UNIT 1-LETTER LAYOUTS

Practice 1

1. The important parts of a business letter are sender’s address, references, date,
inside address, attention line, salutation, subject title, body of the letter,
complimentary close, sender’s identification, enclosures and copies.
2. The date is written at least one blank line below the sender’s address or references.
The date begins at left margin in full-block format. It is always shown in full.
For example: 12 August 2021; or August 12, 2021
3. Write the inside address one to ten blank lines below the date and always begin at
the left margin.
4. When you know the recipient’s surname, write it at first line of the inside address,
include courtesy title and the person’s full name (or with initials for given name).
For example: Mr John Smith
Mr J.E.Smith
5. Messrs is abbreviated as M/S. It is used to for addressing a company. this prefix
indicates organisational name as seperate legal entity.
6. Write “Dear Sir” or “Dear Sirs” in the salutation when addressing people you do
not know their names.
7. If you do not know them well, use title and surname, do not include initials or first
names. For example: Dear Miss Lee; Dear Mr Smith
If you know them well, just use first name, without title. For example: Dear John;
Dear Mary
8. End the letter with “Yours faithfully”.
9. End the letter with “Yours sincerely”.
10. Add a title for a female in brackets before or after the name.
For example: Mary Janes (Mrs) (Ms) B. Kassen
Sales Managers Director

Practice 2

Thang Long Garment Export Co.

 264 Minh Khai Street
Hai Ba Trung District
Ha Noi
VITENAM

Ref. NN/tb

August 11, 2021

J.C. Gilbert Ltd

Columbia House
Aldwych, London WC2
UNITED KINGDOM

Dear Sir or Madam

Re: Women's sweater designs

We are one of the top companies in garment market in Vietnam. We have recently
learned about J.C. Gilbert Ltd through your advertisement in “Textile World” and
become very interested in your designs. Could you please send us your latest catalogue
for all kinds of women’s sweater designs?

We look forward to your early reply.

Yours faithfully
(Signed)
Nguyen Nam
Business Manager