D59687GC10 Ag1

Oracle Internal & Oracle Academy Use Only
R12.x Oracle General Ledger

Management Fundamentals -
Supplemental Practices
Student Activity Guide
D59687GC10
Edition 1.0
January 2010
D63160
Copyright © 2010, Oracle and/or its affiliates. All rights reserved.
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Author
Stacey Tucker-Blosch
Contributing Author
Brent Bosin, Marilyn Crawford, Shivranjini Krishnamurthy
Technical Contributors and Reviewers

Ivy Farren, Joe Gum, Rohit Kathuria, Theresa Hickman, Bruce Ingram, Suzanne Miller, Vidya
Nagaraj, Cynthia Prier, Pam Rietz, Christine Rudd, Prescilla Sadepalli, Reema.Saravanan,
Deepak Seth, Mei Siauw, Lata Sundar, Kathy Wohnoutka, Theresa Wong, Michael Wurtzel
This book was published using: Oracle Tutor

Table of Contents
R12.x Oracle General Ledger Management Fundamentals - Supplemental Practices .............................1-1

R12.1 Oracle General Ledger Management Fundamentals Supplemental Practices ....................................1-3
Objectives ......................................................................................................................................................1-4
Oracle General Ledger Process .....................................................................................................................1-5
Practice - Create a New User .....................................................................................................................1-6
Solution - Create a New User ....................................................................................................................1-8
Ledger ............................................................................................................................................................1-10
Practice - Define Value Sets ......................................................................................................................1-11
Solution - Define Value Sets .....................................................................................................................1-13
Practice - Define an Accounting Key Flexfield Structure .........................................................................1-15
Solution - Define an Accounting Key Flexfield Structure .........................................................................1-18
Practice - Enter Values ..............................................................................................................................1-23

Solution – Enter Values .............................................................................................................................1-27
Practice - Define an Accounting Calendar.................................................................................................1-34
Solution - Define an Accounting Calendar ................................................................................................1-36
Practice - Verify Functional Currencies are Enabled.................................................................................1-39
Solution - Verify Functional Currencies are Enabled ................................................................................1-40
Practice - Define a Ledger (Required) .......................................................................................................1-41
Solution – Define a Ledger (Required) ......................................................................................................1-43
Guided Demonstration - Ledger Set Processing ........................................................................................1-46
Practice - Create a Responsibility for the Controller (Required) ...............................................................1-51
Solution - Create a Responsibility for the Controller (Required) ..............................................................1-53
Practice - View Account Combinations Created with Dynamic Insertion .................................................1-57
Solution - View Account Combinations Created with Dynamic Insertion ................................................1-58
Practice - Create a Security Rule ...............................................................................................................1-59
Solution – Create a Security Rule ..............................................................................................................1-60
Practice - Define Cross Validation Rules ..................................................................................................1-62
Solution - Define Cross Validation Rules (Required) ...............................................................................1-65
Practice - Define and Test Shorthand Aliases............................................................................................1-70
Solution - Define and Test Shorthand Aliases (Required) .........................................................................1-73
Practice - Open the First Accounting Period (Required) ...........................................................................1-77
Solution - Open the First Accounting Period (Required)...........................................................................1-79
Practice - Run General Ledger Reports .....................................................................................................1-81
Solution - Run General Ledger Reports.....................................................................................................1-82
Practice - Account Hierarchy Manager......................................................................................................1-83
Solution – Account Hierarchy Manager ....................................................................................................1-86
Using Accounting Setup Manager .................................................................................................................1-93
Practice - Define Sequencing.....................................................................................................................1-94
Solution – Define Sequencing ...................................................................................................................1-95
Basic Journal Entries .....................................................................................................................................1-99
Practice - Set up Journal Sources ...............................................................................................................1-100
Solution - Set up Journal Sources ..............................................................................................................1-101
Practice - Set up a Journal Category (Required) ........................................................................................1-102
Solution – Set up a Journal Category (Required) ......................................................................................1-103
Practice - Create a Journal Batch (Required) .............................................................................................1-104
Solution - Create a Journal Batch (Required) ............................................................................................1-106
Practice - Create a Second Journal Batch (Required) ................................................................................1-109
Solution - Create a Second Journal Batch (Required) ...............................................................................1-111
Practice - Create a Single Journal (Required) ............................................................................................1-114
Solution – Create a Single Journal (Required)...........................................................................................1-115
Practice - Post Journals (Required) ............................................................................................................1-117
Solution - Post Journals (Required) ...........................................................................................................1-118
R12.x Oracle General Ledger Management Fundamentals Supplemental Practices Table of Contents
i
Practice - Review Journal Entries and Account Balances (Required) .......................................................1-119
Solution - Review Journal Entries and Account Balances (Required).......................................................1-122
Practice - Reverse a Journal Entry (Required) ...........................................................................................1-129
Solution - Reverse a Journal Entry (Required) ..........................................................................................1-131
Practice - Schedule a Journal to Reverse then Generate the Reversal (Required) ....................................1-135
Solution - Schedule a Journal to Reverse then Generate the Reversal (Required) ...................................1-136
Practice - Set up Automatic Journal Reversal............................................................................................1-139
Solution - Set up Automatic Journal Reversal (Required) .........................................................................1-142
Practice - Set up Suspense Accounts (Required) .......................................................................................1-147
Solution - Set up Suspense Accounts (Required) ......................................................................................1-148
Practice - Create a STAT Journal (Required) ............................................................................................1-151
Solution - Create a STAT Journal (Required) ...........................................................................................1-152
Practice - Define Statistical Units of Measure (Optional) .........................................................................1-154
Solution - Define Statistical Units of Measure (Optional) .........................................................................1-156
Practice - Load a Basic Journal Using WEB ADI (Required) ...................................................................1-161
Solution - Load a Basic Journal Using WEB ADI (Required) ..................................................................1-164

Summary Accounts........................................................................................................................................1-169
Practice - Define Summary Accounts (Required)......................................................................................1-170
Solution - Define Summary Accounts (Required) .....................................................................................1-172
Guided Demonstration - Maintain Summary Templates Program.............................................................1-179
Advanced Journal Entries ..............................................................................................................................1-181
Practice - Create Recurring Journals (Required) .......................................................................................1-182
Solution - Create Recurring Journals (Required) .......................................................................................1-186
Practice - Create a Mass Allocation Journal (Required) ............................................................................1-196
Solution - Create a Mass Allocation Journal (Required) ...........................................................................1-198
Practice - Journal Line Reconciliation .......................................................................................................1-203
Solution – Journal Line Reconciliation......................................................................................................1-204
Advanced Security .........................................................................................................................................1-209
Practice - Create a Ledger Set....................................................................................................................1-210
Solution - Create a Ledger Set ...................................................................................................................1-212
Practice - Create a Data Access Set ...........................................................................................................1-215
Solution - Create a Data Access Set ..........................................................................................................1-217
Create Definition Access Sets....................................................................................................................1-221
Financial Budgeting .......................................................................................................................................1-225
Practice - Create Budgets and Budget Organizations (Required) ..............................................................1-226
Solution - Create Budgets and Budget Organizations (Required) .............................................................1-229
Multi-Currency ..............................................................................................................................................1-235
Practice - Define Currencies (Required) ....................................................................................................1-236
Solution - Define Currencies (Required) ...................................................................................................1-237
Practice - Define Rate Types (Required) ...................................................................................................1-238
Solution - Define Rate Types (Required) ..................................................................................................1-239
Practice - Define Daily Conversion Rates Using the Currency Rates Manager (Required) ......................1-240
Solution - Define Daily Conversion Rates Using the Currency Rates Manager (Required) .....................1-241
Practice - Enter a Foreign Currency Journal (Required)............................................................................1-243
Solution - Enter a Foreign Currency Journal (Required) ...........................................................................1-245
Practice - Enter a Journal with Conversion Rounding Differences (Required) .........................................1-247
Solution - Enter a Journal with Conversion Rounding Differences (Required).........................................1-248
Practice - Revalue Foreign Currency Balances..........................................................................................1-250
Solution – Revalue Foreign Currency Balances ........................................................................................1-253
Consolidations ...............................................................................................................................................1-256
Practice - Set Up and Perform Consolidation ............................................................................................1-257
Solution - Set Up and Perform Consolidation ...........................................................................................1-260
Period Close...................................................................................................................................................1-266
Practice - Close Period...............................................................................................................................1-267
Solution - Close Period ..............................................................................................................................1-268
Financial Reporting .......................................................................................................................................1-269
Practice - Define a Row Set (Required) .....................................................................................................1-270
ii
Solution - Define a Row Set (Required) ....................................................................................................1-272
Practice - Define a Column Set (Required) ...............................................................................................1-276
Solution - Define a Column Set (Required) ...............................................................................................1-278
Practice - Define a Report (Required) .......................................................................................................1-282
Solution - Define a Report (Required) .......................................................................................................1-283
Practice - Define a Content Set (Required)................................................................................................1-285
Solution - Define a Content Set (Required) ...............................................................................................1-286
Practice - Define a Row Order (Required) ................................................................................................1-289
Solution - Define a Row Order (Required) ................................................................................................1-291
Guided Demonstration - FSG Reporting Using Ledger Sets .....................................................................1-296
Oracle Advanced Global Intercompany System ............................................................................................1-298
Practice - Intercompany and Intracompany Balancing ..............................................................................1-299
Solution – Intercompany and Intracompany Balancing .............................................................................1-301
Practice - Create Manual Intercompany Transaction .................................................................................1-304
Solution – Create Manual Intercompany Transaction ...............................................................................1-309
iii
Preface
Profile
Prerequisites
• Navigating Oracle Applications
How This Course Is Organized
Oracle General Ledger Management Fundamentals is an instructor-led course featuring lecture

and hands-on exercises. Online demonstrations and written practice sessions reinforce the
concepts and skills introduced.
v
Related Publications
• System release bulletins
• Installation and user’s guides
• Read-me files
• International Oracle User’s Group (IOUG) articles
• Oracle Magazine
vi
Oracle Magazine Typographic Conventions
Typographic Conventions in Text
Convention Element Example
Bold italic Glossary term (if The algorithm inserts the new key.
there is a glossary)
Caps and Buttons, Click the Executable button.
lowercase check boxes, Select the Can’t Delete Card check box.
triggers, Assign a When-Validate-Item trigger to the ORD block.
windows Open the Master Schedule window.
Courier new, Code output, Code output: debug.set (‘I”, 300);
case sensitive directory names, Directory: bin (DOS), $FMHOME (UNIX)

(default is filenames, Filename: Locate the init.ora file.
lowercase) passwords, Password: User tiger as your password.
pathnames, Pathname: Open c:\my_docs\projects
URLs, URL: Go to http://www.oracle.com
user input,
User input: Enter 300
usernames
Username: Log on as scott
Initial cap Graphics labels Customer address (but Oracle Payables)
(unless the term is a
proper noun)
Italic Emphasized words Do not save changes to the database.
and phrases, For further information, see Oracle7 Server SQL Language
titles of books and Reference Manual.
courses, Enter user_id@us.oracle.com, where user_id is the
variables name of the user.
Quotation Interface elements Select “Include a reusable module component” and click Finish.
marks with long names
that have only This subject is covered in Unit II, Lesson 3, “Working with
initial caps; Objects.”
lesson and chapter
titles in cross-
references
Uppercase SQL column Use the SELECT command to view information stored in the
names, commands, LAST_NAME
functions, schemas, column of the EMP table.
table names
Arrow Menu paths Select File > Save.
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:
[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
vii
Typographic Conventions in Code
Convention Element Example
Caps and Oracle Forms When-Validate-Item
lowercase triggers
Lowercase Column names, SELECT last_name
table names FROM s_emp;
Passwords DROP USER scott

IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER
(OG_GET_LAYER (‘prod_pie_layer’))

Lowercase Syntax variables CREATE ROLE role
italic
Uppercase SQL commands and SELECT userid
functions FROM emp;
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
viii
Typographical Conventions in Oracle Application Help System Paths
This course uses a “navigation path” convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General Ledger entry.
2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.
ix
x
R12.x Oracle General Ledger
Management Fundamentals -
Chapter 1
R12.x Oracle General Ledger Management Fundamentals Chapter 1 - Page 1


R12.x Oracle General Ledger Management Fundamentals

Objectives

Oracle General Ledger Process

Practice - Create a New User
Overview
In this practice, you will define a new user with access to all necessary responsibilities.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
Sign on to the System
1. Sign on to the system.

− User Name = operations
− Password = welcome
− Responsibility = System Administrator
Add a New User
2. Add a New User.
• (N) Security: User > Define

− User Name = XXUSER, where XX is your terminal ID.
− Password = welcome (tab, re-enter to verify)
− Person = Stock, Ms. Pat (choose from the list of values)
− (B) OK to ignore the message
Assign Responsibilities to your User
3. Add responsibilities to your user according to the following table:
Responsibility Security Group

General Ledger, Vision Operations (USA) Standard
System Administrator Standard
General Ledger, SSC Worldwide Standard
General Ledger, SSC US Standard
Intercompany Super User, SSC Worldwide Standard
Oracle Web ADI Standard
Report Manager SuperUser Standard

4. Save your work.
5. Exit Oracle Applications.
Login as the New User
6. Log on using the user you created.

− Login = XXUSER
7. (B) Login
System will prompt you to create a new Password:

− Old Password = welcome

− New Password = XXUSER (Tab, re-enter to verify)
8. (B) Apply
9. (L) General Ledger, Vision Operations (USA)

Solution - Create a New User
1. Sign on to the system.
− User Name = operations
2. Add a New User.
• (N) Security > User > Define

− User Name = XXUSER, where XX is your terminal ID.
− Password = welcome (tab, re-enter to verify)
− Person = Stock, Ms. Pat (choose from the list of values)

− (B) OK to ignore the message
3. Add responsibilities to your user:
4. Add the additional Responsibilities:

− General Ledger, Vision Operations (USA)
− System Administrator
− General Ledger, SSC Worldwide
− General Ledger, SSC US
− Oracle Web ADI

− Report Manager SuperUser
5. Save your work.
6. Exit Oracle Applications
Login as the New User
7. Log on using the user you created.

− Login = XXUSER
8. (B) Login

System will prompt you to create a new Password:
− Old Password = welcome
− New Password = xxuser (Tab, re-enter to verify)
9. (B) Submit
10. (L) General Ledger, Vision Operations (USA)

Ledger

Practice - Define Value Sets
Overview
In this practice, you will create value sets.
Assumptions

Tasks
Create Value Sets
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Define Value Sets window.
• (N) Setup > Financials > Flexfields > Validation > Sets
3. Create the following value sets.

− Be sure to save after you complete each one.
Field Name Value

Value Set Name XXCompany
Description Company
List Type List of Values
Security Type Non-Hierarchical Security
Format Char
Max. Size 2
Uppercase Only Yes
Right Justify/Zero Fill Yes
Validation Type Independent
4. Save. (M) File > Save and Proceed.
Field Name Value

Value Set Name XXDepartment
Description Department

Field Name Value
Format Char
Max. Size 3
Uppercase Only Yes
5. Save. (M) File > Save and Proceed.

Field Name Description
Value Set Name XXAccount
Description Account
Format Char
Max. Size 4
Uppercase Only Yes
6. Save. (M) File > Save

Solution - Define Value Sets
Tasks
Create Value Sets
2. Navigate to the Define Value Sets window.
• (N) Setup > Financials > Flexfields > Validation > Sets
3. Create the following value sets.

− Be sure to save after you complete each one.
4. (M) File > Save and Proceed.

5. (M) File > Save and Proceed.
6. (M) File > Save.

Practice - Define an Accounting Key Flexfield Structure
Overview
In this practice, you will create an Accounting Key flexfield structure (chart of accounts).
Assumptions

• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Query the Accounting Flexfield.
2. Create a new Accounting Flexfield structure by selecting any of the existing structures and
selecting (I) New.
Field Value
Code XX_Accounting_Flexfield
Title XX_Accounting_Flexfield
Description XXChart of Accounts
Enabled Checked
Segment Separator Period (.)
Cross Validate Segments Checked
Freeze Rollup Groups Unchecked
Allow Dynamic Inserts Checked
Note: If you do not select Cross Validate Segments, you will not be able to assign cross
validation rules to your flexfield structure.
3. Define the individual segments, the order in which they appear, which value sets they will
use, and how the values will map to the GL_CODE_COMBINATIONS table, which holds
all valid combinations of valid segment values.
4. (B) Segments
5. Create the structure based on the segment information in the following table:
No Name Window Prompt Column (LOV) Value Set (LOV)

1 Company Company SEGMENT1 XXCompany
2 Department Department SEGMENT2 XXDepartment
3 Account Account SEGMENT3 XXAccount
4 Interco Interco SEGMENT4 XXCompany
6. Save.
7. (B) Open to add additional information to the Company segment definition.
Field Value
Description Company
Required Checked

Security Enabled Checked
List of Values Prompt CO
Concatenated Description Size 12
8. (B) Flexfield Qualifiers

− Balancing Segment Enabled = Checked
9. (B) Open to add additional information to the Department segment definition.
Field Value
Required Checked
List of Values Prompt Dept

− Cost Center Segment Enabled = Checked
− Secondary Tracking Segment Enabled = Checked
− Management Segment Enabled = Checked
11. (B) Open to add additional information to the Account segment definition.
Field Value
Description Account
Required Checked
List of Values Prompt ACCT


− Natural Account Segment Enabled = Checked
13. (B) Open to add additional information to the Interco segment definition.
Field Value
Description Interco
Default Type Constant
Default Value 00

Required Checked
Security Enabled Unchecked
List of Values Prompt IC

− Intercompany Segment Enabled = Checked
15. Freeze the Flexfield definition.

− Freeze Flexfield Definition = Checked
16. Compile the Flexfield.

Solution - Define an Accounting Key Flexfield Structure
Query the Accounting Key Flexfield Structure
Responsibility = General Ledger, Vision Operations (USA)
1. Open the Key Flexfield Segments window.
• (N) Setup > Financials > Flexfields > Key > Segments
2. In the Applications field, query General Ledger.
Note: Ensure that the Flexfield Title is Accounting Flexfield.

Create a New Accounting Key Flexfield Structure
3. Create a new Accounting Key Flexfield structure by selecting any of the existing structures
and selecting (I) New.
• Name the new structure in the Code column XX_Accounting_Flexfield.
Note: If you do not select Cross Validate Segments, you will not be able to assign cross
validation rules to your flexfield structure.
Define the Accounting Key Flexfield Structure
Define the individual segments, the order in which they appear, which value sets they will use,
and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid
combinations of valid segment values.
4. (B) Segments

As you define your segments, you will receive a warning message that your list of values
prompt is longer than your segment size. Simply click on OK, and proceed. This will be
discussed a little later.
5. In the Segments Summary window, create the structure based on the segment information in
the tasks.

6. (B) Save
7. Position your cursor on line 1 (Company).
8. (B) Open to add the following additional information.
Field Value
Description Company
Required Checked
List of Values Prompt CO

− Balancing Segment Enabled = Checked
10. Close the Flexfield Qualifiers window.
11. Save.

12. Close the Segments window.
13. In the Segments Summary window, position your cursor on line 2 (Department).
14. (B) Open to add additional information to the segment definition.
Field Value
Required Checked
List of Values Prompt DE

− Cost Center Segment Enabled = Checked
− Secondary Tracking Segment Enabled = Checked
− Management Segment Enabled = Checked
17. Save.

19. In the Segments Summary window, position your cursor on line 3 (Account).
Field Value
Description Account
Required Checked
List of Values Prompt ACCT

− Natural Account Segment Enabled = Checked
23. (B) Save.
25. In the Segments Summary window, position your cursor on line 4 (Interco).
Field Value
Description Interco
Default Type Constant

Field Value
Default Value 00
Required Checked
Security Enabled Unchecked
List of Values Prompt IC

− Intercompany Segment Enabled = Checked

29. Save.
31. Verify all information is correct as shown above. Very Important.
32. Close the Segments Summary window.
Freeze the flexfield definition
33. Freeze the Flexfield definition.

34. Click (B) OK in the Caution window.
35. (B) Compile
36. Click (B) OK in the two Note windows.
37. Close windows until you are back at the Navigator.

Practice - Enter Values
Overview
In this practice, you will enter the valid values into your value sets. Note: You are not creating
combinations, only the lists of individual values that will appear in the LOV of each segment. As
you enter transactions or journals, the values you enter for each segment will be used to create
the account combinations.
Assumptions

• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Enter Values
1. Open the Values window.
• (N) Setup > Financials > Flexfield > Key >Values
2. Find your XXCompany value set, enter the values and information for the segment. Note
that for each value you must tab completely through the row to see both Effective Date
information and Qualifier information.
Value Description Enabled Parent Allow Budgeting/Posting

00 Corporate Yes No Yes, Yes
01 Domestic Ops Yes No Yes, Yes
02 Europe SA Yes No Yes, Yes
03 Foreign Ops Yes No Yes, Yes
T Total All Yes Yes No, No
Companies
3. Save.
4. Find your XXDepartment value set, enter the values and information for the segment. Note
Information and Qualifier information.

000 Balance Sheet Yes No Yes, Yes
100 Administration Yes No Yes, Yes
150 Finance Yes No Yes, Yes
175 Advertising Yes No Yes, Yes
1XX F&A Rollup Yes Yes No, No
210 Production Yes No Yes, Yes
310 Sales & Marketing Yes No Yes, Yes
350 European Sales Yes No Yes, Yes

375 American Sales Yes No Yes, Yes
3XX Mass Allocation Yes Yes No, No
Rollup
5. Save.
6. Enter the values for the XXAccount segment.
Note: For each value you must tab completely through the row to see both effective
information and qualifier information. Since an account type of Expense is the default, make
sure the account type is correct for each account as you tab through the fields. It would be an
unpleasant surprise if the cash account was misclassified as Expense and closed to retained
earnings at the end of the accounting year.
Note: We will not be using the Control Account feature or the Reconciliation Flag, leave
them both set to No for all values.
Allow
Value Description Enabled Parent Budgeting Account Type
/Posting
1110 Cash Yes No Yes, Yes Asset
1210 Accounts Receivable Yes No Yes, Yes Asset
1260 Allowance for Bad Debt Yes No Yes, Yes Asset
1550 Vehicles Yes No Yes, Yes Asset
1560 Computer/Software Yes No Yes, Yes Asset
1570 Asset Clearing Yes No Yes, Yes Asset
2210 Accounts Payable Yes No Yes, Yes Liability
2225 Accrued Expenses Payable Yes No Yes, Yes Liability
2990 Suspense Yes No Yes, Yes Liability

Allow
/Posting
Reconcile = Yes
3310 Retained Earnings Yes No Yes, Yes Ownership/Stock
3500 Translation Adjust Yes No Yes, Yes Ownership/Stock
4100 Total Revenue Yes Yes No, No Revenue
4110 Hardware Sales Yes No Yes, Yes Revenue
4120 Support Contracts Yes No Yes, Yes Revenue
4130 Training Yes No Yes, Yes Revenue
5100 Total Expense Yes Yes No, No Expense

5105 Salaries Yes No Yes, Yes Expense
5150 Commission Yes No Yes, Yes Expense
5510 Telephone Yes No Yes, Yes Expense
5520 Postage Yes No Yes, Yes Expense
5650 Bad Debt Expense Yes No Yes, Yes Expense
5750 Health and Welfare Yes No Yes, Yes Expense
7640 Airfare Yes No Yes, Yes Expense
7690 Meals Yes No Yes, Yes Expense
7990 Rounding Difference Yes No Yes, Yes Expense
7999 Suspense - Manual Yes No Yes, Yes Expense
Reconcile = Yes
8100 Unrealized Gain/Loss Yes No Yes, Yes Expense
9110 Headcount -STAT Yes No Yes, Yes Expense
9930 Default Intercompany Yes No Yes, Yes Asset
Receivable
9940 Default Intercompany Yes No Yes, Yes Liability
Payable
7. Save.
Define Parent Accounts
9. Navigate to the Values window.
10. Find your Department value set and enter child range information:

− For the F&A Rollup parent value 1XX.
From To Include
100 199 Child Values Only
− For the MassAllocation Rollup parent value.
From To Include
11. Find your Account value set and enter child range information for the Total Revenue parent
account.

From To Include
12. Still on the Account value, enter the child range information for the Total Expense parent
account.
From To Include
13. Save.
14. Close the Child Ranges Window.
15. (B)View Hierarchies. Note the account values included by the parent definition.

Solution – Enter Values
Enter Values
1. Open the Values window.
• (N) Setup > Financials > Flexfield > Key > Values
2. Find your XXCompany value set, enter the values and information for the segment. Note
information and Qualifier information.

01 Domestic Ops Yes No Yes, Yes
02 Europe SA Yes No Yes, Yes
03 Foreign Ops Yes No Yes, Yes
T Total All Yes Yes No, No
Companies
3. Save.
4. Find your XXDepartment value set; enter the values and information for the segment. Note
Information and Qualifier information.

000 Balance Sheet Yes No Yes, Yes
100 Administration Yes No Yes, Yes
150 Finance Yes No Yes, Yes
175 Advertising Yes No Yes, Yes
210 Production Yes No Yes, Yes
310 Sales & Marketing Yes No Yes, Yes
350 European Sales Yes No Yes, Yes
375 American Sales Yes No Yes, Yes

1XX F&A Rollup Yes Yes No, No
3XX Mass Allocation Yes Yes No, No
Rollup
5. Save.
6. Enter the values for the XXAccount segment.
Allow
/Posting
1110 Cash Yes No Yes, Yes Asset
1210 Accounts Receivable Yes No Yes, Yes Asset

Allow
/Posting
1260 Allowance for Bad Debt Yes No Yes, Yes Asset
1550 Vehicles Yes No Yes, Yes Asset
1560 Computer/Software Yes No Yes, Yes Asset
1570 Asset Clearing Yes No Yes, Yes Asset
2210 Accounts Payable Yes No Yes, Yes Liability
2225 Accrued Expenses Payable Yes No Yes, Yes Liability
2990 Suspense Yes No Yes, Yes Liability
Reconcile = Yes

3310 Retained Earnings Yes No Yes, Yes Ownership/Stock
3500 Translation Adjust Yes No Yes, Yes Ownership/Stock
4100 Total Revenue Yes Yes No, No Revenue
4110 Hardware Sales Yes No Yes, Yes Revenue
4120 Support Contracts Yes No Yes, Yes Revenue
4130 Training Yes No Yes, Yes Revenue
5100 Total Expense Yes Yes No, No Expense
5105 Salaries Yes No Yes, Yes Expense
5150 Commission Yes No Yes, Yes Expense
5510 Telephone Yes No Yes, Yes Expense
5520 Postage Yes No Yes, Yes Expense
5650 Bad Debt Expense Yes No Yes, Yes Expense
5750 Health and Welfare Yes No Yes, Yes Expense
7640 Airfare Yes No Yes, Yes Expense
7690 Meals Yes No Yes, Yes Expense
7990 Rounding Difference Yes No Yes, Yes Expense
7999 Suspense - Manual Yes No Yes, Yes Expense
Reconcile = Yes
8100 Unrealized Gain/Loss Yes No Yes, Yes Expense
9110 Headcount -STAT Yes No Yes, Yes Expense
9930 Default Intercompany Yes No Yes, Yes Asset
Receivable
9940 Default Intercompany Yes No Yes, Yes Liability
Payable

7. Save.

Define Parent Accounts
9. Navigate to the Values window.
10. Find your Department value set and enter child range information for the 3XX parent value.
− For the MassAllocation Rollup parent value.
• (B) Define Child Ranges, enter the following:
From To Include

11. Find your Department value set and enter child range information:
− For the F&A Rollup parent value 1XX.
From To Include
12. Find your Account value set and enter child range information for the Total Revenue parent
account.
From To Include

13. Still on the Account value, enter the child range information for the Total Expense parent
account.
From To Include
14. Save.
15. Close the Child Ranges Window.
16. (B)View Hierarchies. Note the account values included by the parent definition.

• Verify the hierarchy compiles.

Practice - Define an Accounting Calendar
Overview
In this practice, you will create an accounting calendar.
Assumptions

Tasks
Define a Period Type
2. Navigate to the Types window.
• (N) Setup > Financials > Calendars > Types

− Period Type = XXMonth
− Periods per Year = 13
− Year Type = Calendar
− Description = 12 Periods and 1 Adjusting
Define the Accounting Calendar
You will be converting balances into the last period of the prior year.
3. Navigate to the Calendar definition window.
• (N) Setup > Financials> Calendars > Accounting

− Name = XXAccounting
− Description = XXAccounting Calendar
4. Define periods according to the following table (Replace X with the last digit of the prior
calendar year and replace Y with the last digit of the current year. Also, make sure February
has the correct number of days):
Prefix Type Year Qtr Num From To Adj
Dec XXMonth 200X 4 12 01-Dec-200X 31-Dec-200X
Adj XXMonth 200X 4 13 31-Dec-200X 31-Dec-200X Yes
Jan XXMonth 200Y 1 1 01-Jan-200Y 31-Jan-200Y
Feb XXMonth 200Y 1 2 01-Feb-200Y 29-Feb-200Y

Mar XXMonth 200Y 1 3 01-Mar-200Y 31-Mar-200Y
Apr XXMonth 200Y 2 4 01-Apr-200Y 30-Apr-200Y
May XXMonth 200Y 2 5 01-May-200Y 31-May-200Y
Jun XXMonth 200Y 2 6 01-Jun-200Y 30-Jun-200Y
Jul XXMonth 200Y 3 7 01-Jul-200Y 31-Jul-200Y
Aug XXMonth 200Y 3 8 01-Aug-200Y 31-Aug-200Y
Sep XXMonth 200Y 3 9 01-Sep-200Y 30-Sep-200Y
Oct XXMonth 200Y 4 10 01-Oct-200Y 31-Oct-200Y
Nov XXMonth 200Y 4 11 01-Nov-200Y 30-Nov-200Y
Dec XXMonth 200Y 4 12 01-Dec-200Y 31-Dec-200Y

Adj XXMonth 200Y 4 13 31-Dec-200Y 31-Dec-200Y Yes
5. Save.
6. Close the Accounting Calendar window and validate the current calendar.
7. Note your concurrent request ID.
View Calendar Audit Report
8. Verify No Violations are found.
Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going
to be defined for multiple years, then the calendar must exist for that number of years. All
financial programs and sub-ledgers (except Fixed Assets) use the calendar created in
General Ledger, although the opening and closing of the periods is maintained within each
application.

Solution - Define an Accounting Calendar
Tasks
Define a Period Type
2. Navigate to the Types window.
• (N) Setup > Financials > Calendars > Types

− Period Type = XXMonth
− Periods per Year = 13

− Year Type = Calendar
− Description = 12 Periods and 1 Adjusting
3. (I) Save
4. Close the Period Types window.
Define the Accounting Calendar
You will be converting balances into the last period of the prior year.
5. Navigate to the Calendar definition window.
• (N) Setup > Financials > Calendars > Accounting

− Name = XXAccounting
− Description = XXAccounting Calendar
6. Define periods according to the following table (Replace X with the last digit of the prior
calendar year and replace Y with the last digit of the current year. Also, make sure February
has the correct number of days):

Prefix Type Year Qtr Num From To Adj
Dec XXMonth 200X 4 12 01-Dec-200X 31-Dec-200X
Adj XXMonth 200X 4 13 31-Dec-200X 31-Dec-200X Yes
Jan XXMonth 200Y 1 1 01-Jan-200Y 31-Jan-200Y
Feb XXMonth 200Y 1 2 01-Feb-200Y 29-Feb-200Y
Mar XXMonth 200Y 1 3 01-Mar-200Y 31-Mar-200Y
Apr XXMonth 200Y 2 4 01-Apr-200Y 30-Apr-200Y
May XXMonth 200Y 2 5 01-May-200Y 31-May-200Y
Jun XXMonth 200Y 2 6 01-Jun-200Y 30-Jun-200Y
Jul XXMonth 200Y 3 7 01-Jul-200Y 31-Jul-200Y

Aug XXMonth 200Y 3 8 01-Aug-200Y 31-Aug-200Y
Sep XXMonth 200Y 3 9 01-Sep-200Y 30-Sep-200Y
Oct XXMonth 200Y 4 10 01-Oct-200Y 31-Oct-200Y
Nov XXMonth 200Y 4 11 01-Nov-200Y 30-Nov-200Y
Dec XXMonth 200Y 4 12 01-Dec-200Y 31-Dec-200Y
Adj XXMonth 200Y 4 13 31-Dec-200Y 31-Dec-200Y Yes
7. (I) Save
8. Close the Accounting Calendar window.
9. Validate the current calendar, by selecting the (B) Current in the pop-up window.

10. Note your concurrent request ID. (B) OK.
If a Request ID is not generated when you close the Accounting Calendar window, you can
manually submit the “Other – Calendar Validation” request from the Standard Request
Submission (SRS) window.
View Calendar Audit Report

11. (M) View > Requests
12. (B) Find
13. Click (B) Refresh Data until the request completes.
14. Select the Other – Calendar Validation request.
15. (B) View Output
16. Verify No Violations are found .
Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going
to be defined for multiple years, then the calendar must exist for that number of years. All
financial programs and sub-ledgers (except Fixed Assets) use the calendar created in
General Ledger, although the opening and closing of the periods is maintained within each
application.

Practice - Verify Functional Currencies are Enabled
Overview
In this practice, you will verify functional currencies are enabled.
Assumptions

Tasks
Verify Functional Currencies are Enabled
2. Navigate to the Define Currencies window.
• (N) Setup > Currencies > Define
3. [F11] to enter query mode.

− Scroll over to the far right and check the Enabled box
4. [Ctrl+F11] to execute the query.
5. Verify the USD currency is enabled.
6. Ensure the following currencies are also enabled – GBP, EUR and STAT.

Solution - Verify Functional Currencies are Enabled
Tasks
Verify Functional Currencies are Enabled
2. Navigate to the Define Currencies window.
3. [F11] to enter query mode.

− Scroll over to the far right and check the Enabled box
4. [Ctrl+F11] to execute the query.
5. Verify the USD currency is enabled.
6. Ensure the following currencies are also enabled – GBP, EUR and STAT.

Practice - Define a Ledger (Required)
Overview
In this practice, you will define a ledger.
Assumptions

Tasks
Define a Legal Entity
1. (N) Setup > Financials > Accounting Setup Manager > Accounting Setups.
2. (B) Create Accounting Setup
3. (B) Create Legal Entity

− Territory = You choose
− Legal Entity Name = XXVision Corporation
− Organization Name = XXVision Corporation
− Legal Entity Identifier = XXSYS1000
− EIN/TIN = XX1234567
− Registration Number = You choose
− Transaction Entity = Yes
4. Create a New Address = Selected

− You choose the address
5. (B) Apply
Assign a Legal Entity
6. (B) Add Another Row

− Legal Entity = XXVision Corporation
7. (B) Next
Define a Ledger
Name Chart of Accounts Accounting Currency Subledger

Calendar Accounting Method

XXLedger XXAccounting XXAccounting USD Standard Accrual
Flexfield
8. (B) Next
Set Up Ledger Options
9. (B) Define Accounting Options
10. Locate the Ledger Options setup step and select the Pencil Icon to update.
− First Ever Opened Period = Dec-XX (where XX is last year)
− Future Periods = 2
11. (B) Next

− Retained Earnings = 01.000.3310.00
− Suspense Account = 01.000.2990.00
− Rounding Difference Tracking Account = 01.400.7990.00
− Cumulative Translation Adjustment Account = 01.000.3500.00
12. (B) Next
13. (B) Next
14. (B) Finish
15. Ensure the status has a green checkmark indicating the setup step is complete.
Set Up Reporting Currencies
Locate the Reporting Currencies setup step and select the Pencil Icon to update.
16. (B) Complete
17. Ensure the status has a green checkmark indicating the setup step is complete.
18. (B) Complete
19. (B) Yes to acknowledge the warning message.

Solution – Define a Ledger (Required)
Responsibility = General Ledger, Vision Operations (USA)
Create a Legal Entity
1. (N) Setup > Financials > Accounting Setup Manager > Accounting Setups.
2. (Tab) Legal Entities
3. (B) Create Legal Entity

− Territory = United States
− Legal Entity Name = XXVision Corporation

− Organization Name = XXVision Corporation
− Legal Entity Identifier = XXSYS1000
− EIN/TIN = XX1234567
− Transacting Entity = Yes
4. Create a New Address = Selected

− Location = XXLocation
− You create the address
5. (B) Apply
Create Accounting Setup
6. (Tab) Accounting Setups
7. (B) Create Accounting Setup

− Legal Entity = XXVision Corporation
9. (B) Next
Define a Primary Ledger
Accounting Subledger
Name Chart of Accounts Currency
Calendar Accounting Method
XXLedger XX_Accounting_Flexfield XXAccounting USD Standard Accrual
Assign Reporting Currency
10. (I) Add Reporting Currency
11. (B) Add Another Row.

Field Name Value

Currency GBP
Currency Conversion Level Journal
12. (B) Apply.
13. (B) Next
14. (B) Finish
Complete Ledger Options
15. (B) Define Accounting Options
16. Locate the Ledger Options setup step and select the Pencil Icon to update.

Field Name Value
First Ever Opened Period Dec-XX (where XX is last year)
Future Periods 2
17. (B) Next
Field Name Value

Retained Earnings 01.000.3310.00
Suspense Account 01.000.2990.00
Rounding Difference Tracking Account 01.000.7990.00
Cumulative Translation Adjustment Account 01.000.3500.00
Note: When you enter an account combination, click the Search button and then select the
combination. If no combination is found, click the Create button to create the combination
and then select it.
18. (B) Next
19. Enable Journal Reconciliation checkbox.
20. (B) Next
21. (B) Finish
22. Ensure the Status has a green checkmark indicating the setup step is complete.
Complete Reporting Currencies
23. Locate the Reporting Currencies setup step and click the Pencil icon to update your
reporting currencies.

24. Click the Pencil icon to update your reporting currency.
25. Enter the following:
Field Name Value

Default Rate Type Corporate
Retain Transaction Rate Type Yes
Note: If Retain Transaction Rate Type is set to No, your multi-currency journal will not
post.
26. (B) Apply

27. (B) Complete
28. Ensure the Status has a green checkmark indicating the setup step is complete.
Complete Accounting Setup
30. (B) Complete
31. (B) Yes to acknowledge the warning message
32. (H) Home to return to the eBusiness Suite Home Page or (H) Close Window to close the
Accounting Setup Manager.

Guided Demonstration - Ledger Set Processing
Logon: SSCNEWALL/Welcome
Responsibility: General Ledger, SSC Worldwide
SSC US wants to minimize the overhead of maintaining separate ledgers and would like to take
advantage of processing and reporting efficiencies afforded by ledger sets, such as being able to
open and close periods for multiple ledgers simultaneously and running reports across multiple
ledgers in a single financial statement. SSC US is also a shared service center and performs
many accounting functions across its subsidiaries and therefore wants to access multiple ledgers
from a single responsibility.

Open Periods for a Ledger Set
1. Open the SRS window.
(N) Reports > Request > Standard
2. Submit the Open Period program for:
• Ledger Set: SSC All
• Period Name: (Current Period)
3. View your requests. You will notice that a separate Open Period programs are launched for
each ledger in the ledger set.
Open Periods for SCC French Secondary Ledger
4. Switch responsibilities to General Ledger, SSC France (2ndary local COA). This
responsibility has the SSC French Secondary Ledger assigned to it.
5. Open the current period for the SSC France SL (EUR) ledger.
Access Multiple Ledgers from a Single Responsibility for Journal Entry
6. Switch responsibilities back to General Ledger, SSC Worldwide. This responsibility has the
Ledger Set assigned to it.
7. Open the Enter Journals form to see that you can access multiple ledgers assigned to your
ledger set from a single responsibility. See the effect of assigning specific balancing
segment values to legal entities when entering journals.
8. Open the Enter Journals form (N) Journals > Enter
9. Select New Journal.
10. Enter the Journal Name "<Your Initials> Exercise 3 Rent".

11. In the Ledger field, open the list of values and notice that all 5 ledgers assigned to your
ledger set are available for selection.
12. Select the SSC France primary ledger for the selected period.
13. Enter the following journal line:

Journal <Your Initials> Exercise 3 Rent
Ledger SSC France
Category Adjustment
Period (Current Period)
Currency EUR
Line Account Debit Credit

1 102.100.63510.0000.110.000.000
14. You should receive an error message because remember you assigned balancing segment
value 101 to SSC France. Value 102 is incorrect because that belongs to Italy.
15. Change the journal lines as follows to correctly record Rent expense:
Line Account Debit (EUR) Credit (EUR)
1 101.100.63510.0000.110.000.000 10,000
SSC France. Division 100. Office Rent. None. Building. None. None
2 101.100.21100.0000.000.000.000 10,000
SSC France.Division 100.Payable to Bank.None.Balance Sheet.None.None
16. Post this journal. Wait for the posting process to complete.
View Replicated Reporting Currency Journal
17. From the Find Journals window enter the following search criteria:
• Batch name: "%<Your Initials> Exercise 3%"
• Period: (Current Period)
You should see 2 posted journals; one for the Primary Ledger and another for the Reporting
Currency.
18. Use Folder Tools to insert the "Ledger" column so you can better view the ledger name of
each journal.
19. Notice how both ledger journals are combined in the same batch.
20. Review the journal for the Reporting Currency. Notice the journal was converted to USD.

View Replicated Secondary Ledger Journal
21. Switch responsibilities to General Ledger, SSC France(2ndary local COA). This
responsibility has the SSC French Secondary Ledger assigned to it.
22. Open the Enter Journals form and find the same journal.
23. Review the journal. Notice how different accounts are used because the SL uses a different
account segment.
24. If this journal is not posted, then post it now. (Note: The Post Journal Automatically flag
may not be set to Yes for this Secondary Ledger).
View Account Balance for Secondary Ledger and Drill Back to Primary Ledger

Journal
Prerequisite: Posting must be complete from the previous step.

Instructions: Perform an account inquiry for the Secondary Ledger and drill back to the
Primary Ledger.
25. From the General Ledger, SSC France (2ndary local COA) responsibility, open the Account
Inquiry form.
(N) Inquiry > Account
26. Enter the following search:
• Ledger: SSC France SL (EUR)
• Accounting Periods From/To: (enter the current period)
• Account Low/High: 101.100.613200.0000.110.000.000.000
27. Click Show Balance > Journal Details > Drilldown.
28. You are now viewing the original that was entered in the SSC France Primary Ledger.
Notice account value 63510 is shown.
Note: For balances originating from subledgers, you can drill down to the original subledger
transaction that was entered in the Primary Ledger as well.
To see how drilling down from Secondary Ledgers to subledgers works, query the following:
• Ledger: SSC France SL (EUR)
• Accounting Periods From/To: (enter 02-08)
• Account Low/High: 101.100.401009.0000.000.000.000.000

29. (B) Show Balances
30. (B) Show Journal Details
31. Select 1st line
32. (B) Drilldown
33. When you get to the Subledger Accounting page, click the View Transaction button.
View Account Balances across Ledgers in a Ledger Set

Instructions: Perform an account inquiry using Account Analysis and Drilldown to view
balances across ledgers in a ledger set.

34. Change responsibilities, to General Ledger, SSC Worldwide.
35. Open the Account Analysis and Drilldown window.
(N) Inquiry > Account Analysis and Drilldown
36. Perform an account inquiry using the following criteria:

Field Value Field Value
Ledger/Ledger Set SSC All Period From 12-06
Ledger Currency All Currencies (defaults) Period To 12-06
Account From 001.100.11100.0000.000.000.000 Display Summary No
Accounts
Account To 102.200.11100.0000.000.000.000 Display Accounts With Yes
No Activity
Balance Type Actual
Currency Total
37. (B) Go. Balances for all 5 ledgers should be returned to look something like this:

Note: Balances for each ledger are being returned. We are not summarizing balances across
ledgers. The only way to summarize balances across ledger is via FSG reports. Any
summarization would be misleading when multiple currencies are represented.

Practice - Create a Responsibility for the Controller (Required)
Overview
In this practice, you will view the system-generated data access sets that were created when you
created your primary ledger and reporting currency using Accounting Setup Manager. Then you
will create a new responsibility that will be associated with the system-generated data access set.
Assumptions

Tasks
View System-Generated Data Access Sets
2. Navigate to the Data Access Sets window.
• (N) Setup > Financials > Data Access Sets
3. Click in Data Access Set Field and query all data access sets that start with assigned XX%.
4. Two data access sets should have been created based on ledger names:
− One should include both the primary ledger and journal level reporting currency.
This will be the one that you assign to a responsibility to use for journal entry.
− The other should only include the reporting currency.
System generated data access sets are displayed as read only and provide full read and write
access to the ledgers.
Create a Responsibility
5. Responsibility = System Administrator
6. Navigate to the Responsibilities window

− Responsibility = XXGeneral Ledger Super User, XXLEDGER
− Application = General Ledger
− Responsibility Key = XXLEDGER
Fill in Data Group Details
7. Fill in Data Group details

− Name = Standard
Assign a Menu
8. Assign a menu.
− Menu = GL_SUPERUSER
Fill in Request Group Details
9. Fill in request group details.

− Name = GL Concurrent Program Group

10. Save.
Assign Data Access Set to Responsibility
Associate your Ledger with your newly created responsibility.
11. Navigate to the System Profile Options window.

− Profile = GL: Data Access Set
12. Click in Responsibility field.

− XXLedger
13. Save.
Attach the Responsibility to Your User
14. Navigate to the Define Users window.
15. Query your user.
16. Add the XXGeneral Ledger Super User, XXLEDGER responsibility with a security group
of Standard.
17. Save.
18. Switch your responsibility.

Note: When you’ve selected your responsibility, the Enter Journals screen (N) Journals >
Enter) will display the data access set in parentheses in the title bar.

Solution - Create a Responsibility for the Controller (Required)
Overview
In this practice, you will view the system-generated data access sets that were created when you
created your primary ledger and reporting currency using Accounting Setup Manager. Then you
will create a new responsibility that will be associated with the system-generated data access set..
Assumptions

Tasks
View System-Generated Data Access Sets
1. Responsibility = General Ledger, Vision Operations
• (N) Setup > Financials > Data Access Sets.
3. Click in Data Access Set Field and query all data access sets that start with assigned XX%.
4. Two data access sets should have been created:

− One should include both the primary ledger and journal level reporting currency.
This will be the one that you assign to a responsibility to use for journal entry.
− The other should only include the reporting currency.

System generated data access sets are displayed as read only and provide full read and write
access to the ledgers.
Create a Responsibility
5. Responsibility = System Administrator
6. Navigate to the Responsibilities window.
• (N) Security > Responsibility > Define

− Responsibility Key = XXLEDGER

7. Fill in Data Group details.

− Name = Standard
Assign a Menu
8. Assign a menu.
9. Fill in request group details.


10. Save.
Associate your Ledger with your newly created responsibility.
• (N) Profile > System


13. (B) Find
14. (B) OK to acknowledge Note
15. Click in the Responsibility field.

− Select XXLedger
16. Save.
Attach the Responsibility to Your User
17. Navigate to the Define Users window.
• (N) Security > User > Define
18. Query your user.
19. Add the XXGeneral Ledger Super User, XXLEDGER responsibility with a security group
of Standard.
20. Save.

• (M) File > Switch Responsibility

Note: When you’ve selected your responsibility, the Enter Journals screen (N) Journals >
Enter) will display the data access set in parentheses in the title bar.

Practice - View Account Combinations Created with Dynamic
Insertion
Assumptions
• Responsibility = XXGeneral Ledger Super User, XXLEDGER

Tasks
1. View account combinations Created with Dynamic Insertion.
• (N) Setup > Accounts > Combinations
Note: If dynamic insertion is not enabled, you will have to define your account combinations
prior to being able to use them. One option is to temporarily turn dynamic insertion on and
load a 0 amount journal entry using Web ADI with all account combinations you plan to
use. Dynamic insertion will create the account combinations for you; you can then turn
dynamic insertion off. The journal entry can be deleted if desired.
If you work with Oracle Applications that generate a lot of new account combinations (e.g.
Oracle Assets), consider your decision to use (or not use) dynamic insertion carefully.
Also, if you will be using Oracle Projects or Grants, dynamic insertion must be turned on.
The Auto Accounting feature used in Oracle Projects and Oracle Grants checks to verify that
dynamic insertion is on. If it is not, you will not be able to create journal entries from PA.

Solution - View Account Combinations Created with Dynamic
Insertion
Tasks
View account combinations Created with Dynamic Insertion
1. Open the Account Combinations window.
2. [Ctrl + F11] to query all combinations.

Note: account combinations were dynamically created.
3. Close the GL Accounts window.

Practice - Create a Security Rule
Overview
Segment Value Security rules restrict access to specific segment values based on the user’s
responsibility. Define a rule that removes the use of Department 210, and attach the rule to your
XXGeneral Ledger Super User, XXLEDGER responsibility. In this practice, you will create a
security rule.
Assumptions


− (N) Setup > Financials > Flexfields > Key > Security > Define
Tasks
1. Find the Department Segment in your Accounting Key Flexfield Structure.
2. Define Security Rules.

− Name = XXFFS
− Description = Department 210 restriction rule
− Message = XXFFS - Dept. 210 is not valid for this responsibility
3. Define Rule Elements.
• Define rule elements

− Include = 000 - ZZZ
− Exclude = 210 - 210
4. Assign the Rule to the XX General Ledger Super User, XXLEDGER Responsibility.
• (B) Assign
− Responsibility = XX General Ledger Super User, XXLEDGER
− Name = XXFFS

Solution – Create a Security Rule
Tasks
Reponsibility = XXGeneral Ledger Super User, XXLEDGER
Find the Department Segment in your Accounting Key Flexfield Structure
1. Open the Security Rules definition window.
• (N) Setup > Financials > Flexfields > Key > Security > Define
− Find Values By = Key Flexfield
− Title = Accounting Flexfield

− Structure = XX_Accounting_Flexfield
− Segment = Department
2. (B) Find
Define Security Rules
3. Define a security rule.

− Name = XXFFS
− Description = Department 210 restriction rule
− Message = XXFFS - Dept. 210 is not valid for this responsibility
4. (I) Save
Define Rule Elements
5. Define rule elements.

− Include = 000 - ZZZ
− Exclude = 210 - 210
6. (I) Save

Assign the Rule to a Responsibility
7. (B) Assign
− Responsibility = XXGeneral Ledger Super User, XXLedger
− Name = XXFFS
8. Save.
Note: Your rule will be tested later.

Practice - Define Cross Validation Rules
Overview
Cross Validation Rules determine which combinations of valid segment values are invalid,
regardless of the user's responsibility because cross validation rules are defined at the chart of
accounts level. It is a good idea to use combinations of several simple rules rather than a few "all
encompassing" rules. Keep in mind that Cross Validation rules are linked to a flexfield structure
(chart of accounts); security rules are linked to a responsibility. In this practice, you will define
cross validation rules.
Example:

Goal: Prevent balance sheet accounts (0000-3999) from being used
with anything but the balance sheet department (000). Allow 000 to be
paired with 9930 to 9940.
00 - 000 - 0000 - 0000

Include
ZZ - ZZZ - ZZZZ - ZZZZ
Exclude 00 - 000 - 4000 - 0000

ZZ - 000 - 9929 - ZZZZ
Exclude 00 - 000 - 9941 - 0000
ZZ - 000 - ZZZZ - ZZZZ
00 - 001 - 0000 - 0000

Exclude
ZZ - ZZZ - 3999 - ZZZZ
You will implement three rules as a test to the system:
Rule Purpose
Commission Rule Prevent the Administration (100) and Finance (150) departments from
receiving commission payments (Account 5150)
Balance Sheet Rule Prevent balance sheet account codes from being used with anything but
balance sheet departments (and similarly with P&L account codes and
departments)
Revenue Rule Allow only sales departments (300 to 3ZZ) to be used with revenue account
codes (4000 range)
Assumptions

Tasks
Query Your Flexfield Structure
1. Responsibility = XXGeneral Ledger Super User, XXLEDGER
2. Navigate to the Key Rules window.
3. Query your flexfield structure.
Define the Commission Rule
4. Define the commission rule.

− Rule = XXCVR01
− Description = Account 5150 is not valid with Administration (100) and Finance

(150)
− Error Message = XXCVR01 - Account 5150 is not valid with the Administration
(100) and Finance (150) departments
− Error Segment = Account
− From = 31-JAN-2001
Include/Exclude From To
Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ
Exclude 00.100.5150.00 ZZ.100.5150.ZZ
Exclude 00.150.5150.00 ZZ.150.5150.ZZ
Define the Balance Sheet Rule
5. Create Rule XXCVR02 for the Balance Sheet Rule. Remember to include a description,
error message, identify the segment name, start date, and use the following information.
− Rule = XXCVR02
− Description = Balance sheet accounts and income statement accounts must be used
with appropriate departments
− Error Message = XXCVR02 - Balance sheet and income statement accounts must be
used with appropriate departments.
− Error Segment Name = Department
− From = 31-JAN-2001
Exclude 00.000.4000.00 ZZ.000.9929.ZZ
Exclude 00.000.9941.00 ZZ.000.ZZZZ.ZZ
Note: 9930 is not being excluded because it will be used with department 000 for the default
balancing account.

Define the Revenue Rule
6. Create Rule XXCVR03 for the Revenue Rule. Remember to include a description, error
message, identify the segment name, start date, and use the following information.
− Rule = XXCVR03
− Description = Allow only sales departments (300 to 3ZZ) to be used with revenue
account codes (4000 range)
− Error Message = XXCVR03 - Only sales departments (300 to 3ZZ) may be used
with revenue account codes (4000 range)
− From = 31-JAN-2001

Exclude 00.000.4000.00 ZZ.299.4ZZZ.ZZ
Exclude 00.400.4000.00 ZZ.ZZZ.4ZZZ.ZZ
7. Save and close windows until you are back at the Navigator.
Note: In 11i10 and prior, it was necessary to re-choose the responsibility to activate the
cross validation rule. That is no longer necessary in R12.
Test the Cross Validation Rules
8. Navigate to the Account Combinations window.
9. To test your rule, attempt to add accounts according to the following table:
Account Description
01.150.5150.00 Domestic Ops.Finance.Commissions.Corporate
01.100.1110.00 Domestic Ops.Administration.Cash.Corporate
01.000.4110.00 Domestic Ops.Balance Sheet.Hardware Revenue. Corporate
01.150.4120.00 Domestic Ops.Finance.Support Revenue.Corporate
01.175.4130.00 Domestic Ops.Sales & Marketing.Training Revenue.Corporate
10. Optional: Disable your rules, except the Balance Sheet Rule.

Solution - Define Cross Validation Rules (Required)
Overview
Cross Validation Rules determine which combinations of valid segment values are invalid,
regardless of the user's responsibility because cross validation rules are defined at the chart of
accounts level. It is a good idea to use combinations of several simple rules rather than a few "all
encompassing" rules. Keep in mind that Cross Validation rules are linked to a flexfield structure
(chart of accounts); security rules are linked to a responsibility. In this practice, you will define
cross validation rules.
Example:

Goal: Prevent balance sheet accounts (0000-3999) from being used
with anything but the balance sheet department (000). Allow 000 to be
paired with 9930 to 9940.
00 - 000 - 0000 - 0000

Include
ZZ - ZZZ - ZZZZ - ZZZZ
Exclude 00 - 000 - 4000 - 0000

ZZ - 000 - 9929 - ZZZZ
Exclude 00 - 000 - 9941 - 0000
ZZ - 000 - ZZZZ - ZZZZ
00 - 001 - 0000 - 0000

Exclude
ZZ - ZZZ - 3999 - ZZZZ
You will implement three rules as a test to the system:
Rule Purpose
Commission Rule Prevent the Administration (100) and Finance (150) departments from
receiving commission payments (Account 5150)
Balance Sheet Rule Prevent balance sheet account codes from being used with anything but
balance sheet departments (and similarly with P&L account codes and
departments)
Revenue Rule Allow only sales departments (300 to 3ZZ) to be used with revenue account
codes (4000 range)
Assumptions

Tasks
Query Your Flexfield Structure
2. Navigate to the Key Rules window.
• (N) Setup > Financials > Flexfields > Key > Rules

− F11
− Application = Gen%
− Flexfield Title = Acc%

− Structure = XX%
− Ctrl + F11
Define the Commission Rule
4. Define the commission rule.

− Rule = XXCVR01
− Description = Account 5150 is not valid with Administration (100) and Finance
(150)
− Error Message = XXCVR01 - Account 5150 is not valid with the Administration
(100) and Finance (150) departments
− Error Segment = Account
− From = 01-JAN-2008
Exclude 00.100.5150.00 ZZ.100.5150.ZZ
Exclude 00.150.5150.00 ZZ.150.5150.ZZ

5. Save.
Define the Balance Sheet Rule
6. Create Rule XXCVR02 for the Balance Sheet Rule. Remember to include a description,
error message, identify the segment name, start date, and use the following information.
− Rule = XXCVR02
− Description = Balance sheet accounts and income statement accounts must be used
with appropriate departments
− Error Message = XXCVR02 - Balance sheet and income statement accounts must be
used with appropriate departments.
− From = 01-JAN-2008
Exclude 00.000.4000.00 ZZ.000.9929.ZZ
Exclude 00.000.9941.00 ZZ.000.ZZZZ.ZZ
Exclude 00.001.0000.00 ZZ.ZZZ.3999.ZZ
Note: 9930 through 9940 are being omitted from the exclude elements because they are
reserved for use with department 000 for balancing accounts.

7. Save.
Define the Revenue Rule
8. Create Rule XXCVR03 for the Revenue Rule. Remember to include a description, error
message, identify the segment name, start date, and use the following information.
− Rule = XXCVR03
− Description = Allow only sales departments (300 to 3ZZ) to be used with revenue
account codes (4000 range)
− Error Message = XXCVR03 - Only sales departments (300 to 3ZZ) may be used
with revenue account codes (4000 range)
− From = 01-JAN-2008
Exclude 00.000.4000.00 ZZ.299.4ZZZ.ZZ
Exclude 00.400.4000.00 ZZ.ZZZ.4ZZZ.ZZ

9. Save and close windows until you are back at the Navigator.
Note: In 11i10 and prior, it was necessary to re-choose the responsibility to activate the
cross validation rule. That is no longer necessary in R12.
Test the Cross Validation Rules
11. To test your rules, attempt to add accounts according to the following table:
Account Description Rule Violated?

01.150.5150.00 Domestic Ops.Finance.Commissions.Corporate XXCVR01
01.100.1110.00 Domestic Ops.Administration.Cash.Corporate XXCVR02
01.000.7640.00 Domestic Ops.Balance Sheet.Airfare.Corporate XXCVR02
01.150.7640.00 Domestic Ops.Finance.Airfare.Corporate None
01.000.2210.00 Domestic Ops.Balance Sheet.Accounts None
Payable.Corporate
01.150.4120.00 Domestic Ops.Finance.Support Revenue.Corporate XXCRV03
01.350.4130.00 Domestic Ops.European Sales .Training.Corporate None
12. Optional: Disable your rules, except the Balance Sheet Rule.

Practice - Define and Test Shorthand Aliases
Overview
In this practice, you will define and test shorthand aliases.
Assumptions

Tasks
Verify the Shorthand Aliases Profile Option
2. Navigate to the Profiles window.
3. Query the Flexfields:Shorthand Entry profile option.

− User Value = Always
Query the Flexfield Structure
4. Navigate to the Shorthand Aliases window.
Define Shorthand Aliases
6. Define shorthand aliases.

− Enabled = Checked
− Max Alias Size = 20
− For the prompt, type Shorthand Aliases
7. (T) Aliases, Descriptions
8. Enter full templates for the Bank account, the Accounts Payable account, and Accrued
Expenses according to the following table:
Alias Template Alias Description

Cash 01.000.1110.00 Cash
Accounts Payable 01.000.2210.00 Trade Accounts Payable
Accrued Expenses 01.000.2225.00 Accrued Expenses Payable

9. Enter partial templates for Salaries, Training Revenue and Commissions according to the
following table:

Salaries 01..5105.00 Salaries
Training Revenue 01..4130.00 Training Revenue
Commissions 01..5150.00 Commissions
10. Save.
11. Select OK to acknowledge message and compile the flexfield.

Recompile the Flexfield
13. Navigate to the Key Segments window.
(N) Setup > Financials > Flexfields > Key > Segments
14. Query your XXAccounting Flexfield structure.
15. Deselect the Freeze Flexfield definition checkbox.
17. Save.
19. (B) Compile
Test the Account Aliases
21. Place your cursor in the Account field and activate the List of Values.
22. The prompt for the Shorthand Alias should appear.
23. Activate the List of Values in the Shorthand Alias window.
24. View the templates you created.
Disable Account Aliases for Your User

27. Query the Flexfields: Shorthand Entry profile option.

− User Value = Not Enabled

Solution - Define and Test Shorthand Aliases (Required)
Overview
In this practice, you will define and test shorthand aliases.
Assumptions

Tasks
Verify the Shorthand Aliases Profile Option
• (N) Other > Profile
3. Query the Flexfields:Shorthand Entry profile option.

− User Value = Always
4. Save.
Query the Flexfield Structure
5. Navigate to the Shorthand Aliases window.
• (N) Setup > Financials > Flexfields > Key > Aliases

Define Shorthand Aliases
7. Define shorthand aliases.

− Enabled = Checked
− Max Alias Size = 20
− For the prompt, type Shorthand Aliases
8. (T) Aliases, Descriptions
9. Enter full templates for the Bank account, the Accounts Payable account, and Accrued
Expenses according to the following table:

Cash 01.000.1110.00 Cash
Accounts Payable 01.000.2210.00 Trade Accounts Payable
Accrued Expenses 01.000.2225.00 Accrued Expenses Payable
10. Enter partial templates for Salaries, Training Revenue and Bonuses according to the
following table:

Salaries 01..5105.00 Salaries
Training Revenue 01..4130.00 Training Revenue
Commissions 01..5150.00 Commissions

11. Save.
12. (B) OK to acknowledge message to compile the flexfield.
Recompile the Flexfield
14. Navigate to the Key Segments window.
15. Query your XXAccounting Flexfield structure.
16. Deselect the Freeze Flexfield definition checkbox.

17. (B) OK in the Caution window.
18. Save.
19. Freeze Flexfield Definition = Checked
21. (B) Compile
22. Click (B) OK in the (2) Note windows.
Test the Account Aliases
25. Place your cursor in the Account field and activate the List of Values.
26. The prompt for the Shorthand Alias should appear.
27. Activate the List of Values in the Shorthand Alias window.

28. View the templates you created.
Disable Account Aliases for Your User
31. Query the Flexfields: Shorthand Entry profile option.

− User Value = Not Enabled
32. Save.

Practice - Open the First Accounting Period (Required)
Overview
In this practice, you will open the first accounting period for your primary ledger and its
reporting currency.
Assumptions

Tasks
Open the First Accounting Period
You will convert summary balances into December of the prior accounting year and detail
balances for each period until cutover. The cutover period will be the current calendar month.
Open the appropriate periods for both the primary ledger and its reporting currency.
Note: Translation cannot be performed in the first open period.
2. Navigate to the Open and Close Periods window

− Ledger = XX Ledger
− First Period = The earliest available period for your ledger will default.
− Ledger = XX Ledger (GBP)
Note: This is the journal level reporting currency. In order to prevent problems during
posting, you should keep the periods for both the source ledger and its reporting currency in
sync.
− First Period = The First Ever Opened Period defined for your primary ledger will
default.
3. Close the Open/Close periods window and monitor the concurrent requests until they
complete. (Hint: Use (M) View > Requests).
4. Navigate back to the Open and Close Periods window.
5. Click (B) Find to find all periods.

− Accept the default values for the Ledger and Status fields.
− Click (B) Open Period to open a range of period(s).
− In the Target Period field, select the current period to open.

Note: After specifying the Target Period and selecting (B) Open Period, all periods up to
and including the Target Period will be open. This is a change from prior versions of Oracle
Applications where each period had to be opened individually and consecutively.
6. Verify the process completed without error and the periods are open and future enterable.
7. Repeat steps 2 through 6 for the reporting currency.
Note: You should limit the number of periods you have open in order to improve posting
performance. This is particularly useful during implementations when you are uploading
balances from a legacy system. Instead of having a year's worth of periods open as you are
uploading and posting to each period, open a couple of periods and have a high number of
future-enterable periods defined for your ledger.

Note: The number of future-enterable periods can be changed at any time in the Ledger
Options window in Accounting Setup Manager. After you have uploaded the balances for all
the periods, post the journals, then close older periods.

Solution - Open the First Accounting Period (Required)
Overview
In this practice, you will open the first accounting period for your primary ledger and its
reporting currency.
Assumptions

Tasks
Open the First Accounting Period
You will convert summary balances into December of the prior accounting year and detail
balances for each period until cutover. The cutover period will be the current calendar month.
Open the appropriate periods for both the primary ledger and its reporting currency.
Note: Translation cannot be performed in the first open period.
2. Navigate to the Open and Close Periods window.
• (N) Setup > Open/Close

− Ledger = XX Ledger
• (B) Find
− First Period = The earliest available period for your ledger will default.
• (B) Open
• Click (B) Yes in the Decision window.
• Click (B) OK to acknowledge concurrent request ID.
• (I) Find
− Ledger = XX Ledger (GBP)
Note: This is the journal level reporting currency. In order to prevent problems
during posting, you should keep the periods for both the source ledger and its
reporting currency in synch.

• (B) Find
− First Period = The First Ever Opened Period defined for your primary ledger will
default.
• (B) Open
• (B) Yes
• Click (B) OK to acknowledge your concurrent request ID.
3. Close the Open/Close Periods window and monitor the concurrent requests until they
complete. (Hint: Use (M) View > Requests).
4. Navigate back to the Open and Close Periods window.

5. Click (B) Find to find all periods.
− Accept the default values for the Ledger and Status fields.
− Click (B) Open Period to open a range of period(s).
− In the Target Period field, select the current period to open.
Note: After specifying the Target Period and selecting (B) Open Period, all periods up to
and including the Target Period will be open. This is a change from prior versions of Oracle
Applications where each period had to be opened individually and consecutively.
6. (B) Open
7. Click (B) Yes in the Decision window.
8. (B) OK
9. Verify the process completed without error and the periods are open and future enterable.
10. Repeat steps 5 through 9 for the reporting currency.
Note: You should limit the number of periods you have open in order to improve posting
performance. This is particularly useful during implementations when you are uploading
balances from a legacy system. Instead of having a year's worth of periods open as you are
uploading and posting to each period, open a couple of periods and have a high number of
future-enterable periods defined for your ledger. After you have uploaded the balances for
all the periods, post the journals, then close older periods.
Note: The number of future-enterable periods can be changed at any time in the Ledger
Options window in Accounting Setup Manager.

Practice - Run General Ledger Reports
In this practice, you will run General Ledger reports.
Assumptions
Tasks

1. Submit the Segment Values Listing Report.
2. View the output when your request completes.

Solution - Run General Ledger Reports
Tasks
Submit the Segment Values Listing Report
1. Navigate to the Standard Request Submission screen.
• (N) Reports > Request > Standard
2. Submit a single request.

− Name = Chart of Accounts - Segment Values Listing
− Segment Name = Account

− (B) OK
− (B) Submit
− Note your Request ID
− (B) No in Decision window
3. View the output when your request completes.
Hint: (M) View > Requests.

Practice - Account Hierarchy Manager
Assumptions
• Use Vision database.
• Login information provided by your instructor.
• Replace XX with the number provided by your instructor.
• Use General Ledger, Vision Operations (USA) responsibility.
Tasks

In this practice you will learn how to:
• View an existing hierarchy.
• Create new segment values.
• Duplicate hierarchies.
• Modify descriptions within a hierarchy.
Business Scenario
Modify the Profile Option
Set Profile Option for GL AHM: Allow Users to Modify Hierarchy for responsibility XXGeneral
Ledger Super User, XXLEDGER to Yes.
Open the Account Hierarchy Manager
Responsibility: XXGeneral Ledger Super User, XXLEDGER
1. Navigate to (N) Setup > Accounts > Manager.
2. Select Yes in the Confirm window asking if the changes are to be saved.
• Expand the XX_Accounting_Flexfield
• Minimize the window to keep the Account Hierarchy Manager active.
3. Select Department (B) Find.
4. Select (I) New Parent.

• The Parent Attribute window appears, enter T in the Value field and All Departments in
Description field.
5. Select (B) OK.
6. Select the T Value that now appears on the left hand side.
• Select (I) View Hierarchy
Note the T value does not display any children values on the right hand side, the system
automatically associates all children to the T value.
7. Select the 1XX value and (I) View Hierarchy.

Note the value now appears on the right hand side with a (+) plus sign indicating children,
expand to see the children associated with this value.
Double click the 1XX value on the left hand side the Parent Attribute window appears.
Note the child ranges appear down below.
8. (B) Cancel or close the window.
9. Highlight the child value 150 (Finance).
• Right click and select Remove.
This will remove the child value from the range.
10. Select the 1XX Value and open the Parent Attribute window.
Note the change in the ranges.
11. (B) Cancel or close window.
12. Select the 150 value on the left side and drag and drop on the Parent Value 1XX on the right
hand side.
13. Verify the ranges by double clicking on the Parent Value 1XX.
14. Select the (B) Merge to include all the values between the lowest and highest ranges.
15. Click (B) Yes to save all changes, which includes the new T Parent Value.
16. Click (B) OK to Saving Complete.
17. (B) Accept Merge
18. (B) OK,

19. (B) OK
20. (I) Add New Child.
• Child Attribute window appears.

− Value – 155
− Description- Payables
22. (B) OK
23. Refresh by selecting the Parent Value on the left side and right click and choose View
Hierarchy.

24. View the account segment by selecting the (I) Flashlight.
25. Highlight the Account Segment
26. Click (B) Yes to Confirm.
27. (B) OK
28. (B) Find
29. Select an Account and double click to view the attributes.
Note that these attributes can be changed..
30. Exit the Account Hierarchy Manager by closing the window.
31. (B) Yes to save the changes.
32. Expand the Oracle General Ledger Account Hierarchy Manager and close the window.

Solution – Account Hierarchy Manager
Task
In this practice you will learn how to:
• View an existing hierarchy.
• Create new segment values.
• Duplicate hierarchies.
• Modify descriptions within a hierarchy.

Modify the Profile Option
Responsibility = System Administrator

− Profile = GL AHM: Allow Users to Modify Hierarchy
2. (B) Find
• Click (B) OK to acknowledge the note.
3. Set the value to Yes in the responsibility field.
4. Save.

Open the Account Hierarchy Manager
5. Navigate to (N) Setup > Accounts > Manager.
6. Select Yes in the Confirm window asking if the changes are to be saved.
• Minimize the window to keep the Account Hierarchy Manager active.
• Expand the XX_Accounting_Flexfield.
7. Select Department.
• (B) Find

8. Select (I) New Parent.
• The Parent Attribute window appears, enter T in the Value field and All Departments in
Description field.

9. Select (B) OK.
10. Select the T Value that now appears on the left hand side.
• Select (I) View Hierarchy
Note the T value does not display any children values on the right hand side, the system
automatically associates all children with the T value.
11. Select the 1XX value and (I) View Hierarchy.
Note the value now appears on the right hand side with a (+) plus sign indicating children
are associated with the parent.
Double click the 1XX value on the left hand side the Parent Attribute window appears.
Note the child ranges appear.
(B) Cancel or close the Parent Attribute window.
12. Use the + (plus sign) to expand the list of children associated with the parent value.

13. Highlight the child value 150 (Finance).
• Right click and select Remove, to remove the child value from the range.
14. Select the 1XX Value and open the Parent Attribute window.
Note the change in the ranges.
• Click (B) Cancel or close window.
15. Select the 150 value on the left side and drag and drop on the Parent Value 1XX on the right
hand side.
• Verify the ranges by double clicking on the Parent Value 1XX.
16. Select the (B) Merge to include all the values between the lowest and highest ranges.

• (B) Yes to save all changes, which includes the new T Parent Value.
• Click (B) OK to Saving Complete.
• (B) Accept Merge
17. (B) OK
18. (B) OK
19. (I) Add New Child
• Child Attribute window appears

− Value – 155
− Description- Payables

21. (B) OK

22. Refresh by selecting the Parent Value on the left side and right click and choose View
Hierarchy. You may need to close the existing hierarchy view.
23. View the account segment by selecting the (I) Flashlight.
24. Highlight the Account Segment.
25. Click (B) Yes to Confirm.
26. (B) OK
27. (B) Find

28. Select an Account and double click to view the attributes.
Note that these attributes can be changed.
29. Exit the Account Hierarchy Manager by closing the window.
30. Click (B) Yes to save the changes, if asked.
31. Expand the Oracle General Ledger Account Hierarchy Manager window and then close the
window.

Using Accounting Setup Manager

Practice - Define Sequencing
Overview
In this practice you will define sequencing in General Ledger.
Responsibility = XXGeneral Ledger Super User, XXLedger
Your company has just acquired a company called France Outfitters, which is based in France.
Regulations in France require that each journal has to be sequenced. You will set up sequencing
for the ledger so that all General Ledger journals are sequenced when posted.
Setup Accounting Sequencing

1. Navigate to Accounting Setup Manager.
2. Update the accounting options for sequencing for the ledger XXLedger.
3. Setup accounting sequence for XXLedger.
4. Validate Sequence By Effective Date.
5. Assign Sequence By Effective Date.
Assign Sequences and Create New Sequence
6. Create a new sequence XXSequence.
7. Create a new sequence version XXSequenceAY (AY=last year) starting on July 1 AY –

June 30 BY (BY=current year) with the initial number 1.
8. Create a new sequence version XXSequenceBY starting on July 1 BY – June 30 CY (next

year) with the initial number 1.
9. Assign the sequence XXSequence starting on July 1 2007 to sequence journal entries for all
balance type, all journal source, and all categoriesSolution – Define Sequencing.
Note: If you need to modify the XXSequence you created, you can do so from
Setup > Financials > Sequences > Accounting > Define
Enter Journal and View Sequences
10. Enter a journal for the current period.
11. Post the journal.
12. View the sequence number generated.

Solution – Define Sequencing
Setup Accounting Sequencing
1. Navigate to Accounting Setup Manager.
• (N) Setup > Financials > Accounting Setup Manager > Accounting Setups
2. Search for the ledger you created XXLedger.
3. (B) Go

4. (I) Update Accounting Options for the XXLedger.
5. (I) Update the accounting options for sequencing for the ledger XXLedger.
6. Setup accounting sequence for XXLedger by selecting Ledger Name: XX Ledger.
• Sequence Event-Sequence Entity = Posting - GL Journal Entry
7. (B) Create
8. Validate Sequence By = Journal Effective Date.
9. Assign Sequence By = Journal Effective Date.

Assign Sequences and Create New Sequence
10. (B) Assign Sequences
11. (B) Create Sequence
12. Create a new sequence XXSequence.
13. Create a new sequence version (AY = last year and BY = current year):
− Name = XXSequence AY
− Start Date = 01-JUL-AY
− End Date = 30-JUN-BY
− Initial Number = 1

14. (B) Add Another Row.
15. Create a new sequence version (BY = current year and CY = next year):
− Name = XXSequenceBY
− Start Date = 01-JUL-BY
− End Date = 30-JUN-CY
− Initial Number = 1
16. (B) Apply
17. The sequence XXSequence is defaulted to the sequence assignment starting from today.
Change the start date to make the sequence assignment to sequence journal entries for All
Balance Types, All Journal Sources, and All Categories starting on the current date.

18. (B) Apply
Note confirmation information.
• If you need to modify the XXSequence you created, you can do so from the Accounting
Setup Manager or from:
Setup > Financials > Sequences > Accounting > Define
19. Change Status from In Progress to Complete.

20. (B) Apply
21. (L) Close Window.
Enter Journal and View Sequences
(N) Journals > Enter > (B) New Journal
22. Enter a journal with the following:

− Name = XX Sequence Verification
− Period = Accept default with the following accounts and amounts.
Line Account Debit Credit

10 01.310.5520.00 4100

20 01.000.2210.00 4100
23. Save.
25. (B) Post > (B) OK to acknowledge concurrent request ID note.
26. Search for the journal you created and click on the Other Information tab.
27. View the sequence number generated and the sequence name.

Basic Journal Entries

Practice - Set up Journal Sources
Overview
In this practice, you will set up journal sources.
Assumptions

Tasks
Responsibility = XXGeneral Ledger Super User, XXLEDGER
1. Set Up a Journal Source
• (N) Setup > Journal > Sources

− Source = XXPurchasing
− Source Key = XXPurchasing
− Description = External purchasing accruals
− Import Journal references = Checked
− Freeze Journals = Yes

Solution - Set up Journal Sources
Tasks
Set Up a Journal Source
1. Open the Journal Sources window.
• (N) Setup > Journal > Sources

− Source = XXPurchasing
− Source Key = XXPurchasing

− Description = External purchasing accruals
− Import Journal references = Checked
− Freeze Journals = Yes
2. (I) Save

Practice - Set up a Journal Category (Required)
Overview
In this practice, you will set up a journal category.
Assumptions

Tasks
Set Up a Journal Category
1. Navigate to the Journal Category window.
• (N) Setup > Journal > Categories

− Category = XXAccrual
− Category Key = XXAccrual
− Description = XXAccrual

Solution – Set up a Journal Category (Required)
Tasks
1. Open the Journal Categories window.
• (N) Setup > Journal > Categories

− Category Key = XXAccrual
− Description = XXAccrual

2. (I) Save

Practice - Create a Journal Batch (Required)
Overview
You've purchased computers in the current open period. The computers are valued at 85,000, of
which the office is paying 5,000 cash and the remainder will be paid over the following year. An
additional memo informs you of 135,000 of one-time sales revenues earned by selling these
computers. Record the journals for the memos in one batch using a batch control total. In this
practice, you will create a batch journal.
Assumptions

Tasks
Record Computer Purchases
2. Navigate to the Journals window.
• (N) Journals > Enter
Note: You may need to use the System Administrator responsibility to set the Sequential
Numbering profile option to Not Used for the XX General Ledger Super User, XXLEDGER
responsibility to prevent messages regarding sequential numbering when entering new
journals.
3. (B) New Batch

− Batch = XXComputer Purchases and Sales
− Period = Current period
− Control Total = 220000
4. (B) Journals
− Journal = XXComputer Purchases
− Ledger = XXLedger
− Category = Addition
− Currency = The ledger currency
Line Account Debit Credit Description

10 01.000.1560.00 85000 Computers and Software
20 01.000.1110.00 5000 Cash
30 01.000.2210.00 80000 Accounts Payable
Record Sales on Account
6. Place the cursor in the Journal field.
7. (I) New
− Name = XXComputer Sales
− Category = Revenue

− Currency = Your ledger currency

10 01.000.1210.00 135000 Accounts Receivable
20 01.310.4110.00 135000 Hardware Revenue

Solution - Create a Journal Batch (Required)
Tasks
Record Computer Purchases
Note: You may need to use the System Administrator responsibility to set the Sequential

Numbering profile option to Not Used for the XX General Ledger Super User, XXLEDGER
responsibility to prevent messages regarding sequential numbering when entering new
journals.
3. (B) New Batch

− Batch = XXComputer Purchases and Sales
4. (B) Journals
− Journal = XXComputer Purchases
− Currency = The ledger currency defaults


20 01.000.1110.00 5000 Cash

6. (I) Save
7. (B) Yes in the Decision window.

Record Sales on Account
8. Place the cursor in the Journal field.
9. (I) New
− Name = XXComputer Sales
− Currency = Your ledger currency defaults

10 01.000.1210.00 135000 Accounts Receivable
20 01.310.4110.00 135000 Hardware Revenue
11. (I) Save

Practice - Create a Second Journal Batch (Required)
Overview
In this practice, you will create a journal batch with multiple journals.
Assumptions

Tasks
Create a Journal Batch
3. (B) New Batch

− Batch = XXMeals Expense
4. (B) Journals
− Journal = XXMeals - Sales & Marketing
− Category = Expenditures
− Currency = Use default currency

10 01.310.7690.00 500 Meals-Sales & Marketing
20 01.000.1110.00 500 Cash
6. Create New Journal entry.

− Journal = XXMeals - European Sales

10 01.350.7690.00 300 Meals-European Sales

20 01.000.1110.00 300 Cash
7. Create new journal entry.

− Journal = XXMeals - American Sales

10 01.375.7690.00 200 Meals-American Sales
20 01.000.1110.00 200 Cash

Solution - Create a Second Journal Batch (Required)
Tasks
Create a Journal Batch
3. (B) New Batch

− Batch = XXMeals Expense
4. (B) Journals
− Journal = XXMeals - Sales & Marketing

10 01.310.7690.00 500 Meals-Sales & Marketing
20 01.000.1110.00 500 Cash

6. (I) Save
8. Place cursor in journal header.
9. (M) File > New

− Journal = XXMeals - European Sales

10 01.350.7690.00 300 Meals-European Sales
20 01.000.1110.00 300 Cash
10. (I) Save
12. Place cursor in journal header.
13. (I) New

− Journal = XXMeals - American Sales

10 01.375.7690.00 200 Meals-American Sales
20 01.000.1110.00 200 Cash
14. (I) Save

Practice - Create a Single Journal (Required)
Overview
In this practice, you will create a single journal that will reclass telephone charges from the
Finance department to the Administrative department.
Assumptions

Tasks
Create a Single Journal
2. Navigate to the Enter Journals window.
3. (B) New Journal

− Journal Name = XXReclass
− Category = Reclass
Note: We did not enter a batch name for this batch. The batch name will be created for us.
4. Enter the following journal:

10 01.310.5510.00 500 Telephone Charges
20 01.100.5510.00 500 Transfer to Dept. 300

Solution – Create a Single Journal (Required)
Tasks
3. (B) New Journal

− Journal Name = XXReclass
− Category = Reclass

10 01.310.5510.00 500 Telephone Charges
20 01.100.5510.00 500 Transfer to Dept. 300

5. (I) Save.

Practice - Post Journals (Required)
Overview
There are several methods to Post Journals. You can use the Post button, the Post Journals
window or Autopost. In this practice, you will use the Post Journals window to post journals.
Assumptions

Tasks
Post Journals using the Post Journals Window
2. Navigate to the Journals Post window.
• (N) Journals > Post
3. (B) Find
4. Select all of your batches and post them.
Two Journal entries are created by this action, one for the Primary Ledger the other for the
Reporting Currency Ledger.

Solution - Post Journals (Required)
Overview
There are several methods to Post Journals. You can use the Post button, the Post Journals
window or Autopost. In this practice, you will use the Post Journals window to post journals.
Tasks
Post Journals using the Post Journals Window

3. (B) Find
4. Select all of your batches.
5. Click (B) Post to post selected journals.
6. Click (B) OK to acknowledge concurrent request ID.
The Post action will create an additional journal entry for the Reporting Currency Ledger.

Practice - Review Journal Entries and Account Balances
(Required)
Overview
In this practice, you will use inquiry windows to review journal entries and account balances for
both the primary ledger and its reporting currency. From the reporting currency, you can drill
down to the primary ledger.
Assumptions

Tasks
Use Account Inquiry
1. Navigate to the Account Inquiry window.
• (N) Inquiry > Account

− Ledger Name = XXLedger
− From = Current period
− To = Current period
− Currency Type = Total
2. Place cursor in Accounts record.
Segment Low High

Company 01 01
Department 000 000
Account 1210 1210
Interco 00 00
4. (B) OK

− Verify PTD = 135000

6. (B) Journal Details
7. (B) Show Full Journal
8. Close the last two windows until you are back at the Account Inquiry page.
9. Change the ledger to your reporting currency XXLedger (GBP) and keep the other query
criteria the same.

− Verify PTD = 67,500
12. (B) Drilldown

13. (I) Folder > Folder Tools > Show Field
14. Show the Ledger field.

− Notice the ledger name displayed is the primary ledger, the origin of the journal.
Use Journal Inquiry
16. Navigate to the Journal Entry Inquiry window.
• (N) Inquiry > Journal
17. Locate your Meals journal.

− Tip: Use a wildcard (e.g., %Meals%)
18. (B) Find
19. Verify batch statuses is Posted.
20. Select the 1st line.
21. (B) Review Journal
22. (B) T Accounts (B) Options
23. Show in T Accounts.

− Account Description = Checked
− Balances = Unchecked
− Entered amounts = Unchecked
− Activity = Checked
24. (B) T Accounts

25. (B) Activity Summary
26. (B) Options

− Organize By = Segments
− Choose Department and Account
27. (B) Activity Summary.

Solution - Review Journal Entries and Account Balances
(Required)
Overview
In this practice, you will use inquiry windows to review journal entries and account balances for
both the primary ledger and its reporting currency. From the reporting currency, you can drill
down to the primary ledger.
Assumptions

Tasks
Use Account Inquiry
1. Navigate to the Account Inquiry window

− Ledger Name = XXLedger
2. Place cursor in Accounts record.
3. Enter the following in the Find Accounts window:
Segment Low High

Company 01 01
Department 000 000
Account 1210 1210
Interco 00 00

4. (B) OK
5. (B) Show Balances.

− Verify PTD = 135000
7. (B) Show Full Journal
8. Close the last two windows until you are back at the Account Inquiry page.

9. Change the ledger to the reporting currency XXLedger (GBP) and keep the other query
criteria the same.

− Verify PTD = 72,090
− Note: Balance value may vary based on exchange rate in the Daily Rate Table
12. (B) Drilldown
13. (I) Folder > Folder Tools > Show Field
14. Show the Ledger field.

− Notice the ledger name displayed is the primary ledger, the origin of the journal.

Use Journal Inquiry
16. Navigate to the Journal Entry Inquiry window.
• (N) Inquiry > Journal
17. Locate your Meals journal.

− Tip: Use a wildcard (e.g.,%Meals%)
18. (B) Find

19. Verify batch status is Posted.
21. (B) T Accounts (B) Options
22. Show in T Accounts.

− Account Description = Checked
− Balances = Unchecked
− Entered amounts = Unchecked

− Activity = Checked
23. (B) T Accounts

24. (B) Activity Summary
25. (B) Options

− Organize By = Segments
− Choose Department and Account

26. (B) Activity Summary.

Practice - Reverse a Journal Entry (Required)
Overview
Journals may be scheduled for reversal in another period. Users may enter the period in the
Journal window or it may be set to default from the category. In this practice, you will reverse a
journal entry.
There are four ways to create a reversing journal.

− Manually
− Use the Generate > Reversals window
− Profile Option GL: Autolaunch Reversal after Period Open is set to Yes and a new
period is opened (category must support auto reverse)

− Run the Program - Automatic Reversal concurrent process that creates a reversing
journal
Assumptions
Tasks
Reverse a Journal Manually
A memo from the MIS department states, "Please correct the charge for computers for the latest
open period. The proper charge is 87000, not 85000."
2. Find the XXComputer Purchases and Sales Batch.
3. Select the line for 85000 and review the Journal.
4. Reverse the 85000 Journal entry.
5. Select the Current period.
6. Confirm reversing request completes prior to continuing. Hint: (M) View > Requests.

Post the Reversing Entry
8. Find the reversed batch.
9. Select the reversing journal entry for posting.
10. Post.
Enter the Correct Journal

12. Create a new Batch.

− Batch = XXCorrected Computer Purchases
13. (B) Journals

− Journal = XXCorrected Purchases
− Currency = Defaults

20 01.000.1110.00 5000 Cash
15. (I) Save
16. (B) Post

Solution - Reverse a Journal Entry (Required)
Overview
Journals may be scheduled for reversal in another period. Users may enter the period in the
Journal window or it may be set to default from the category. In this practice, you will reverse a
journal entry.
There are four ways to create a reversing journal.

− Manually
− Use the Generate > Reversals window
− Profile Option GL: Autolaunch Reversal after Period Open is set to Yes and a new
period is opened (category must support auto reverse)

− Run the Program - Automatic Reversal concurrent process that creates a reversing
journal
Assumptions
Tasks
Reverse a Journal Manually
A memo from the MIS department states, "Please correct the charge for computers for the latest
open period. The proper charge is 87000, not 85000."

− Batch = XXComputer Purchases and Sales (Tip: use wildcard. Ex: XXCom%)
2. (B) Find
3. Select the primary ledger line for 85000.
• (B) Reverse
• Select the Current period and click the OK button.

5. Click (B) OK to acknowledge the concurrent request ID note.
6. (M) View > Requests and monitor your request until it completes.
Post the Reversing Entry

− Batch = Rev%XX%
9. (B) Find
10. Select the reversing journal entry for posting.

11. (B) Post
12. Click (B) OK to acknowledge the concurrent request ID note.
Enter the Correct Journal (Optional)
15. (B) New Batch

− Batch = XXCorrected Computer Purchases
16. (B) Journals

− Journal = XXCorrected Purchases

− Currency = Defaults

20 01.000.1110.00 5000 Cash

18. (I) Save
19. (B) Post
20. Click (B) OK to acknowledge concurrent request ID note.

Practice - Schedule a Journal to Reverse then Generate the
Reversal (Required)
Overview
In this practice, you will schedule a journal to reverse and then generate the reversal.
Assumptions

Tasks
Set the Reversal Period
1. Navigate to the Enter Journals window and find your XXMeals Expense Journal Entry.
2. Select the line for 200.
4. Select the next, non-adjusting period for reversal.
5. Save.
Note: In R12, you can only generate reversals for posted journals. This helps to ensure data
integrity.
Generate the Reversal
6. Navigate to the Reverse Journals window and find your batch.
• (N) Journals > Generate > Reversal
7. Select the batch name to be reversed.
8. (B) Reverse
Find your Reversal
9. Navigate to the Enter Journals window, find and review your reversal.

Solution - Schedule a Journal to Reverse then Generate the
Reversal (Required)
Overview
In this practice, you will schedule a journal to reverse and then generate the reversal.
Assumptions

Tasks
Set the Reversal Period
1. Navigate to the Enter Journals window and find your XXMeals Expense Journal Entry.

− Batch: XXMeals Expense (Tip: use wildcard. Ex: XXMeals%)
2. (B) Find
3. Select the line for 200 in the primary ledger.
5. Reverse Area:
− Period = Choose the next, non-adjusting period
− Method = Switch Dr/Cr

6. Save.
Note: In R12, you can only generate reversals for posted journals. This helps to ensure data
integrity.

Generate the Reversal
8. Navigate to the Reverse Journals window.
• (N) Journals > Generate > Reversal
9. (B) Find
10. Click the check box next to the batch name to be reversed.

11. (B) Reverse
12. (B) OK to acknowledge your concurrent request has been submitted.
Find your Reversal
14. Navigate to the Enter Journals window and find your reversal.

− Batch = Rev%XX%

Practice - Set up Automatic Journal Reversal
Overview
If you routinely generate and post a large number of reversing entries as part of your month-end
close or opening procedures, you can save time and reduce errors by setting up Automatic
Journal Reversal. The Journal Reversal Criteria window is used to define reversal criteria based
on journal categories. However, your reversal criteria will only apply to new journal entries that
use that category; it will not apply retroactively to existing journals using that category. In this
practice, you will set up an automatic journal reversal.
Assumptions

Tasks
Verify your Journal Category exists
1. Navigate to the Categories window and verify that your XXAccrual category exists.
• (N) Setup > Journal > Categories>
Specify Journal Reversal Criteria
2. Navigate to the Journal Reversal Criteria window.
• (N) Setup > Journal > Autoreverse

− Criteria Set = XXReversal Criteria
− Description = XXReversal Criteria
− Note that there is automatically a journal reversal criteria record for each journal
category.
− Enter a Query (F11)
− Execute your Query (Ctl-F11)
− Reversal Period = Next Non-Adjusting
− AutoReverse = Checked
− AutoPost Reversal = Checked
3. Save.

Note: The GL: Launch Autoreverse after Period Open profile option will determine if the
Posting process will be submitted automatically when the status of the period changes to
Open after the Open Period process is run.
4. Assign the Journal Reversal Criteria Set to your accounting setup.
• N) Setup > Financials > Accounting Setup Manager > Accounting Setups
− Search by Ledger = XXLedger
− (B) Go
− (I) Update Accounting Options
− (I) Update = Setup Step XXLedger
− (B) Next
− Journal Reversal Criteria Set = XXReversal Criteria
− (B) Finish

− Close page
Test Journal Reversal
6. (B) New Journal

− Journal = XXSalary Accrual
− Note the Reversal Period defaults into the reverse area

10 01.310.5105.00 30000 Salary Expense (310)
20 01.350.5105.00 20000 Salary Expense (350)
30 01.375.5105.00 10000 Salary Expense (375)
40 01.000.2225.00 60000 Accrued Salaries
8. Save.
9. (B) Post
10. Ensure the concurrent request completes successfully.

Run the Automatic Reversal Process
12. Navigate to the Standard Request Submission window.
13. Click (B) OK to submit a single request.

− Name = Program - Automatic Reversal
− Period = ALL
14. Submit the request and review the output.
15. Verify your reversing journal was created.

Solution - Set up Automatic Journal Reversal (Required)
Overview
If you routinely generate and post a large number of reversing entries as part of your month-end
close or opening procedures, you can save time and reduce errors by setting up Automatic
Journal Reversal. The Journal Reversal Criteria window is used to define reversal criteria based
on journal categories. However, your reversal criteria will only apply to new journal entries that
use that category; it will not apply retroactively to existing journals using that category. In this
practice, you will set up an automatic journal reversal.
Assumptions

Tasks
Verify your Journal Category exists
1. Navigate to the Categories window and verify that your category exists.
• (N) Setup > Journal > Categories>

− Enter a Query [F11]
2. Execute your Query [Ctrl-F11].
Specify Journal Reversal Criteria
4. Navigate to the Journal Reversal Criteria window.
• (N) Setup > Journal > Autoreverse

− Criteria Set = XXReversal Criteria
− Description = XXReversal Criteria
− (B) Yes – Save is automatically invoked when moving to the category region
Note: there is automatically a journal reversal criteria record for each journal
category.
− Enter a Query (F11)

− Execute your Query (Ctl-F11)
− Reversal Period = Next Non-Adjusting
− AutoReverse = Checked
− AutoPost Reversal = Checked

5. Save.
Note: The “GL: Launch Autoreverse after Period Open” profile option will determine if the
Posting process will be submitted automatically when the status of the period changes to
Open after the Open Period process is run.
7. Assign the Journal Reversal Criteria Set to your accounting setup.
• N) Setup > Financials > Accounting Setup Manager > Accounting Setups
− Search by Ledger = XXLedger
− (B) Go
− (I) Update Accounting Options
− (I) Update = Setup Step XXLedger
− (B) Next
− Journal Reversal Criteria Set = XXReversal Criteria

− (B) Finish
− (L) Close window
Test Journal Reversal
9. (B) New Journal

− Journal = XXSalary Accrual
− Note the Reversal Period defaults into the reverse area


10 01.310.5105.00 30000 Salary Expense (310)
20 01.350.5105.00 20000 Salary Expense (350)
30 01.375.5105.00 10000 Salary Expense (375)

11. Save.
12. (B) Post
• (B) OK to acknowledge concurrent request ID note.
13. Ensure the concurrent request completes successfully. Hint: (M) View > Requests
Run the Automatic Reversal Process
16. Click (B) OK to submit a single request.

− Name = Program - Automatic Reversal

− Ledger =XXLedger
− Period = ALL
• (OK) to acknowledge parameter selection.
• Click (B) Submit to submit the request.
• Click (B) No to close request submission window.
17. Locate your concurrent request and View Output. Hint: (M) View > Requests.
18. Verify your reversing journal was created and the period in which it was created.

Practice - Set up Suspense Accounts (Required)
Overview
In this practice, you will set up suspense accounts.
Assumptions

Tasks
1. Define a Suspense Account.
• Enter the following:
Ledger Source Category Account

XXLedger Manual XXAccrual 01.400.7990.00
2. Enter an Unbalanced Journal.
• (B) New Journal

− Journal = XXMisc Accruals

10 01.310.5150.00 500 Commission
20 01.000.2225.00 450 Accruals
• Click (B) Yes in Decision window.
3. Post the Journal.

Solution - Set up Suspense Accounts (Required)
Overview
In this practice, you will set up suspense accounts.
Assumptions

Tasks
Define a Suspense Account
1. Navigate to the Suspense Account window.
• (N) Setup > Accounts > Suspense
Ledger Source Category Account

XXLedger Manual XXAccrual 01.400.7990.00
3. Save.

Enter an Unbalanced Journal
6. (B) New Journal

− Journal = XXMisc Accruals

10 01.310.5150.00 500 Commission
20 01.000.2225.00 450 Accruals
8. Save.
9. Click (B) Yes in Decision window.
10. Click (B) Post to post the Journal.
11. (B) OK

12. Ensure the request completes successfully. Hint: (M) Requests > View
View the Journal
13. Query the XXMisc Accruals Journal.

− F11
− Journal = XXMisc%
− Ctrl+F11
14. Review the Journal.


Practice - Create a STAT Journal (Required)
Overview
In this practice, you will create a STAT journal.
Assumptions

Tasks
1. Create a Single Journal.
• (B) New Journal

− Journal Name = XXHeadcount
− Category = Headcount
− Currency = STAT
• Enter the following journal:

10 01.310.9110.00 100 Dept 310 Headcount
20 01.350.9110.00 150 Dept 350 Headcount
30 01.375.9110.00 125 Dept 375 Headcount

Solution - Create a STAT Journal (Required)
Overview
In this practice, you will create a STAT journal.
Assumptions

Tasks
2. (B) New Journal

− Journal Name = XXHeadcount
− Category = Headcount
− Currency = STAT

10 01.310.9110.00 100 Dept 310 Headcount
20 01.350.9110.00 150 Dept 350 Headcount
30 01.375.9110.00 125 Dept 375 Headcount

4. (B) Post
7. Query your Journal Name but place “%” before and after your Journal Name, such as
%XXHeadcount%. Notice 2 journals have been created and posted - one for the primary
ledger and another for its reporting currency. The name of the reporting currency journal is
the same as the primary ledger except the reporting currency name is prefixed.

Practice - Define Statistical Units of Measure (Optional)
Overview
In this practice, you will define statistical units of measure.
Assumptions

Tasks
1. Define Statistical Units of Measure.
Account Unit of Measure Description

7640 XXFlights Flights
2. Verify Profile Option.
• Find the Journals: Mix Statistical and Monetary and set the User value to Yes.
3. Enter a Mixed Statistical and Monetary Journal.
• (B) New Journal

− Journal = XXAirfare Expense
Line Account Debit Credit Unit of Measure Quantity

10 01.310.7640.00 3000 XXFlights 2
20 01.350.7640.00 4000 XXFlights 5
30 01.375.7640.00 5000 XXFlights 1
40 01.000.1110.00 12000
Use Account Analysis and Drilldown
4. Navigate to the Account Analysis and Drilldown page.

• (N) Inquiry > Account Analysis and Drilldown
5. Inquiry Type = Period Listing
6. Search
− Ledger/Ledger Set = XXLedger
− Period From = Current Period
− Period To = Current Period
− Account From = 01.310.7640.00 (B) Search (B) Select
− Account To = 01.375.7640.00 (B) Search (B) Select
7. (B) Go
8. Click on PTD balance for account 01.350.7640.00. Review journal information.

9. (B) Create View
− View Name = XXStat View
− Number of Rows Displayed = 10 Rows
− Description = Display Stat Amount
− Columns Shown = Stat Amount (I) Move
10. (B) Apply and View Results. Review Stat Amount.
11. Close page.

Solution - Define Statistical Units of Measure (Optional)
Overview
In this practice, you will define statistical units of measure.
Assumptions

Tasks
Define Statistical Units of Measure
1. Navigate to the Units window.
• (N) Setup > Accounts > Units
Account Unit of Measure Description

7640 XXFlights Flights
3. Save.
Verify Profile Option

5. Find the Journals: Mix Statistical and Monetary and set the User value to Yes.

6. Save.
Enter a Mixed Statistical and Monetary Journal
8. Open the Enter Journals window.
9. (B) New Journal

− Journal = XXAirfare Expense
Line Account Debit Credit Unit of Measure Quantity

10 01.310.7640.00 3000 XXFlights 2
20 01.350.7640.00 4000 XXFlights 5
30 01.375.7640.00 5000 XXFlights 1
40 01.000.1110.00 12000

11. Save your work.
12. (B) Post to post the journal.
17. Search:
18. (B) Go

19. Click on PTD balance link for account 01.350.7640.00 to review journal information.
21. (B) Create View

− View Name = XXStat View
− Number of Rows Displayed = 10 Rows
− Description = Display Stat Amount
− Columns Shown = Stat Amount (I) Move

22. (B) Apply and View Results. Review Stat Amount.
23. (L) Close window.

Practice - Load a Basic Journal Using WEB ADI (Required)
Overview
In this practice, you will load a journal using Web ADI.
Assumptions
or test instance at your site on which to complete this practice. ADI must also be
installed.

Instructor Tasks
Responsibility: Oracle Web ADI
1. (N) Define Layout
2. Select General Ledger – Journals.
3. (B) Go
4. Select Functional Actuals – Single.
5. (B) Update
6. (B) Next
You should see the following:

− Header
− Context
− Line
7. Select the Field to be displayed either in the Header or Line section of the Journal Entry.
8. Select the following Optional fields:

− Group ID
− Journal Description
• Placement is Header 1 for both.
Line Description is already selected.
9. (B) Apply

Student Tasks
Launch the Journal Wizard
10. Responsibility: XXGeneral Ledger Super User, XXLEDGER
11. Navigate to the Journal Wizard.
• (N) Journals > Launch Journal Wizard
12. From the Document Parameters select the following

− Layout- Functional Actual – Single
− Content- Accept Default (None)

13. (B) Create Document
14. (B) Open
15. (B) Enable Macros
Processing Document appears as it builds the Excel spreadsheet.
16. Upon completion of the build click (B) Close.
17. Fill in the Header Information.
18. Enter the following Line information:
Account Debit Credit

01.000.1110.00 25000
01.000.1210.00 25000
19. (M) Oracle > Upload
• Accept the default
20. (B) Upload
21. Record you Group ID Number.
22. Select the (H) Home from the Journal Wizard.
23. N > Journals > Post
24. Enter the following in the Find window:

− Current Period
− Batch- Use the %Group ID%
25. (B) Find

26. Check the box on the left side of the Journal.
27. (B) Post
28. (B) OK
29. (M) View > Request
Verify the Posting Process completed.
30. Close the window.

Solution - Load a Basic Journal Using WEB ADI (Required)
Overview
In this practice, you will load a journal using Web ADI.
Assumptions
or test instance at your site on which to complete this practice. ADI must also be
installed.

Instructor Tasks
Responsibility: Oracle Web ADI
1. (N) Define Layout
2. Select General Ledger – Journals.
3. (B) Go
4. Select Functional Actuals – Single.
5. (B) Update
6. (B) Next
You should see the following:

− Header
− Context

− Line
7. Select the Field to be displayed either in the Header or Line section of the Journal Entry.
8. Select the following Optional fields and set Placement to Header 1:

− Group ID
− Journal Description
Note: Line Description is already selected.

• Scroll down and select (B) Apply.
Student Tasks
Launch the Journal Wizard
9. Switch Responsibility to XXGeneral Ledger Super User, XXLEDGER.
10. Navigate to the Journal Wizard.
• (N) Journals > Launch Journal Wizard
11. From the Document Parameters select the following

− Layout- Functional Actual – Single
− Content- Accept Default (None)

12. (B) Create Document
13. (B) Open
14. (B) Enable Macros
Processing Document appears as it builds the Excel spreadsheet.

15. Upon completion of the build click (B) Close.
16. Fill in the Header Information

− Source = Spreadsheet
− Currency = USD
− Accounting Date = today’s date
− Journal Description = you decide
− Group Id = XX (your student number)
17. Enter the following Line information:
Account Debit Credit Description

01.000.1110.00 25000 you decide
01.000.1210.00 25000 you decide

18. (M) Oracle > Upload
• Select the Validate Before Upload option.
• Accept the other defaults.
19. (B) Upload
20. Record your Group ID Number.
21. Select the (H) Home or (H) Close Window from the Journal Wizard.
22. (N) Journals > Post
23. Enter the following in the Find window:

− Current Period
− Batch- Use the %Group ID%
24. (B) Find
25. Check the box on the left side of the Journal.

26. (B) Post
27. Click (B) OK to acknowledge concurrent request ID.
Verify the Posting Process completed.

Summary Accounts

Practice - Define Summary Accounts (Required)
Overview
In this practice, you will define Summary Accounts.
Assumptions

Tasks
1. Define Rollup Groups.
− Structure = XXAccounting Flexfield
− (B) Find

− Code = XXEXP
− Name = Total Expenses
− Description = Rollup Group for Total Expenses

− Code = XXDEPT
− Name = Department
− Description = Rollup Group for Departments 1XX and 3XX
2. Attach to Parent Values.
• Find your Chart of Accounts Structure and the Department Segment value 1XX. In the
Group field enter the Department rollup created in step 1 above. Repeat for the 3XX
parent.
• Find your Account Segment and segment Value 5100. In the group field enter the Total
Expenses rollup created in step 1 above and save your work.
3. Freeze Rollup Groups.
• Find your Chart of Accounts Structure in the Key Flexfield Segments window.
• Check the Freeze Rollup Groups checkbox and compile the flexfield.

4. Define the Summary Template.

− Name = XX Summary
− Template = T-XXDEPT-XXEXP-T
− Description = Summary Account for Employee Costs
− Earliest Period = Current Period
5. Review the Summary Account in the Account Inquiry area.

• Place cursor in the Summary Template field.

• Select your Summary Template from the List of Values and tab to the next field.
6. Use Account Analysis and Drilldown.
• Inquiry Type = Period Listing
• Search
− Account From = T.1XX.5100.T (B) Search (B) Select
− Account To = T.3XX.5100.T (B) Search (B) Select
− Display Summary Accounts = Yes
− Summary Template = XX Summary
• Click on the PTD balance of account 01.310.5510.00 to review journal line information.

Solution - Define Summary Accounts (Required)
Overview
In this practice, you will define Summary Accounts.
Assumptions

Tasks
Define Rollup Groups
1. Navigate to the Groups window.
• (N) Setup > Financials > Flexfields > Key > Groups
− Structure = XX_Accounting_Flexfield
− (B) Find

− Code = XXEXP
− Name = Total Expenses
− Description = Rollup Group for Total Expenses

3. (I) Save
4. Place your cursor back in the Independent Segment field, use the down arrow to navigate to
the Department Segment.

− Code = XXDEPT
− Name = Department
− Description = Rollup Group for Departments 1XX and 3XX
6. Save.

7. Close windows back to the Navigator.
Unfreeze your Flexfield Structure
8. Navigate to the Key Flexfield Segments window.
9. Find your Accounting Flexfield.
10. Uncheck the Freeze Flexfield Definition checkbox.

11. (B) OK
12. (I) Save
Attach Rollup Groups to Parent Values
14. Navigate to the Key Values Window.
• (N) Setup > Financials > Flexfields > Key > Values
15. Find your Chart of Accounts Structure and the Department Segment value 1XX. In the
Group field enter the Department rollup created in step 5 above. Repeat for the 3XX.

16. (I) Save
17. Find your Account Segment and segment Value 5100. In the group field enter the Total
Expenses rollup created in step 2 above and save your work.
Freeze Rollup Groups
19. Navigate to the Key Flexfield Segment window.

20. Find your Accounting Flexfield.
21. Check the Freeze Rollup Groups checkbox and the Freeze Flexfield Definition checkbox.

22. (B) OK
23. (B) Compile
24. 21. Click (B) OK to the 2 note windows.
Define the Summary Template
26. Navigate to the Summary Accounts window.
• (N) Setup > Accounts > Summary

− Name = XX Summary
− Template = T-XXDEPT-XXEXP-T
− Description = Summary Account for Employee Costs
− Earliest Period = Current Period
28. (I) Save
29. Click (B) OK to acknowledge concurrent request submission note.

− Verify the process completes

Review the Summary Account

32. Place cursor in the Summary Template field.
• Select your Summary Template from the List of Values and tab to the next field. When
there is only one template in the LOV, it will be automatically selected and the Find
Accounts window will open.

• You can choose to restrict the range of accounts for your Summary Template. If you do
not wish to restrict the range select ‘OK’
33. Review the accounts that have been produced - (B) Show Balances.
34. Review the Detail Balances - (B) Detail Balances.
35. Review the Journal Details - (B) Journal Details.
Note: If budgets are being used, you can also view variances at a summary level through
this form.

39. Search:
− Account From = T.1XX.5100.T (B) Search (B) Select
− Account To = T.3XX.5100.T (B) Search (B) Select
− Display Summary Accounts = Yes
− Summary Template = XX Summary
The (B) Search and the (B) Select are only needed if the flashlight is used to find the

account values. Remember that the account values in Drilldown and Analysis must exist in
the system.
40.
41. (B) Go.
42. Click on account T.3XX.5100.T to view detail accounts balances.
43. Click on one of the PTD balance links to review journal line information.
44. (L) Close the window.

Guided Demonstration - Maintain Summary Templates Program
Responsibility: General Ledger, Vision Operations (USA)
(N) Other > Requests > (B) Submit a New Request
1. Open the Submit Request window.
2. Select Single Request.
3. (B) OK
4. In the Name field, enter or select the Program - Maintain Summary Templates.

5. (B) OK to accept the default parameter of your primary ledger.
6. (B) Submit
7. Note your Request ID in the Decision window that appears.
8. (B) No.


Advanced Journal Entries

Practice - Create Recurring Journals (Required)
Overview
In this practice, you will define and generate recurring journals.
Assumptions

Tasks
1. Create a Skeleton Recurring Journal Batch.
• (N) Journals > Define > Recurring

− Batch = XX Skeleton Recurring Journal
− Batch Type = Single Ledger
− Journal = XXSalary Expense
− Category = Payroll
− Currency = Your functional currency
• Enter lines according to the following table:
Line Account Description

10 01.100.5105.00 Salaries expense
40 01.000.2225.00 Accrued payroll
2. Generate the journal for the current period.
• Choose the current period and submit your recurring journal and click (B) Submit.
• Once the process has completed find your unposted skeleton journal.
• Navigate to the Journal Entry window.

− Batch Name = XX Skeleton Recurring Journals

Line Account Description Debit Credit

10 01.100.5105.00 Salaries expense 200000
40 01.000.2225.00 Accrued payroll 400000
3. Create a Standard Recurring Journal Batch.

− Batch = XX Standard Recurring Journal

− Journal = XXAnnual Support Contracts
• Enter a journal according to the following table:
Line Account Description Step Operator Amt

10 01.310.4120.00 Contracts - S&M 1 Enter -10000
20 01.350.4120.00 Contracts - European Sales 1 Enter -20000
30 01.375.4120.00 Contracts - American Sales 1 Enter -30000
40 01.000.1210.00 A/R 1 Enter 60000
4. Verify the process completes.
5. Once the process has completed find your unposted standard journal.

− Batch Name = XX Standard Recurring Journals
6. Create a Formula Recurring Journal Batch.
The Sales teams are paid a basic salary plus a monthly commission of 5% of sales for their
department.

− Batch = XX Formula Recurring Journal
− Journal = XX Salesperson Bonus Accrual
− Category = Accrual

• Enter a journal line according to the following table:

10 01.310.5150.00 Bonus – S&M Department
• Enter the following formula for the journal line:
Step Operator Amount Account Balance Amount Period

Type Type
1 Enter 01.310.4120.00 Actual PTD Current Period

2 X -0.05 N/A N/A N/A
• Save your work and enter the second and third lines for the other 2 departments adding
an extra 1000 to the Department 350 bonus and deducting 500 from the Department 375
bonus.

20 01.350.5150.00 Bonus – European Sales

Type Type
2 X -0.05 N/A N/A N/A
3 + 1000 N/A N/A N/A

30 01.375.5150.00 Bonus – American Sales

Type Type
2 X -0.05 N/A N/A N/A
3 - 500 N/A N/A N/A
• Enter a final line:

9999 01.000.2225.00 Bonus – Accrual Sales Teams
7. Generate the journal for the current period.

9. Find your unposted journal.

− Batch Name = XX Formula Recurring Journals

Solution - Create Recurring Journals (Required)
Overview
In this practice, you will define and generate recurring journals.
Assumptions

Tasks
Create a Skeleton Recurring Journal Batch
1. Navigate to the Recurring Journals definition window.

− Batch = XX Skeleton Recurring Journal
− Journal = XXSalary Expense
− Category = Payroll
2. (B) Lines

3. Enter lines according to the following table:

40 01.000.2225.00 Accrued payroll

4. Save
5. Close window to return to the Batch Header.
Generate the journal for the current period
6. (B) Generate
7. (B) Submit
8. Choose the current period.

9. (B) Submit
Verify the Process Completes
• (B) Find
12. Once the process has completed find your unposted skeleton journal.
13. Navigate to the Journal Entry window.

− Batch Name = XX Skeleton Recurring Journals
14. (B) Find
Line Account Description Debit Credit

40 01.000.2225.00 Accrued payroll 400000

17. Save and post your journal.
Create a Standard Recurring Journal Batch
18. Navigate to the Recurring Journals definition window.

− Batch = XX Standard Recurring Journal
− Journal = XXAnnual Support Contracts

19. (B) Lines
20. Enter a journal according to the following table. You will need to save between each line.
Line Account Description Step Operator Amt

10 01.310.4120.00 Contracts - S&M 1 Enter -10000
20 01.350.4120.00 Contracts - European Sales 1 Enter -20000
30 01.375.4120.00 Contracts - American Sales 1 Enter -30000
40 01.000.1210.00 A/R 1 Enter 60000
21. Save.
22. Close window to return to the Batch Header.

23. Generate the journal for the current period by clicking (B) Generate.
24. (B) Submit
25. Choose the current period and submit your recurring journal.
• (B) Submit
• (B) OK to acknowledge concurrent request ID note
27. (B) Find

Once the process has completed find your unposted standard journal

− Batch Name = XX Standard Recurring Journals
29. (B) Find
31. (B) Post

Create a Formula Recurring Journal Batch
The Sales teams are paid a basic salary plus a monthly commission of 5% of sales for their
department.
32. Navigate to the Recurring Journals definition window to define the formula journal.

− Batch = XX Formula Recurring Journal
− Journal = XX Salesperson Bonus Accrual

33. (B) Lines
34. Enter a journal line according to the following table:

10 01.310.5150.00 Bonus – S&M Department
35. Enter the following formula for the journal line:

Type Type
2 X -0.05 N/A N/A N/A

36. Save your work and enter the second and third lines for the other 2 departments adding an
extra 1000 to the Department 350 bonus and deducting 500 from the Department 375 bonus.

20 01.350.5150.00 Bonus – European Sales

Type Type
2 X -.05 N/A N/A N/A
3 + 1000 N/A N/A N/A

30 01.375.5150.00 Bonus – American Sales

Type Type
2 X -.05 N/A N/A N/A
3 - 500 N/A N/A N/A

37. Enter a final line:

9999 01.000.2225.00 Bonus – Accrual Sales Teams

38. Save.
Generate the journal for the current period
40. Generate the journal for the current period by clicking (B) Generate.
41. (B) Submit
42. Choose the current period and submit your recurring journal by clicking (B) Submit.
44. (B) Find
45. Monitor the process until it completes.
Find your unposted journal

− Batch Name = XX Formula Recurring Journals
47. (B) Find
49. (B) Post

Practice - Create a Mass Allocation Journal (Required)
Overview
A mass allocation cannot run against a zero balance cost pool. In this practice, you will create a
journal entry to ensure that there is a balance in the cost pool. Then, you will define a
MassAllocation to allocate the cost pool.
Assumptions

• Responsibility = XX General Ledger Super User, XXLEDGER
Tasks
1. Create a Single Journal.
• Open the Enter Journals window.
• (B) New Journal

− Journal Name = XXCost Pool
− Category = Allocation

10 01.100.5750.00 155,000 Cost Pool
20 01.000.2225.00 155,000
2. Define MassAllocation.
• Define a MassAllocation.
− Batch = XX MassAllocation
− Balance Type = Actual
− Description = XX MassAllocation
− (B) Formula

− Name = XXAllocate Cost Pool to Sales Depts
− Description = XXAllocate Cost Pool to Sales Dept
− Full Cost Pool Allocation needs to be checked
Line Amount Account Currency Amount Relative Balance

Type Type Period Type
A N/A (XXLedger#### Total PTD Current Actual
(USD)). Period
01.100.5750.00
C.C.C.C.C
B N/A (XXLedger#### Total PTD Current Actual

(USD)). Period
01.3XX.5105.00
C.C.L.C.C
C N/A (XXLedger#### Total PTD Current Actual
(USD)). Period
01.3XX.5105.00
C.C.S.C.C
T N/A (XXLedger#### N/A N/A N/A N/A
(USD)).
01.3XX.5750.00
C.C.L.C.C
O N/A (XXLedger#### N/A N/A N/A N/A
(USD)).
01.100.5750.00
C.C.C.C.C
3. Generate MassAllocation.
− Name = XX MassAllocation
− Ledger = XXLedger #### (USD)
− Balancing Segment Value = 01
− Period = Current Period
− Allocation Method = Full
5. Once the process has completed find your unposted standard journal.

− Batch Name = %XX MassAllocation%

Solution - Create a Mass Allocation Journal (Required)
Overview
A mass allocation cannot run against a zero balance cost pool. In this practice, you will create a
journal entry to ensure that there is a balance in the cost pool. Then, you will define a
MassAllocation to allocate the cost pool.
Assumptions

• Responsibility = XX General Ledger Super User, XXLEDGER
Tasks
1. Open the Enter Journals window.
2. (B) New Journal

− Journal Name = XXCost Pool

10 01.100.5750.00 155,000 Cost Pool
20 01.000.2225.00 155,000

4. (I) Save
Define MassAllocation
7. Navigate to the Define MassAllocations window.
• (N) Journals > Define > Allocation
8. Define a MassAllocation.
− Batch = XX MassAllocation
− Balance Type = Actual
− Description = XX MassAllocation
− (B) Formulas
− Name = XXAllocate Cost Pool to Sales Depts
− Description = XXAllocate Cost Pool to Sales Dept
− Full Cost Pool Allocation = checked

Line Amount Account Currency Amount Relative Balance
Type Type Period Type
A N/A (XXLedger#### (USD)). Total PTD Current Actual
01.100.5750.00 Period
C.C.C.C.C
B N/A (XXLedger#### (USD)). Total PTD Current Actual
01.3XX.5105.00 Period
C.C.L.C.C
C N/A (XXLedger#### (USD)). Total PTD Current Actual
01.3XX.5105.00 Period
C.C.S.C.C
T N/A (XXLedger#### (USD)). N/A N/A N/A N/A

01.3XX.5750.00
C.C.L.C.C
O N/A (XXLedger#### (USD)). N/A N/A N/A N/A
01.100.5750.00
C.C.C.C.C
9. (B) Save.
10. Close window to return to batch header.
Generate MassAllocation
11. (B) Generate
12. (B) Submit

13. Enter the following information:
− Name = XX MassAllocation
− Ledger = XXLedger #### (USD)
− Balancing Segment Value = 01
− Allocation Method = Full

14. (B) Submit
17. (B) Find
Once the process has completed find your unposted standard journal

− Batch Name = %XX MassAllocation%
19. (B) Find

22. Close all windows to return to the navigator.

Practice - Journal Line Reconciliation
Overview
In this practice you will cross-reference journal entry lines for suspense account in General
Ledger to reconcile the lines and ensure that the balance in suspense accounts are cleared in a
timely manner.
Enable Reconciliation (Review)
1. Enable reconciliation for suspense account 2990 for your accounting flexfield.

2. Enable reconciliation for XXGeneral Ledger Super User via Accounting Setup Manager.
3. Generate the “Program - Inherit Segment Value Attributes”.
Enter Reconciliation Reference
4. Change responsibilities to XXGeneral Ledger Super User, XXLEDGER.
5. You received a cash payment of $10,000, but you are unsure of the reason for the cash
payment. For the time being, you post the balance to suspense account and enter a
reconciliation reference to ensure that the balance will be cleared from the suspense account
appropriately.
6. Enter journals to debit $10,000 to account 01-000-1110-00 and credit $10,000 to 01-000-
2990-00 for July-07.
7. Enter reconciliation reference SUSP on journal line for 01-000-2990-00.
9. Afterwards you did a little research and found out that the payment was a mistake So you
reverse the journal to debit the amount from suspense account and credit the cash back on
the same period.
10. Ensure that you enter the same reconciliation reference to the journal lines that debit the
suspense accounts before posting so you can reconcile them.
11. Post the reversing journal.
Manually Reconcile the Journals
12. Search for the journal lines with reconciliation reference SUSP in July-07 to be reconciled.
13. Reconcile the lines.

Solution – Journal Line Reconciliation
Verify that Reconciliation is Enabled
1. Enable reconciliation for suspense account 2990 for your accounting flexfield.
• (N) Setup> Financials> Flexfields> Key> Values
• Select the Value Set radio button.
• Name field = XXAccount

• Value = 2990
• (B) Find
• (T) Values, Hierarchy, Qualifiers
• Click into the Qualifer column.
• Reconcile = Yes
• (B) OK
• Save.
• Close the Segment Values window.
• (B) OK
2. Navigate to Accounting Setup Manager and enable reconciliation for XXLedger.
• (N) Setup > Financials > Accounting Setup Manger > Accounting Setups
• Search By = Ledger
• XXLedger (B) Go
• (I) Update Accounting Options
• (I) Update for Set Up Step XXLedger
• (B) Next
• (B) Next

• Enable the Journal Reconciliation by checking the box.
• (B) Finish
• (L) Close Window
3. If you made any changes in the previous steps. Run the Program - Inherit Segment Value
Attributes concurrent program
• Select Single Request
• (B) OK

• Name: Program - Inherit Segment Value Attributes
• Click (B) OK to accept default creation of Create Execution Report.
• Click (B) Submit to submit concurrent program.
Enter Reconciliation Reference
4. You received a cash payment of $10,000, but you are unsure of the reason for the cash
payment. For the time being, you post the balance to suspense account and enter a
reconciliation reference to ensure that the balance will be cleared from the suspense account
appropriately. Enter journals to debit USD $10,000 to account 01-000-1110-00 and credit
USD $10,000 to 01-000-2990-00 for the current period.
5. Enter a journal:
• (N) Journals > Enter > (B) New Journal

− Journal Name = XXLine Reconciliation
− Period = Current
− Accept the defaults for the remaining fields
• Enter the following information on the Journal lines.

1 01.000.1110.00 10000
2 01.000.2990.00 10000 SUSP

6. (T) Other Information
• Enter XXSUSP in the Reference field.
• Save.

8. (B) Post > (B) OK to acknowledge concurrent request ID note
9. Reverse the journal for the same period by switching debit and credit.
• (B) Reverse
• Select the current period.
• (B) OK

10. Query the Journal entry just created.
• Search on Reverses%XXLine%.
This will bring up a Batch with 2 Journal Entries. One for the Primary Ledger and the
other for the Reporting Currency.
12. Verify the Reference in the Journal Entries.
14. (T) Other Information
15. Post the reversing journal.

• (B) Post
Manually Reconcile the Journals
(N) Journals > Reconciliation > Reconcile
16. Search for the journal lines.

− Ledger = XXLEDGER
− Currency = USD
− Period = Current
− Date = Accept default
− Low Account = 2990

− High Account = 2990
17 (B) Search
18. Select the matching lines.
19. (B) Reconcile.
20. Note the Reconciliation ID.
21. (B) OK
22. Close windows to return to the Navigator.

Advanced Security

Practice - Create a Ledger Set
Overview
In this practice, you will create a ledger set that includes your primary ledger and reporting
currency and two other ledgers of your choosing. Then you will run a Trial Balance report and
close periods across multiple ledgers in a ledger set using a single submission.
Assumptions

Tasks
1. Create a Ledger Set.
• Enter the following ledger set:

− Name = XXLedger Set
− Short Name = XX Ledger Set
− Chart of Accounts = XX_Accounting_Flexfield
− Calendar = XXAccounting
− Default Ledger = XXLedger
• Assign the ledgers to your ledger set:
2. View System-Generated Data Access Set.
• Query the data access set that was system-generated based on your ledger set name
XXLedger Set.
3. Assign Data Access Set to Responsibility.
• Switch your responsibility.

• Click in Responsibility field.

− Assign XXLedger Set.


4. Submit Reports Using Ledger Set.
• Submit a single request.

− Name = Trial Balance
− Ledger Set: XXLedger Set

Solution - Create a Ledger Set
Overview
In this practice, you will create a ledger set that includes your primary ledger and reporting
currency and two other ledgers of your choosing. Then you will run a Trial Balance report and
close periods across multiple ledgers in a ledger set using a single submission.
Assumptions

Tasks
Create a Ledger Set
2. Navigate to the Ledger Set window.
• (N) Setup > Financials > Ledger Sets
3. Enter the following ledger set:

− Name = XXLedger Set
− Short Name = XX Ledger Set
4. Assign the following ledgers to your ledger set:

− XXLedger
− XXLedger (GBP)
− Any other ledgers that are shown in the list of values.
Note: There will not be any other ledgers on the list, as no other ledgers are using the
same chart of accounts and calendar.

5. (I) Save
6. Close the window and click OK to the informational window.
View System-Generated Data Access Set
• (N) Setup > Financials > Data Access Set

− Query the data access set that was system-generated based on your ledger set name
XXLedger Set. If you cannot find your Data Access Set, verify that the process
from step 6 has completed.


10. (B) Find
11. Click (B) OK to acknowledge the note, if needed.

− Assign XXLedger Set.
13. Save.


Submit Reports Using Ledger Set
15. Navigate to the Standard Request Submission screen.
16. (B) OK
17. Submit a single request.

− Name = Trial Balance

− Ledger Set = XXLedger Set
− Ledger Currency = USD
− Pagebreak Segment = Company
− Company Low = 01
− Company High = 99
− Amount Type = PTD
− (B) OK
− (B) Submit
Review Report Output
19. (B) Find
20. (B) View Output

Practice - Create a Data Access Set
Overview
In this practice, you will create a data access set that restricts read and write access to certain
management segment values. You want to prevent certain managers from viewing and updating
balances for departments outside of their authority. Then you will enter a journal and run a Trial
Balance report using the data access set with management segment access.
Assumptions

Tasks
1. Create a Data Access Set.
• Enter the following ledger set:

− Name = XXRead Only Dept 350 and 375
− Short Name = XXRead Only Access
− Access Set Type = Management Segment Value
• Assign the following ledgers and privileges to your data access set:
− XXLedger
− XXLedger (GBP)
Ledger Value Privilege

XXLedger 310 Read and Write
XXLedger 350 Read Only
XXLedger (GBP) 310 Read and Write
XXLedger (GBP) 350 Read Only
2. Assign Data Access Set to Responsibility.

• Responsibility = System Administrator

• Click in Responsibility field.

− Assign XXRead Only Dept 350 and 375


3. Query the Journal called XXSalary Accrual.

10 01.310.5105.00 30000 Salary Expense (310)
20 01.350.5105.00 20000 Salary Expense (350)
30 01.375.5105.00 10000 Salary Expense (375)
• Look for the Batch XXSkeleton%.
• Why shouldn’t this responsibility be able to view the batch?
• Reset the Profile Option done in the previous steps 7-12 in this lab.

Solution - Create a Data Access Set
Overview
In this practice, you will create a data access set that restricts read and write access to certain
management segment values. You want to prevent certain managers from viewing and updating
balances for departments outside of their authority. Then you will enter a journal and run a Trial
Balance report using the data access set with management segment access.
Assumptions

Tasks
Create a Data Access Set
1. Navigate to the Data Access Set window.
• (N) Setup > Financials > Data Access Set
2. Enter the following ledger set:

− Name = XXRead Only Dept 350 and 375
− Description = XXRead Only Access
− Access Set Type = Management Segment Value
3. Assign the following ledgers and privileges to your data access set:
Ledger Value Privilege

XXLedger 310 Read and Write
XXLedger (GBP) 310 Read and Write

4. (I) Save
5. Close the window and click (B) OK to the Note window.

7. Navigate to the System Profile Options window

8. (B) Find

− Assign XXRead Only Dept 350 and 375

10. Save.

Query Journal
13. Query the Journal called XXSalary Accrual.
14. (B) Review Journal.

− Notice that departments 310, 350, and 375 were used to enter the journal when
your data access set did not restrict access to those departments.
15. (I) New

10 01.310.5105.00 30000 Salary Expense (310)
20 01.350.5105.00 20000 Salary Expense (350)
30 01.375.5105.00 10000 Salary Expense (375)
17. Notice that you are unable to enter department values 350 and 375 because you do not have
write access. You can only view journals and balances for those departments. You are also
unable to enter department value 000. Did you notice in your review of the XXSalary
Accrual journal that the credit line for department 000 was missing?

18. Close windows until you are back at the Navigator. You need not save the partial journal,
when asked.
19. Look for the Journal Batch XX Skeleton%.
• Why shouldn’t this responsibility be able to view the batch?
20. Reset the Profile Option done in the previous steps 7-12 in this lab. The Data Access Set
should be XXLedger Set.

Create Definition Access Sets
Overview
In this practice, you will create a View Only Definition Access Set and assign to a new
responsibility and user. You will also assign the Superuser Definition Access Set to your own
responsibility
Assumptions

Tasks
Define A New View and Use GL Responsibility
Responsibility = System Administrator
1. Navigate to the Define Responsibility window:
• (N) Security> Responsibility> Define

− Responsibility = XX General Ledger View and Use
− Responsibility Key = XXVIEWUSE
2. Fill in Data Group Details:

− Name = Standard
Assign A Menu
3. Assign a Menu:
4. Fill in Request Group Details:

5. Save.

Link your Ledger to your New Responsibility
6. Navigate to the System Profiles window:

− (B) Find
7. Click in the Responsibility Field:

− XXLedger
Create a New User
8. Navigate to the Define User Window:

• (N) Security > User>Define
User Name = XXVIEWUSE
Password = welcome (tab, re-enter to verify)
9. Add your new responsibility to your user.
10. Save.
11. Log in as your new user and see which Recurring Journal Definitions you can see. (You
should see them all).
12. Log back in as your XX_USER and select your General Ledger Responsibility.
Create a View Only Definition Access Set
13. Navigate to the Definition Access Set window
• (N) Setup>Financials>Definition Access Set>Define:

− Definition Access Set = XX View and Use
14. Save.
15. Note: You are only defining a name for your definition access set. You are not securing
definitions yet.
Assign the Definition Access Set to your View Only Responsibility
16. Navigate to the Assign Definition Access Set window:
• (N) Setup>Financials>Definition Access Set>Assign

− Definition Access Set = XX View and Use
− Automatic Privileges = View and Use

17. Assign the Superuser Definition Access Set to your own Responsibility.
18. Save your work.
Enable Security for Recurring Journal Definitions
19. Navigate to the Recurring Journal window:
• (N) Journals>Define>Recurring
− Find your Skeleton Journal Definition
− Check the Enable Security checkbox
− (B) Assign Access
− Select the XX View and Use Definition Access Set
− Assign View privileges

− (B) OK
− Close form.
− (B) Yes to Save Message
20. Log in as your XXVIEWUSE user.
21. Navigate to the Recurring Journal window:
• (N) Journals>Define>Recurring
22. Find your Skeleton Journal Definition – Note you can View and Generate this journal but
you can’t modify it.


Financial Budgeting

Practice - Create Budgets and Budget Organizations (Required)
Overview
In this practice, you will define and load budget information.
Assumptions

Tasks
1. Create a Budget.
• Create a budget using standard Oracle Applications – not ADI.
• (N) Budgets > Define > Budget

− Name = XXBUDGET
− Status = Open
− First = Jan-XX (Use current year)
− Last = Dec-XX (Use current year)
2. Create a Budget Organization.
• Use standard Oracle Applications – not ADI.
• (N) Budgets > Define > Organization

− Name = XXSALES DEPARTMENTS
• Display Sequence:
Segment Seq
Company 1
Department 2
Account 3
Interco 4
• (B) Ranges

• Enter the following information:
Line Low High Type

10 01.310.4000.00 01.375.7999.00 Entered
3. Enter Budget Amounts.
• (N) Budgets > Enter > Amounts
• Select your Organization, Budget and Accounting Periods using the LOV.
• Post your Budget amounts.

Account Amount Budget Rule
01.310.4120.00 15000 Repeat per Period
01.350.4120.00 250000 Divide Evenly
Load a Basic Budget
4. Set parameters:
− Layout = Default
− Budget = XXBUDGET
− Organization = XXSALES DEPARTMENTS
− From Period = Jan-07
− To Period = Dec-07
− Check Include Actual
− (B) Create Document
− (B) Open
− (B) Enable Macros
− (B) Close
5. Enter amounts for the year according to the table below:

01.310.5105.00 360000 Divide Evenly by Cells
01.350.5105.00 30000 Repeat per Cell
01.375.5105.00 120000 Use a rule of your choice
6. Set Upload Parameters:

− Rows to Upload = Flagged Rows
− Validate Before Upload = Checked
− Duplicate Rows = Do not upload any rows
− Automatically submit import of budget amounts = Checked
− Budget Update Mode = Add
7. Go back into GL and review your budget using the Account Inquiry:
− From = Current Period
− Currency = your functional currency
− (T) Secondary Balance Type = Budget
− Account (both low and high) = 01.375.5105.00

Transferring Budget Data
Some employees will be transferring from department 310 to 350. To reflect this change you
must transfer their salary budget amounts.
8. Select your Budget from the LOV.
• Batch Name = XXBudget Transfer
9. Select your Organization and the Account you are transferring from and to.
• 01.310.5105.00 to 01.350.5105.00
10. (B) Transfer Amounts
11. Select the next period after the current period from the LOV.
12. Enter a transfer amount of 15000.

Solution - Create Budgets and Budget Organizations (Required)
Overview
In this practice, you will define and load budget information.
Assumptions

Tasks
Create a Budget
Create a budget using standard Oracle Applications – not ADI.
1. Navigate to the Define Budgets window.
• (N) Budgets > Define > Budget

− Name = XXBUDGET
− Status = Open
− First = Jan-XX (Use current year)
− Last = Dec-XX (Use current year)
2. Click (B) Open Next Year.

5. Use (M) View > Requests to ensure the concurrent process completes successfully.
6. Close all windows to return to the Navigator.
Create a Budget Organization
7. Navigate the Define Budget Organizations window.
• (N) Budgets > Define > Organization

− Name = XXSales Departments
8. Display Sequence:

Segment Seq
Company 1
Department 2
Account 3
Interco 4
9. (B) Ranges
10. Enter the following information:
Line Low High Type

10 01.310.4000.00 01.375.7999.00 Entered

11. Save.

Enter Budget Amounts
14. Navigate to the Enter Budget Amounts window.
• (N) Budgets > Enter > Amounts
15. Select your Organization, Budget and Accounting Periods using the LOV.
− Budget Organization = XXSales Departments
− Accounting Periods From = Jan-09
16. Enter amounts against the account combinations as detailed in the table below, using the
Budget Rules where appropriate.
• Click on the line.

− Account Low = 01.310.4120.00
− Account High = 01.375.4120.00
• (B) OK
• Populate ranges with amounts for each period based on the following information.

01.350.4120.00 250000 Divide Evenly

• (B) Rules

17. Use the Options button to put any rounding differences into the last month of the year.
18. Post your Budget amounts.
• (B) Post
• (B) Yes
• (B) Ok
• Close windows back to the Navigator.
Load a Basic Budget
19. (N) Budget > Launch Budget Wizard

20. Set parameters:
− Layout = Default
− Organization = XXSales Departments
− From Period = Jan-YY (current year)
− To Period = Dec-XX (current year)
− Check Include Actual
− (B) Open
− (B) Enable Macros

− (B) Close
21. Enter amounts for the year according to the table below:
Note: Be careful to ensure amounts are associated with the correct account combinations.
Note “Rules “are not currently available in Web ADI, so apply the concepts as you wish.

01.310.5105.00 360000 Divide Evenly by Cells
01.350.5105.00 30000 Repeat per Cell
01.375.5105.00 120000 Use a rule of your choice
22. (M) Oracle/Upload
23. Set Upload Parameters:

− Rows to Upload = Flagged Rows
− Validate Before Upload = Checked
− Duplicate Rows = Do not upload any rows
− Automatically submit import of budget amounts = Checked
− Budget Update Mode = Add
24. Select (B) Upload.
25. Go back into GL and review your budget using the Account Inquiry.

− From = Current Period
− (T) Secondary Balance Type = Budget
− Account (both low and high) = 01.375.5105.00
26. (B) Show Variance

Transferring Budget Data
Some employees will be transferring from department 310 to 350. To reflect this change you
must transfer their salary budget amounts.
27. Navigate to the Budget Transfer Form.
• (N) Budget > Enter > Transfer
28. Select your Budget from the LOV.

− Batch Name = XXBudget Transfer
29. Select your Organization and the Account you are transferring from and to.
− 01.310.5105.00 to 01.350.5105.00

30. (B) Transfer Amounts
31. Select the next period after the current period from the LOV.
32. Enter a transfer amount of 15000.
33. Save your work and close the window.
34. Close the Budget Transfer screen and note your request id.
35. Find and post your journals.

Multi-Currency

Practice - Define Currencies (Required)
Overview
In this practice, you will define currencies.
Assumptions

Tasks
1. Define Foreign Currencies:
Code Name Description Issuing Territory

XXCUR XXCurr Foreign Currency France

Solution - Define Currencies (Required)
Overview
In this practice, you will define currencies.
Assumptions

Tasks
Define Foreign Currencies
1. Navigate to the Currencies window.
Note: If the field isn’t list below leave it as defaulted.
Code Name Description Issuing Territory

XXCUR XXCurr Foreign Currency France
3. Verify the Effective Dates begin on the first day of the current period.
4. Save.

Practice - Define Rate Types (Required)
Overview
In this practice, you will define rate types using the Currency Rates Manager.
Assumptions

Tasks
1. Define Rate Types
− Rate Type = XXPrivate
− Description = XXPrivate Rate Type
− Pivot Currency = XXCUR
− (B) Add Another Row
− Contra Currency = USD
− Contra Currency = GBP

Solution - Define Rate Types (Required)
Overview
In this practice, you will define rate types using the Currency Rates Manager.
Assumptions

Tasks
Define Rate Types
1. Navigate to the Conversion Rate Types window
• (N) Setup > Currencies > Currency Rates Manager > Rate Types
− (B) Create Rate Type
− Rate Type = XXPrivate
− Description = XXPrivate Rate Type
− Pivot Currency = XXCUR
− Contra Currency = USD
− Contra Currency = GBP
2. (B) Apply
3. Remain in this screen for the next exercise.

Practice - Define Daily Conversion Rates Using the Currency
Rates Manager (Required)
Overview
In this practice, you will define daily conversion rates using the Currency Rates Manager.
Assumptions

Tasks
1. Define Conversion Rates:
From To From Date To Date Type Conv. rate

XXCUR USD First day of Last day of XXPrivate 1.45
current period current period
• Add Another Row.
• Enter the Following:
From To From Date To Date Type Conv. rate

XXCUR GBP First day of Last day of XXPrivate 2.0

Solution - Define Daily Conversion Rates Using the Currency
Rates Manager (Required)
Overview
In this practice, you will define daily conversion rates using the Currency Rates Manager.
Assumptions

Tasks
Define Conversion Rates
1. Select the Rates tab.
2. (B) Create Daily Rates
From To From Date To Date Type Rate

XXCUR USD First day of Last day of XXPrivate 1.4
5. (B) Yes
6. Enter the Following:
From To From Date To Date Type Rate

XXCUR GBP First day of Last day of XXPrivate 2.0

7. (B) Apply
Verify the Process completes successfully.

8. (B) Return to Daily Rates Search
9. Query the rates for your XXCUR with USD and your Rate Type.
10. (B) Go
11. Note rates were created.
12. Query again for USD to GBP. Review the Cross Rates created. These rates were created by
the triangulation feature.

Practice - Enter a Foreign Currency Journal (Required)
Overview
In this practice, you will enter and post a journal denominated in a foreign currency.
Assumptions

Tasks
1. Enter a Foreign Currency Journal.
• New Journal
− Journal = XXFC Journal
− Description = Foreign currency journal
− Currency = XXCUR
− Date = Last day of current period
− Type = XXPrivate
Line Account Debit Credit Qty Description

10 01.150.7640.00 20000 -4 Airfare
20 01.175.7640.00 30000 -6 Airfare
30 01.100.7640.00 50000 10 Airfare
• Post your journal.

2. Perform an Account Inquiry.
Low High
Company 01 01
Department 150 150
Account 7640 7640
Interco 00 00

Solution - Enter a Foreign Currency Journal (Required)
Overview
In this practice, you will enter and post a journal denominated in a foreign currency.
Assumptions

Tasks
Enter a Foreign Currency Journal
2. (B) New Journal

− Journal = XXFC Journal
− Description = Foreign currency journal
− Date = Last day of current period
− Type = XXPrivate
Line Account Debit Credit Qty Description

10 01.150.7640.00 20000 -4 Airfare
20 01.175.7640.00 30000 -6 Airfare
30 01.100.7640.00 50000 10 Airfare
4. (I) Save
5. Note the accounted currency figures.
6. Post your journal (B) Post > (B) OK to acknowledge concurrent request ID note.

7. Monitor the Post Journals request until it completes successfully.
− Optionally, requery your journal name by prefixing “%” before and after the name,
such as %XXFC Journal%, to view the foreign currency journal that was converted
to your reporting currency.
Perform an Account Inquiry

− Currency Type = Entered
− Currency Entered = XXCUR

10. Place cursor in Accounts field.
Low High
Company 01 01
Department 150 150
Account 7640 7640
Interco 00 00
Note Using Folder Tools you could add the Accounted Debit and Accounted Credit fields in
this form.

Practice - Enter a Journal with Conversion Rounding Differences
(Required)
Overview
In this practice, you will enter a journal with conversion rounding differences.
Assumptions

Tasks
1. Enter a Journal with Conversion Rounding Differences.
• New Journal
− Journal = XXRounding
− Category = Adjustment
− Description = Journal with rounding differences
− Conversion Type = User
− Conversion Rate = 1.45

10 01.000.1560.00 17200.34
20 01.000.1110.00 9543.59
30 01.000.2210.00 7656.75
• Post your journal.
2. Query your journal and note additional lines were added to balance the converted journal.

Solution - Enter a Journal with Conversion Rounding Differences
(Required)
Overview
In this practice, you will enter a journal with conversion rounding differences.
Assumptions

Tasks
Enter a Journal with Conversion Rounding Differences
2. (B) New Journal

− Journal = XXRounding
− Category = Adjustment
− Description = Journal with rounding differences
− Conversion Type = User
− Conversion Rate = 1.45

10 01.000.1560.00 17200.34
20 01.000.1110.00 9543.59
30 01.000.2210.00 7656.75

4. Save.
5. (B) Yes
6. Note the conversion created an unbalanced, converted journal.
7. Post your journal by clicking (B) Post.
8. (B) OK
9. Monitor the Post Journals request until it completes.
10. Query your journal and note additional lines were added to balance the converted journal.

Practice - Revalue Foreign Currency Balances
Overview
In this practice, you will revalue foreign currency balances using a period end rate. You can
revalue a single account or ranges of accounts, for both income statement and balance sheet
reporting. Income statement accounts are revalued on the basis of their PTD or YTD balances, in
accordance with the Income Statement Accounts Revaluation Rule profile option. Balance sheet
accounts are always revalued on the basis of their year– to– date balances.
Goal: Revalue FC balances based on a period end rate. Assume the

rate has changed from 1.45 to .5.

Entered Converted
Unrealized
Accrual FC Accrual G/L
10,000 X 1.45 14,500
9,500 9,500
10,000 X .5 5,000
Assumptions

Tasks
Define a Period-End Rate Type
1. Navigate to the Conversion Rate Types window.
2. Navigate to the Daily Rates window.
3. Enter a rate for Today for your Period End Rate Type and your XXCUR.
− From: XXCUR
− To: Your Ledger Currency
− Date: Today
− Rate Type: XXPeriod End

− Your Ledger Currency to XXCUR: You Choose
Run Revaluation
4. Navigate to the Revalue Balances window.

− Revaluation = XXRevaluation
− Currency Options, select single Currency = XXCUR
− Rate Options, select Daily Rates
− Type, select XXPeriod End
− Unrealized Gain/Loss Account = 150.8100.00
6. Enter the following in the Revaluation Ranges area:
Low High
Company 01 01
Department 000 ZZZ
Account 0000 2ZZZ
Interco 00 00
7. Run the revaluation.
8. Enter the Parameters for the Program – Revalue Balances request.

− Revalaution = XXRevaluation
− Period = current period
− Effective Date = should default today’s date
− Rate Date = should default today’s date
Note: If the GL Revaluation: AutoQuery Last Run Ranges profile option is set to Yes, the
revaluation range you use will default into the form the next time you run revaluation.

View Requests
9. Monitor your request until it completes
10. Review the output
Review the Revaluation Journal
11. Navigate to the Enter Journals window
12. Review Journal.

Solution – Revalue Foreign Currency Balances
Define a Period-End Rate Type
1. Navigate to the Conversion Rate Types window.
• (N) Setup > Currencies > Rates > Types

− Add a new Rate type called XXPeriod End
2. Save.
3. Close the Conversion Rate Types window.

4. Navigate to the Daily Rates window.
• (N) Setup > Currencies > Rates > Daily
5. Enter a rate for Today for your Period End Rate Type and your XXCUR.
− From: XXCUR
− To: Your Ledger Currency
− Date: Today
− Rate Type: XXPeriod End
− Your Ledger Currency to XXCUR: You Choose
6. Save.
Run Revaluation
7. Navigate to the Revalue Balances window.
• (N) Currency > Revaluation

− Revaluation = XXRevaluation
− Currency Options, select single Currency = XXCUR
− Rate Options, select Daily Rates
− Type, select XXPeriod End
− Unrealized Gain/Loss Account = 150.8100.00
Note: When you enter a value for the Gain/Loss the company segment is not active.
8. Enter the following in the Revaluation Ranges area:
Low High
Company 01 01
Department 000 ZZZ
Account 0000 2ZZZ

Interco 00 00
9. (B) Revalue
10. Enter the Parameters for the Program – Revalue Balances request.
− Revalaution = XXRevaluation
− Period = current period
− Effective Date = should default today’s date
− Rate Date = should default today’s date
Note: If the GL Revaluation: AutoQuery Last Run Ranges profile option is set to Yes, the
revaluation range you use will default into the form the next time you run revaluation.
11. (B) OK

12. (B) Submit
13. (B) OK
View Requests
15. Monitor your request until it completes
16. Review the output
Review the Revaluation Journal
17. Navigate to the Enter Journals window

− Source = Revaluation
18. (B) Find
20. (B) Post


Consolidations

Practice - Set Up and Perform Consolidation
(N) Consolidation > Workbench
1. Accept the default Vision Operations (USA) in the Parent Field in the Find Consolidation
Processes window.
The Consolidation Workbench opens with the Parent, Vision Operations (USA), and its
subsidiaries:
− Vision Project Mfg (102 (USD),

− Vision Project Mfg (ANY RPT),
− Vision Project Mft (EUR).
Both the functional currency and statistical transactions displayed can be consolidated.
Mapping XXLedger to Vision Ops

Description XXLedger to Vision Ops
Target Operations Accounting Flex
Source XXAccounting Flexfield
3. Define segment rules by entering:
Target Action Source

Company Assign Single Value 01
Department Assign Single Value 410
Account Use Rollup Rules From Account***
Sub Account Assign Single Value 0000
Product Assign Single Value 000
4. In the Rollup Rules region, enter:
Target Segment Transfer Level Using Source Segment

Detail Value Parent Value
1110 Detail Detail Ranges

Target Segment Transfer Level Using Source Segment
5. Enter Source Segment Ranges for 1110:
Low 1000
High 1ZZZ
6. Enter Source Segment Ranges 2110:

Low 2000
High 2ZZZ
Low 3000
High 3ZZZ
Low 4000
High 4ZZZ
Low 5000
High 8ZZZ
Define Consolidation
10. Enter the following information in the Consolidation Definition window:

− Consolidation-XXLedger to Vision Ops USD
− Description- XXLedger to Vision Ops USD
− Parent-Vision Operations (USA)
− Currency-USD
− Subsidiary-XXLedger
− Mapping-XX Ledger to Vision Ops or select from the LOV
− Method-Balances (Transactions is the other choice)
− Usage-Standard
• Verify the Run Option check boxes are as follows:

− Run Journal Import Checked

− Create Summary Journal Checked
− Audit Mode Checked

Solution - Set Up and Perform Consolidation
(N) Consolidation > Workbench
1. Accept the default Vision Operations (USA) in the Parent Field in the Find Consolidation
Processes window.
2. Enter the current period in the Parent Period field, if it did not default.
3. Accept the default in the Balance Type field as Any.

4. Select (B) Find.
The Consolidation Workbench opens with the Parent, Vision Operations (USA), and its
subsidiaries:
− Vision Project Mfg (ANY RPT),
− Vision Project Mft (EUR).
Both the functional currency and statistical transactions displayed can be consolidated.
5. If the State Controller is not visible, click (B) State Controller.
The State Controller buttons correspond to the functional steps of the consolidation process.
6. Select (B) Consolidation in the State Controller.

7. Select the (B) Mapping in the Consolidation Definition window.
8. Select the (I) New to open a new record.
Mapping XXLedger to Vision Ops

Description XXLedger to Vision Ops
Target Operations Accounting Flex
Source XX_Accounting_Flexfield

10. Select (B) Segment Rules.
11. Define segment rules by entering the following (Leave Account for last).
Target Action Source

Company Assign Single Value 70
Department Assign Single Value 410
Account Use Rollup Rules From Account***
Sub Account Assign Single Value 0000
Product Assign Single Value 000
***After entering Account in the Source column the system automatically opens the Roll
Up Rule Region.

12. In the Rollup Rules region, enter the following. You will need to save between each target
segment value. Tab to move to the Low and High segment value window.
Target Source
Transfer
Segment Using Segment Low High
Level
1110 Detail Detail Ranges 1000 1ZZZ

13. Save your work and close the Segment Rules window.
The (B) Account Rules allows a range of Source Accounts to be mapped to a specific Target
Account. Multiple Account Rules can be created. They will override the Segment Rules.
14. Close the Chart of Accounts Mapping.
Define Consolidation
15. (I) New
16. Enter the following information in the Consolidation Definition window:

− Consolidation = XXLedger to Vision Ops USD
− Description = XXLedger to Vision Ops USD
− Parent = Vision Operations (USA)
− Currency = USD

− Subsidiary = XXLedger
− Mapping = XXLedger to Vision Ops or select from the LOV
− Method = Balances (Transactions is the other choice)
− Usage = Standard
• Verify the Run Option check boxes are as follows:

− Run Journal Import Checked
− Create Summary Journal Checked
− Audit Mode Checked

17. Save.
18. Close window.
19. Refresh the current screen [CTRL+F11].
• Place cursor in the field that has XXLedger with the Transferred Balances column
showing Current.
• Select (B) Transfer in State Controller region.
20. Accept the default and enter the current period for both the Subsidiary Period and the Parent
Standard Period fields.

21. Select (B) Transfer in the Transfer Consolidation Data window.
• Record the Concurrent ID
22. (B) OK
25. Verify the process Completes Normal.
26. View the output for the Journal Import concurrent process.
27. Return to the Consolidation Workbench.
• Verify the status shows Imported.
• (B) Review Journal in the State Controller.
• Review the Accounts created close the Journal window.
• Optionally, Post the Journal.


Period Close

Practice - Close Period
1. Close Periods for Multiple Ledgers in a Ledger Set.

Solution - Close Period
1. Close Periods for Multiple Ledgers in a Ledger Set.
2. (N) Reports > Request > Standard
3. Submit a Single Request.

− Name = Periods - Close Period
− Ledger Set: XXLedger Set
− Period Name: Previous period

− (B) OK
− (B) Submit
4. You can verify that the previous period was closed for all ledgers in the ledger set.

Financial Reporting

Practice - Define a Row Set (Required)
Overview
In this practice, you will define a row set.
Scenario: A memo from your controller requests a five-month overhead summary report showing
actual balances rounded to thousands for departments 310, 350, and 375 combined. In the first
step, you will create a row set identifying the Account Assignments (ranges) for the report and a
Calculation (total).
Assumptions

• Responsibility General Ledger Vision Operations (USA)
If you use the responsibility below be aware there is no activity against these accounts and
the reports will generate no data or output. To use the below responsibilities the students
will need to create and post journal entries to the accounts using the current date and period.
• ** Optional: Responsibility = XXGeneral Ledger Super User, XXLEDGER
Tasks
1. Create a Row Set.
− Name = XXRow Set
− Description = Overhead Summary
• Assign the following accounts, save and proceed after entering each line:
Lines to Account Account

Line Line Item Indent Skip Range Range Display
After Low High
10 OVERHEAD 1
20 Salaries 3 --5800-- --5800-- T
30 Operating Expenses 3 --5801-- --7639-- T
40 Airfare 3 --7640-- --7640-- T
50 Meals 3 --7690-- --7690-- T
60 Other Expenses 3 --7691-- --8999-- T

• Assign the following for the TOTAL row.
Line Line Item

100 TOTAL
• Specify the following formatting:

− Indent = 0
• Specify the following underline characters.

− Before: =
− After: =

• Calculation
Seq Operator Low High

10 + 11 99
2. Run an Ad Hoc Report.
• Define Ad Hoc Report.

− Title = Overhead Summary
− Row Set = XXRow Set
− Column Set = PTD,QTD,YTD Actual
• (B) OK
− Period = May-05
3. Run the Row Set Detail Listing Report.

− Request Name = FSG - Row Set Detail Listing
− Row Set Name = XXRow Set
4. Run the Row Set Summary Listing Report.

− Request Name = FSG - Row Set Summary Listing

Solution - Define a Row Set (Required)
Overview
In this practice, you will define a row set.
Scenario: A memo from your controller requests a five-month overhead summary report
showing actual balances rounded to thousands for departments 310, 350, and 375 combined. In
the first step, you will create a row set identifying the Account Assignments (ranges) for the
report and a Calculation (total).
Assumptions

• Responsibility General Ledger Vision Operations (USA)
If you use the responsibility below be aware there is no activity against these accounts and
the reports will generate no data or output. To use the below responsibilities the students
will need to create and post journal entries to the accounts using the current date and period.
• ** Optional: Responsibility = XXGeneral Ledger Super User, XXLEDGER
Tasks
Create a Row Set
1. Navigate to the row set definition window.
• (N) Reports > Define > Row Set

− Name = XXRow Set
− Description = Overhead Summary
2. (B) Define Rows

3. Assign the following accounts, save and proceed after entering each line:
Lines to Account Account

Line Line Item Indent Skip Range Range Display
After Low High
10 OVERHEAD 1
20 Salaries 3 --5800-- --5800-- T
30 Operating Expenses 3 --5801-- --7639-- T
40 Airfare 3 --7640-- --7640-- T
50 Meals 3 --7690-- --7690-- T
60 Other Expenses 3 --7691-- --8999-- T

4. Assign the following for the TOTAL row.
Line Line Item

100 TOTAL
5. Specify the following formatting:

− Indent = 0
6. Specify the following underline characters.

− Before: - (Hyphen is to represent a single line)
− After: = (Equal sign is to represent a double line for the Total)

7. (B) Calculation

10 + 11 99

8. Save
Run an Ad Hoc Report
10. Navigate to the request submission window.
• (N) Reports > Request > Financial
• Select Individual Reports.
11. (B) Define Ad Hoc Report.

− Title = Overhead Summary
− Column Set = PTD,QTD,YTD Actual

12. (B) OK
− Period = May-05
13. (B) Submit
14. (M) View > Requests to view output online
Run the Row Set Detail Listing Report

− Request Name = FSG - Row Set Detail Listing
− Row Set Name = XXRow Set
16. (B) OK
17. (B) Submit Request
18. (M) View > Requests to view output online
Run the Row Set Summary Listing Report

− Request Name = FSG - Row Set Summary Listing
20. (B) Submit Request
21. (M) View > Requests to view output online.

Practice - Define a Column Set (Required)
Overview
In this practice, you will define a column set.
Assumptions

Tasks
1. Create a Column set.
− Name = XXColumn Set
− Description = 5 Month Rolling Summary
• Build Column Set.
Sequence 10 20 30 40 50 60
Name POI-4 POI-3 POI-2 POI-1 POI TOTAL
Amount PTD- PTD- PTD- PTD- PTD-
Type Actual Actual Actual Actual Actual
Offset -4 -3 -2 -1 0
Format 9,999,999 9,999,999 9,999,999 9,999,999 9,999,999 9,999,999,999
Mask
2. Create the heading.

− Column 60: Replace &POI0 with TOTAL
• Define Columns
Note: Position is the number of characters from the left margin where the column will
appear. Sequence is used for calculations and has no impact on positioning of the column.

10 + 10 59

• Exceptions
− Flag = *
− Description = Greater Than $25,000
− Condition = Greater Than
− Constant = 25000
3. Run an Ad Hoc Report.
• Define Ad Hoc Report

− Title = 5 Month Rolling Overhead Summary
− Column Set = XXColumn Set
• (B) OK

− Period = May-05
4. Run the Column Set Detail Listing Report.

− Request Name = FSG - Column Set Detail Listing
− Column Set Name = XXColumn Set
5. Run the Column Set Summary Listing Report.

− Request Name = FSG - Column Set Summary Listing

Solution - Define a Column Set (Required)
Overview
In this practice, you will define a column set.
Assumptions

Tasks
Create a Column set
1. Navigate to the Column Set definition window.
• (N) Reports > Define > Column Set

− Name = XXColumn Set
− Description = 5 Month Rolling Summary
2. (B) Build Column Set
Sequence 10 20 30 40 50 60
Name POI-4 POI-3 POI-2 POI-1 POI TOTAL
Amount PTD- PTD- PTD- PTD- PTD-
Type Actual Actual Actual Actual Actual
Offset -4 -3 -2 -1 0
Format 9,999,999 9,999,999 9,999,999 9,999,999 9,999,999 9,999,999,999
Mask

4. Save.
Create the heading
5. (B) Create Default Heading

− Column 60: Replace &POI0 with TOTAL
6. (B) OK to close the window
7. (B) Define Columns
Note: Position is the number of characters from the left margin where the column will
appear. Sequence is used for calculations and has no impact on positioning of the column.

8. Scroll down to the TOTAL column (Sequence 60).
9. In the Total column select (B) Calculations.

10 + 10 59

11. Close the Calculations window.
12. (B) Exceptions

− Flag = *
− Description = Greater Than $25,000
− Condition = Greater Than
− Constant = 25000
13. Save.
Run an Ad Hoc Report
• Select the option for Individual Reports, then select (B) OK.
15. (B) Define Ad Hoc Report

− Title = 5 Month Rolling Overhead Summary
16. (B) OK
− Period = Oct-05
17. (B) Submit
18. View the output online.
Run the Column Set Detail Listing Report

− Request Name = FSG - Column Set Detail Listing
− Column Set Name = XXColumn Set
20. (B) Ok
21. (B) Submit
22. View your request online.
Run the Column Set Summary Listing Report

− Request Name = FSG - Column Set Summary Listing
24. (B) Submit
25. View your request online.

Practice - Define a Report (Required)
Overview
In this practice, you will combine a row set and a column set to define a report.
Assumptions

Tasks
1. Define the report.
− Name = XX5 Month Rolling Overhead
− Title = 5 Month Rolling Overhead
2. Submit the report.

− Report = XX5 Month Rolling Overhead
− Period = Oct-05

Solution - Define a Report (Required)
Repeat task title
Overview
In this practice, you will combine a row set and a column set to define a report.
Assumptions

Tasks
Define the report
1. Navigate to the Report definition window.
• (N) Reports > Define > Report

− Name = XX5 Month Rolling Overhead
− Title = 5 Month Rolling Overhead
2. Save.

Submit the report
• Select the option for Individual Report, then select (B) OK.
• Select the following:

− Period = Oct-05
4. (B) Submit.

5. (M) View Requests> (B) Find > (B) View Output
6. Close all windows and return to the Navigator.

Practice - Define a Content Set (Required)
Overview
In this practice, you will create a content set.
Scenario: A memo from the controller requests separate Overhead Summary reports for each of
the Sales departments. To do this, you must create a Content Set for your existing XX5 Month
Rolling Overhead report.
Assumptions

Tasks
Responsibility: General Ledger, Vision Operations, (USA)
1. Define the content set.

− Name = XXPE Content Set
− Description = PE on Dept
− Type = Sequential
− Seq = 10
− Ledger = Vision Operations (USA)
− Short Name in the LOV, automatically created by the system)
Segment Low High Display

Company
Department 400 430 PE
Account
Sub Account
Product
2. Run your XX5 Month Rolling Overhead Report adding your XXPE Content Set.
− Period = Oct-05
− Content Set = XXPE Content Set

Solution - Define a Content Set (Required)
Overview
In this practice, you will create a content set.
Scenario: A memo from the controller requests separate Overhead Summary reports for each of
the Sales departments. To do this, you must create a Content Set for your existing XX5 Month
Rolling Overhead report.
Assumptions

Tasks
Responsibility: General Ledger, Vision Operations, (USA)
Define the content set
1. Navigate to the Content Set definition form.
• (N) Reports > Define > Content Set

− Name = XXPE Content Set
− Description = PE on Dept
− Type = Sequential
− Seq = 10
− Ledger = Vision Operations (USA)
− Short Name in the LOV, automatically created by the system)
Segment Low High Display

Company
Department 400 430 PE
Account
Sub Account
Product

2. (B) OK
3. Save.
4. Close the Content Set window.
Run your XX5 Month Rolling Overhead Report adding your XXPE Content Set
5. Navigate to the request submission form.
• Select option for Individual Report.
• Select the following:

− Period = Oct-05
− Content Set = XXPE Content Set
6. (B) Submit
7. View the output online:
• (M) View > Requests> (B)Find >View Output
8. (B) Next to view each Department’s page (if available, otherwise scroll).
Note: If the periods in your accounting calendar contain varying number of days, such as a
monthly calendar that contains 28 days in one period and 31 in another, you can still

schedule financial schedules to run on the last day of every period. To do this, enter a
number greater than the maximum number of days in any month, such as 32, in the Run Day
field of the Concurrent Request Schedules window. Doing so automatically tells the system
to run the schedule on the last day of every period. The Scheduler/PreReleaser concurrent
manager must be running to use advanced scheduling.

Practice - Define a Row Order (Required)
Overview
The controller requests that you create a Row Order to display both the Value and Description of
the Department segment to be used with your XXRB Content Set. In this practice, you will
create a row order.
Note: When you use Content Sets an abbreviated listing of your Accounting Flexfield appears in
the left side of the report. We will use the row order to eliminate some of the listing.
Assumptions

Tasks
1. Define a Row Order.

− Name = XXRow Order
Seq Segment Order By Display Width

1 Ledger Ledger Ledger Name 15
Name
2 Company Value Value and Desc. 0
3 Department Value Value and Desc. 15
4 Account Value Value and Desc. 0
5 Sub Account Value Value and Desc. 0
6 Product Value Value and Desc. 0
2. Run a Report adding your XXRE Content Set and XXRow Order.
− Report = Overhead Summary
− Row Set = XX Row Set
− Column Set = PTD, QTD, YTD Actual

• (T) Required Parameters
− Ledger will Default
− Period = Oct-05
− Currency will Default
• (T) Optional Components

− Content Set = XXRE Content Set
− Row Order = XXRow Order

Solution - Define a Row Order (Required)
Overview
The controller requests that you create a Row Order to display both the Value and Description of
the Department segment to be used with your XXRB Content Set. In this practice, you will
create a row order.
Note: When you use Content Sets an abbreviated listing of your Accounting Flexfield appears in
the left side of the report. We will use the row order to eliminate some of the listing.
Assumptions

Tasks
Define a Row Order
1. Navigate to the Row Order definition form.
• (N) Reports > Define > Order

− Name = XXRow Order
Seq Segment Order By Display Width

1 Ledger Ledger Name Ledger Name 15
2 Company Value Value and Description 0
3 Department Value Value and Description 15
4 Account Value Value and Description 0
5 Sub Account Value Value and Description 0
6 Product Value Value and Description 0

3. Save.
Copy your XXPE Content Set to Create XXRE Content Set
5. Navigate to the AutoCopy form.
• (N) Reports > AutoCopy

− Component = Content Set
− Source = XXPE Content Set
− Target = XXRE Content Set
− (B) Copy
− (B) Ok
− Close all windows and return to the Navigator

6. Navigate to the Content Set definition form.
• (N) Reports > Define > Content Set
7. Locate XXRE Content Set.
8. Change the display for Department to RE.
• Click in the Low column.
• Change the display to RE.
• Save.
• Close all windows and return to the Navigator.

Run a Report adding your XXRE Content Set and XXRow Order
9. Navigate to the request submission form.

− Select Option for Individual Report
− (B) OK
− (B) Define Ad Hoc Report
− Report = Overhead Summary
− Row Set = XX Row Set
− Column Set = PTD, QTD, YTD Actual
• (B) OK
10. (T) Required Parameters

− Ledger will Default
− Period = Oct-05
− Currency will Default
11. (T) Optional Components

− Content Set = XXRE Content Set
− Row Order = XXRow Order

• The check box on the left needs to be checked.
12. (B) Submit
• Record the concurrent request number __________________.
13. View the output online.
• (M) View > Requests > (B) Find > (B) View Output

Guided Demonstration - FSG Reporting Using Ledger Sets

Instructions: Submit a Balance Sheet that contains data for ledgers in a ledger set. The
columns in the report contain data for each ledger. The last column aggregates data across
ledgers in a ledger set.
Here is the report definition for the Balance Sheet:

1. Open the Submit Requests form.
(N) Reports > Request > Standard
• Select the option for Individual Reports, then select (B) OK.
2. Submit the request called Program - Publish FSG Report.
3. In the parameters, enter the following:
• Ledger: SSC US (defaults)
• Report: Balance Sheet SSC WW PTD
• Period: 12-06
• Currency: USD

Accept the remaining defaults.
4. (B) OK
Note the XML Publisher Template associated with this report.
5. Submit your request and then view the output.
• (M) View > Requests > (B) Find > (B) View Output
Your report should look something like what is shown below.
The first column retrieves balances from SSC US. The second and third columns retrieve
balances from SSC France's USD Reporting Currency and SSC Italy's Journal level Reporting
Currency, respectively. All three of these ledgers used the currency USD.

The last column aggregates data from all USD ledgers in the ledger set.

Oracle Advanced Global Intercompany System

Practice - Intercompany and Intracompany Balancing
Overview
In this practice, you will balance intercompany and intracompany transactions. This practice
demonstrates how Advanced Global Intercompany System is used to process intercompany
transactions between the legal entities of an enterprise.
Assumptions

Tasks
1. Enter an intracompany journal in General Ledger.
Enter an intracompany transaction between two legal entities belonging to the same ledger.
• Create new journal using the following details:

Journal XX Intracompany (where XX is your initials)
Description Optional
Ledger SSC US
Period Any Open Period
• Create new lines using the following details:

Line 1 10
Account 1 001.100.43000.0000.421.120.003
Credit 1 2000
Line 2 20
Account 2 003.300.60112.0000.421.120.001
Debit 2 2000
• Save and post the journal.
2. Enter intracompany and intercompany transactions in a single journal in subledger.

• Inquire and create the journal.

Journal XX Mixed
Description XX Mixed
Ledger SSC US
Category Other
Period Current Period
• Enter the following lines:

Account 1 001.100.43000.0000.421.120.003

Accounting Class 1 Intercompany
Credit 1 2000
Account 2 003.300.60112.0000.421.120.001
Debit 2 2000
Account 3 001.100.43000.0000.421.120.004
Credit 3 3000
Account 4 004.100.60112.0000.421.120.001
Debit 4 3000
• Post the journal.
3. View the intracompany and the intercompany lines that are generated by the system.
4. View the journal in General Ledger.

Solution – Intercompany and Intracompany Balancing
Overview
In this practice, you will balance intercompany and intracompany transactions. This practice
demonstrates how Advanced Global Intercompany System is used to process intercompany
transactions between the legal entities of an enterprise.
Assumptions

Tasks
1. 1. Enter an intracompany journal in General Ledger.
Enter an intracompany transaction between two legal entities belonging to the same ledger.
This starts core forms.
• (B) New Journal

Journal XX Intracompany
Description XX Intracompany
Ledger SSC US
• (T) Lines.

Line 1 10
Account 1 001.100.43000.0000.421.120.003
Credit 1 2000
Line 2 20

Account 2 003.300.60112.0000.421.120.001
Debit 2 2000
• (I) Save > (B) Post > (B) OK
• Close the Journals form.
• (I) Find
• Query the following:

Journal XX Intracompany
Period Today’s Date

• (B) Find
• (B) Requery (until batch status is 'Posted')
• (B) Review Journal
Note that the posting program creates intracompany balancing lines automatically.
2. Enter intracompany and intercompany transactions in a single journal in subledger.
• (B) New Journal

Journal XX Mixed
Description XX Mixed
Ledger SSC US
Category Other
• Enter the following for the Lines:

Account 1 001.100.43000.0000.421.120.003
Credit 1 2000
Account 2 003.300.60112.0000.421.120.001
Debit 2 2000
Account 3 001.100.43000.0000.421.120.004
Credit 3 3000

Account 4 004.100.60112.0000.421.120.001
Debit 4 3000
• (I) Save > (B) Post > (B) OK
• (I) Find
3. Query the following:

Journal XX Mixed
Period Today’s Date

• (B) Find
• (B) Requery (until batch status is Posted).
Note that the posting program creates both intracompany and intercompany balancing
lines automatically.

Practice - Create Manual Intercompany Transaction
Overview
In this practice, you will create an intercompany batch from one initiator to two recipients,
transfer to subledgers using batch mode, compare the accounting representation in Payables
for one recipient and run the Intercompany Reconciliation report.
Assumptions

Tasks
Responsibility: Intercompany Super User, SSC Worldwide
Note: Ensure that the accounting periods are open in General Ledger, Receivables and
Payables.
1. Navigate to the Intercompany Transactions page.
2. Create a new intercompany batch.

*Transaction Type I/C Sales
*Initiator SSC US 01
*Batch Date (Today’s Date)
*GL Date (Today’s Date)
*Currency USD
Distribution Mode (radio Manual
button)
Description Any description
This transaction type requires invoicing.
• Enter transactions as follows:

Recipient (Trans #1) SSC France
Debit 2000

Recipient (Trans #2) SSC Italy
Debit 3000
3. Create batch distributions for the initiator accounting.
• Enter the account:

Company 001 (SSC US LE 1 OU 1)
Division 100 (Division 100)
Account 43000 (Revenue - I/C)
SubAccount 0000 (None)
Department 410 (Sales International)

Product 120 (Product 120)
I/C 101 (SSC France)
• Enter the amount:

Credit 2000

I/C 102 (SSC Italy)

Credit 3000
4. Create the recipient accounting.

Company 101 (SSC France)
Account 60112 (Personnel Lent / other Subsidiary)

I/C 001 (SSC US LE 1 OU 01)

Debit 2000
• Select Transaction Number 2

Company 102 (SSC Italy)


Debit 3000
5. Submit and query the batch.

Batch Number Your batch number noted
• View the details for the transaction numbers.
• View the transactions in the Inbound transaction page.
• Search:
Transfer to Receivables and Process AR Invoice
6. Select the following program:

Program Name Transfer Intercompany Transactions to Receivables

GL Date From (Today’s Date)
GL Date To (Today’s Date)
Submit AR Auto Invoice Yes
• Submit the request.
• Refresh until the AutoInvoice Import program completed.

Note: The Transfer Intercompany Transactions to Receivables program starts the
AutoInvoice Master program that submits the AutoInvoice Import program.
• Click the Output icon for:

Name Autoinvoice Import Program
• Verify that the transaction is created.
7. Check that the Intercompany batch has been assigned an invoice number.
Batch Number Your Batch Number
• Make a note of the invoice number(s).

8. View Invoice in Receivables:
Responsibility Receivables, SSC Worldwide
• Query the invoices and enter the following:

Source Global%
Date (Today’s Date)
9. Create Accounting for the invoices.
• Select 'Create Final Accounting Post to GL'
A popup window lets you know that the accounting has been successfully created for
the transaction.
Transfer to Payables and Process AP Invoice
10. Select the following program in the Intercompany Super User, SSC Worldwide
responsibility.
• Select the following program:

Program Name Transfer Intercompany Transactions to Payables

Submit Payables Import Yes
• Submit the request.
Note: The Payables Open Interface Import should be completed before you query the
Invoice.

11. Process the invoice in the Payables responsibility.
Responsibility Payables, SSC Worldwide
• Query the invoices and enter the following:

Trading Partner SSC
Invoice Date (Today’s Date)
• Process the invoice:

Operation Unit SSC France
• Close the Invoice Workbench.

Report on Intercompany Transactions
13. Select the following program in the Intercompany Super User, SSC Worldwide
responsibility.
Responsibility Intercompany Super User, SSC Worldwide
14. Search the following request:

Program Name Intercompany Reconciliation Data Extract Program

*Transacting Ledger SSC US
*Transacting GL Period (Current Period)
• Submit the program.
• Run the reconciliation request.
• Enter the request number:

*Request Id (request status must The request number noted
be complete to show up)
Template Intercompany Reconciliation Summary
Local Default
Format HTML
• Run the reconciliation request.

Solution – Create Manual Intercompany Transaction
Overview
In this practice, you will create an intercompany batch from one initiator to two recipients,
transfer to subledgers using batch mode, and compare the accounting representation in
Payables for one recipient.
Assumptions

Tasks
Responsibility: Intercompany Super User, SSC Worldwide
Note: Ensure that the accounting periods are open in General Ledger, Receivables and
Payables.
1. Navigate to the Intercompany Transactions page.
• (N) Transaction > Outbound
2. Create a new intercompany batch.
• (B) Create
• Enter the batch information as follows:

*Transaction Type I/C Sales
*Initiator SSC US 01
*Batch Date (Today’s Date)
*GL Date (Today’s Date)
*Currency USD
Distribution Mode (radio Manual
button)
Description Manual Intco Transaction
This transaction type requires invoicing.
• Enter Transactions as follows:

Transaction Number Recipient Debit Credit
1 SSC France 2000
2 SSC Italy 3000
• (B) Continue
3. Create Batch Distributions for Initiator.
• (T) Initiator Accounting
• Select Transaction Number 1.
• (B) Add Line

Note: If transaction account definition is assigned to the ledger, you can accept derived
distributions, or optionally override the derived distributions to correspond to values
listed in the following table.
• Enter the Account (LOV) as follows:

I/C 101 (SSC France)
• (B) Search
• If no result, click (B) Create.
• Select Code Combination > (B) Select.
• Enter the Amount as follows:

Credit 2000
• (B) Add Line


I/C 102 (SSC Italy)
• (B) Search

Credit 3000
4. Create Recipient Accounting.
• (T) Recipient Accounting
• (B) Add Line
Note: If transaction account definition is assigned to the ledger, you may accept derived
distributions, or optionally override the derived distributions to correspond to values
listed in the following table.

Company 101 (SSC France)
• (B) Search
• Select Code Combination > (B) Select

Debit 2000
• (B) Add Line

Company 102 (SSC Italy)

• (B) Search

Debit 3000
• (B) Submit
You will get confirmation that batch was submitted.
• Note the batch number.
5. View Created Batch.
• (T) Outbound
• Search:
• (B) Go
The batch status is Submitted as expected.
• Click the Batch Number.
The transaction type for this batch does not require approval and the transactions status
are automatically set to 'Approved' by the system.

• Click (I) View Details for any of the transaction numbers.
Note: It may take a while for the workflow process to complete and create the accounts.
In the interim the status may show as Sent or Received. On completion, the batch is
available in the 'Inbound' tab.
By viewing details we can see that the intercompany receivables and intercompany
payables account are added to both initiators and recipient. These lines are created using
the intercompany accounts rules.
• (H) Return to View Batch page (in lower left corner of page)
• (B) View Distribution

Here we can view all the distributions for the batch.
• (H) Return to Batch (left down corner)
• (H) Return to Outbound Transactions
• (ST) Inbound
• Search:
Batch Number Your batch number
• (B) Go
The transaction status is approved for both recipients.
Note: Make sure all transactions in the batch are approved before proceeding to the next
step.
• (H) Click Home
You return to the Core Applications Navigator.
Transfer to Receivables and Process AR Invoice
6. Transfer to Receivables.
• (N) Request > Schedule
• Search for (magnify glass) and select as follows:

Program Name Transfer Intercompany Transactions to Receivables
• (B) Next

Submit AR Auto Invoice Yes
• (B) Next > (B) Next > (B) Next > (B) Next
• (B) Submit
You receive information about the request number.
• (B) OK
You are taken to the Request queue page.

• Click on the Request ID column title to sort in descending order (you may have to click
several times).
• (B) Refresh (Click Refresh until AutoInvoice Import program completes).
Note: The Transfer Intercompany Transactions to Receivables program will start the
AutoInvoice Master program that will submit the AutoInvoice Import program.
• Click the Output icon for :

Name Autoinvoice Import Program
• Scroll down in report to verify that the transaction has been created.
• (H) Click Back to return to the Request window.
7. Check that an invoice number is assigned to the intercompany batch.
The Intercompany batch is assigned an invoice number when transferred to Receivables.

The batch must have an invoice number(s) when transferring to Payables.
• (N) Transaction > Outbound
• Search the following:

Batch Number Your Batch Number
• (B) Go
• Click (H) Batch Number.
• Click View Details for the two transactions.

• In the Transaction Information section note the invoice number(s).
This is a unique invoice number for each recipient. You may take notes of both invoices
by viewing details for the other invoice as well. The invoice number is the same in both
Receivables and in Payables.
• (H) Click Home
8. View Invoice in Receivables.
• (M) File > Switch Responsibility:

Responsibility Receivables, SSC Worldwide

• (N) Transactions > Transactions
• Query the invoices by key F11 and enter:

Source Global%
Date (Today’s Date)
• Ctrl F11 to execute query
• Click on the icon next to the invoice number .
The invoice appears in a new browser window.
• Close invoice browser window.
9. Create Accounting for both invoices.
• (M) Tools > Create Accounting
• Select Create Final Accounting Post to GL.
• (B) OK
A popup window will let you know that the accounting has been successfully created
for the transaction.
• (B) OK (in note window)
• Down/Up - arrow to view the second invoice.
• Repeat above steps to 'Create Accounting' for the second invoice.
• Close Transactions window.

You return to the Navigator.
Transfer to Payables and Process AP Invoice
10. Transfer to Payables.
• (M) File > Switch Responsibility.
• Select Responsibility:
Responsibility Intercompany Super User, SSC worldwide
• Search for (magnify glass) and select the following:

Program Name Transfer Intercompany Transactions to Payables
• (B) Next

Submit Payables Import Yes
• (B) Submit
You will receive information about the request number.
• (B) OK
Request window opens.
Note: The Payables Open Interface Import should be completed before you can query
the Invoice in next step.
• (H) Click Home
11. Process Payables invoice.
• (M) File > Switch Responsibility:

Responsibility Payables, SSC Worldwide
• (N) Invoices > Entry > Invoices

Trading Partner SSC
Invoice Date (Today’s Date)
Your query will result in the two invoices created from the Intercompany System. This is
because my responsibility has been given access to both Operating Units, taking advantage
of the new Multiple Organizations Access Control (MOAC) concept.
• (B) Click Find
• Close the Invoice workbench.
Intercompany Reconciliation Report

The Advanced Global Intercompany System provides several standard reports to track
intercompany transactions. We run the Intercompany Reconciliation report.
13. Switch Responsibility.
• (M) File > Switch Responsibility.
• Select Responsibility:
Responsibility Intercompany Super User, SSC Worldwide
• (B) Ok
14. Submit Report.
• Search for (magnify glass) and select the following:

Program Name Intercompany Reconciliation Data Extract Program
• (B) Next

*Transacting Ledger SSC US
*Transacting GL Period (Current Period)
• (B) Submit
You will receive information about the request number. Please note the request number.
• (H) Click Home

• (N) Request > Reconciliation
• Enter the request number:

*Request Id (request status must The request number noted
be complete to show up)
Template Intercompany Reconciliation Summary
Local Default
Format HTML
• (B) Run

• Click (H) Period Net for any amount.
• Click any (H) Amount.
• Click (H) Show for any Journal Name.
Depending on the transaction source, you may drill further to view transaction details.
• Close Intercompany browser window.

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R12.x Oracle General Ledger

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Brent Bosin, Marilyn Crawford, Shivranjini Krishnamurthy

Technical Contributors and Reviewers

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R12.x Oracle General Ledger Management Fundamentals - Supplemental Practices .............................1-1

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• Navigating Oracle Applications

How This Course Is Organized

Oracle General Ledger Management Fundamentals is an instructor-led course featuring lecture

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• Installation and user’s guides

• International Oracle User’s Group (IOUG) articles

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Passwords DROP USER scott

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Typographic Conventions in Oracle Application Navigation Paths

This simplified path translates to the following:

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

(ST) = Sub Tab

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The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

2. Under the General Ledger entry, expand Journals.

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1. Sign on to the system.

Add a New User

2. Add a New User.

• (N) Security: User > Define

Assign Responsibilities to your User

3. Add responsibilities to your user according to the following table:

Responsibility Security Group

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