Why documentation GC?

The sharing of knowledge is one of the cornerstones for the development of technology and research.
A crucial part of development in any field is documenting progress and achievements. It is critical to
sustain technical activities in the Institute and prevent the loss of knowledge in subsequent
generations of students and maintain the legacies of hostels.

Some of the most prevalent questions asked by a Tech-Entrepreneurial or Research enthusiast in the
Institute are regarding entry barriers to such domains. Knowing who has worked in some areas, what
kind of work they can expect to accomplish in their field of interest or simply how to proceed with their
passion is not something that is known trivially to a student in IIT.

We at the Institute Technical Council feel this is due to the lack of a vibrant community that should
coexist as part of our hostel culture, and which promotes healthy discussion, encourages people to
address problems at the campus level and social problems at a greater level, discusses interesting
happenings and eye-opening experiences and exposure gained by students across platforms.

The Documentation GC tries to address these shortcomings and celebrates the coming together of
people to solve real-life problems and captures their thought processes. This GC acts as a platform
that can help hostel-mates share their ideas, interact, innovate, and promote community
development.

The timeline of the GC (Documentation of the period) Starts 1st October 2021 and ends on 31st
March 2022. (Tentative)

Submission 1- Deadline 15th April (For 1st of Oct 2021 to 31st of March 2022 report)

Point Structure
Type Points Description

Events 50 Minimum Duration- 40 mins

The recording is compulsory for talks
The competition will be verified by ITC

Example points:
Talk on Blockchain by an expert- 1 point each
Intra-Hostel competition on Codeforce- 1 point
An event in collab with ITC- 2 points
The talk given by council member won’t be considered as an event
Also, ITC has all rights if they want to give partial points like 0.5 to a
particular event
Points will be given based on quality, etc
https://forms.gle/akW6b5FBzYefyXKn9
 Projects 50 Every project will be verified
Live interview with the student who did the project may be taken to
verify (Also the date of the project completion will be verified- it should
be in the duration of the GC)

Example points:
Software project like website development: 1 point
Hardware project like making a calculator: 1.5 points
Hybrid projects like making a Robo: 2 points
Course Projects are not eligible for points
Project if implemented in the hostel carry more (ex. 5) points
Points will be given based on uniqueness, work done, etc
https://forms.gle/yHes1NkrXHYWYC3C8

Participation in 50 Mentoring, speaker, Inter-IIT participation, Any other work done in

tech activities technical aspect(Will be subject to ITC approval- if it can be
considered as participation in technical activities)
Each such activity will be awarded 1 point each
Also, ITC has all rights if they want to give partial points like 0.5 to a
particular event
Attending session/ workshop DO NOT count in this
https://forms.gle/yTpQdkce9XxEDSB18

Usually, there's a fourth component involving the tech room which for now has been removed. It might
be introduced later depending on if students are called back for 100 points (we will let you know soon)

One with the highest points in that section will get 50 points and then scores of all other hostels will be
scaled up.

Example (hostels score these points- points and scaled up points are written)
Events Projects Tech Activities Total semester points

A 4 - 50*4/7 points 3 - 50*3/8 points 21 - 50*21/32 points 80.13

B 3 - 50*3/7 points 5 - 50*5/8 points 32 - 50 points 102.68

C 7 - 50 points 8 - 50 points 11 - 50*11/32 points 117.19

D 1 - 50*1/7 points 8 - 50 points 0 - 50*0/32 points 57.14

Scores will be added to the points of all other GCs to decide the rankings.
You have to fill the forms before the deadline. A penalty of 5 points per day will be imposed for each day after
the deadline.

*THE SCORES GIVEN BY THE EVALUATION COMMITTEE WILL BE FINAL AND NO QUESTIONS WILL
BE ENTERTAINED*