ALLENA AUTO INDUSTRIES PVT LTD

Supplier Questionnaire
IMS ( IATF 16949,ISO 14001 and ISO 45001)

As part of our supplier quality assurance programme, and in accordance with the requirements of our ISO
9001:2015, 14001:2015 & ISO 45001:2018 and IATF 16949 registration, new and periodic assessments
are conducted of our suppliers and sub-contractors.  To this end, would you please complete and return the
questionnaire below.
Information from this questionnaire will be used to update our records and enable us to maintain our
approved supplier list.
Analysis of this information may result in the need for an assessment or audit by one of our quality
management staff.  In this event, we would contact you to arrange a convenient date.
Please be assured that any information provided will be treated in complete confidence.
Please return the completed questionnaire to our quality representative:

Name: Title:
Email: Phone:

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 ALLENA AUTO INDUSTRIES PVT LTD
Supplier Questionnaire
IMS ( IATF 16949,ISO 14001 and ISO 45001)

Part 1 – Supplier Information

Registered Company Name

Registered Place of Business/Address

Phone Numbers
Fax Numbers
E-Mail Address
Website
Details of your organisation’s scope of activity / products / services:
(Please attach the Organisational Chart of the Company)

Number of months / years in business:

Overall number of staff:
If the company belongs to a group, please state the name of the parent company

If the company has multiple facilities and / or subsidiaries please list them below

Company Name: Location: Field of Activity:

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 ALLENA AUTO INDUSTRIES PVT LTD
Supplier Questionnaire
IMS ( IATF 16949,ISO 14001 and ISO 45001)
Part 2 – Contracts Management
Part 2 Contracts Management Yes No Comments
2.1 Do you have a contract review processes?
Do you have formal interface mechanisms (point of contacts
for each discipline) between you and your customers?
Are terms and conditions clearly defined? (incl. payments
terms and any unusual conditions)
How are customers Intellectual Property (IP) being
safeguarded – both internally and with subcontractors you may
2.2 engage?
Do you typically require your suppliers enter into an and NDA
(Non-Disclosure Agreement) with you?

Part 3 – Corporate Profile

Part 3 Corporate Profile
Does the business operate as a Limited Liability Partnership, Sole Trader, Incorporated Company, Listed
Company, Other? Please specify:
3.1

What is the company’s projected turnover this year?

3.2

What is the issued share capital (equity) /owner equity?

3.3

What value of stock does the company hold currently?

3.4

What is the combined value of orders received over the last 12 months?
3.5

Part 4 – Quality Management System

Part 4 Quality Management System Yes No Comments

4.1 Do you have a Quality Manual?

4.2 Do you have an internal and external audit programme?

4.3 Do you have a staff training programme/matrix?

4.4 Purchasing Process:
Do you have a controlled list of approved suppliers?
Are your suppliers assessed and monitored?

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 ALLENA AUTO INDUSTRIES PVT LTD
Supplier Questionnaire
IMS ( IATF 16949,ISO 14001 and ISO 45001)
Part 4 Quality Management System Yes No Comments

Are order quality requirements clearly defined?

Are your suppliers in contract with you?

4.5 Inspection Process:
Are there documented procedures for the inspection and
testing of the products or processes provided?
Are there documented procedures for in-process inspection?
Are incoming products and raw material inspected upon
receipt?
Is acceptance/rejection criteria defined?

Are rejected items identified and segregated?

Are process cards used for monitoring product inspection and
test activities at each stage?
Are QA stamps used and controlled?
Are Statistical Process Control (SPC) techniques used for
4.6
control of processes?
Are monitoring and measuring devices controlled and
4.7
calibrated?
Do you have a Design and Development procedure /
4.8
processes?
4.9 Do you have full / partial traceability of product and materials? Please specify:

Yes No Comments
4.10 Product Handling Process:
Do you have a procedure on handling and storage of
products?
Are shelf life products controlled and monitored?

4.11 Do you have a procedure for controlling customer property?

Do you have a procedure to confirm customer documents are
4.12
at correct revision before being issued for use?
Do you have a procedure for controlling changes to customer
4.13
product?
4.14 For how long do you retain quality records?
4.15 Is non-conforming material clearly identified?

4.16 Are ambiguities documented and approved by the customer?

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 ALLENA AUTO INDUSTRIES PVT LTD
Supplier Questionnaire
IMS ( IATF 16949,ISO 14001 and ISO 45001)
Part 4 Quality Management System Yes No Comments

4.17 Do you have a formal customer complaint procedure?

Are there documented procedures for corrective and
4.18
preventative actions?

Would you permit access to Cubic personnel to audit your

4.19
Quality Management System and processes?

4.20 Can we request a copy of your Quality Manual?

Part 5 – Standards / Certifications

Part 5 Current Approvals Accredited by Certificate No (if any)
ISO 9001:2008 / 2015
(please provide a copy)
IATF 16949:2016
5.1
ISO 14001:2015
ISO 45001/OHSAS

5.2 TICK IT (Software)

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