Iep Binder Pages + Covid

IEP Organizer
Student Name
Year
If found, please call:

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My Student at a Glance
Name:
Address: Phone:
Email:
Likes and interests:
Extracurricular activities:
Medical issues or allergies: Current wraparound/behavioral

health services:
Diagnoses:
Insurance info:
Medicaid info:
Wraparound/behaviorial health
evaluation dates:
Medicaid renewal date:
Parent’s names + home, cell, work Outside/private therapy and

numbers: tutoring:
Emergency contact names that I

use for school:
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tips & guidelines for using this iep organizer
Thanks for choosing and using this IEP organizer from A Day in our
Shoes. As an IEP parent and Special Education Advocate, I know how
the amount of paperwork can be overwhelming. That is why I designed
this organizer. The following guidelines are how I intend to use it, but I
also drew it up loosely enough that a parent could switch it up and use
it how it best fits them. Being organized is a great step towards being
a confident advocate for your child and more successful in the IEP
process.
If you are purchasing the PDF version, it was designed to be printed

and put in a 3-hole binder. I also would recommend that you put several
folders to hold documents in the binder, as well as separator tabs.
Here is how I have mine printed and organized

Cover page
Notes page
My Student at a Glance
My School Year at a Glance
My IEP Year at at Glance
Tab
Monthly Calendars, I arrange mine by school year
Every three months, I insert a Quarterly Update page
Tab
Folder – Clean copies of IEP, RR, NOREP, PTE
Folder – Progress reports from school
Folder – Random notes that I write to myself,
articles I find that might assist my son, our vision statement paperwork
Folder – Wraparound/behavior health paperwork, behavior treatment
plan, etc.
Folder – My “hot” folder of things to do, letters to complete, things to
look into, phone calls to make.
*I am doing mine by school year and putting the school year on the cover of my 3-ring binders.*
My School year at a Glance
First day of school: Last day of school:
Parent-teacher conference weeks - esy dates

Fall Spring
report card dates

Date 1 Date 2 Date 3 Date 4
special events (concerts, special olympics, field day, etc)
Additional events, dates & deadlines at a glance
Year
1st Quarter Event Date
October
November Notes
December
2nd Quarter Event Date

January
February
March
3 rd Quarter Event Date

April
May
June
4th Quarter Event Date

July
August
September
iep meeting worksheet for parents
Name: Current grade:
Main areas of concern for today’s

meeting
SDI’s that are working and not working
Present levels of performance - Things I need more explanation

any essential test scores on, from school
What does next year look Medications and Side Effects

like/transition
Remember
Remember the pendency or the stay-put clause – your child stays put in current
placement until an agreement is reached. If you do not like the placement being
offered, do not agree to “just try it out”
because that will then become their pendent placement.
student vision statement
For:
tips for getting started

• The younger the child, the broader the vision will be.
• Should be child/student focused, with student participating to the
maximum extent possible.
• Should contain action words such as contribute, maximize, participate,
experience, learn, grow, improve, develop, etc.
• There is no minimum or maximum length and articles online will say
anything from 12 words to 50 words. I’d say no more than 1 page.
• I would submit this as part of your parental concerns, and start your
concerns with “This is our vision for life after school... and it includes...”
• Consider all parts of community – home, work, church, recreation,
personal enrichment, etc.
• The first time will be the most amount of work. Then it will be revised
and updated annually
other tips you picked up from reading or talking to other parents
My Student vision statement for an iep
where do i want to go? what do i want to do?
Student’s name, age, placement, Interests, favorite things to do

residence in community
Student’s strengths, gifts and talents
What motivates me?
Family strengths and supports
My Student vision statement
where do i want to go? what do i want to do?
Together the student and parents should construct the vision

statement for the student. It should be strengths and interests-
based, and be a vision of the future for the student. Student
participates to their maximum ability possible. Practice a few
phrases here or on another sheet of paper.
what is our vision?
remember, inclusion = contribution
My Student vision statement
quarterly updates
Some schools provide quarterly updates, some do it by marking period.
Plan yours to best suit your needs and school schedule.
Dates included in this quarter
Tasks for me this quarter:

Open enrollment for health plan
coming
Medicaid renewal paper work
Start planning ESY or summer
due or will probably arrive
camps
IEP Meeting
Parent Concerns should be
completed andready to go
Notable success stories the past 90 days:
Notable issues or concerns the past 90 days:
Action plan regarding those issues (note for future, wait until IEP
time, etc.):
Look over your IEP, make any progress notes or concerns, as pertains
to how the IEP is written now and your child’s current state or rate of
progress:
quarterly calendar - 1st QUARTER
OCTOBER NOVEMBER DECEMBER Year
1 1 1
2 2 2
3 3 3
4 4 4 Notes
5 5 5
6 6 6
7 7 7
8 8 8
9 9 9
10 10 10
11 11 11
12 12 12
13 13 13
14 14 14
15 15 15
16 16 16
17 17 17
18 18 18
19 19 19
20 20 20
21 21 21
22 22 22
23 23 23
24 24 24
25 25 25
26 26 26
27 27 27
28 28 28
29 29 29
30 30 30
31 31
quarterly updates

coming
camps
IEP Meeting
time, etc.):
progress:
quarterly calendar - 2nd QUARTER
JANUARY FEBRUARY MARCH Year
1 1 1
2 2 2
3 3 3
4 4 4 Notes
5 5 5
6 6 6
7 7 7
8 8 8
9 9 9
10 10 10
11 11 11
12 12 12
13 13 13
14 14 14
15 15 15
16 16 16
17 17 17
18 18 18
19 19 19
20 20 20
21 21 21
22 22 22
23 23 23
24 24 24
25 25 25
26 26 26
27 27 27
28 28 28
29 29
30 (use for leap year) 30
31 31
quarterly updates

coming
camps
IEP Meeting
time, etc.):
progress:
quarterly calendar - 3rd QUARTER
APRIL MAY JUNE Year
1 1 1
2 2 2
3 3 3
4 4 4 Notes
5 5 5
6 6 6
7 7 7
8 8 8
9 9 9
10 10 10
11 11 11
12 12 12
13 13 13
14 14 14
15 15 15
16 16 16
17 17 17
18 18 18
19 19 19
20 20 20
21 21 21
22 22 22
23 23 23
24 24 24
25 25 25
26 26 26
27 27 27
28 28 28
29 29 29
30 30 30
31
quarterly updates

coming
camps
IEP Meeting
time, etc.):
progress:
quarterly calendar - 4TH QUARTER
JULY AUGUST SEPTEMBER Year
1 1 1
2 2 2
3 3 3
4 4 4 Notes
5 5 5
6 6 6
7 7 7
8 8 8
9 9 9
10 10 10
11 11 11
12 12 12
13 13 13
14 14 14
15 15 15
16 16 16
17 17 17
18 18 18
19 19 19
20 20 20
21 21 21
22 22 22
23 23 23
24 24 24
25 25 25
26 26 26
27 27 27
28 28 28
29 29 29
30 30 30
31
31
IEP MEETING NOTES
Topic/Section of IEP Agree w/ team Disagree w/ team
Evaluations and Present Levels:
IEP Goals:
Supports and Inverventions:
Related Services:
LRE:
Disability Category:
ESY decision
Timeline per IDEA My Specific Due
Date Action
IEP Action/Activity (adjust for state Parent Action Required Date Due Date(s) for this
Happened
specific timelines) activity
IEP Meeting Not in IDEA, send After meeting IEP Letter Within 48 hours of
within 48 hours LEARN MORE IEP meeting
IDEA says Receive final draft of IEP and PWN If no state timeline, I
“reasonable;” some LEARN MORE give a week or two.
states have specific
timelines
Not in IDEA, due that Email to School notifying that The day you receive
same day you’ve received final draft and will final IEP copy and
take full 10 days to review. PWN.
Receive Final 10 Days for most Return signed PWN 10 Days after receipt
Copy of IEP and states LEARN MORE
PWN
Receive Progress Per your Not defined in IDEA Review your Progress monitoring No timeline; I
Monitoring Re- specific IEP reports; proceed as necessary recommend 2-3x
LEARN MORE per school year
ports minimum.
Begin Preparation If triennial IDEA says at least Is this a re-evaluation year? If No timeline; begin
for next IEP meet- re-evaluation annually. yes, begin compiling your list, get compiling and submit
year checklist about 75-90 days
ing. LEARN MORE prior to annual IEP
meeting.
Begin Preparation Look at IDEA says at least Compile your list of Parent Submit when you
for next IEP meet- current IEP annually. Concerns to begin your Parent RSVP to the IEP
date Concerns letter. meeting.
ing. LEARN MORE
IEP Meeting Prep Based on IEP Finalize plans-time off work, sitters,
invitation etc., plan agenda:
LEARN MORE
Annual IEP Meeting Based on IEP Annually Attend, participate, ask for PWN.
invitation And go back to the top of this sheet
and start over. Use IEP Meeting
Notes Worksheet.
INDEX & IMPORTANT NOTES
links
TAB 1
TAB 2
TAB 3
TAB 4
TAB 5
NOTES
TAB 6
TAB 7
TAB 8
TAB 9
TAB 10
NOTES
IEP and COVID
Learning
User Guide-Adjust to your needs, these
are just my recommendations.
1. Resources for you, if you have more COVID learning questions.
2. Home vs School Comparison-Take each skill, goal or support, and brainstorm
what is different between school and home. This will help you ask for more
or different instruction as needed, or what you need to keep track of for
compensatory services. Print as many copies of this page as you need.
3. Not everything can be a priority. You can always add or change later on, but
this gives you an area of focus while you adjust to a new routine.
4. Service Hour Tracking Sheet-Self Explanatory. Write what your child should
be receiving per their IEP, and each week keep track of what they actually
received. A good paper trail is your key to getting comp services!
5. Missed service hours recap-Optional. But there if you want to recap each
month.
6. To-Do List-Just a handy to-do list for parents for IEP specific items.
7. IEP Goal Monitoring blocks-Print one per week. It's for your paper trail, but
you can be brief. Transfer your priorities to blocks and just jot down quick
notes about what actions were taken that day toward that goal.
8. Secondary Priorities-Optional, but in case you have secondary priorities that
you want to track.
9. Optional Progress Monitoring Sheet-For those who wish to monitor via the
goal, rather than via the calendar.
10. Comp Services Worksheet--this is a worksheet to brain dump, recap or
brainstorm when it comes time to ask for comp services (IE school returns to
normal).
11. Note sheet, optional.
12. For Specific Questions, visit the Facebook Group.
**If you want to fill out the information once and save, you must have the pay version of Adobe. Then
Click where you want to type, and click the little pencil that says "Fill and Sign" and begin typing.
IEP and COVID
Learning
Free Online Resources
1. Back to School 2020 with an IEP | Q and A with Attorney Laura
Heneghan.
2. Should your IEP Change Due to the Pandemic and Distance
Learning?
3. Can a Child Receive In-Person IEP Services if the School is Doing
Distance Learning? YES.
4. What will happen to my IEP this Fall, if I choose to…..
5. How to Request Homebound Placement | Examples | Sentence
Starters
6. My child won’t wear a mask | School and IEP Accommodations |
Ideas
7. How To Ask for IEP Compensatory Services | ESY | COVID-19 crisis
8. 12 Gross Motor Sensory Activities Using Household Items | Heavy
Work
9. OT Skills + Distance Learning: Tips for Success
10. IEP and 504 Accommodations for Zoom/Online Classes.
11. 18 Tips to work on Social Skills/SEL while you’re stuck at home
(from a BCBA!)
12. IEP Regression and Monitoring During Distance Learning |
Templates
13. Attorney/Advocate Chat: Distance Learning and IEPs
14. Parent Survival Guide to helping with Math during Distance
Learning.
15. School Shutdowns | Official Dept of Ed Guidance from all 50 States.
Click Logo to See

the IEP Planner
for COVID
HOME SETTING | SCHOOL SETTING Comparison
Summarize the goal as written in the IEP + Supports in place to achieve that goal.
SCHOOL SETTING SPECIFIC HOME SETTING SPECIFIC
What temporary changes are needed to accommodate distance/hybrid learning?
My child needs...
Copyright © 2020 A Day in our Shoes, LLC. All rights reserved. No part of this publication may be reproduced, distributed, or transmitted in any form or by any
means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the publisher.
IEP During Covid-Priorities
Your Main Priorities for your Child during Distance Learning + What is
needed to Achieve those Goals
Week of: Service Hour Delivery-Weekly
List Specific Service Hours per the IEP for Related
If received Services, pull-out instruction, etc.
OT PT SLP TVI O&M other
MONDAY
M T W T F S S

M T W T F S S
TUESDAY

M T W T F S S
WEDNESDAY
M T W T F S S
THURSDAY
M T W T F S S
FRIDAY
Misc Tracking
In person?
Virtual?
List any items here you

Copyright © 2020 A Day in our Shoes, LLC. All rights reserved. No part of this publication may be reproduced, distributed, or
also wish to track. transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the
prior written permission of the publisher.
Missed Service Hours- Monthly Recap
Dates:
Notes (List specific discrepancies such as reduced time, virtual vs

in-person, etc.)
IEP SUPPORTS AND Use this chart to compare what is working, what is not working and
SERVICES-DISTANCE what needs to be added to your child's IEP because the learning
OR HYBRID environment has changed . Some examples might be more sensory

breaks, reduced class time, etc.
LEARNING
SERVICE DELIVERY
WHAT IEP SAYS WORKING/NOT WORKING
METHOD (VIRTUAL, ETC)
IEP Monitoring During Covid To-Do List for Covid Learning
IEP Goal Monitoring/Tracking
WEEK OF: ______________________
List important Goals/Priorities. Check or make notes on what was addressed that day.
Goal: Goal:
Mon- Mon-
Tue- Tue-
Wed- Wed-
Thu- Thu-
Fri- Fri-
Goal: Goal:
Mon- Mon-
Tue- Tue-
Wed- Wed-
Thu- Thu-
Fri- Fri-
IEP During Covid-Secondary Priorities
Progress Monitoring Template for Distance Learning Period
Goal:
Objectives/Benchmarks:
Present levels-Baselines:
Supports & Interventions Available
Date Progress Notes What was
used/implemented?
IEP Comp Services-Meeting Worksheet
Parents, use this worksheet to gather your thoughts for both your email to the
team and or what you wish to discuss as an IEP team at an IEP meeting.
Letter Starter: Dear IEP/School Team, I have been reviewing my child's IEP and
comparing it to what he/she has received during pandemic distance learning. I
am requesting an IEP team meeting to discuss ESY/Compensatory Services.
He/She has regressed (give examples) and some IEP goals may need to be
adjusted. My reasons are as follows:
IEP Services Received IEP Services Not Received
Examples of Skill Regression Goals to be Adjusted-New Baselines

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IEP Organizer

If found, please call:

©2020 A DAY IN OUR SHOES. ALL RIGHTS RESERVED. THIS

Likes and interests:

Medical issues or allergies: Current wraparound/behavioral

Parent’s names + home, cell, work Outside/private therapy and

Emergency contact names that I

If you are purchasing the PDF version, it was designed to be printed

Here is how I have mine printed and organized

Parent-teacher conference weeks - esy dates

report card dates

special events (concerts, special olympics, field day, etc)

2nd Quarter Event Date

3 rd Quarter Event Date

4th Quarter Event Date

Main areas of concern for today’s

SDI’s that are working and not working

Present levels of performance - Things I need more explanation

What does next year look Medications and Side Effects

tips for getting started

other tips you picked up from reading or talking to other parents

Student’s name, age, placement, Interests, favorite things to do

Student’s strengths, gifts and talents

What motivates me?

Family strengths and supports

Together the student and parents should construct the vision

what is our vision?

remember, inclusion = contribution

Dates included in this quarter

Tasks for me this quarter:

Notable success stories the past 90 days:

Notable issues or concerns the past 90 days:

Dates included in this quarter

Tasks for me this quarter:

Notable success stories the past 90 days:

Notable issues or concerns the past 90 days:

Dates included in this quarter

Tasks for me this quarter:

Notable success stories the past 90 days:

Notable issues or concerns the past 90 days:

Dates included in this quarter

Tasks for me this quarter:

Notable success stories the past 90 days:

Notable issues or concerns the past 90 days:

Supports and Inverventions:

Click Logo to See

SCHOOL SETTING SPECIFIC HOME SETTING SPECIFIC

What temporary changes are needed to accommodate distance/hybrid learning?

OT PT SLP TVI O&M other

OT PT SLP TVI O&M other

OT PT SLP TVI O&M other

OT PT SLP TVI O&M other

List any items here you

Notes (List specific discrepancies such as reduced time, virtual vs

OR HYBRID environment has changed . Some examples might be more sensory

IEP Services Received IEP Services Not Received

Examples of Skill Regression Goals to be Adjusted-New Baselines

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