Library Related Questions:

Coordination related Questions:

Do you have a designated IT person that we can coordinate with?

Current Library System:

What is the maximum number of books a student can check-out?
Do you have rack/bookshelf numbers that could help the students locate a specific
book?
Is it possible that there could be more than 1 copy of a book?
How many existing computers are there in your library? Give an estimated number. Are
you planning to add more?
How do you describe your current library situation?
Why is it important to have systems that can track the books in and out?
What library classification system is the library currently using?
What is the current flow of the book borrowing process?
Are there penalties or fines? If yes, how are the penalties for overdue books calculated?
How do you log the students borrowing books in the library?
Is there existing hardware being used in the library? What are its specifications?
Is there internet access in the library? If yes, how fast is it? What internet provider are
you using?
What do you not like with your current system?
What are the common and usual challenges/issues that your existing library is
currently facing?

Desired Library System:

What other types of information should be stored aside from books?
What features you want to be in the new system?
Is there a maximum limit on how many books a student can borrow?
Will the new system be only limited to one device?
Will the system need student log, book classification, book borrowing and inventory
systems?
Will the system need a book reservation system?
Will the system have a search functionality?
What kind of reports would you like the system to generate? (e.g., Books already due,
student log report)
Are there design considerations/layouts?

User related Questions:

How many users will be using the system?
What functionalities would you like for the librarian to have in your system, any
specifications? (Ex: edit, add, delete etc.)
What functionalities would you like for the student to have in your system, any
specifications? (Ex: borrow, search, check return date etc.)
Can students reserve books that are not currently available?
Who can access the new system? Is there a categorization of the people who have
access other than the students?
Does the student's ID have an ID number?
What will the user use to login? Is it a PC found in the library or personal device?
Do you limit the accessibility of the system to students only?
What information will the user use to login?
Name
ID Number
Section
Year level

Security related Questions:

What risks should we keep an eye on if a poor-intentioned user has access to the
system?
What information should be encrypted in case a poor-intentioned user has access to the
system?
Inventory related Questions:
What specific data would you want us to place in the system of your potential library?
What kind of data needs to be stored in the system regarding inventory? (e.g., title,
authors, publication date, price, quantity)
Is there currently a list of books with their details (title, author, etc.) written on paper or
stored digitally?
How many books does the library currently have?
How do you keep your books in order?
Are all your books physical or you have some published online?