhokeAwan-Fatima Town,
Camp)
DhokeMithoo, KothaKalan, KothaKalan
UC
No.
(MohraNigial), BamlaKanyat
14 Sihala Sihala, Gagri, Kangota, AariSyedan, Jandala
LoiBheri, Pakistan Town/Korng Town, Police
Foundation, PWD-A/Block, PWD-B/Block, PWD-
15 LoiBheri
C/Block, PWD-D/Block, CBR Housing Society, Swan
Garden, Jinnah Garden, Naval Anchorage
PahgPanwal, Choocha, Pahg, Panwal, Boora Bangial,
16 PahgPanwa
Bhookar, SherDhamial, PindDaia
Koral, Gangal, Ghora Sardar, Suhdar, TarlaiKhurd,
17 Koral Khadrapur, KartalBhakral, Grandian,Ghouri town all
phases
18 KhanaDak KhanaDak
19 TarlaiKalan TarlaiKalan, Chhappar Mir Khanal
20 Ali Pur Ali Pur, Farash, Punjgran, Tamma, Taramri
21 Sohan Dehati Sohan Dehati, KhanaKak, Shakrial, Shakrial (Sharki)
ChakShahzad, ChakBihraShigh, JabaTeli, Sohana,
22 ChakShahzad Pandori, ChhattaBakhtawar, Bohan, DhokeSharaf,
Mujuhan
23 Kuri Kuri, Malot, RakhBani Gala, Rihara, MohraJujan
24 Rawal Town
25 SectorF-6
26 G-6/1
27 G-6/2, 3 & 4
F-7, 8, 9 & Jinnah
28
Park
29 F-10-& F- 11
30 G-7/3 & G-7/4
31 G-7/1 & 2
32 G-8/3 & 4
33 G-8/1 & 2
34 G-9/1, 3 & 4
35 G-9/2
36 G-10/3 & 4
37 G-10/1 & 2
38 G-11/1, 2, 3 & 4
39 MairaSumbalJaffar
40 I-8
41 I-9

UC
No.
42 I-10/1 & I-10/ 4
I- 10/2, 3 I-10/4-&
43
H-10
44 Bokra
45 JhangiSaydan
46 BadhanaKalan
47 Tarnol
48 SaraiKharbooza
49 Shah Allah Ditta
50 Golra Sharif
3.2 Managing Solid Waste
i. Door to door garbage collection on daily basis as per schedule and

modalities agreed between both the parties (Schedule to be provided by
the Client at the start of Contract Agreement).
ii. Sweeping & Removal of Rubbish from all Streets, Footpaths / Walk
Ways, Pavements, Roads, Highways, Avenues, Medians, Commercial /
Market / Public Places / parks / play grounds and other open spaces etc
located within the premises of contractual limits, both manual &
mechanical means.
iii. Collection, Lifting & Disposal of Solid Waste from

transfer/collection points to the Dumping/Land filld esignated Site’s
Sector I-17, Islamabad for the purpose on daily basis as per schedule
and modalities agreed between both parties.
iv. Washing of Roads activity includes washing the areas like squares
and walkways within, Main Avenues, Highways, Markets, as per
schedule provided by the Authority, with mechanical vehicles.
v. Monitoring & Tracking of the entire Vehicles, supervisory staff etc

in a scientific manner i/c setting up of Command & Control Centre.
vi. Establishment of a robust Complaint Management System on MCI /

CDA existing phone numbers. Contractor shall up-grade the subject
facility as per approval of the Sanitation Directorate. The cost of such
up-gradation is deemed to be included in his Financial Proposal.

vii. Community engagement through awareness programs and its
implementation, periodically / monthly for the first year, then quarterly
second year onward..
3.2.1 The contractor shall render the following services within the scope of city
cleaning:
i. Removal of all type of Rubbish from all Streets, Footpaths / Walk
Ways, Pavements, Roads, Highways, Avenues, Medians, Commercial /
Market / Public Places / parks / play grounds and other open spaces
Undergrounds, tunnels, underpasses, overhead bridges, pedestrian
bridges, underground walkways etc located within the premises of
contractual limits.
ii. A squad consisting of at least twenty (20) workers with an Incharge,
vehicle & equipment will be standby at the disposal of Complaint
Management System to attend any emergency / urgent complaint /
requirement by the client after duty hours.,
iii. Waste / Rubbish to be collected from the dustbins installed within the
contracted area and disposal of same at designated waste disposal site,
as well as cleaning and maintenance of these dustbins in presentable
hygienic condition. Trash cans,
iv. Sweeping / Cleaning of all Streets, Footpaths / Walk Ways,
Pavements, Roads, Highways, Avenues, Medians, Commercial /
Market / Public Places / parks / play grounds and other open spaces,
Undergrounds, tunnels, underpasses, overhead bridges, pedestrian
bridges, underground walkways etc located within the premises / area
mentioned in the contract scope of work, both manually &
mechanically, using appropriate equipment
v. Cleaning of the Greenbelts and collection of leaves etc.
vi. Cleaning & Removal of all kind of Rubbish including leaves / green
waste / garbage etc from Green Belts / Open areas / nullahsetc located
within the area mentioned in the contract scope of work.
vii. Deployment of appropriate number of staff on Sundays / Holidays for
prompt cleaning & removal of rubbish from major roads, highways,
avenues, markets / commercial areas including weekly bazaars located
within the area mentioned in the contract scope of work
viii. Deployment of entire staff & machinery (additional, as per
requirement) as per normal routine on the days of National / Religious
importance i.e. Eids, Independence Day etc or as directed / notified by
the MCI.
3.2.2 Door to door collection mechanism

Door to door collection for Front End Collection Plan/mechanism is
categorized as:
(a) Block Collection.

Wherein the workers with the collection vehicles, collect garbage at
the door step of the residents and store in the collecting vehicles, which
is then disposed off to the nearest Skip / garbage containers etc..

(b) Door Step Collection.
Wherein waste is left outside the property by the residents in
plastic/polythene bags and picked up by waste collecting vehicles
moving in and around the residential area at specific time each day or
collected at door step by the sweepers every day, equipped with wheel
barrow, handcart and disposed of to the nearest dustbins sites.
(c) Shared containers type collection.

Wherein a container of suitable capacity is placed at an appropriate
place within a zone/area (near Residential Block, Apartment Building,
Market place and Shopping Area etc. and the residents put their
garbage inside the container, these containers may be of hook and
lifting type or may be bucket type with proper ‘tipping’ arrangements,
for lifting and empting. Operation is to be done as many times as
required to keep the container free of garbage over spilling. The
location where such containers are to be placed would be provided to
the contractor at the start of work. The area near the Container has to
be kept clean by the Contractor.
3.2.3 Street Sweeping and Sweeping of Main Roads
i) Classification / Type of Roads.
a. Primary Roads/Avenues.
These are the main roads connecting two or more sectors of
Islamabad (usually dual carriageway), planned and
constructed on established Engineering practices with proper
road geometry of 3 or more lane carriageways.
b. Secondary Roads (Service Roads).

May be classified as main roads but secondary type, at the
periphery of each sector and to the Markaz area.mostly duel
carriageways (2+2) with shoulders.
c. Streets.
These are internal roads, connecting various residential
blocks, mostly 2 lane carriageways type with or without
sidewalks.
ii) Sweeping Methodology.
a. Conventional Type (i.e. manual).

With the help of sweepers, using brooms/brushes and sweeping
waste is collected through wheelbarrows, transported and
disposed of to the nearby containers/collection points.
b. Mechanical Type (i.e. using vacuum Mechanical Vehicle).

Appropriate, vacuum type mechanical sweeping vehicles /
built-in sweeping waste containing facility, shall be used. The
sweeping waste shall be disposed of to the nearest
container/collection point.
iii) Proposed Sweeping System.
a) Secondary Road &Streets (Manual Sweeping).

On secondary roads (service roads) and internal streets manual
sweeping be adopted along wheelbarrow and Suzuki Pickup
type of vehicles to transport the sweeping waste from the beat
(area) to collecting point / containers. Sweeping on internal
streets of residential area may be done as per schedule to be
provided by the Client. In Markets &Markaz area etc, sweeping
shall be done twice daily. Contractor may be asked to prepare
its own Schedule (subject to approval of MCI). However main
aim is to keep the area clean and clear from garbage at all times.
b) Primary Roads, Avenues &the Commercial Areas

(Mechanical Sweeping)
The Contractor shall use mechanical means of appropriate
capacity for sweeping roads as per the schedule provided by
the Client on monthly basis. Sweeping stuff may be disposed
of to the nearest dustbin site. Mechanical sweepers of self-
contained and vacuum type are best suited for the purpose.
Purposed Unit for Mechanical Sweeping is Hectares

Calculation of Hectares (Ha):-
Actual Length Swept by Mechanical sweepers in Meters x
Sweeping Width of a Mechanical Sweeper in meters (Avg.
sweeping Width of Mechanical Sweepers in Calculated as 2.2
meters which will be a
constant factor = (Value xxxxx)_m2
If these m2 / 10,000= 1 Hectare (Ha)
c) Footpath, Medians, Open Spaces etc.(Manual

Sweeping)
It is suggested that on footpath Medians, Roundabouts and
open spaces, manual sweeping be adopted along wheelbarrow
and Suzuki Pickup type of vehicles to transport the sweeping
waste from the beat (area) to bucket or containers placed
nearby the area. Sweeping be carried out as per schedule of
sweeping provided in technical specification. The purpose is
that the area must be cleaned and cleared from garbage.
iv) Proposed Lifting & Disposal of MSW from Collection Point

/Dustbin Sites to the Dumping Site.
The suggested / proposed numbers of vehicles / machinery &

equipment shall have the capacity to handle 700 Tons Per day MSW
generation of Islamabad and in case of increase in quantity of MSW
the number of vehicles / machinery & equipment shall also be
increased accordingly / proportionally..

Section IV
TERMS OF REFERENCE/SCOPE OF WORK& TECHNICAL

SPECIFICATION
4.1 Transition Period
Transition period for the purpose of implementation of this contract is 03

(three) months starting from date of signing of agreement and work order. The
contractor shall be liable to start its activities of work and services even in the
transition period.
4.2 Terms of Reference (TOR)
a. Scope of work
i. Door to door garbage collection on daily basis as per schedule

and modalities agreed between both the parties (Schedule to be
provided by the Client at the start of each month).
ii. Sweeping of Streets, Avenues, Footpaths, Medians, Market

Places and other open spaces using both manual & mechanical
means as per schedule provided by the client at the start of each
month.
iii. Collection, Lifting & Disposalof Solid Waste from

transfer/collection points to the Dumping/Landfill designated
Site’s in Sector I-17, Islamabad for the purpose on daily basis
as per schedule and modalities agreed between both parties.
iv. Washing of Roadsactivity includes washing the areas like

squares and walkways within, Main Avenues, Highways,
Markets, as and where required as per schedule mutually
agreed between the contractor and the Authority, with
mechanical vehicles. Washing service will start within 3
months following the site delivery with necessary machinery
and equipment. No staging is considered for the washing
activity.
v. Monitoring & Tracking of the entire Vehicles, supervisory

staff etc in a scientific manner i/c setting up of Command &
Control Centre.
vi. Establishment of a robust Complaint Management System.
vii. Community engagement through awareness programs and its

implementation.
viii. The contractor shall be responsible to provide six (06) Vehicles

(new) for supervision staff of the Sanitation Directorate of
MCI. These vehicles should comprises of (One 4x4 Toyota
Pickup, one 1300cc Car(Suzuki/Corolla/Honda), Two 1000cc
Car and Two 800cc Suzuki Vans). The contractor shall also
provide fifteen (15) Motorbikes (125 cc) to the supervisory
staff of MCI. The cost associated with POL, repair and
maintenance should be the responsibility of the Contractor.
These vehicles will remain the property of the contractor after
the expiry of the Agreement Period. No separate payment will
be paid to the Contractor for provision & maintenance of
vehicles & motor bikes.
b. Objective of work and services
The objective of work and services is to provide efficient, cost

effective and environment friendly solid waste collection,
transportation and its efficient & effective disposal for a clean
and healthy environment. Effective management and monitoring
shall help out in obtaining desired results in time.
c. Tasks to be performed.
Door to door collection of garbage on daily basis (or as agreed
between Procuring Agency and Successful bidder depending on
ground situation).
Door to door collection for Front End Collection Plan/mechanism is

categorized as under:
(a) Block Collection.

Wherein the workers with the collection vehicles, collect
garbage at the door step of the residents and store in the
collecting vehicles, which is then disposed off to the nearest
Skip etc.
(b) Door Step Collection.

Wherein waste is left outside the property by the residents in
plastic/polythene bags and picked up by waste collecting
vehicles moving in and around the residential area at specific
time each day or collected at door step by the sweepers every
day, equipped with wheel barrow, handcart and disposed of to
the nearest dustbins sites.
d. Street Sweeping and sweeping of Service Roads
1. Conventional Type (i.e. manual).

With the help of sweepers, using broom/ brushes. The
sweeping waste is collected through wheelbarrow, transported
and disposed of to the nearby containers with tipping
arrangements.
2. Mechanical Type (i.e. using machine sweepers).

Appropriate, vacuum type mechanical sweeping vehicles
including built-in sweeping waste containing facility shall be
used. The sweeping waste shall be disposed of to the nearest
bucket or container having tipping arrangements.

e. Collection and Transportation of MSW
Under the proposed plan efficient and effective collection &
transportation system for MSW is to be adopted - a system that
helps keeping the area free of garbage. The target number of
collection points / dustbin sites are to be significantly reduced that
can be done using:
1. Containers, bins having tipping arrangements is to be provided at
appropriate location that can be emptied into a compaction type
container mounted on vehicles.
Using compaction type containers mounted vehicles save labour
cost and frequent cleaning of bin, buckets and containers help
discourage scavengers, reduce insects/rodents problems, prevent
windblown trash, control odor, save inside storage space and outside
parking spaces and reduce the hazards of open dumping. For variety
of reasons, emphasis is made to use appropriate machinery for solid
waste management and transportation.
f. Responsibilities of procuring agency
1. In case the procuring agency does not fulfill its obligation

regarding signing of agreement the Contractor may relinquish
its commitments 45 (forty five) days after receiving the
acceptance letter by procuring agency.
2. The procuring agency shall assist and facilitate the contractor in

performing the work and services as per the contract in
respectful and honorable manner throughout the period of
contract.
3. The procuring agency shall make all due payments to the

contractor in respect to verified monthly bills timely and will be
careful and justified in imposing penalties.
g. Responsibilities of contractor
1. The contractor will perform the work and services under this
contract in respectful, honorable manner with desire to serve
people of the area.
2. The contractor will submit his monthly performance bill in time

and in accordance work performed correctly and in justifiable
manner.
3. Contractor shall follow the instructions; guidelines issued by

client or by representative of client and shall comply with all
such instruction timely.
4.3 Technical specification.
A. Provision of Bin & Containers.

The contractor shall provide bins and containers having tipping
mechanism compatible with compactor vehicles in the color
scheme as approved by the Client, with MCI Logo and Letters
“Municipal Corporation Islamabad” and the UC Name with the
approval of the Procuring Agency.
Bin Type and Sizes
Standard Metal Bin/Container of container cubage of1.10
m3&5-10.00m3.All the bins and Containers shall be of tipping
type. The dust bin also be fixed as per directions of the
Sanitation Staff as and where basis.
B. Plan for Placement of Bins and Containers

The contractor will prepare a comprehensive plan for
placement of bins and containers in various sectors of
Islamabad as per intl. guideline for revamping of Bins system.
The plan submitted by successful bidder shall be reviewed by

client after award of the contract and a revise plan shall be
prepared with mutual consent of client and contractor and with
the approval of client, the approved plan shall be implemented
for provision of works and services under this contract.
E. Door to door collection plan

Domestic waste shall be collected door-to-door only in
residential areas / commercial areas located within the premises
of Blue Area, Sectors E-7, F-5, F-6, F-7, F-8, F-10, F-11, D-12,
G-5, G-6, G-7, G-8, G-9, G-10, G-11, H-8, H-9, H-10, H-11, I-
8, I-9, I-10, I-11, (I-14 &I-16 Partially) Model Towns (Humak,
Margalla, Shahzad&Rawal Town).
F. Handcarts and other tools for door to door collection

1. Contractor will collect waste from narrow streets, which
cannot be accessed by garbage vehicles through workers
using wheeled handcart and empty them to nearby
container or to the compactor vehicle standing in the nearby
locality.
Wheeled handcart bin cubage = 120 Litters approx.
2. Contractor may also collect waste from congested

residential colonies through workers using wheel barrows.
G. Manual sweeping
Manual sweeping of roads shall be done by man/woman
sweepers using broom/brushes and sweeping waste is collected
through wheelbarrows and sweeping waste disposed of at
nearby container or bucket or compactor vehicles standing
nearby in the locality.
Tools for manual sweeping

1. Broom and brushes
2. Shovel and spades
3. Racks
4. Basket
5. Hoe.
4.5 Increase or decrease of cost
As per contract clause 5.9and Appendix-C
4.5 Procuring agency representative, duties and authorities

The procuring agency may appoint a supervising consulting firm or
supervising personnel to examine whether work is being performed in
accordance with the standards, quality and specification. The supervising
consulting firm shall verify the monthly performance bill, check monthly
performance and shall report to the client. The contractor shall comply to the
instructions of the supervising authority.
4.6 Uniform
All field sanitation staff of the contractor shall wear a proper uniform as
approved by the client. A logo of MCI shall be placed on the front pocket and
on the back of the uniform. The Supervisory staff shall also wear an approved
uniform bearing logo of MCI. The cost of uniform shall be included in the unit
price of work items mentioned in the price list.
4.7 Payment of MSW.

Payment of MSW collection and Transportation shall be based on weight
(Metric Ton=1000Kg), subject to weight quantified / measured through a
designated weighbridge (weighbridge designated and approved by MCI. The
Weighing Bridge should be installed y the contractor and all the charges will
be borne by the contractor. The weigh bridge shall be regularly calibrated in
presence of client representative.
Debris and inert waste shall not be mixed with MSW. Any weight of debris or
inert waste shall not be subject to payments. If mixed with MSW strict action
shall be taken including imposition of penalties and actions as per provision of
the Contract Agreement..

4.8 Rating System and Payment Criteria for sweeping work (Manual and
Mechanical).
Numeric Payment in terms of

Value Service Standard sweeping works percentage of cost of
work done
1 a) A clean street no litter
b) A clean street with no accumulated dust. 100%
2 a) A clean street, except for a few
pieces of litter
b) A clean street with some accumulated dust. 90%
3 a) No concentration of litter. There are no piles of
litter, and there are a large gaps between piece of
litter.
b) No concentration of dust. There are no piles of
dust, and there are large gaps between minor heap
of dust particle or small gaps between dust
particle. 80%
4 a) Litter is concentrated in spots. There may either
be large gaps between pile of litter, or small gaps
between pieces of litter.
b) Dust and particle concentrated in spots, there may
either gaps between minor heap of dust particle or
small gaps between dust particle 70%
5 a) Litter is concentrated and there are only small
gaps between pieces of litter.
b) Dust and particle is concentrated in spots, there
may either gaps between minor heap of dust
particle or small gaps between dust particle
50%
6 a) Litter is highly concentrated with no gaps in the
pile of litter, the litter is straight line along the
curb.
b) Dust is highly concentrated with no gaps in the
heaps of dust and particle. The dust is straight line
along the curb. 30%
7 a) Litter is very highly concentrated and there are no
gaps between the piles of litter. The litter is a
straight line along and over the curb.
b) Dust is very highly concentrated and there are no
gaps between the dusts. The dust is a straight line
along and over the curb. 0%
A) Street Cleaning Rating System in Term of Litter and Dust.
Rating System and Payment Criteria for House-to-House collection of garbage

shall also be applied. Based on the ground realities, the criteria shall be jointly
worked out by MCI and the contractor at the start of the contract. In case of
any disagreement, the criteria notified by MCI shall prevail. Penalty shall be

imposed on the contractor in case of non-compliance of the schedule for
House-to-House collection of garbage.(as per detail provided at page 68)
4.9 Submission of Monthly Bill
A. The contractor shall submit the bill / invoice for the work and service
performed by 7th day of every month. Monthly bill shall be supported
by sector / area wise MSW weight slips along with detail of lifting of
MSW along with date, time and location. An inventory of roads on
which sweeping work is done with length and reference date, time and
location shall be provided by the contractor in support of their bill. In
addition details of Bio-Metric attendance of staff shall also be
provided. Contractor may use GIS System and other latest technology
to provide information in support of his monthly bill submission. In the
event of the failure of the Employer / Client to make payment within
sixty (60) days, the Employer shall pay to the Contractor compensation
at the one (01) month rate of KIBOR (Bid Side) + two (02) % per
annum upon all sums unpaid from the date by which the same should
have been paid.
B. Minimum amount of monthly bill (interim / running payment

certificate) The amount of interim running payment shall be equal to
the amount of certified monthly works executed. Every effort shall be
made to ensure that the monthly bill is paid within 28 days of its
submission.
4.10 Demolition, Construction/Building Material and Debris Management

Service.
The Contractor shall be responsible to lift & dispose off all dismantled
construction / building material / debris as instructed by the supervisory staff
from the area of service to the designated site without any delay. Any weight
of dismantled material / debris shall not be subject to payment.
For the purpose of this management the contractor shall be required to:
a) Provide as number of vehicle as required to lift and transport of

demolition material and debris.
b) Provide as much staff as required to manage this service.
c) Construct, manage and operate a construction demolition/building
material and debris yard at appropriate place within the same area
where demolition material and debris shall be dumped.
The contractor will however be allowed to charge fee from the public
requesting for lifting / removal of such dismantled material and debris. The fee
/ charges for this service shall be fixed at the rates approved by the MCI.
The contractor is allowed to sell out dismantled construction / building
material dumped at the yard / designated site.
The contractor is hereby warned that:
Dumping of demolition, construction/building material in the community
dustbins, on roads, streets, lanes, footpaths, central medians, roundabouts &
open places is strictly prohibited. Any violation in this regard will be dealt
strictly and penalized as per Law.

4.11 Scientific Monitoring and tracking system for entire Management and
Operation Plan
The monitoring of processes included in front-end services should be aimed to

ensure that the objectives of solid waste management plan are realized and
achieved. The proposed mechanism for different processes include:
Addition Attendance of staff supported by Bio-metric System.
The Contractor shall have to setup his own Command and Control Centre
along with Control Room for effective monitoring and execution of the
scheme. Facility to be developed by the Contractor at any designated
space/facility provided and approved by the Client
• Members from UC’s and Municipal Corporation Islamabad shall be

given access to the Command and Control Centre as well as control
room.
• Radio Monitoring System to be established at control room.
• Android-based monitoring system shall be established at control room.
• GPS tracking system for garbage transportation vehicles shall be

installed.

Section V
CONDITIONS OF THE CONTRACT
5.1 Compliance of Laws & Rules Regulation
The contractor shall be bound under this contract to comply with all
substantive and procedure laws of Islamic Republic of Pakistan which may
include but are not limited to the followings:
i) Labour Laws
ii) Land Laws
iii) Environmental Laws
iv) Local Govt. Act./Laws
v) All National Rules and Regulation applicable to the nature of

services and works under this contract.
Inability of successful bidder to comply with all laws, rules, regulation and
procedures will result in penalization, as per penalty clauses provided in this
contract.
All substantive and procedural laws of Islamic Republic of Pakistan shall

govern this document and shall have over-riding effect in case of any conflict.
5.2 RFP Document

All section of RFP documents i-e.,
Section-I , Preamble to the bid

Section II, Existing Solid Waste Management in Islamabad
Section III, Proposed Plan for SWC (Islamabad)
Section IV, Terms of Reference/scope of work & Technical Specification.
BIDDING DATA
FORM OF BID AND APPENDICES TO BID
FORM OF BID
Letter of Price Bid
Appendix-A to Bid : Special Stipulations
Appendix-B to Bid : Foreign Currency Requirements
Appendix-C to Bid : Price Adjustment
Appendix-D to Bid : Bill of Quantities
Appendix-E to Bid : Proposed Schedule
Appendix-F to Bid : Method of Performing the
Services

Appendix-G to Bid : List of Major Equipment – Related
Items
Appendix-H to Bid : Camp and Housing Facilities
Appendix-I to Bid : List of Subcontractors
Appendix-J to Bid : Estimated Progress Payments
Appendix-K to Bid : Organization Chart of the
Supervisory Staff and Labour
Appendix-L to Bid : Integrity Pact
Appendix-M to Bid : Financial Competence & Access to
Financial Resources
Appendix-N to Bid : Past Performance, Qualification &
Experience
Appendix-O to Bid : Evaluation Criteria
Appendix-P to Bid : Current Commitments
FORMS
BID SECURITY
PERFORMANCE SECURITY
CONTRACT AGREEMENT
MOBILIZATION ADVANCE GUARANTEE/BOND
Section -V: CONDITIONS OF CONTRACT
TENDER DOCUMENTS (DRAWINGS)
All Sections noted above and the clauses contain therein are part and parcel of
RFP Document and are integral part of the agreement and shall be binding
upon the client and contractor.
5.3 Language(s) and Law

(a) The Contract Documents shall be drawn up in the English language.
(b) The Contract shall be subject to the Laws of Islamic Republic of

Pakistan.
5.4 Inspection of Site

Wherever an option is made available to the Contractor in respect of any data
provided to the Contractor by the Employer, the Contractor shall be solely
responsible for ascertaining the correctness of such opinion and the Employer
shall in no manner be liable in this behalf. In particular and without limiting
the generality of the aforesaid, the Contractor shall not rely upon such opinion
or interpretation for any claim with respect to additional time or cost under the
Contract.
5.5 Performance Security
The Contractor shall provide Performance Security to the Employer in the
prescribed form. The said Security shall be furnished or caused to be furnished
by the Contractor within 14 days after the receipt of the Letter of Acceptance.
The Performance Security shall be of an amount equal to 10% of the Contract
Price stated in the Letter of Acceptance. Such Security shall, at the option of
the bidder, be in the form of either (a) bank guarantee from any Scheduled
Bank in Pakistan or (b) bank guarantee from a bank located outside Pakistan
duly counter-guaranteed by a Scheduled Bank in Pakistan or (c) an Insurance
Company having at least AA rating from PACRA / JCR.
The cost of complying with requirements of this Sub-Clause shall be borne by
the Contractor.
5.6 Performance Security Binding on Variations and Changes

The Performance Security shall be binding irrespective of changes in the
quantities or variations in the Works or extensions in Time for Completion of
the Works which are granted or agreed upon under the provisions of the
Contract.
Without limitation to the provision of the preceding paragraph, whenever the
Employer determines an addition to the Contract Price as result of a change in
cost and / or legislation or as a result of variation amounting to more than 25%
of the Contract Price, the Contractor, at the Employer or REP (Chief Officer,
MCI) written request, shall promptly increase the value of the Performance
Security by an equal percentage in accordance with the provision of Sub-
Clause-10.1
5.7 Financial Assistance to Contractor

Financial assistance shall be made available to the Contractor by the Employer
as follows:
Mobilization Advance
(a) An interest-free Mobilization Advance @ 10 % of the Contract Price

stated in the Letter of Acceptance shall be paid by the Employer to the
Contractor upon submission by the Contractor against Bank Guarantee
for the full amount of the Advance in the specified form from a
Scheduled Bank in Pakistan acceptable to the Employer (MCI).
(b) The Mobilization Advance will be deducted from the monthly bill /
invoice in Nine (09) equal installments, commencing from the
3rd Month of Commencement of Services.
5.8 Payment of Bid Security
“It would be released after expiry of contracts periods, finalization of account
and subject to the condition that there is no audit observation, audit Para, draft
Para, and advance Para, litigation and etc. involving recovery from the
Contractor is outstanding against this Services after closing and contract
defective liability period”
5.9 Increase or Decrease of Cost
The amounts payable to the Contractor, pursuant to Appendix-C, shall be
adjusted in respect of the rise or fall in the cost of POL & Labour (Unskilled)
against inputs to the services, as highlighted in Appendix-C by applying to
such amount the formula prescribed for bill amount of Part – I of BOQ only,
as under:
5.10 Basis of current date prices& Adjustment

A) Source of price (Diesel)
The source of prices of diesel shall be obtained from Pakistan State Oil
(PSO). However for a particular adjustable element the same source shall
be used throughout the currency of the contract.
B) Source price – Labour (Unskilled)

The source price for labour shall be from; Government of Pakistan
(GOP), Federal Bureau of Statistic (FBS), monthly Statistical Bulletin
and statutory notifications. However for a particular adjustable element
the same source shall be used throughout the currency of the contract.
C) Element for price adjustment

The adjustment to the monthly statements in respect of changes in cost
shall be determined from the following formula:-
Ln Mn En
Pn= A + b ------ + C--------- + d ------- + -------------------
Lo Mo Eo
Where:
Pn is a prive adjustment factor to be applied to the amount for the

payment of the work carried out in the subject month, determined in
accordance with Paragraph 60.1 (a), and with Paragraphs 60.1 (b) and (e),
where any variations and day work are not otherwise subject to
adjustment;
A is a constant, specified in Appendix-C to Bid, representing the

nonadjustable portion in contractual payments;
B,c, d etc., are weight ages or coefficients or coefficients representing the

estimated proportion of each cost element (labour, cement and reinforcing
steel etc.) in the Works pr Sections there of, net of Provisional Sums and
Prime Cost; the sum of A,b,c,d,etc., shall be one;
Ln, Mn En, etc., are the current cost indices or reference prices of the cost
elements for month “n” determined pursuant to Sub-Clause 70.1(d).
D) Standard Procedure and Formula for Price Adjustment
Calculations.
A) Applicability as mentioned above.
a. The provision for price adjustment shall be applicable to this contract

and price adjustment shall be applicable as payable in full for original
scheduled completion period on bill amount Part-I only.
b. In the event the completion of contract exceeds the original scheduled

period then:
i. In case of default on the part of contractor causing delay in

original schedule completion, the rate of price adjustment will
be frozen at the original scheduled date of completion, however
price adjustment will be applicable till actual completion.
While computing price adjustment beyond the scheduled

completion period, in the event the rate is reduced then that
reduced rate will be applicable.
ii. The price adjustment will be payable in full for the extended
period, if the contractor has been granted an extension of time
for no fault on the part of contractor duly approved by
Municipal Corporation Islamabad (MCI) (i.e. the procuring
agency).
c. The Basis for compensation (Price Adjustment) will be only those

element as specifically listed in this document.
d. There shall be no price adjustment for the elements, which the

employer has either supplied free, of cost or at fixed prices as well as
for those elements for which an umbrella ex-gratia or escalation cover
is provided by the Government through an executive order or Statutory
Regulatory Order (SRO).
e. The price adjustment provided herein is only for price adjustment in

Local Currency (Pak Rupees).
f. No method other then as given in this document is applicable to

compute the price adjustment.
5.11.1 Base Date Price and Current Date Price
a. Base Date Price.

The base date price (or Base date index) of the element specified in
clause 4.5 (iii) shall be the price of the element which was prevalent
twenty eight (28) days prior to the date of submission of tender and
such price is to be indicated in writing in the document, as required to
be provided by the bidder as per appendix-C along with the
documentary evidence of specified source. The base date price of the
specified element shall be obtained from the sources specified under
clause No.4.5
b. Current Date Price.

The current date price (or current date index) of the element specified
under clause 5.5(iii) shall be price of the element, which was prevalent
twenty eight (28) days prior to the start of the execution month
(calendar month) to which a particular monthly statement (monthly
running bill) is related. The current date price of the specified element
shall be obtained from the source specified in the contract and its
documentary evidence is to be provided by the contractor along with
monthly bill statement.
c. Procedure.
The monthly bill statement (monthly running bill) as submitted by the
contractor, will be
i. Subjected to verification by procuring agency or its authorized

representatives or a joint committee constituted for the purpose
comprising of representatives of procuring agency, MCI and the
contractor. In case the billed amount is for more than one month, the

amount of bill shall be segregated for actual work done for each
month.
ii. Considering the base date price and current date price, the price
adjustment in the billed amount (BOQ Part – I only shall be considered
in accordance with procedure of PEC.
The adjustment to the monthly statements in respect of changes in cost

shall be determined from the following formula:-
Ln Mn En
Pn= A + b ------ + C--------- + d ------- + -------------------
Lo Mo Eo
Where:
Pn is a price adjustment factor to be applied to the amount for the

payment of the work carried out in the subject month, determined in
accordance with Paragraph 60.1 (a), and with Paragraphs 60.1 (b) and
(e), where any variations and day work are not otherwise subject to
adjustment;
A is a constant, specified in Appendix-C to Bid, representing the

nonadjustable portion in contractual payments;
B,c, d etc., are weight ages or coefficients or coefficients representing

the estimated proportion of each cost element (labour, cement and
reinforcing steel etc.) in the Works pr Sections there of, net of
Provisional Sums and Prime Cost; the sum of A,b,c,d,etc., shall be
one;
Ln, Mn En, etc., are the current cost indices or reference prices of the
cost elements for month “n” determined pursuant to Sub-Clause
70.1(d).
5.11 Rate analysis
The contractor shall provide rate analysis for each item of BOQ
mentioned in the price sheet. The rate analysis should indicate breakup
of Unit Cost by activities involved in an item. The consumption of fuel
at current rates, factored cost of machines, cost of litterbins, buckets,
containers, tools, labour cost, managing and monitoring and other cost
breakup while evaluating unit price for the items of works and services
and shall also provide breakup of cost of other items that are inbuilt in
items of works, and the way of evaluation the unit prices. The details
are required to assist the reasonability of rates quoted by the contractor.
5.12 Approval of Sub-Contractors List
Where a list of sub-contractors is provided by the Contractor under Appendix
to Tender, the sub-contractors in that list shall be subject to the prior approval
of the Employer and acceptance of bid does not imply approval of sub-
contractors list. The extent and nature of the works to be sub-contracted shall

be subject to the approval of the Employer.
The contractors are permitted to employ sub-contractor not more than 30% of
their contract work. In case of violation of this rule, punitive action not
excluding termination of contract is liable to be taken against the defaulters.
5.13 Inter disputes of Contractor and Sub-Contractors
In the event of a dispute of whatsoever nature arises between the Contractor
and his Sub-Contractor, the Contractor shall indemnify the Employer and the
Engineer against such inter-disputes, resulting litigations and shall not
nominate Employer or the engineer as “Respondents” or “Witnesses” in the
Court of Law in the process of these litigations.
5.14 Contract Agreement
The Contactor shall, within seven (14) days of furnishing of acceptable
Performance Security and other relevant documents, the employer will frame
the contract Agreement, in the form annexed to the Bidding Documents with
such modifications as may be acceptable to both parties.
The Contractor shall provide two copies of the signed Contract Documents to
the Employer in proper book form which shall be enclosed with the
Performance Guarantee. Insurance Policies / Bonds and other Bonds /
Guarantee / Securities prepared and completed at the cost of the Contractor.
5.15 Correspondences-Communications-Notices
All correspondence, communication and notices required or permitted under
this contract shall be in writing and in English language and shall be given (to
and from contractors & client) at official address provided in this contract
document. Change of address shall be duly notified by the relevant parties.
5.16 Language Ability of Contractor’s Representative

The Contractor’s authorized representative shall be fluent in the English
language. Alternately an interpreter with ability of English language shall be
provided by the Contractor on full time basis.
5.17 Safety, Security and Protection of the Environment
The Contractor shall exercise care to protect the natural landscape and shall
conduct his operations so as to prevent any unnecessary destruction, scarring
or defacing of the natural surroundings in the vicinity of the Sanitation
Services, except where clearing is required for permanent works, approved ,
temporary works and for excavation operations. All trees and native
vegetation shall be preserved and shall be protected from the damage which
may be caused by the Contractor’s operations and equipment. On completion
of the Sanitation Services, all work areas shall be levelled and graded in a
manner to confirm the natural appearance of the landscape. Where
unnecessary destruction, scarring damage or defacing may occur as a result of
the Contractor’s operations, it shall be repaired, replanted or otherwise
corrected as directed by the Employer at Contractor’s expense.
During the performance of the Sanitation services required under the Contract,
the Contractor shall carryout proper and efficient measures often a necessary
to reduce the dust/noise nuisance and to prevent dust originating from his
operations.
5.18 Engagement of Staff and Labour
The Contractor shall, make his own arrangements for the engagement of all

staff and labour, local (Pakistani) , and for their payment , housing , feeding
and transport.
5.19 Supply of Water

The Contractor shall, so far as is reasonably practicable, having regard to local
conditions, provide on the Site, to the satisfaction of the Chief Officer MCI or
his representative, adequate supply of drinking and other water for the use of
his staff and labour.
5.20 Arms and Ammunition
The Contractor shall not give, or otherwise dispose of to any person or
persons, any arms or ammunition of any kind or permit or suffer the same as
aforesaid.
5.21 Integrity Pact
If the Contractor or any of his Subcontractors, agents or servants is found to
have violated or involved in violation of the Integrity Pact signed by the
Contractor as Appendix to his Bid, then the Employer shall be entitled to:
(a) recover from the Contractor an amount equivalent to ten times the sum
of any commission, gratification, bribe, finder’s fee or kickback given
by the Contractor or any of his Subcontractors, agents or servants;
(b) terminate the Contract; and
(c) recovery from the Contractor any loss or damage to the Employer as a
result of such termination or of any other corrupt business practices of
the Contractor or any of his Subcontractors, agents or servants.
5.22 Water Charges
The source of water will be indicated by the Authority from water mains
passing along areas where the Sanitation Services is required to be carried out
and the contractor shall pay the cost of water to the authority at 0.5% of the
total cost of work/ Sanitation Services. The contractor will bear all charges for
laying his water line from the mains to the site of his underground tanks which
may require and construct for storage purposes at his own cost.
5.23 Type of Agreement and Contract Price

The agreement is a unit price contract, the sum of amounts is calculated by
multiplying quantity of each work item as indicated in the price list and unit
price quoted by the contractor for that work / services items. The payments of
each Sanitation Services performed by the contractor shall be based as per
BOQ.
5.24 Duties and Taxes

All of the taxes, duties, fees, and other contractual costs regarding the signing
of the contract shall be borne by the contractor.
5.25 Expenses included in the Contract Price
All costs associated with the operational management, monitoring and

performance of works and services according to the contract, expanses related
with fuel, spare parts, maintenance and repair, depreciation of vehicles (solid
waste collection and transportation vehicles & supervisory staff vehicles) etc.
and cost of other incidental items, cost of transportation, cost of trolleys,
containers, bins and others mentioned in various sections of the contract. Cost
of any or all insurances related to and for the purpose of works and cost of all
taxes is required to be paid by the contractor pursuant to laws of Pakistan. All
the above-mentioned costs and those mentioned in the sections of the contract
document must be taken into account and included in bid price.
5.26 Intermediate payment / Running Bill
The contractor shall submit running bill within the first week / seventh (07th)
day of every month for the work and services performed by him. The monthly
performance shall be checked and determined by the client subject to
verification through client representatives and on the basis of such verified
determinations {4.13 (a)} by the client payment shall be made within sixty
(60) days after submission of monthly performance bill / running bill by the
contractor.
5.27 Insurance of work & work places
The contractor shall be responsible for safeguarding of work and work places
the contractor shall take all insurances required by pertinent legislations and
submit the policies thereof to the client. The contractor shall be responsible for
any damages caused by him or his Subcontractor’s personals in respect of
work performed under this contract.
5.28 Accident or Injury to Workmen
The Employer shall not be liable for or in respect of any damages or

compensation payable to any workman or other person in the employment of
the contractor or subcontractor. The Contractor shall insure against such
liability and shall continue such insurances during the whole of the time that
any person are employed by him.
5.29 Indemnification by Bidder/Contractor
Contractor shall indemnify, defend and hold harmless the client (MCI), its
members, officers, directors, employee and representatives from and against
any and all claims arising out of or in any way connected with gross
negligence, fraud, or willful misconduct of the contractor or any one acting
on contractor’s behalf or under his instructions in connection with this
contract and contractor’s obligations there under. Any cost or expenses
incurred by the contractor pursuant to its indemnity obligation under this
clause shall be the sole responsibility of the contractor.
AND
The contractor / bidder shall indemnify the MCI, its employees against all
losses and claims in respect of:
a) Death or injury to any person, due to accident.

b) Loss or damage to any vehicle, plant, property which may arrived out of
accident or public root or in consequences of execution of work and
against all claims, proceedings, damages, cost, charges and expenses,
whatsoever in respect of or in relation thereto the contractor shall
indemnify the client, its officers, employee for any loss claims, demands
or lawsuits resulting from defects in contractor’s performance during
execution of work and services.
5.30 Contractor Liability for Indemnification
The contractor shall be directly responsible for the choice or use of defective
or noncompliant tools or machineries deficiencies of performance in works
and services, mistakes in sufficient supervision or any failure to fulfill his
obligation in accordance with the provisions of this contract and specification
and any other losses and damages that my occur due to similar reasons. The
contractor shall indemnify such losses and damages in accordance with
pertinent legislation.
5.31 Penalties & Cancellation of Contract
a. Penalties as noted below shall be imposed if negligence, discrepancies

and deficiencies on the part of the contractor to fulfill their obligations
on the performance of works and services and the requirements to
perform such works and services are found during the contract period
b. If the procuring agency finds any non-conformity / activity contrary to

the job description defined in this document, the contractor shall be
given a chance to bring his work as per standards to the satisfaction level
of the procuring agency and if the non-conformity is not corrected within
the time limit of one Month granted by the procuring agency, the
penalties will be imposed on the contractor and shall be recovered from
his running payments as per following.

a. Door to door services not rendered up to the mark OR
Door to door services is rendered partially as mentioned in Rs.100000/- Per Day Per
the Technical specifications Sector.
Or UC’s of Rural Isb.
b. If number of manpower provided/required is found Rs.500/- Per
insufficient to perform works and services in a Day Per
satisfactory manner(not in accordance with the minimum Person
requirement of manpower) as mentioned by the
Contractor
c. If the vehicle used for collection, transportation of solid Rs.25000/- Per Day Per
waste is found deficient/inappropriate to the standards of Vehicle
solid waste management system. (Except where SWM
vehicles of the procuring agency is utilized.)
d. If the SWM vehicles are not cleaned and washed and

Rs.5000/Per Vehicle
found in an unsafe conditions. Per Day
e. If leach ate or loose garbage is dropped from the vehicle Rs.5000/- Per Vehicle
on roads and working routes. Per Day
f. Failure to operate machinery and manpower and vehicles Rs.250,000/- Per Day
during emergency conditions
g. Improper collection of Solid Waste from dustbins and Rs.1000/- Per Day Per
collection point including roadside collection. collection point
h. If debris are found mixed with MSW while taking weights Rs.5000 Per
of MSW at designated weighbridge. Trip
i. Number of Garbage Containers, litterbins, tipper bins are Rs.50000/- Per Day
found less than the requirement as proposed by bidder in
their proposal.
j. Failure to clean public areas and removal of waste there Rs.10000/- Per Day
from.
k. Sweepers personals not wearing uniform (Identifiable to Rs.500/- Per
procuring agency) Person Per
Day
l. Failure to collect domestic waste on road sides, footpath Rs.1000/- Per Day
and streets in 24hours.
m. If garbage containers are not cleared properly and timely Rs.5000/- Per Day
as required under the contract
n. Repeat violation of cleaning and street sweeping services Rs.20000/- Per Day
o. On open transportation of garbage Rs.5000/- Per

Vehicle/Day
q. If the works and services to be delivered are not started
within the stipulate time i.e. ninety (90) days after signing
of Contract Agreement Rs.50000/- Per Day
r. If dumping of garbage and other solid waste to any other Rs.10000/- Per Day
place other than the approved disposal site.

a. If non-conformity continues despite penalties, the procuring agency
bill serve final notice and therefore the agreement shall be terminate
and performance Security shall be enchased from the respective bank /
insurance company forthwith.
5.32 Resolution of Dispute
a) Amicable Settlement: If any dispute and differences arise between

procuring agency and contractor in connection or arise out of this
contract, the procuring agency and contractor shall attempt to settle
such disputes (within the provisions of the contract) through
discussion in the first instance. The designated representatives of
procuring agency and contractor shall promptly use their best efforts
in good faith to reach a reasonable and equitable resolution of such
dispute.
b) Settlement through Arbitration: After coming into force of the

procurement contract dispute between the parties to the contract shall
be settled by MCI or through arbitration in accordance with arbitration
Act. 1940 and Laws for the time being in forced in Islamic Republic
of Pakistan.
5.33 Code of Conduct

The contractor that attempts to get secret information to conclude illegal
agreements with the competitors or to effect the procuring agency during the
phase of tender inspection, evaluation and comparison shall result in their
offers cancellation and this situation shall be penalized administratively.
The contractor shall act objectively and trust worthy in accordance with rules
of business ethic. It should avoid making public announcement regarding the
works and services without prior permission and authorization of the
procuring agency.
The contractor and its staff shall not act in inconsistent way towards his
obligation against the procuring agency and they shall not accept any type of
the contributions that may effect their decisions at execution, performance,
reporting at the works and services.
Assets of the procuring agency shall not be utilized without appropriate

documentations and valid permissions in accordance with the contract.
Procuring agency’s assets shall not be used for personal interest.
Contractor is responsible to ensure that its employees keep good behavior

with public and public representatives during execution of works and services
in the area. Contractor shall be constructive with the public and shall not
behave in a disgusting manner to the public. The services that are to be
performed are to serve the public. Briberies, tip or commission offered as
incentive or reward to any person shall be considered as fraud, which is
strictly forbidden under this contract. If the contractor is found guilty under
forbidden clauses of the contract, action shall be taken accordingly.

5.34 Time extension in conditions of force Majeure
Time extension shall be granted to the contractor in condition and situation of
force majeure, but procuring agency and competent authorities shall certify
such condition and situation.
The contractor shall not be liable for any failure or delay in performance of
his obligation under the contract, which is caused by circumstances beyond
his control under force majeure.
Time extension shall be granted to the contractor in case where the procuring
agency fails to fulfill its obligation regarding performance of the contract due
to any reason not related with the contractor.
5.35 Access to the service area

Procuring agency and their authorized representative shall have access at all
time to service area, offices of the contractor and any document, materials
and record and accounts relating to the works and services performed under
the contract for the purpose of inspections and reviews.
5.36 Termination upon notice by procuring agency

Procuring agency may terminate the Contract upon maximum ninety (90)
days prior written notice to Contractor in the event:
i) That contractor violates and continues the violation of any law

applicable to the works & services, where the violation may have a
material adverse effect on the management and operation of services
under the contract.
ii) Procuring agency may terminate the contract immediately upon the
bankruptcy of the contractor or in other conditions as specified in the
various clauses of the contract.
5.37 Termination by contractor

The contractor may also terminate this contract upon 30 (thirty) days prior
written notice to procuring agency in the event if the agency failure to perform
its obligations under this contract in timely manner. If the failure is not
redressed properly by the procuring agency in 30 (thirty) days, but in no case
such redressel is made beyond 90 (ninety) days except if procuring agency
continues to pursue for redressel of such failure.
5.38 Work in Emergency

The contractor in case of emergency may be called upon to provide services as
per scope of work under this contract and the contractor shall comply with
such emergency orders of procuring agency without excuses. Non-compliance
of the contractor shall lead to disqualification and will be dealt accordingly
5.39 Payment of Income Tax

The Contractor, sub-contractor and their employees shall be responsible for
payment of all taxes including income tax or any other applicable taxes. The
prices quoted by the Contractor shall be deemed to cover all such taxes.
However, new taxes levied by the Federal Government after signing of the
Agreement will also be recovered / reimbursed by MCI. Moreover, any
change in rate of existing applicable taxes will also be recovered / reimbursed.
5.40 Local Taxation

The price quoted by the contractor shall include all customs duties, import
duties, business taxes, income and other taxes that may be levied in
accordance with law and regulation in force in Pakistan as of the date, 28 days
prior to the closing date for the submission of bid and taxes on vehicle
machinery tools acquired for the purpose of the contract and on services
performed under the contract, nothing in the contract shall relieve the
contractor from his responsibilities to pay taxes that may be levied in respect
of the contract at any time during the contract period.
5.41 Liability of the contractor

The contractor and their sub-contractor or assignee shall follow strictly all
relevant labour laws including workman’s compensation act. The procuring
agency shall be fully indemnified for all claims arising out of any damage by
the contractor, his subcontractors or assignees and labour employed by
them.

Letters of Technical Bid/ Price Bid,
And
Appendices to Bid

Date:
Bid Reference No:
(Name of Contract/Works)
To:............................................................................................................................
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents,

including Addenda issued in accordance with Instructions to Bidders (IB)
9;
(b) We offer to execute and complete in conformity with the Bidding

Documents the following Works:
(c) Our Bid consisting of the Technical Bid and the Price Bid shall be valid
for a period of ……… days from the date fixed for the bid submission
deadline in accordance with the Bidding Documents, and it shall remain
binding upon us and may be accepted at any time before the expiration of
that period;
(d) As security for due performance of the under takings and obligations of
our bid, we submit here with a Bid security, in the amount specified in
Bidding Data Sheet, which is valid (at least) 28 days beyond validity of
Bid itself.
(e) We are not participating, as a Bidder or as a subcontractor, in more than

one bid in this bidding process, other than alternative offers submitted in
accordance with IB16 (as applicable) .

LTB-2
(f) We agree to permit Employer or its representative to inspect our accounts

and records and other documents relating to the bid submission and to
have them audited by auditors. This permission is extended for
verification of any information provided in our Technical Bid which
comprises all documents enclosed herewith in accordance with IB.11.1 of
the Bidding Data Sheet.
Name .......................................................................................................................
In the capacity of .....................................................................................................
Signed .....................................................................................................................
.................................................................................................................................
Duly authorized to sign the Bid for and on behalf of ................................................
Date .........................................................................................................................
Address……………………………………………………………………………
…………..

LPB-1
Letter of Price Bid
Date:
Bid Reference No:
(Name of Contract/Works)
To:............................................................................................................................
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents,

including Addenda issued in accordance with Instructions to Bidders
(IB)9;
(b) The total price of our Bid, excluding any discounts offered in item (c)
below is:___________
(c) The discounts offered and the methodology for their application
are:____________________
(d) Our Bid shall be valid for a period of 120 days from the date fixed for the
bid submission deadline in accordance with the Bidding Documents, and
it shall remain binding upon us and may be accepted at any time before
the expiration of that period;
(e) If our Bid is accepted, we commit to obtain a performance security in

accordance with the Bidding Documents;
(f) We understand that this bid, together with your written acceptance
thereof included in your notification of award, shall constitute a binding
contract between us, until a formal contract is prepared and executed and
we do hereby declare that the Bid is made without any collusion,
comparison of figures or arrangement with any other bidder for the
Works.

LPB-2
(g) We understand that you are not bound to accept the lowest evaluated bid
or any other bid that you may receive.
(h) We agree to permit Employer or its representative to inspect our accounts

and records and other documents relating to the bid submission and to
have them audited by auditors. This permission is extended for
verification of any information provided in our Technical Bid which
comprises all documents enclosed herewith in accordance with IB.11.1
of the Bidding Data Sheet.
(i) If awarded the contract, the person named below shall act as Contractor’s
Representative.
Name .......................................................................................................................
In the capacity of .....................................................................................................
Signed .....................................................................................................................
Duly authorized to sign the Bid for and on behalf of ................................................
Date .........................................................................................................................
Address……………………………………………………………………………
……..

BA-1
Appendix-A to Bid
SPECIAL STIPULATIONS
Clause Conditions of Contract
Registration with SECP is mandatory in case of local or JV firms / Companies
1 Increase or Decrease of Cost 5.9 As per clause 5.9 and Appendix-C
Amount of Performance 10% of Contract Price or as stated in

2 5.5
Security the letter of Acceptance.
3 Insurances 5.27
to As per Contract clauses
5.30
Seven (07) Years after issuance of
Work Order extendable for further
Three (03)Year based on the
4 Period of Contract 1.9 performance and mutual consent
(written) of the Contractor and the
Client on same terms & conditions of
the Contract.
“It would be released after expiry of
contracts periods, finalization of
account and subject to the condition
that there is no audit observation, audit
5 Release of Bid Security 5.8 Para, draft Para, and advance Para,
litigation and etc. involving recovery
from the Contractor is outstanding
against this Services after defective
liability period.”
Penalties & Cancellation of Details elaborated in the relevant
6 5.31
Contract clause.
7 Special Facilities to Employer 4.2 As per TOR
Time of Payment from date
8 4.9 60 days
of submission of verified bill
Mobilization Advance (free 10 % of Contract price stated in the
9 5.7
of interest) Letter of Acceptance.
Recovery @ 0.5% of the total cost of
10 Water Charges 5.22
contract price.
The Mobilization Advance will be
deducted from the monthly bill /
Recovery of Mobilization invoice in Nine (09) equal installments,
11 5.7
Advance commencing from the 3rd month of
commencement of Services.
.

BB-1
Appendix-B to Bid
FOREIGN CURRENCY REQUIREMENTS
Rate would be quoted in pak rupees and payment would also be made in Pak. Rupees.

Appendix-C to Bid
Price Adjustment Under Clause 4.5 of Section-IV of Contract Document
The source of indices and the weightages or coefficient for use in the price adjustment
formula under Clause 4.5 shall be as follows:
Cost
Description Weight ages Applicable index
Element
1 2 3 4
Non Adjustable Portion
Official price from public sector
organization or statistical bulletin
published by Federal Bureau of
(i) Fixed Portion 0.50 Statistic (FBS), Statistical Division
Govt. of Pakistan Statutory
Notification.
Adjustable portion
PSO consumer Price
(i) POL (HSD) 0.20
Govt. of Pakistan (GoP) Federal

Bureau of Statistic (FBS),
(ii) Labour (unskilled) 0.300
Statistical Bulletin and Statutory
Notification.
Total 1.00
Notes:
1. The rates (28 days prior to bidding for base rate and 28 days prior to date
of measurement for current rate) would be considered for any price
adjustment.
2. Any fluctuation in the indices or prices of materials other than those given
above shall not be subject to adjustment of the Contract Price.
3. Adjustment of increase / decrease shall only be admissible as listed above.
4. All amount in Pak Rupees only.
5. The basic prices of materials are inclusive of all kind of taxes and duties
that can levied at source.

(To be filled in by bidder/contractor)
Srl No. Description Base Date Price Source

1 2 3 4
As given under Clause
(i) POL (HSD)
No.4.5-i
(ii) Labour (unskilled )
No.4.5-ii
Current Date
Srl No. Description Source
Price
1 2 3 4
(i) POL (HSD)
No.4.5-i
(ii) Labour (unskilled)
No.4.5-ii
Note: The bidder/contractor is hereby cautioned to read clause 4.5 and

price adjustment procedure given therein carefully while filling the
above appendix.

BD-1
Appendix-D to Bid
BILL OF QUANTITIES PART –I:
Unit Price in Total Price Per
PKR Year in PKR
Item Quantity Quantity In Figure & in
Description of Item Unit In Figure & in
No (per month) (per year) Words Words
1 Manual Sweeping(daily) its Management,

Operation, Monitoring, Labour, Tools etc
including Collection & Disposal of Waste as
per contract (i/c all taxes)
Manual Sweeping of all the Streets, Footpaths
/ Walk Ways, Pavements, Roads, Highways,
Avenues, Medians, Commercial / Market /
Public Places / parks / play grounds and other
open spaces etc located within the premises of
contractual limits i.e. Urban Area consisting of
Blue Area, Sectors D-12 &E-7(only),F, G, H, &
Per Month 01 Job 12 Job
I, series and Model Towns (Humak, Margalla,
Shahzad & Rawal Town), Jinnah Avenue,
Faisal Avenue, Kashmir Highway, Fazal-e-Haq
Road, Attaturk Avenue, 7thAvenue, 9th Avenue,
Islamabad Express Way / Islamabad Highway,
IJP Road except carriage ways etc.
Manual Sweeping(daily) of all the main
roads of Rural Area i.e. Murree Road, Park
Road, Kuri Road, Lehtrar Road, Sihala /
Humak Road, Rawat GT Road and all other
major roads etc or as per directions of MCI.
2 Mechanical sweeping (daily) of all the
Highways, Avenues, Interchanges etc along
kerb stones / carriage ways as per schedule
Per Hectare 2,500 30,000
its Management, Operation, Monitoring,
Cost of Machinery, Fuel, Labour etc as per
contract (i/c all taxes).
3 Washing of Roads :
Washing of concrete and any kinds of
asphalt and non-asphalt Roads,
Highways, Avenues, Interchanges etc.,
Market etc. places with mechanical
vehicles by using pressure water.
Kilometer 1,500 18,000
Details of the “Mechanical Washing”
service are further defined in the
Technical Specifications Document
(Section 3.3) and as per program as per
program approved by the Sanitation
Authority.
4 Primary Collection of MSW:
Door to Door of about 500 tons / day of
garbage collection from all the
residential areas / commercial areas,
Streets, Footpaths / Walk Ways,
Pavements, Roads, Highways, Avenues,
Medians, Public Places and other open
Per Ton 15,000 Tons 180,000 Tons
spaces etc located within the premises of
contractual limits i.e. Urban Area
consisting of Blue Area, D-12 &E-
7(only), F, G, H, & I, series and Model
Towns (Humak, Margalla, Shahzad &
Rawal Town), Jinnah Avenue, Faisal,
Kashmir Highway, Fazal-e-Haq Road,
Attaturk Avenue, Faisal Avenue, 9th
Avenue, Islamabad Express Way /
Islamabad Highway, IJP Road etc.
5 Secondary Collection of MSW:
Secondary collection of about 500 tons /
day of MSW from the Urban Areas
consisting of Blue Area, Sectors D-12
&E-7(Only), F, G, H, & I, series and
Model Towns (Humak, Margalla,
Shahzad & Rawal Town), Jinnah
Per Ton 15,000 Tons 180,000 Tons
Avenue, Faisal, Kashmir Highway,
Fazal-e-Haq Road, Attaturk Avenue,
Faisal Avenue, 9th Avenue, Islamabad
Express Way / Islamabad Highway, IJP
Road etc and its disposal at designated
disposal site in sector I-17, with an
average distance of 35km.
6 Secondary collection of about 200 tons /
day of MSW from theRural Area
consisting of Uc’s 1, 2, 3, 4, 5, 6, 7, 8, 9,
10, 11, 12, 13 , 14, 17, 18, 19, 20, 21,
22, 24, 39, 44, 45, 46, 47, 48, 49 & 50
(i.e. Saidpur, Noorpur Shahn, Malpur,
KotHathial (North), Kot Hathial (South),
Phulgran, PindBegwal, Tumair, Charah,
Kirpa, Mughal, Rawat, Humak&Sihala, Per Ton 6,000 Tons 72,000 Tons
Koral, KhanaDak, TarlaiKalan, Alipur,
Farash, SohanDehati,
MairaSunbalJaffar, Bokra,
JhangiSayeedan, BhadanaKalan, Tarnol,
Sari Karbooza, Shah Allah Ditta, Golra
Sharif etcand its disposal at designated
disposal site in sector I-17/3, with an
average distance of 35km.
Total (Part –I)

BILL OF QUANTITIES
PART –II:
Item
Description of Item Qty Rate Unit Amount
No
1 Manufacturing / Supplying Large Garbage Containers
(Skips) as per approved sample attached and drawing /
design and specifications as under:-
Height of Skip: 72 inches
Width of Skip: 66 inches
Length of Skip.
i) Base: 90 inches
ii) Top: 138 inches
iii) Middle: 162 inches
The Skip will be made up using 7mm thick MS Sheet
for base & 5mm thick MS Sheet for all 4 sides.
Channels 2”x2” at top & 3”x2” on sides will be welded
using 3mm thick MS Sheet. Angle 4”x2’ at bottom of
long sides will be welded using 3mm thick MS Sheet.
MS Channels 3”x1 ½” x ¼” shall be provided under the
base / floor of Skip with cross channels of same size 4
lifting hooks, as per drawing will be fixed with 2” Ǿ
MS Rod reduced to 1 ½” Ǿ at half length by lathe
machine and shall be welded with the side by making
2” Ǿ bore in the channel. 2 Jack Grips will be provided
as per drawing using MS Sheet 7mm thick and 1 ½”
MS Rod i/c making 1 ½” bores in the side supports. 2
supports on near side made with 5mm thick MS plate
shall be made as per approved design. MS hooks shall
be provided using 3/8” MS base as shown on the 380 Ton
drawing MS sheets & sections etc shall be welded both
sides continuously throughout the length. 3mm MS
sheets shall be moulded to required sections / shapes
with press machine etc i/c cutting complete with and i/c
the cost of 2 coats of synthetic enamel paint of
approved make and shade over a coat of red oxide paint
to all internal and external surfaces of the skip, carriage
of material, loading and unloading at approved sites.
All to be done as per approved sample, drawing /
design and instructions of Sanitation-in-charge (total
weight of skip not less than 1264 kg x 300= 379200kg=
380Ton).
The skip will be delivered at premises / sites as
indicated by Director Sanitation, anywhere in
Islamabad, as and when required basis.

Item
Description of Item Qty Rate Unit Amount
No
Manufacturing and Providing of Garbage Trolleys of
Size 48” X 36” X 54”, made with Galvanized Iron
Sheet (Imported) and section as per drawing / design
and approved shape (displayed at Sanitation Directorate
G-6). The main container is made with 16 Gauge G.I
Sheet (Imported). Horizontal and Vertical bracings
made with 3 mm (11 gauge) G-I sheet (imported), legs
and base made with 3 mm (11 gauge) G-I sheet molded
to Channel Section 4” X 2” Lifting Spindle and
Handles made with 11/2 “ Ø and 3/8” Ø Mild Steel 3000 Each
bars. Internal stiffeners made with G-I Sheet 3 mm
thick (11 Gauge) 1/2” and ¾” flat welded to from T-
Section. Top frame made with G-I Pipe of 1” Ø (12
gauge). Complete with and including the cost of
welding and grinding / cleaning as per approved
samples and instructions of the Engineer-In-charge.
The trolley will be delivered at premises / sites as
Manufacturing / Supplying and installation of Dust
Bins of approved Drawing / Design and following
specifications:
15” dia x 20” deep drum made of 16 Gauge. Mild Steel
Sheet (barrel & bottom) i/c welding. 17” external dia x
(1”+1/2”) L shape top ring made of 1/8” thick Mild
Steel Sheet i/c welding with drum. Main frame of 1-
1/2” dia mild steel Pipe of 16 gauge duly bended to
approved shape. 2x2 sockets of 1-1/2” dia& 1-1/4” dia
mild steel pipe of16 gauge, welded to the frame as
required. 2 hold fasts of angle iron 1”x1”x1/8” welded
to each leg of framefor grouting. Deco painting of all 6000 Each
internal and external surfaces with deco paint of
approved shade over the primer coat after cleaning and
sand papering the dust bin. Excavation in all kind of
strata 1’x1’x1’-6”Embedding the legs in cement
concrete 1:2:4 i/c finishing and curing and clearing the
site from all excavated stuff. Complete with and
including the cost of welding and grinding / cleaning as
per approved samples and instructions of the Sanitation
-In-charge.
The dustbin will be delivered at premises / sites as
Total (Part –II)

Grand Summary
Total Cast of Part –I Rs. _______________________
Total Cast of Part –II Rs. _______________________
Grand Total Rs.______________________
(In Word)___________________________________________________________
_____________________________________________________________________
__________________________________________________________
Note:
a) Minimum 700 Tons / day of MSW have been guaranteed.
b) 20 % rebate shall be applied on item # 5 & 6 (Secondary Collection
Items), Part-I of BOQ, on quantity exceeding 700 Tons / day.
Seal & Signature
Name of Contractor/Bidder __________________________________
Address: _________________________________________________
Landline & Cell #: ___________________________________
Fax #: ____________________________________________
E-mail address: _____________________________________

Breakdown of Unit Cost of the item in BOQ by the Activities and Works in that
item.
Group of Activities in an item of BOQ: ________________
No. Description of the Activities Unit Unit Quantity Cost in Pak Cost in
in the Item Cost Rupees US$
1
2
3
4
5
Cost = Unit Cost x Quantity

BE-1
Appendix-E to Bid
PROPOSED SERVICES SCHEDULE
The Bidder shall provide as Appendix-E to Bid, the Services Schedule in the bar
chart (CPM, PERT or any other to be specified herein) showing the sequence of work
items and the period of time during which he proposes to complete each sanitation
service item in such a manner that his proposed programme of sanitation services of
the whole of the Works and parts of the Works may meet Employer's satisfactory
completion targets in daily times.
The bidders are required to submit the Summary of Schedule as Appendix-E.

However, the other details of schedule mentioned in sub-paras(a), (b) & (c) below,
will be submitted by the successful bidder once the Commencement Letter is issued.
a) Manpower, Equipment, and other resources must be allocated to each activity

according to their capacity.
b) Critical Path be identified in different colour.
c) CD containing the soft copy of schedule in MS Project/Primavera format must
be provided, in which the linkage between manpower, equipment and
activities must be provided.

BF-1
Appendix-F to Bid
METHOD OF PERFORMING THE WORK
The Bidder is required to submit a narrative outlining the method of performing the
Work. The narrative should indicate in detail and include but not be limited to:
1. Organization Chart indicating head office and field office personnel involved
in management and supervision, engineering, equipment maintenance and
purchasing.
2. For Foreign firm in Pakistan Mobilization in Pakistan, the type of facilities

including personnel accommodation, office accommodation, provision for
maintenance and for storage, communications, security and other services to
be used. Methodology regarding the procedures for installation of equipment
and machinery and transportation of equipment and materials to the site.
3. The method of carrying out the services.
4. Methodology regarding safety of environment.
5. Safety management system.

BG-1
Appendix-G to Bid
LIST OF MAJOR EQUIPMENT – RELATED ITEMS
[The Bidder will provide on sheet 2 of this Appendix a list of all major equipment and
related items, under separate heading for items owned, to be purchased or to be
arranged on lease by him to carry out the Sanitation Services. The information shall
include make, type, capacity, and anticipated period of utilization for all equipment
which shall be in sufficient detail to demonstrate fully that the equipment will meet all
requirements of the Specifications].

BG-2
Appendix-G to Bid
List of Solid Waste Machinery / Vehicles
Owned Purchased or Proposed To be Description Capacity Present Dated of

Leased Requireme provided by of Vehicle HP Rating Location Delivery at
nt the (Make, or Source Site
Units Contractors Model,
Year)
Garbage Compactor
average lifting
20
Capacity of 10 ~ 13
M3
Skip Lifter (average
lifting arrangements 20
for 10 ~ 13 ton Skips)
Mini Tipper for Door
50
to Door Collection
Dumper Trucks
(lifting arrangements 25
for minimum 10 ton)
Front End Loader 12
Truck Mounted
Mechanical Sweepers 10
vacuum type
Road Washer
Sprinkler (Truck 5
Mounted)
Note:
All the vehicles / machinery & equipment required for the project shall be in good /
operational condition. (Not more than three (03) years old ).

BH-1
Appendix-H to Bid
SERVICES CAMP AND HOUSING FACILITIES
The Contractor shall be responsible for pumps, electrical power, water and electrical
distribution systems and sewerage system including all fittings, pipes and other items
necessary for servicing the Contractor’s camp.
The Bidder shall list or explain his plan for providing these facilities for the services
of the Contractor as follows:
1. Site preparation (cleaning, land preparation, etc.
2. Provision of services.
a) Power (expected power load etc.)
b) Water (required amount and system proposed).
c) Sanitation (sewage disposal system etc.)
3. of Facilities on temporary basis.
a) Contractor’s Office, Workshop and Work Areas (areas required
and proposed layout, purely temporary type of of site offices.)
Utilization of Existing Infrastructure Facilities
vi. Area measuring 42’ x 66’ (feet) within the premises of

Sanitation Directorate will be allocated / provided to the work
awarded bidder / contractor purely on temporary basis for
liaison and central control and monitoring system, for the
period of Contract Agreement.
vii. The contractor will be responsible to keep these offices and

other workplaces in a neat, clean &well-maintained condition
throughout the Contract period.
viii. The Contractor shall construct / upgrade allocated area for

establishment of executive offices, meeting room, tracking /
monitoring room, public complaint office etc subject to prior
approval of the plan from the client as per Rules.
ix. A suitable sized space (mutually agreed) at appropriate

location will be provided to the contractor for establishment of
parking yard, workshop & stores with temporary structures
after signing of contract agreement..
x. Utility bills in respect of these offices and workplaces shall be

paid by the Contractor (after the taking-over date) and a copy
of the same shall be provided to the Client.

4. Other items proposed security services, etc).
BI-1
Appendix-I to Bid
LIST OF SUBCONTRACTORS
I / We intend to subcontract the following parts of the Work to subcontractors. In my /

our opinion, the subcontractors named hereunder are reliable and competent to
perform that part of the work for which each is listed.
Enclosed are documentation outlining experience of subcontractors, the curriculum

vitae and experience of their key personnel who will be assigned to the Contract,
equipment to be supplied by them, size, location and type of contracts carried out in
the past.
Part of Works Subcontractor

(Give Details) (With Complete Address)
1 2

BJ-1
Appendix-J to Bid
ESTIMATED PROGRESS PAYMENTS
Bidder’s estimate of the value of work which would be executed by him during each
of the periods stated below, based on his Programme of the Works and the Rates in
the Bill of Quantities, expressed in thousands of Pakistani Rupees:
Amounts
Period in Months
(Rs.)
1 2
st
1 Month
2ndMonth
3rdMonth
4th Month
5th Month
6th Month
7th Month
8th Month
9th Month
10th
Month
11th
Month
12th
Month
Bid Price

BK-1
Appendix-K to Bid
ORGANIZATION CHART
FOR THE
SUPERVISORY STAFF AND LABOUR

BL-1
Appendix-L to Bid
(INTEGRITY PACT)
DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC. PAYABLE BY

THE SUPPLIERS OF GOODS, SERVICES & WORKS IN CONTRACTS WORTH RS.
10.000 MILLION OR MORE.
Contract Number:- Date:-

Contract value:-
Contract Title:-
(Name of Bidder) hereby declares that it has not obtained or induced the
procurement of any contract, right, interest, privilege or other obligation or benefit from Government of
Pakistan or any administrative subdivision or agency thereof or any other entity owned or controlled by it
GoP through any corrupt business practice.
Without limiting the generality of the foregoing (Name of Bidder) represents and
warrants that it has fully declared the brokerage, commission, fee etc. paid or payable to anyone and not
given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either
directly or indirectly through any natural or juridical person. Including its affiliate, agent, associate,
broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification,
bribe, finder’s fee or kickback, whether described as consultant fee or otherwise, with the object of
obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit
in whatsoever form from GoP except that which has been expressly declared pursuant hereto.
(Name of Bidder) certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GoP and has
not been taken any action or will not take any action to circumvent the above declaration, representation
or warranty.
(Name of Bidder) accepts full responsibility and strict liability for making any
false declaration not making full disclosure, misrepresenting facts or taking any action likely to defeat the
purpose of this declaration, representation and warranty. It agrees that any contract, right, interest,
privilege or other obligation or benefit obtained or procured as aforesaid shall without prejudice to any
other right and remedies available to GoP under any law contract or other instrument be voidable at the
option of GoP.
Notwithstanding any rights and remedies exercised by GoP in this regard,

(Name of Bidder) agrees to indemnify GoP for any loss or damage incurred by it on account of
its corrupt business practices and further pay compensation to GoP in an amount equivalent to 10 (ten)
times the sum of any commission, gratification, bribe, finder’s fee or kickback given by
(Name of Bidder) as aforesaid for the purpose of obtaining or inducing the procurement of any
contract, right, interest, privilege or other obligation or benefit in whatsoever form from GoP.
Name of Bidder ____________________

Signature ____________________
Seal ____________________
96 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE AND ITS
TRANSPORTATION IN METROPOLITAN AREA, ISLAMABAD, PAKISTAN”
Appendix-M to Bid
FINANCIAL COMPETENCE AND ACCESS TO FINANCIAL RESOURCES
The financial position of the bidder shall be checked as per following details:
1. SOUNDNESS AND ACCESS TO FINANCIAL RESOURCES:
“The Bidder must demonstrate access to, or availability of, financial resources such as
liquid assets, unencumbered real assets, lines of credits, and other financial means, other
than any contractual advance payments, to meet the financial requirements of the contract
in the amount of his bid. As a minimum the Bidder must show that his resources, in term
of at least his latest year’s working capital and line of credits, will be adequate to cover
an amount equivalent to his bid price and current work commitments i.e.
*Any line of credit indicated for this (tendered) project needs to have been certified by
the Bank and the said certificate(s) be enclosed with this Appendix.
2. AVERAGE ANNUAL TURNOVER
Bidders’ to list their certified yearly

Criteria turnover for 3 years
Minimum average annual turnover

of Pak Rupees 1000 Millions or as
mentioned in Evaluation Criteria
form calculated as total certified
payments received for contracts in
progress or completed, within the
specified 3 years.
Note: The firms/contractor shall provide bank statement along with Income Tax Statement and
audited financial statement for the last 03 years for evaluation of their average annual turn over.
Appendix-N to Bid
PAST PERFORMANCE, QUALIFICATION AND EXPERIENCE
1) General Experience
Requirement Bidder to Provide Role

details
Experience under contracts in the role of Main Completion Certificate Contractor
contractor, or management contractor for at least are mandatory to be
the last 10 years prior to the bid submission attached, else marks
deadline. would not be awarded.
2) Contracts of Similar Size and Nature (on going)
Requirement Bidder to provide Role

specific details
Participation as contractor or management - Letter of acceptance Contractor
contractor, within the last 5 years, Services or
on going on substantially completed Similar to
purposed services. The similarity shall be based
on the physical size, complexity, methods, - Satisfactory
technology or other characteristics as indicated Certificate is
in these Bidding Documents. mandatory.
Important Notes:
1) The similar experience of bidder(s) in the role of sub-contractor shall not be
considered for eligibilty criterion against the requirement of Contract of Similar
Size and Nature.
Appendix-O to Bid
Evaluation Criteria:
Criteria, sub-criteria and point system for evaluation of technical proposal are as under:
(Annexure – A)
S# Technical Evaluation Criteria Marks Full Marks

1. a) Standing of Firm (Beyond 10 years) 05
5
b) Standing of Firm (more than 05 years and less than10 years) 03
2. Work Experience of Similar Nature -
Last 05 years (Successfully Completed)
i) 30
Minimum three (03) works (Each work 10 marks) 40
Works in Hand (ongoing)
ii) 10
Minimum two (02) works(Each work 5 marks)
3. Machinery / Equipment owned (Functional / Operational) Qty -
i) Garbage Compactors of average Capacity of 10 ~16 M3 20 04
Skip Lifter (average lifting arrangements for 10 ~ 13 ton
ii) 20 03
Skips)
iii) Mini Tipper for Door to Door Collection 50 04 25
iv) Dumper Trucks (lifting arrangements for minimum 5 ~ 10 ton) 25 04
v) Front End Loader 12 04
vi) Truck Mounted Mechanical Sweepers vacuum type 10 04
vii) Road Washer Sprinkler (Truck Mounted) 5 02
4. Man Power -
i) Unskilled Labour (Pakistani) 1500 12 15
ii) Skilled (Mechanical) 20 03
5. Financial Soundness
Audit Reports last three years showing turn over as
05
i) Average Turn over 03 years upto Rs. 1000 Million (Minimum)
i)
ii) Average Turn over Last 03 years Rs. 500 Million > Rs. 1000 10
03
Million
ii) Credit limit from scheduled bank (Rs. 300 M) 02
Technical approach / methodology and program of work (sector wise)
6. - 05
Maximum marks 5
7. Grand Total 100
Note:- i. 50% passing marks are mediatory to obtain for each component of criteria.
ii. For eligibility for 70% passing marks is mediatory.
Appendix-P to Bid
PROFORMA FOR LIST OF

CURRENT COMMITMENTS/PROJECTS IN HAND
Total Value of
Sr. Name of Date of Date of Average
Client Work
No. Project Start Completion monthly invoice
(Rs in Millions)
BS-1
BID SECURITY
(Demand Draft /CDR Only of schedule bank of Pakistan)
PS-1
FORM OF PERFORMANCE SECURITY
Guarantee No.____________________
Executed on _____________________
Expiry date _____________________
[Letter by the Guarantor to the Employer]
Name of Guarantor (Bank) with address:_______________________________________

(Scheduled Bank in Pakistan)
Name of Principal (Contractor) with address:____________________________________
________________________________________________________________________
Penal Sum of Security (express in words and figures)_____________________________
________________________________________________________________________
Letter of Acceptance No. ________________________________Dated ______________
KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bidding
Documents and above said Letter of Acceptance (hereinafter called the Documents) and at the
request of the said Principal we, the Guarantor above named, are held and firmly bound unto the
__________________________________________________ (hereinafter called the Employer)
in the penal sum of the amount stated above for the payment of which sum well and truly to be
made to the said Employer, we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has accepted
the Employer's above said Letter of Acceptance for
__________________________________________________ (Name of Contract) for the
________________________________________________________________ (Name of
Project).
NOW THEREFORE, if the Principal (Contractor) shall well and truly perform and fulfill all the
undertakings, covenants, terms and conditions of the said Documents during the original terms of
the said Documents and any extensions thereof that may be granted by the Employer, with or
without notice to the Guarantor, which notice is, hereby, waived and shall also well and truly
perform and fulfill all the undertakings, covenants terms and conditions of the Contract and of
any and all modifications of said Documents that may hereafter be made, notice of which
modifications to the Guarantor being hereby waived, then, this obligation to be void; otherwise
to remain in full force and virtue till successful completion of assigned services and Condition of
Contract are fulfilled.
Our total liability under this Guarantee is limited to the sum stated above and it is a condition of
any liability attaching to us under this Guarantee that the claim for payment in writing
PS-2
shall be received by us within the validity period of this Guarantee, failing which we shall be
discharged of our liability, if any, under this Guarantee.
We, ____________________________________ (the Guarantor), waiving all objections and

defences under the Contract, do hereby irrevocably and independently guarantee to pay to the
Employer without delay upon the Employer's first written demand without cavil or arguments
and without requiring the Employer to prove or to show grounds or reasons for such demand any
sum or sums up to the amount stated above, against the Employer's written declaration that the
Principal has refused or failed to perform the obligations under the Contract which payment will
be effected by the Guarantor to Employer’s designated Bank & Account Number.
PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding whether
the Principal (Contractor) has duly performed his obligations under the Contract or has defaulted
in fulfilling said obligations and the Guarantor shall pay without objection any sum or sums up to
the amount stated above upon first written demand from the Employer forthwith and without any
reference to the Principal or any other person.
IN WITNESS WHEREOF, the above-bounden Guarantor has executed this Instrument under its
seal on the date indicated above, the name and corporate seal of the Guarantor being hereto
affixed and these presents duly signed by its undersigned representative, pursuant to authority of
its governing body.
_______________
Guarantor (Bank)
Witness:
1. _______________________ Signature _______________
_______________________ Name __________________

Corporate Secretary (Seal)
Title ___________________
2. _______________________
_______________________ _______________________
Name, Title & Address Corporate Guarantor (Seal)
CA-1
FORM OF CONTRACT AGREEMENT
THIS CONTRACT AGREEMENT (hereinafter called the “Agreement”) made on the

_________ day of__________(month) 20_____ between
________________________________________ ____________________________ (hereafter
called the “Employer”) of the one part and __________________________________ (hereafter
called the “Contractor”) of the other part.
WHEREAS the Employer is desirous that certain Works, viz _______________ should be
executed by the Contractor and has accepted a Bid by the Contractor for the execution and
completion of such Works and the remedying of any defects therein.
NOW this Agreement witness as follows:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to.
2. The following documents after incorporating addenda, if any, except those parts relating
to Instructions to Bidders shall be deemed to form and be read and construed as part of
this Agreement, viz:
(i) The Contract Agreement;

(ii) The Letter of Acceptance;
(iii) The completed Form of Bid (letter of Technical Bid and Letter of Price Bid);
(iv) Addendum / Corrigendum, if any;
(v) Special Stipulations (Appendix-A to Bid);
(vi) The Particular Conditions of Contract – Part-II;
(vii) The priced Bill of Quantities (Appendix-D to Bid);
(viii) The completed Appendices to Bid (C, E to P);
(ix) The Drawings;
(x) Any other document, required for forming contract agreement.
.
3. In consideration of the payments to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and
complete the Works and remedy defects therein in conformity and in all respects with the
provisions of the Contract.
4. The Employer hereby covenants to pay the Contractor, in consideration of the execution
and completion of the Works as per provisions of the Contract, the Contract Price or such
other sum as may become payable under the provisions of the Contract at the times and in
the manner prescribed by the Contract.
CA-2
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on the
day, month and year first before written in accordance with their respective laws.
Signature of the Contactor Signature of Employer

______________________ _____________________
(Seal) (Seal)
Signed, Sealed and Delivered in the presence of:
Witness: Witness:
________________________ ______________________________
(Name, Title and Address) (Name, Title and Address)
CL-1
To,
Director Roads (North)

Capital Development Authority
Room # 02, Old Naval Headquarter
G-6 Markaz, Melody Market
ISLAMABAD
This is to certify that M/s ________________ (Name & address of the client) is maintaining
their Account No. ____________________________ from ____________________.
We also certify that our bank (Bank name & address) has committed a credit line facility upto
Rs. _____________ to M/s (Name of the bidder) for the project (Project Name) from
_____________ to _________ on this basis of their financial strength, market reputation and
securities with us.
1. Name _________________ 1. Name _________________

2. Designation _________________ 2. Designation______________
3. Official Seal _________________ 3. Official Seal ____________
of Authorized Signatory of Authorized Signatory
Note: Contractor has to submit original letter of bank against the services offered. Else marks
will not be awarded.
MG-1
MOBILIZATION ADVANCE GUARANTEE
Guarantee No._________________________ Date ______________________________
WHEREAS ______________(hereinafter called the 'Employer') has entered into a Contract for
___________________________________________________________
(Particulars of Contract)
with _________________ (hereinafter called the "Contractor').
AND WHEREAS, the Employer has agreed to advance to the Contractor, at the Contractor's
request, an amount of Rupees _________________________ (Rs _________ ) which amount
shall be advanced to the Contractor as per provisions of the Contract.
AND WHEREAS, the Employer has asked the Contractor to furnish Guarantee to secure the
mobilization advance for the performance of his obligations under the said Contract.
AND WHEREAS, ________________________________________________________

(Scheduled Bank in Pakistan acceptable to the Employer)
(hereinafter called the “Guarantor”) at the request of the Contractor and in consideration of the
Employer agreeing to make the above advance to the Contractor, has agreed to furnish the said
Guarantee.
NOW, THEREFORE, the Guarantor hereby guarantees that the Contractor shall use the advance
for the purpose of above mentioned Contract and if he fails and commits default in fulfilment of
any of his obligations for which the advance payment is made, the Guarantor shall be liable to
the Employer for payment not exceeding the aforementioned amount.
Notice in writing of any default, of which the Employer shall be the sole and final judge, on the
part of the Contractor, shall be given by the Employer to the Guarantor, and on such first written
demand, payment shall be made by the Guarantor of all sums then due under this Guarantee
without any reference to the Contractor and without any objection.
This Guarantee shall remain in force until the advance is fully adjusted against payments from
the Interim Payment Certificates of the Contractor or until
_______________________________________whichever is earlier.
(Date)
The Guarantor's liability under this Guarantee shall not in any case exceed the sum of Rupees
_______________________________________(Rs _______________________).
This Guarantee shall remain valid up to the aforesaid date and shall be null and void after the
aforesaid date or earlier if the advance made to the Contractor is fully adjusted against payments
from Interim Payment Certificates of the Contractor provided that the Guarantor agrees that the
aforesaid period of validity shall be deemed to be extended if on the above mentioned date the
advance payment is not fully adjusted.
MG-2
GUARANTOR
1. Signature _________________
2. Name _________________
3. Title _________________
WITNESS
1. ______________________
______________________
Corporate Secretary (Seal)
2. _______________________ __________________________
(Name Title & Address) Corporate Guarantor (Seal)
(Directorate of Sanitation)
***********
INVITATION FOR BIDS (IFB)
FOR
“CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF

MUNCIPAL SOLID WASTE AND ITS TRANSPORTATION IN
METROPOLITIAN AREA, ISLAMABAD, PAKISTAN”
1) Metropolitan Corporation Islamabad (MCI), Islamabad invites sealed bids (both
Technical Proposal and financial bids) as per PPRA Rules for referred subject from the
interested National / International Firms or Consortium / Joint ventures having sound
experience in the field of Municipal Solid Waste Management holding GST registration
with relevant Authorities of Pakistan, as per following:
a. The proposal / bid will be received till 11.00 am (PST) on September 28th, 2017
and Technical bids will be opened at 12:00 NON (PST) on same day in the
presence of bidder’s authorized representatives who choose to attend by the
Tender Opening / Evaluation Committee in the office of The Director General
(Civic Management), Directorate of Sanitation, MCI, Street No. 49, Sector G-6/1-
4, Islamabad.
b. The Interested firms / Companies can obtain Request for Proposal (RFP) from the
office of the Deputy Director Sanitation, MCI, Street No. 49, Sector G-6/1-4,
Islamabad on any working day during office hours up to 22 September, 2017,
upon payment of document fee through Pay Order or Bank Draft of PKR.2,000/-
(non-refundable) in favour Metropolitan Corporation Islamabad (MCI).
c. Further clarification, if required, can be obtained from the Director Sanitation
(Phone No. +92-051-9211555) and Deputy Director Sanitation (Phone No.+92-
051-9206102) or visit Directorate of Sanitation, MCI, Street No. 49, Sector G-
6/1-4, Islamabad on any working day during office hours or email:
sanitation@mci.gov.pk
2) The bid shall comprise a single Stage two envelopes (containing two separate envelopes.)
Each envelope shall contain separately the financial proposal and the technical proposal;
the envelopes shall be marked as “TECHINICAL PROPOSAL” and “FINANCIAL
PROPOSAL” in bold and legible letters to avoid confusion [PPRA- Rule 36(b)]; Initially,
only the envelope marked “FINICAL PROPOSAL” shall be opened; the envelope
marked as “TECHNICAL PROPOSAL” shall be retained in the custody of the procuring
agency without being opened. Second envelope containing Financial Bids will be opened
later, the date of which will be communicated to the successor bidder of technical bids
and financial bid of non prequalified will be return unopened after evaluation of the
Technical Bids.
a. Pre-Bid meeting will be conducted amongst the bid participated firms on dated
12 September 2017 at 1500 hours in office of

Islamabad
Phone No. : +92 (51) 9202621
3) All interested firms are advised in their own interest to carry out a comprehensive on-
ground survey of project / work and accordingly, submit Technical Proposal with
practical strategy in order to minimize the complication during implementation /
execution stage.
4) Directorate of Sanitation / MCI will not be responsible for any cost or expenses incurred
by bidding firm(s) for survey, couriers etc.
5) The firms providing unsubstantiated and / or incorrect information are liable to legal
action and /or disqualification.
6) The same advertisement can also be seen at the PPRA’s website www.ppra.org.pk and
CDA’s website www.cda.gov.pk.
7) The Sanitation Directorate / MCI reserve the right to reject all bids at any time prior to
acceptance of a bid or proposal [PPRA- Rule 33(1)].
CHIEF OFFICER
Room No. 112, Executive Block,
CDA Headquarters, Sector G-7/4,
Islamabad – Pakistan
Tel: (+92 – 51) 9252620
Fax: (+92 – 51) 9252621
INSTRUCTIONS
TO
BIDDERS
BIDDING DATA
FORM OF BID
AND APPENDICES
FORMS
BID SECURITY
PERFORMANCE SECURITY
CONTRACT AGREEMENT
MOBILIZATION ADVANCE GUARANTEE/BOND
CONDITIONS OF CONTRACT

Metropolitan Corporation Islamabad Metropolitan Corporation Islamabad Metropolitan Corporation Islamabad

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Metropolitan Corporation Islamabad

(Single Stage Two Envelope Bidding Procedure)

(RFP Contain Page 1-115)

RFP (Document) has been finalized, and signed

1. Deputy Director (Sanitation)

7. D.G (Civic Management)

8. Chief Officer (MCI)

(SHEIKH ANSAR AZIZ)

S.No Description Page No .

IB.1 Scope of Bid 04

IB.7 Contents of Bidding Documents 05

IB.10. Language of Bid 06

IB.19 Sealing and Marking of Bids 11

E. Bid Opening and Evaluation 13

IB.23 Bid Opening 13

FORM OF BID AND APPENDICES TO BID 24

Section -V: CONDITIONS OF CONTRACT

TENDER DOCUMENTS (DRAWINGS)

IB.1 Scope of Bid

IB.2 Source of Funds

IB.3 Eligible Bidders

IB.4 One Bid per Bidder

IB.5 Cost of Bidding

IB.6 Site Visit

IB.7 Contents of Bidding Documents

IB.8 Clarification of Bidding Documents

Copies of the Employer’s response will be forwarded to all purchasers of the

IB.9 Amendment of Bidding Documents

9.3 To afford prospective bidders reasonable time in which to take an addendum

IB.10 Language of Bid

IB.11 Documents Comprising the Bid

IB.12 Bid Prices

Additional / reduced duties, taxes and levies due to subsequent additions or

IB.13 Currencies of Bid and Payment

10 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE

IB.14 Bid Validity

14.2 In exceptional circumstances, prior to expiry of the original bid validity

IB.15 Bid Security

15.4 The bid securities of unsuccessful bidders will be returned as promptly as

15.6 The Bid Security may be forfeited:

(a) If the bidder withdraws his bid except as provided in IB 22.1;

11 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE

(i) Furnish the required Performance Security;

IB.16 Alternate Proposals by Bidder

IB.17 Pre-Bid Meeting

IB.18 Format and Signing of Bid

12 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE

18.2 All appendices to Bid are to be properly completed and signed.

18.6 Any amendments such as interlineations, erasures, or overwriting shall be

D. SUBMISSION OF BIDS FOR SINGLE STAGE TWO ENVELOPE

IB.19 Sealing and Marking of Bids

19.1 Each bidder shall submit his bid as under:

13 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE

(a) Be addressed to the Employer at the address provided in the Bidding

IB.20 Deadline for Submission of Bids

(d) Upon request, acknowledgment of receipt of bids will be provided to

IB.21 Late Bids

IB.22 Modification, Substitution and Withdrawal of Bids

14 | P a g e “CONTRACT FOR PRIMARY AND SECONDARY COLLECTION OF MUNICIPAL SOLID WASTE

E BID OPENING AND EVALUATION FOR SINGLE STAGE TWO

23.3 Second, outer envelopes marked “SUBSTITUTION” shall be opened. The

Substitution Notice contains a valid authorization to request the substitution