PART C.

1. Briefly explain 3 facilities to ensure the availability of public to do

research in archive

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

2. The nature of records is:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

3. The 2 categories of records are:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
4. The 4 principles and concepts of caring the records are:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

5. Respect des fonds consists the 2 concepts which are:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

6. Provide 4 guidelines in implementing respect des fonds are:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
7. Fill in the blank with the actions taken in the records and archive
management according to the process given:

Process Records Archives

management actions management
1. Identification and
acquisition
2. Intellectual
control
3. Access

4. Physical control

8. List the 4 actions of continuum concept to continue or recur throughout

the life of a record

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

9. Briefly explain the concept of records are static

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
10. Briefly explain the concept of records have authority

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

11. Briefly explain the concept of unique records

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

12. Briefly explain the concept of authentic records

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
13. With an example, briefly explain the use of records that shows the
accountability in the aspect of human rights.

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

14. The government must protect the rights and entitlements of citizens. List
three (3) records that enable the government to continue to respect
these issues:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
15. List four (4) symptoms that shows any collapse of record-keeping systems:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

16. Briefly discuss on how leadership can overcome the unsystematically

records keeping system

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

17. Briefly discuss on how education can overcome the unsystematically

records keeping system
_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
18. Briefly discuss on how the aspect of accountability can overcome the
unsystematically records keeping system

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

19. Briefly discuss on how the aspect of accuracy can overcome the
unsystematically records keeping system

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

20. State two (2) primary purposes of an integrated records management

service

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
21. State three (3) goals of IRMP (Integrated Records Management Program)

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

22. Briefly explain the actions to be taken to have good IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
23. Briefly explain four (4) priorities in developing IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

24. Briefly explain four (4) the benefits of IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

25. Briefly explain 4 dangerous if IRMP is not well fully implemented

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
26. Briefly explain 6 stages in developing IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

27. Structuring the existing system in developing IRMP consist of 4 activities,

which are:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

28. Briefly explain 4 importance of reviewing and revising organization in

developing IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
29. List 6 importance of organizational policies and structures

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

30. Briefly explain 2 duties in organizing and controlling Records in IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

31. Briefly explain 3 activities in providing physical protection for records in

IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________
32. Briefly explain 3 main activities in managing records in records centers

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

33. Briefly explain any 3 activities in supporting and ensuring the sustainability
of IRMP

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________