organize our company’s day-to-day operations.

Your job will be to provide clerical support to our

managers and employees and coordinate all daily administrative activities.The Administrator should be
highly organized and able to multitask with ease. The Administrator’s main tasks include managing office
equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has
experience as an Office Administrator, Secretary or relevant administrative role. You should also be
familiar with office software (e.g. MS Office), including word processors, spreadsheets and
presentations.

Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly.

The Administrator should be highly organized and able to multitask with ease. The Administrator’s main
tasks include managing office equipment, booking meetings and events, arranging travel and
distributing mail. Our ideal candidate has experience as an Office Administrator, Secretary or relevant
administrative role. You should also be familiar with office software (e.g. MS Office), including word
processors, spreadsheets and presentations.

Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly.

Qualifications

To be qualified as an administrative officer for organizations such as governments, commercial

enterprises, and institutions you must have the following qualifications and they are as follows:Working
understanding of key productivity tools, such as Microsoft Office Suite

An Associate’s degree in a similar discipline, such as office administration, may be recommended.

Prior knowledge of spreadsheet software, such as Excel

Proven ability to handle many tasks at the same time for entry-level positions

0-1 year of experience for entry-level positions

Strong communication skills and the willingness to make phone calls, emails, and other kinds of
communication

Notable organizational abilities and the ability to offer organization and structure that others can follow.

Essential Skills

The necessary skill set you need to possess to thrive in this role includes all of the following:

Interpersonal skills: In addition to the customer service representative, an administrative officer is the
initial point of contact for a company’s clients. Having and honing interpersonal skills helps you interact
better with people, builds relationships as you understand people in different situations, and makes it
easier to reach across different audiences, whether you’re a geek who builds company software or a
receptionist who meets with clients on occasion.

Numeracy: duties like paying bills, calculating expenses, creating estimations, and analyzing budgets all
necessitate the ability to work with numbers quickly and easily. Numeracy isn’t only about knowing how
to add and subtract numbers; it can also include things like writing and rounding off decimals, as well as
analyzing charts and graphs and performing conversions with whatever tool you have on hand – a
calculator, a pen, your head, or anything else. You must enjoy working with numbers because you will
be doing it frequently.

Strong communication skills are essential in business and are at the heart of every human connection,
whether verbal or written. Administrative professionals deal with a lot of paperwork, and something as
simple as a client’s name spelled incorrectly can cost you money. This skill is necessary for a variety of
reasons: you’ll need to communicate with coworkers, make appointments, transfer calls, and
communicate with suppliers, clients, and other external agencies. Without a solid foundation in this
talent, a lot of things can go wrong.

Decision-making skills: Working as an administrative officer does not imply that you are a yes-man (or
woman). Many scenarios will necessitate swift decisions (smart ones by the way). Employers need
applicants who will be able to jump right in, think on their feet, work with little supervision, and eagerly
improve their knowledge base. The capacity to draw logical conclusions and make decisions in a variety
of situations makes your job easier by preventing future occurrences.

Problem-solving and analytical skills: aside from the fact that an admin post can encompass a variety of
responsibilities, it can also be viewed as a micro-project management position. In other words,
administrative officials are sometimes tasked with dealing with employee concerns and complaints. This
necessitates paying close attention to minutiae while keeping in mind how they affect the organization’s
overall picture. As a result, you can integrate the 9 important project management abilities.

Organizing: As previously said, an administrative function entails a great deal of paperwork, including
sourcing, filing, recording, bookkeeping, accounting, and other duties. You must be able to recollect
knowledge quickly or know where to find it. Aside from paperwork, practically every task you’ll
complete will require you to put things together in the shortest amount of time feasible, which means
you’ll need to plan and prioritize what’s necessary, be proactive, and ensure that operational activities
go smoothly. Maintaining records and tracking project progress would necessitate a working knowledge
of computer software packages such as Microsoft Office and any other type of technology that assists
you in your work.