BROADCAST ENGINEERING CONSULTANTS INDIA LIMITED (A Government of India Enterprise- Under Ministry of BE CIL Moommations Broadcasting) (A Mini Ratna Company) BECIL Proposal for End to End Examination Services Proposal Submitted To: yp GSSSB Proposal Date: 11-Nov-2020 Registered and Corporate Office Broadcast Engineering Consultants India Limited Mazhar Umer (GM) C-56, A/17, Sector-62, Noida-201301, U.P. Tel : 00120-4177869, Fax : 0120-4177879 Mobile: +91 9871179496 \ Email: mazhar.umer@becil.com ) S050 tinted | wncesaom BECILTable of Contents 1, About BECIL.. 2, BECIL End to End Registration Includes.. 3. Offline Exam Technical Approach and Methodology.. 4, Online Examination Process Flow of Activities, 5. Summary of Test Detail. 6. Summary Activities - Offline. ‘Summary Activities - Online ... 7. Assumptions 8, Commercials - Offline. Commercials - Online 9. General Project Roll out Considerations... S050 tinted | wncesaom1. About BECIL Broadcast Engineering Consultants India Limited (BECIL) an ISO 9001:2015, ISO 27001:2013 and ISO/IEC 20000:2012 certified, Mini Ratna, Central Public Sector Enterprise of Government of India was established on 24th March 1995. BECIL provides Recruitment Solution for Online Registration process and Offline and Online Examinations process solutions with in-house developed software and expert team. BECIL also provides project consultancy services and turnkey solutions encompassing the entire gamut of radio and television broadcast engineering, content production facilities, terrestrial transmission facilities, satellite and cable broadcasting facilities in India and abroad. It also provides associated services like building design and construction related to broadcasting, human resource related activities | ike training and providing man power. BECIL also undertakes supply of specialized communication, monitoring, security and surveillance systems to defense, police and para-military departments. BECIL has its head office in Delhi and corporate office in Noida. The regional office is in Bangalore. BECIL is specialized in the business of providing offline and online assessment services (Including Registration port Pre exam, Exam and Post exam). We have been specializing in this business since last many years for offline and online assessments catering to more than 50 PSU sectors. Through this network of resourceful technical professionals, BECIL has established it pan India presence to serve the needs of the industry. BECIL is into services like Web Development (GIGW Implementation), Offline Assessment, Online Assessment, LAN/WAN Implementation, Scanning and Digitization, Hardware and Data Centers, CCTY, Surveillance & Monitoring and many others. Our Quality Certifications include: pully 27001:2013 eo Ss id 2upr® Iso soot:2015 180 27001:2013 S050 tinted | wncesaom BECILOver the years, BECIL has consciously groomed and developed a team of in-house, versatile and dedicated engineers and also cultivated and harnessing a vast reservoir of professionals drawn from various fields of broadcasting industry which includes public and private broadcasters, defense and cable industry. Through this network of resourceful technical professionals, BECIL has established it pan India presence to serve the needs of th dustry. BECIL has a vast reservoir of experts and integrates the expertise of All India Radio (AIR) and Doordarshan (DD), the national broadcaster of India, creating one of the largest Radio Networks catering to nearly a billion people and the world’s largest Terrestrial Television Network supplemented by Analogue and Digital satellite Broadcasting services reaching out to millions of TV homes in India and abroad, BECIL works as consultancy agency, system integrator as well as a turnkey solution provider in the fields of Broadcast Engineering and Information & Communication Technology. BECIL is IT enabled services provider, committed to provide Unique, Cost effective, Configurable and Scalable end to end solutions. We have done examination for clients like Noida Metro, Nehru Vikas, Dethi Municipal, Rajya Sabha, Lok Sabha TV, Airport Authority and some more clients. BECIL works as consultancy agency, system integrator as well as a turnkey solution provider in the fields of Broadcast Engineering and Information & Communic: ion Technology. © BECIL Limited | www.becil.com [gy BECILObjective of BECIL. ‘© To enhance the present share in the market by providing specialized and customized solutions to a wider range of clients. ‘© Providing technical input and Consultancy to Ministry of Information & Broadcasting in policy, regulatory & formulation of various papers pertaining to Broadcasting. © To explore new avenues in other allied areas like CCTV, Surveillance & monitoring. ‘© Explore the opportunities in overseas market on a continual basis. © Conduct Market Survey & product development. ‘+ Establishment of Satellite uplink & downlink Systems for TV Channels & also for Distance Education. ‘+ Establishing and Maintenance of Operation of Broadcasting centers. © Constantly endeavor to enhance customer satisfaction through services. © Training & Placement of Broadcast Professional, * Design, development and manufacture of specialized broadcast equipment. Mission & Vision MISSION: To play a pivotal role in modernization and growth of Radio and Television Broadcasting through Terrestrial, Cable and Satellite Transmission in India and abroad, and achieve excellence. VISION: To be a world class consultancy organization recognized as a “BRAND” in the specialized fields of Broadcast of Engineering & Information Technology and related infrastructure development for total project solution in India and Abroad. S050 tinted | wncesaom BECILClientele BECIL has provided services to many Government Organizations, Educational Institutions, Private Organizations and Overseas clients as well. List of BECIL client is as below: ‘Agra University Lok Sabha AICTE Delhi Ministry of Culture Airport Authority of India Ministry of Defense All India Institute of Medical Science Delhi Ministry of External Affairs ‘Andhra Pradesh State Seed Development Corporation Ministry of Health and Family Welfare BHEL Ministry of Information & Broadca Cabinet Secretarial Government of India Ministry of Rural Development Central Pollution Control Board National Seed Corporation ‘Cement Corporation of India (CCI) ‘Nehru Yuva Kendra Sangathan (NYKS) DD News Noida Metro Rail Corporation Delhi Development Authority Prasar Bharti Delhi Municipal Corporation, Delhi Press Information Bureau Dr. B. R. Ambedkar University PUVNL Uttar Pradesh, Food Corporation of India Rajya Sabha Goa University Registrar General of India, Delhi Hindustan Aeronautical Limited ‘Sports Authority of India IGNOU ‘Supreme Court of India Land Ports Authority of India VIZAG Steel BECIL S050 tinted | wncesaom© Shri George Kuruvilla, Chairman and Managing Director * Shri D.R.Gogoi, Director(Operation and Marketing) Nominee Di © Shri Vikram Sahay, IAS, JS (P&A) Ministry of Information & Broadcasting (Government Nominee) © Sh Binod Kumar, Chief Controller of Accounts (CCA) Ministry of Information & Broadcasting (Government Nominee) Independent Directors © Shri B. Thiagarajan © Air Marshal Virender Mohan Khanna (Retd.) S050 tinted | wncesaom BECIL2. BECIL End to End Registration Includes: Admin Side: * Facility to configure the online registration form along with photo and Document upload options. © Easy to configure feature at your end with 100% support from our side «Supports any regional and Local language for candidate portal © Easy to start and stop application collection and payment collection process with facility to post the notices and other details within Admin panel as easy as writing an email * Facility to restrict candidate application not eligible for registration with easy configurable feature to validate candidate on Age factor, Education Factor, Percentage basis and many more and easy to add eligibility criteria with admin access. * Online Payment Management Facility © Hall Ticket Generation Facility Dashboard to manage Received, Pending, Submitted application ‘© Document Management & Scrutiny © Integrated Email & SMS Communication. Candidate Side: ‘* Facility to fill in registration form along with Photo and Signature upload facility * Facility to upload documents for ID and Address Proof * Facility to select Post (when multiple posts are available) and preferred Test center * Facility to download hall ticket © Email and SMS communication at different events during process Technical Features: © Dual Security features on Login and Registration process with facility to make them ON/OFF, ‘© 99.9% uptime with 5000-7000 concurrent users © BECIL Limited | www.becil.com [gy BECIL3. Offline Exam Technical Approach and Methodology BECIL would provide capabilities that would span across multiple technologies and expertise, The project and program management methodologies would ensure that the project is implemented as per the defined timelines with desired quality levels. The service delivery methodologies would ensure that SLA objectives are met continuously and consistently. BECIL follows industry wide best practices to manage the projects to ensure that services are delivered and managed with a process oriented approach. Scope of Work The scope of the work of the agency involved in conducting Offline examinations are described below: The examinations are to be conducted in different cities and districts of Bihar. * Agency is responsible for creation of a web site for candidates to apply, make payments and handle candidate queries. * Agency is responsible to depute manpower at client location till the end of project. ‘* Agency is responsible for identifying exam centres across the state of Bihar. © Agency is respon: responsible for allowing candidates to download ADMIT CARD. le for mapping the candidate to exam centre and creates ADMIT CARD. is responsible for setting and printing of Question papers ‘© Agency is responsible for printing of OMR Sheets in carbon less duplicate ‘© Agency is responsible for distribution of Question papers to the District Treasury office and kept in safe locks. This is suggested to maintain confidentiality of document. * The process of distribution of Question paper and OMR sheets and reverse logis the District Treasury Office will be the responsibility of the Department ‘Agency will be responsible for collecting the Answer sheet and unused stationary from Treasury and transport the same to the Secret Central Location where results will be processed Agency will scan the OMR sheets (double scanning) and prepare the result sheet along with! copy of A3 size tabulation sheet in print © BECIL Limited | www.becil.com BECIL© Agency will hand over the entire data and Exam material to the Department. © Agency will publish the individual score card of candidates on web for individual candidates to download. * Agency is responsible to create merit list in consultation with client. © Agency is responsible for arranging experts for interview process wherever required. * Agency is responsible for provide details of shortlisted and waitlisted candidates We at BECIL propose to perform end to end task as mentioned in the scope above and we declare that we have the necessary infrastructure, technology and resources to complete the task. The details of each activity are explained in detail below: Setting of Question Paper ‘We have an empanelled list of qualified academicians and content creators who prepare the questions. For each paper and subject/section, multiple authors are used and the sets are put in a common bucket from where the final set of Questions will be selected for the exam. As a matter of policy, we use authors from states other than the one where the exam is being conducted for creation of question bank. If required by the department, we can create multiple sets which are given to the departments in sealed envelope and only one set randomly selected by the department will go for printing. © BECIL Limited | www.becil.com BECILPrinting We have arrangements with secured confidential printing facility at various locations across India. The facilities are certified with ISO 27001 and follow all security procedures to ensure leak proof printing of the question paper. Due to security reasons, the location for the printing facility cannot be shared. Key Aspect of Secured Printing Press: We hereby declare that we have adopted and implemented the latest and most updated security measures at all its work places and sites to ensure top most security and confidentiality of the deliveries: * Fully in-house dedicated confidential printing and software development unit dedicated to examination work with state of the art technological adoption in network and programming to ensure highest level of security. * Biometric Based Access: All offices/premises have restricted access and only the authorized persons, upon biometric (fingerprints) verification are given access to the premises/offices/factory. * Electronic Surveillance: Each corer of all our offices/factories is under 24 hours electronic surveillance with facility of remote monitoring and 24 hours video backup. Solar Power Backup for continuous surveillance: All of our offices/premises have solar based power backup for emergency lighting, access systems and surveillance equipment’s. This ensures un- interrupted power supply to our emergency illumination and lighting and also to the surveillance equipment’s, * Physical checking and frisking: The staff is physically checked and thoroughly frisked at two points for every entry and exit from the premisesioffices. * Prohibition on Electronic Devices: Any personal electronic device(s) of staff (e.g. mobile phones, pen drives, cameras, tablets, laptops etc, is NOT allowed within the premises except for medical devices viz. hearing aid etc. © Staff Rotation: Staff for critical work is periodically rotated, * Project Codenamed: The work/jobs within the premises are codenamed and the actual customer is not disclosed to the working staff. Any and all identification of the end customer is codenamed and kept under strict confidentiality. © BECIL Limited | www.becil.com [gy BECIL© Transit Security: All materials in transit are properly sealed and escorted by trusted staff. © Data Encryption: All in-house data is stored encrypted and the encryption algorithm is kept secret by the top management. ‘© Data Disaster Management & Recovery: All data is encrypted and backed up in high speed storage devices to ensure smooth disaster recovery. © Armed Guards and Premises Periphery Security: Our premises are manned by armed guards on 24x7 basis. The periphery walls are made access proof and there is only one door for access to the premises, which is continuously under surveillance. © In-house Canteen / Staff facili 's: All our premises have in-house canteen and staff rooms, within the high security zone, to ensure that the staff required for uninterrupted work has all the facilities in- house, within the high security zone. + Recruitment through reference only: All recruitment is through trusted reference only after thorough back ground check, Printing of Question Paper ‘The paper will be printed in 4 sets A, B, C and D. Each having the same questions but the order and placement of questions will different for each set. Printing of OMR . OMR answer sheets will be printed on 100 GSM paper in carbon less duplicate. The OMR sheets will be coded with unique number along with barcode to ensure traceability and be tamper proof. © BECIL Limited | www.becil.com [gy BECILOnward Logistics Logistics planning is one of the most crucial activities of the entire process and utmost precaution has to be taken to ensure no security breach occurs during the process. All question papers and OMR sheets be packed separately room wise in tamper proof envelopes, serial wise based on seating arrangement. Material for each center will then be packed in tamper proof boxes with unique code based locks which will be shared with the authority at a pre-decided time, The material for each district will be dispatched using dedicated vehicles which are again secured with tamper proof locks. These vehicles will be stationed at the respective district offices for reverse logistics. Proposed Examination Delivery Approach Based on the scope defined by client, the delivery process is detailed below. We have also detailed below our unique approaches towards a number of activities in each step of process, to highlight BECIL expertise derived from its long standing experience in conducting online examinations: Web Portal Services BECIL will develop a comprehensive Application receiving web portal to connect Exam candidate with Client for all the services. The portal will allow all the candidates to register, apply, make payment, download test admit cards, etc. Thus the quality and a comprehensive set of features will facilitate the candidates substantially. BECIL would consolidate all the expectations of stakeholders and develop a robust framework application receiving portal. This framework will first be approved by Client and then the portal designing, development, content aggregation, etc. activities will be performed by BECIL. © BECIL Limited | www.becil.com [gy BECILCandidate Registration and Online Payment BECIL will provide a dedicated section for candidate registration, ‘© System will provide necessary integration interface for payment gateway service. All fee collected from students online will be deposited in the designated bank account of Client. ‘Registration portal will capture basic detail like personal detail, educational qualification etc. to register themselves. ‘© During registration, the system has the capability to verify mobile number by sending one-time password. ‘© Login detail should only be provided one-mail to the candidates. ‘© Only registered candidates will be able to apply for the Exam after making online payment. * After registration, candidates will be able to log-in in to the portal to perform exam related activities, ifany. ‘© Applications will be received online from the candidates. Only registered candidates will be able to apply for exam, Following are requirements for application receiving module: ‘© System would provide necessary integration interface for payment gateway service. ‘* Selection of Payment Gateway service provider will be done either by BECIL or as agreed mutually. © BECIL will integrate the selected payment gateway with the portal. Application submission process will be completed only after making the exam fee payment successfully. ‘© Once, the online application form is filled and submitted by the candidate, the system can generate a PDF document of the form, Candidates may be required to print this form for ready reference and admission to Test Centre. © Candidate have the option to download the admit card once they are Released. With the same login, candidate will also have the option to download their score card/mark sheet after the results are declared by the department © BECIL Limited | www.becil.com [gy BECILConcurrent Updates System will provide concurrent updates to all the registered candidates with respect to Admit card generation, result declaration etc. These updates will be provided on email and SMS after necessary consultation/approval from Client. Identification of Exam Centre and Exam Conduction: ‘* Once the registration process is over, complete data will be analyzed. ‘© City wise count of registrations will be derived. ‘© Based on the city wise count, exam centres will be finalized. Seat plan will be created for each exam centre. * Care will be taken to accommodate only one candidate per desk. * Candidates will be mapped to exam centre and accordingly ADMIT CARD will be generated. © BECIL Limited | www.becil.com [gy BECILKey Deliverables at Exam Centre: * 1 Center Superintendent — Single point of Contact for Operation in 1 Center (School/College Representative) * Center Coordinator- On the Day of exam. 1 Program Manager- Single Point of Contact for Entire Project. * Male and female security will be arranged at each venue. * The Examines role number will be pasted / written on the desk, and at entrance and other suitable locations at the venue roll number wise class room allocation and its locations with clear route map needs to be placed. © One inyigilator/proctor for every 20 candidates or at least one invigilator/proctor per room, whichever is lower will be arranged © Each venue/center will have separate Male and Female toilets. ‘* One peon at every floor of each center should be available along with drinking water facility Each candidate will be verified at the gate viz a viz original admit card and valid identity proof. Only validated candidates will be allowed to enter the center. * Sufficient manpower will be put in place to verify the candidates at the entry gate so as to ensure the verification is complete well in time for the exam to start without any delay. © Question Paper and OMR answer sheet /printed attendance sheet will be delivered at each exam venue in sealed condition and will be handed over to the center supervisor. ‘* The distribution of these Question Papers & OMR answer sheet to its respective class rooms. Attendance sheet for each room will be provided to the respective invigilator. The option for invigilator for signing the OMR sheet for each candidate will be designed. * The invigilator will sign the OMR answer sheet of candidates present under his/her invigilation. © Each candidate present will sign the attendance sheet along with the invigilator signature. Unused question paper and answer sheet will be compared with the attendance sheet. At the end of the exam, all used answer sheets will be sealed and packed for dispatch. Unused ‘answer sheets and question papers will be packed separately and will be handed over to the Client Side Coordinator. © BECIL Limited | www.becil.com [gy BECILExam day Process Following activities will be performed as per exam time © Candidate entry ‘© Long bell to indicate to candidates to occupy their allocated seats ‘© Long bell to indicate completion of candidate seating ‘* Short bell to indicate beginning of distribution of OMR Answer Sheet ‘* Short bell to indicate beginning of distribution of Question Paper © Long bell to i icate start of the test paper ‘© Short bell to indicate 5 minutes remaining for completion of the test paper ‘© Long bell to indicate the completion of the test ‘The following signage’s to be placed at each exam Centre. * Boom Number Rooms to be identified by sticking the Room Number outside the test room so that they are clearly and easily visible, ° Seat Number Seat numbers to be clearly identified by manually writing the seat number on each seat using white chalk, Candidates seating arrangements to be displayed on the main gate and on each Test classroom. Candidate Entry and Validation Instructions * Candidates to show following document at point of entry: © Printout of Admit Card with photo © Identity Proof © Any other document as required by client. * Candidates to be allowed to enter the test premises and occupy seats as per the Candidate Seat numbers displayed on the main gate and on the Test classroom as per entry time ‘© Candidates shall not be allowed entry into the test _venue after the end time as set by client. © BECIL Limited | www.becil.com [gy BECILImportant Invigilation Instructions * All Invigilators to write the Blackboard Instructions in class before the start of the test. * All Invigilators to be aware of the Bell Schedule, the Invigilator Announcement Sheet and strictly follow the same. * Invigilators to take the signature on attendance sheet and collect Admit card from candidates after distribution of the Question Paper and start of test. ‘* Invigilators to check if the candidate has entered the details correctly on the OMR Answer Sheet. * Candidates are not allowed to cary any material other than Pen / pencil, eraser and sharpener and ‘watch at time of attempting the test. * All other material brought by the candidates to be kept near the Invigilator desk. © Candidates are not allowed to leave the test room until the test ends, the OMR Answer Sheets & Question paper collected. © Invigilator to collect OMR Answer Sheet, Question paper counted and tallied with the candidate count as per the Attendance Sheet. © Class Invi ilator to pack the Filled OMR Answer Sheet in the Envelope provided for the same and fill in all the relevant details on the Envelope. The Invigilator should not seal the Envelope in the classroom. OMR Answer Sheet Envelopes should be sealed after the Test Controller in the control room has checked them. Important aspects to be ensured by Test Centre Coordinator * Take signature of client representative on the Opening certificate before opening test material box. © Ensure Candidates are comfortable and are provided with water during the course of the test if required. © Coordinate with the representative and ensure that they are satisfied with the quality of the Test conduct. ‘© The relevant Test material is properly distributed and properly collected back from the candidates. * Also take signature of client representative on the closing certificate after completion of test and seal of test material, © BECIL Limited | www.becil.com BECIL‘Test Material Packing Each envelope contains Test Packs of 24 or 30 OMR and 24 or 30 question paper depending on the size of each classroom, © Each Test Pack contains all material required for conducting a Test for 24 or 30 Candidates per classroom. ‘© Sealed Test Packs to be assigned to Invigilators in the Control Room and Test Packs to be opened only in the Test room after the candidates are seated and the material is to be distributed, Return of Material * Filled OMR Answer sheets and Attendance sheet to be packed in the laminated Envelope provided for the same in the class. Envelopes to be sealed in the Control Room after being counted and checked by the Test Centre Coordinator only. + All OMR Answer Sheet envelopes to be packed securely and dispatched to the processing center immediately afier the test. Unused OMR Sheets to be packed separately and sent along with the filled OMR Answer Sheets. © All Unused Test Material (Other than the OMR Answer Sheets) to be collected separately by our representative. Contents of each Test Pack: Material Distribution Explanation Question Paper One per Candidate ‘OMR Answer Sheets ‘One per Candidate ‘Attendance Sheet One per room ‘OMR Answer Sheet Packing Envelope ‘One per room To be used afier the test for packing the filled OMR Answer Sheets. BECIL © BECIL Limited | www.becil.com [GEFERMReieddBell Schedule: ‘© Long bell to indicate to candidates to occupy their allocated seats Long bell to indicate completion of candidate seating * Short bell to indicate beginning of distribution of OMR Answer Sheet * Short bell to indicate beginning of distribution of Question Paper © Long bell to indicate start of the test paper © Short bell to indicate 5 minutes remaining for completion of the test paper ‘© Long bell to indicate the completion of the test, Black Board Instruction Sheet (To be written on the black board by the Invigilator) Please fill the OMR carefully * Please DO NOT fold the OMR sheet. * Please mark the oval properly. OMR Answer sheets with incorrect marking would not be checked. © Do the rough work only on the Test Booklet and NOT on the OMR Answer Sheet Test Start Time: + Test End Time: © BECIL Limited | www.becil.com [iEFEETReledd BECILInvigilator Announcement Sheet Announcement J before distribution of OMR Answer Sheets © The OMR Answer Sheet will be distributed to you now. Please fill the sheet using an HB pencil. Please do not use pens to fill in the OMR Answer sheet. ‘© Please be careful not to fold this OMR Answer sheet. * Please enter your PERSONAL details correctly. * Please enter your Roll No correctly in the OMR Answer Sheet. * Please read the Instructions written on the Black Board. © The next 10 minutes will be used to fill up the OMR Answer Sheet. Announcement 2 before distribution of the Question Paper * Please complete marking the correct ovals on your OMR Answer sheet. * The question paper copies will be distributed now. * Please write your name on the front cover of the test copy. © Do not tear the seal and start the tes nal from me. until you receive a s * No clarifications will be entertained during the test. Announcement 3 after distributing the Test Booklet © The examiner must wait to hear the bell and only when it rings should he/she say “START”. In case there is no bell, then the invigilator must announce, “START” at the test start time so that the candidates can start the test. Announcement 4 © Last 5 minutes are remaining for the completion of the test paper. Please ensure that the OMR sheets are marked. © BECIL Limited | www.becil.com BECILAnnouncement 5 after completion of the Test paper ‘© The testis over. Please stop marking the OMR Answer Sheet. ‘Please remain seated while the OMR Answer Sheet and Question paper are being collected, * Back side copy of the OMR handed over to Candidate. ‘Please leave the centre quietly © BECIL Limited | www.becil.com4. Online Examination Process Flow of Activities BECIL follows a detailed set of activities as part of its Examination conduct process with stringent quality Checks throughout. BECIL would provide capabilities that would span across multiple technologies and expertise. The project and program management methodologies would ensure that the project is implemented as per the defined timelines with desired quality levels. The service delivery methodologies would ensure that SLA objectives are met continuously and consistently. BECIL follows industry wide best practices to manage the projects to ensure that services are delivered and managed with a process oriented approach. We at BECIL propose to perform end to end task as mentioned in the summary of activities mentioned below and we declare that we have the necessary infrastructure, technology and resources to complete the task. The activities through the Pre-Exam, Exam Day and Post-Exam. stages are as follows: Pre-examination Process: Configuration of Registration Web Portal An assigned person from BECIL will help and assist in making configuration in registration admin portal as per client needs which cover setting up of Application collection period, Payment/Fees to be collected for each examination, adding eligibility criteria if required to restrict unwanted application to configuring language & details to be displayed on Home Page of Registration Portal hosted for Candidate for registration. BECIL would consolidate all the expectations of stakeholders and will configure and host a robust framework application receiving portal.Application Collection Candidate will start their registration based on Registration Start date defined in System. Application Form will be submitted by candidate which will be available to admin user for verification if set ON. Candidate will pay the Fees and Application will be available to candidate for download. All fee collected from students online will be directly deposited in the designated bank account of client Admit Card generation and download Admin user will configure the format for Admit card based on Test Schedule data uploaded in system Admin Card will be generated. Generated admit card / Hall Ticket will be available for download to candidate in his/her login. Email and SMS for each event Email and SMS will be send to candidate for different event based on content configured on portal at the time of Registration, Application Form submission, Application Approve/Reject, Payment, Hall Ticket Generation and on result declaration. Setting of Question Paper We have an empanelled list of qualified academicians and content creators who prepare the questions. For each paper and subject/section, multiple authors are used and the sets are put in a common bucket from where the final set of Questions will be selected for the exam. As a matter of policy, we use authors from states other than the one where the exam is being conducted for creation of question bank. If required by the department, we can create multiple sets which are given to the departments in sealed envelope and only one set randomly selected by the department will go for printing.Training to Exam Day Staff Exam Process training is provided to Test Centre Heads, IT Adminstrator, Invigilators, Coordinators and other Exam centre staff for each process the individual involved in and his/her role and responsibility in performing that activity. Test Center Sanitization, Setup, Readiness and Trial runs/Mocks are conducted on exam centre before exam day for smooth functioning on exam day. Examination Day Process Question Bank Management Client will be provided a login to upload Question Bank to central server from secured Control Room with Encryption Key. Content will be dual encrypted with 256bit SSL. Question Bank will then be transferred to Local server in encrypted form. Separate login access to client will be provided to download the Question to Local server with encryption authentication Candidate Verification Candidate verification process will be done for each candidate on day of exam based on criteria and process discussed and mutually agreed between Client and BECIL. Each candidate on entering test centre will have to show his Hall Ticket and documents and have to go through security check. Candidate online verification will be done just outside the test room by capturing his exam day photo and physically verifying the same with registration day photo. Candidate Biometric will also be captured which later can be used for shortlisted candidate during document verification process. Random Seat Allocation Candidate post successful verification he will be randomly allocated to a seat within the test centre and his paper will open only on allocated machine. BECILStart & Stop Batch Process Test Admin will have to start the Batch with a password shared from Central server few min before the start time of the Batch. Exam will run once the Batch is started. Post the Batch end time Test Admin will run the Stop Batch process which will transfer all the data to central server from Local server and cleanup of local server will be done. Other acti Other activities like Proctoring, Live Exam Dashboard Monitoring, Incident Management and Reporting and Exception scenario handling in consultation with Client will be done at the time of examination. Post Examination Process: Result Evaluation and processing Candidate result will be evaluated based on answer key provided during Question Bank upload and result can be process and displayed to candidate after submitting his exam. OR answer key can be provided later and candidate result will be evaluated based on result key provided in defined format and candidate result will be processed and published on registration portal. Candidate Exam Day data Candidate exam day data like verification, attendance, exam score and any other data requested and in format requested by client will be provided as per SLA defined Candidates’ responses, reports can be provided in soft copy through secured data transfer after closure of the examination, Attendance Sheets, candidate list, Incident, Malpractice Reports, Undertakings, etc will be provide in format as requested by client. Objection Handling Candidate logs will be made available for handling RTI Query raised by candidates (if any).5. Summary of Test Detail ‘OMR based Examination To be mutually discussed To be mutually discussed Objective Based Question 14 Regional Languages Supported To be mutually discussed © BECIL Limited | www.becil.com Peer BECIL6. Summary Activities - Offline 1 Pre-Exam | Acceptance of order BECIL, 2 Gathering information and finalization of | _ BECIL advertisement 3 Requirement understanding of registration portal, BECIL development of portal, integration of payment gateway, testing, UAT and client approval a Setting up Helpdesk for registration portal BECIL 5 Release Advertisement and registration portal GO- BECIL LIVE 6 ‘Analysis of application count and managing helpdesk BECIL queries 7 Identification of exam centres BECIL, 8 Finalization of application count and share data with BECIL client 9 Finalization of exam centre and share centre list with BECIL client for approval 10 ‘Mapping of candidates to exam centre and generation BECIL of Admit card i Download Admit Card for candidates BECIL 2 Finalization of content expert and start of question BECIL paper development activity 13 Finalization of question paper BECIL a Printing of OMR answer sheet BECIL 15 Printing of question paper BECIL 16 Packing of Question paper and OMR answer sheet BECIL exam centre wise 7 Dispatch of question paper to centralized client BECIL location 18 Dispatch of OMR sheet and other process document to BECIL exam centres 19 Training manpower at exam centre and exam centre BECIL readiness © BECIL Limited | www.becil.com Eee BECIL20 During Exam | Conduct of Exam BECIL 21 Post Exam Reverse logistics of answered OMR sheets at a BECIL central location 2 Provide time to candidates to raise objection BECIL 23 ‘Take necessary action as per objections raised, if BECIL any 24 ‘Scanning of answer sheets, raw result generation BECIL and handover to client 25 Creation of merit list and wait list position wise / BECIL grade wise 26 Upload result / scorecard of each candidate under BECIL their login of portal 27 Upload answer keys on portal BECIL 28 Physical Intimate shortlisted candidates about Physical BECIL Endurance Endurance Test 29 Test Conduct Physical Endurance Test BECIL 30 Selected ‘Submit list of selected candidates with documents BECIL 31 candidate list |" Handover complete data in soft copy to client BECIL 32 and data ‘Answer RTI queries, iFany BECIL handover BECIL rsSummary Activities - Online 1 | Pre-Exam Registration / Uploading of Eligible Candidates List BECIL provided by client in format provided by BECIL 2 Provisioning of Test Venues BECIL 3 IT Audit at Venue, Venue Finalization, Candidate- BECIL Venue mapping, Exam Scheduling 4 ‘Admit Card Generation and Hosting BECIL 3 Practice Test Hosting for Candidates BECIL 6 Exam Centre Infrastructure provisioning Own/Partner | BECIL centers 7 Exam Engine Software provisioning, setup and BECIL deployment 8 (Question Bank Content Design and Development BECIL 9 Question Bank Upload and Rendering Question Paper BECIL on Test Engine 10 | During ‘Candidate Identity Verification (Admit Cards and BECIL Exam Govt. ID), Biometric and Webcam photo capture 1 Exam Delivery, Proctoring and CCTV local BECIL Recording 2 Post Raw Score Reports and Results submission BECIL iB Exam ‘Communication of Exam Results to candidates ‘CLIENT rs BECIL7. Assumptions © Billing will be done based on number of registered candidates with reference to Payment Terms and Condition discussed. ‘© Taxes will be applicable as per government norms. 8. General Project Roll out Considerations: ‘© General Project Roll out Considerations: * Both Client and BECIL to appoint a Single Point of Contact (SPOC) for smooth project co- ordinations. ‘+ After award of PO, Client and BECIL to mutually discuss and sign off phase wise project roll out timelines along with related formats, guidelines, Exam Cities, etc. Client SPOC to mutually finalize city wise candidate details in the standard template minimum 35- 40 working days prior to exam date to facilitate scheduling and other roll out activities for flawless delivery. ‘© Our understanding of the Scope is as per the discussions till date / details provided. Anything out of the scope will have a cost impact and will be charged accordingly as per discussion with the client. Confidentiality Statement BECIL undertakes not to disclose Confidential Information to any third party or use Confidential Information for any purpose other than delivering the service. We recognize that information is valuable and we take all reasonable measures to protect it whilst in our care. Confidential Information is and will remain the exclusive property of the disclosing party. We look forward to being of assistance to your organization. © BECIL Limited | www.becil.com EEL BECIL