Good morning everyone.

Today I will discuss about Job Analysis Meaning, Process, and its benefits

What is Job Analysis?

Job analysis is the process of thoroughly understanding a particular job role requirement along with the
key skills, roles, responsibilities, organizational Structures etc. Job analysis involves collecting job related
information and highlighting the basic requirements needed by an employee to successfully fulfill the
role in order to achieve the objectives set by the company.

Job Analysis Process

There is a streamlined process in getting complete information related to a job. It is important to have
full information related to a particular job, which would only help to get the right person for the right
job. The steps of job analysis process are:

1. Identify

There should be proper identification done to see if an existing role can do the activities or a new role is
actually required to fulfill the goal.

2. Study

Study the best possible methods to extract maximum information related to the job, responsibilities etc.

3. Understand

Understanding the key parameters to be captured that are job requirements, context, deliverables.

4. Design

It covers aspects related to organization structure, reporting, job related activities, roles to be
undertaken etc.

5. Verify

Verification and preparing the final job analysis document covering all aspects related to the profile.

6. Create

The final steps would include creating a job description and job specification. It should be reviewed
before being made part of the recruitment and selection process.
Benefits:

Some of the benefits of having a job analysis are :

1. It helps HR managers to have a systematic plan for recruitment and selection

2. Job analysis clearly defines the description & specification, which highlights the job requirements,
skills, incentives etc.

3. It becomes easier for employees to understand their goals & objectives

4. HR managers can use job analysis information as a benchmark to evaluate performance of employees
and perform their appraisal / promotions accordingly

5. It helps in maintaining the organizational structure by having information related to reporting

manager, job position, title, location etc.
Importance of Job Analysis

Job analysis is a critical part of recruiting a person for a particular role. Since it covers all the aspects
which would be required to complete a particular role, it is an important way to ensure that the right
candidate is selected to deliver the right output. Job analysis can be beneficial for both the HR managers
(organization) and employees / candidates. Job analysis aids the organization in recruitment and
selection, performance management, training needs identification, deciding compensation and benefits,
etc.

A good job analysis helps in understanding the following:

1. Who can perform the job?

2. When and where the job has to be done?

3. What are the perks, salaries, benefits etc. related to the job?

4. What educational qualifications, skill sets, work experience etc. is required?

5. What is criteria for recruitment, selection, performance evaluation, appraisal, compensation etc.?

Limitations of Job Analysis

1. The actual experience, difficulties, job related queries etc. cannot be covered despite a thorough
research

2. Job analysis cannot forecast the future requirements of a job in case of a major change in industry
norms, company policies etc.

Hence, this concludes the definition of Job Analysis along with its overview.