Professional Documents
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Meaning
Capital required for a business may be classified into two
main categories:
(i) Fixed capital and
(ii) Working capital
Every business needs funds for two purposes – for its
establishment and to carry out it’s day-to-day operations.
Long term funds are required to create production facilities
through purchase of fixed assets such as plant and
machinery, land, buildings, furniture etc. Investments in
these assets represent fixed capital.
Funds are also needed for short-term purposes for the
purchase of raw materials, payment of wages and other
day-to-day expenses etc. These funds are known as working
capital.
Thus, working capital refers to that part of the firm’s capital
which is required for financing short term or current assets
such as cash, marketable securities, debtors, inventories
etc. Fund, thus, invested in current assets keep revolving
fast and are being constantly converted into cash and this
cash flows out again in exchange for other current assets.
Hence, it is also known as revolving or circulating capital or
short-term capital.
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Concepts of Working Capital
There are two concepts of working capital – gross and net.
Gross Working Capital
Gross Working Capital refers to the firm’s investment in
current assets. Current assets are the assets which can be
converted into cash within an accounting year.
Constituents of current assets
✔ Bills receivables
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Constituents of current liabilities
✔ Bills payable
✔ Short-term loans
✔ Dividends payable
✔ Bank overdraft
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The net working capital concept also covers the
question of judicious mix of long-term and short-term
funds for financing the current assets. For every firm,
there is a minimum amount of net working capital which
is permanent. Therefore, a portion of working capital
should be financed with the permanent source of funds
such as equity share capital, debentures, long-term
debt, preference share capital etc.
Operating cycle or Circulating Flow Concept
The circular flow of working capital is based upon the
Operating cycle or working capital cycle of a firm. The
cycle starts with the purchase of raw material and other
resources and ends with the realisation of cash from the
sale of finished goods. It involves purchase of raw
materials and store, its conversion into stock of finished
goods through working in progress with progressive
increment of labour and service costs, conversion of
finished goods into sales, debtors and receivables and
ultimately realisation of cash and this cycle continues
again from cash to purchase of raw materials and so on.
Operating cycle is the time duration required to covert
sales, after the conversion of resources into inventories,
into cash.
The operating cycle of a manufacturing company
involves three phases:
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⮚ Acquisition of resources such as raw material,
labour, power, fuel etc.
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case, net operating cycle period can be computed as
below:
Net Operating Cycle Period = Gross Operating Cycle
Period – Payable Deferral Period
The following are the formulae to determine the conversion
periods:
𝑅𝑎𝑤 𝑀𝑎𝑡𝑒𝑟𝑖𝑎𝑙 𝐶𝑜𝑛𝑣𝑒𝑟𝑠𝑖𝑜𝑛 𝑃𝑒𝑟𝑖𝑜𝑑
𝐴𝑣𝑒𝑟𝑎𝑔𝑒 𝑆𝑡𝑜𝑐𝑘 𝑜𝑓 𝑅𝑎𝑤 𝑀𝑎𝑡𝑒𝑟𝑖𝑎𝑙
=
𝑅𝑎𝑤 𝑀𝑎𝑡𝑒𝑟𝑖𝑎𝑙 𝐶𝑜𝑛𝑠𝑢𝑚𝑝𝑡𝑖𝑜𝑛 𝑃𝑒𝑟 𝐷𝑎𝑦
On the basis of time, working capital may be classified into two types:
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circulation of current assets. There is always a minimum level of current assets
which is continuously required by the enterprise to carry out its normal business
operations. For example, every firm has maintain a minimum level of raw
materials, work-in-process, finished goods and cash balance. This minimum level
of current assets is called permanent or fixed working capital as this part of
capital is permanently blocked in current assets.
Temporary working capital differs from permanent working capital in the sense
that it is required for short periods and cannot be permanently employed
gainfully in the business. The following diagram illustrates the difference
between permanent and temporary working capital.
Fig. 1
WORKING CAPITAL
AMOUNT OF
TIME
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Fig. 2
TEMPORARY OR VARIABLE
WORKING CAPITAL
AMOUNT OF
PERMENENT OR FIXED
WORKING CAPITAL
TIME
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In Fig. 1, permanent working capital is stable or fixed over time while the
temporary or variable working capital fluctuates. In Fig. 2, permanent working
is also increasing with the passage of time due to expansion of business but even
then it does not fluctuate as variable working capital which sometimes increases
and sometimes decreases.
Working capital is the life blood and nerve centres of a business. Just as the
circulation of blood is essential in the human body for maintaining life, working
capital is very essential to maintain the smooth running of a business.
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10. High morale.
Every business concern should have adequate working capital to run its business
operations. It should have neither redundant or excess working capital nor
inadequate or shortage of working capital. But excess as well as short working
capital position are bad for any business. However, out of the two, it the
inadequacy of working capital which is more dangerous from the point of view
of the firm.
5) When excessive working capital, relations with the banks other financial
institutions may not be maintained.
6) Due to low rate of return on investments, the value of shares may also
fall.
1) A concern which has inadequate working capital cannot pay its short-term
liabilities in time. Thus, it will lose its reputation and shall not be able to
get good credit facilities.
2) It cannot buy its requirements in bulk and cannot avail of discount etc.
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4) The firm cannot pay day-to-day expenses of its operations.
6) The rate of return on investments also falls with the shortage of working
capital.
3) To incur day-to-day expenses and overhead costs such as fuel, power and
office expenses etc.
The working capital requirements of a concern are directly influenced by the size
of its business which may be measured in terms of scale of operations. Greater
the size of a business unit, generally larger will be the requirement of working
capital.
3. Production policy
5. Seasonal variations
In certain industries, raw material is not available throughout the year. They
have to buy the raw materials in bulk during the season to ensure an
uninterrupted flow and process them during the entire year. A huge amount is,
thus, blocked in the form of material inventories during such season which gives
rise to more working capital requirements.
In a manufacturing concern, the working capital cycle starts with the purchase
of raw materials and ends with the realisation of cash from the sale of finished
products. The speed with which the working capital completes one cycle
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determines the requirements of working capital – longer the period of cycle
larger is the requirement of working capital.
8. Credit policy
The credit policy of the firm affects the working capital by influencing the level
of debtors. A concern that purchases its requirements on credit and sells its
products/services on cash requires lesser amount of working capital. On the
other hand, a concern buying its requirements for cash and allowing credit to its
customers, shall need larger amount of working capital as very huge amount of
funds are bound to be tied up in debtors and bills receivables.
9. Business cycles
The working capital requirements of a concern increase with the growth and
expansion of its business activities. For normal rate of expansion in the volume
of business, we may have retained profits to provide for more working capital
but in fast growing concerns, we shall require larger amount of working capital.
The increasing shifts in price level make the functions of financial manager
difficult. He should anticipate the effect of price level changes on working capital
requirements of the firm. Generally, rising price levels will require firms to
maintain higher amount of working capital.
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12. Earning capacity and Dividend Policy
Some firms have more earning capacity than others due to quality of their
products, monopoly conditions etc. Such firms with higher earning capacity may
generate cash profits from operations and contribute to their working capital.
The dividends policy of a concern also influences the requirements of its working
capital.
The financial manager must determine the level and composition of current
assets. He must see that right sources are tapped to finance current assets, and
that current liabilities are paid in time.
The following are the main aspects of working capital management which make
it important function of the financial manager:
The level of current assets can be measured by relating current assets to fixed
assets. Dividing current assets by fixed assets gives CA/FA ratio. Assuming a
constant level of fixed assets, a higher CA/FA ration indicates a conservative
current assets policy and a lower CA/FA ratio means an aggressive current assets
policy, assuming other factors to be constant.
A conservative policy implies greater liquidity and lower risk; while an aggressive
policy indicates higher risk and poor liquidity. Moderate (Average) current assets
policy falls in the middle of conservative and aggressive policies. The various
working capital policies indicating the relationship between current assets and
output are depicted below:
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A Conservative
Level of Current Assets Policy
B Moderate
Policy
C
Aggressive
Policy
Fixed Assets Level
Output
Various Working Capital Policies
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The firm would make just enough investment in current assets if it were possible
to estimate working capital needs exactly. Under perfect certainty, current
assets holdings would be at the minimum level. A larger investment in current
assets under certainty would mean a low rate of return on investment for the
firm, an excess investment in current assets will not earn enough return. A
smaller investment in current assets, on the other hand, would mean
interrupted production and sales, because of frequent stock-outs and inability
to pay to creditors in time due to restrictive policy.
As it is not possible to estimate working capital needs accurately, the firm must
decide about levels of current assets to be carried.
Given a firm’s technology and production policy, sales and demand conditions,
operative efficiency etc., its current assets holding will depend upon its working
capital policy. It may follow a conservative or an aggressive policy. These policies
involve return-return trade-offs. A conservative policy means lower return and
risk, while an aggressive policy produces high return and risk.
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The two important aims of the working capital management are: profitability
and solvency.
Thus, a liquid firm has less risk of solvency; that is, it will hardly experience a
cash shortage or a stock-out situation. However, there is a cost associated with
maintaining a sound liquidity position. A considerable amount of the firm’s
funds will be tied up in current assets, and to the extent this investment is idle,
the firm’s profitability will suffer.
To have a higher profitability, the firm may sacrifice solvency and maintain a
relatively low level of current assets. When the firm does so, its profitability will
improve as fewer funds are tied up in idle current assets. But its solvency would
be threatened and would be exposed to greater risk of cash shortage and stock-
outs.
A different way of looking into the risk-return trade off is in terms of the cost of
maintaining a particular level of current assets. There are two types of costs
involved: cost of liquidity and cost of Illiquidity. If the firm’s level of current
assets is very high, it has excessive liquidity. Its return on assets will be low, as
funds tied up in idle cash and stocks earn nothing and high levels of debtors
reduce profitability. Thus, the cost of liquidity (though low rates of return)
increases with the level of current assets.
The cost of illiquidity is the cost of holding insufficient current assets. The firm
will not be in a position to honour its obligations if it carries too little cash. This
may force the firm to borrow at higher rates of interest. This will also adversely
affect the creditworthiness of the firm and its will face difficulties in obtaining
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funds in the future. All this may force the firm into insolvency. Similarly, the low
level of stocks will result in loss of sales and customers may shift to competitors.
In determining the optimum level of current assets, the firm should balance the
profitability-solvency tangle by minimising total costs - cost of liquidity and cost
of illiquidity. This is shown in the following figure. In the figure, it is indicated
that with the level of current assets, the cost of liquidity increases while the cost
of illiquidity decreases and vice versa. The firm should maintain its current assets
at that level where the sum of these two costs is minimised. The minimum cost
point indicates the optimum level of current assets in the figure.
Total Cost
Minimum Cost
Cost
Cost of
Liquidity
Cost of
Illiquidity
There are three widely used methods for determining working capital
requirements of a firm:
This method is simple and easily understood and is practically used for
ascertaining short-term changes in working capital in the future. However, this
method lacks reliability in as much as its basic assumption of linear relationship
between sales and working capital does not hold true in all the cases.
Y = a + bx
For determining the values ‘a’ and ‘b,’ two normal equations are used which
can be solved simultaneously:
∑y = na + b∑x
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This method of estimating working capital requirements is based upon the
operating cycle concept of working capital. The speed/time duration required
to complete one cycle determines the requirements of working capital – longer
the period of cycle, larger is the requirement of working capital.
A firm can adopt different financing policies vis-a-vis current assets. The
following are the three different types of financing:
The source of long term financing includes ordinary share capital, preference
share capital, and debentures, long-term borrowings from financial institutions
and reserves and surplus.
The short term financing is obtained for a period of less than one year. It is
arranged in advance from banks and other suppliers of short term finance in
the money market.
Spontaneous financing
What should be the mix of short and long term financing sources in financing
current assets?
Depending on the mix of short and long-term financing, the approach followed
by a company may be referred to as:
● Matching approach
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● Conservative approach
● Aggressive approach
Matching approach
The firm can adopt a financial plan which matches the expected life of assets
with the expected life of the sources of funds raised to finance assets. Thus, a
ten year loan may be raised to finance a plant with an expected life of ten years;
stock of goods to be sold in thirty days may be financed with a thirty-day
commercial paper or a bank loan.
Financing long term assets with short term financing is costly as well as
inconvenient, as arrangements for the new short-term financing will have to be
made on a continuous basis. The matching approach is also known as hedging
approach.
Conservative approach
A firm may adopt a conservative approach in financing its current assets and
fixed assets. The financing policy of the firm is said to be conservative when it
depends more on long-term funds for financing needs. Under a conservative
plan, the firm finances its permanent assets and also a part of temporary current
assets with long-term financing.
Aggressive approach
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