Aero Air LLC CONTRACTOR / VENDOR AUDIT CHECKLIST

FAA CRS O9IR003Y

Vendor is:  Approved  Unapproved

FOR
Reviewed By: ___________________________________ Date: ______________
INTERNAL Remarks: _________________________________________________________
_________________________________________________________________
USE ONLY
Authorized signature: ________________________________________________

PURPOSE
Aero Air LLC is an FAA Certified Repair Station and is required to perform an audit of your facility in order to ensure that
products and services supplied to us meet our policy, procedural, safety and performance requirements; Federal
Regulations concerning external Contract Maintenance Providers; and the requirements of Air Carrier / Commercial Aircraft
Operators utilizing Aero Air LLC to perform maintenance functions. This information will be kept on file in the Aero Air
Quality Assurance Department for any needed internal purpose, Air Carrier / Commercial Operator review, or FAA
surveillance inspection or review. This checklist needs to be completed if a physical audit is not being accomplished at this
time. Please return within 30 days, or as otherwise instructed.

COMPANY INFORMATION

Company Name ____________________________________________________

Address _________________________________________________________City ______________________________
State ______________________ Postal Code ___________________________Country ___________________________
Phone ____________________________________________ Fax _________________________ Airport ID ___________
Contact Name _____________________________________ Contact E-mail ____________________________________
Vendor Type:
 FAA Certified Repair Station  FAA Certified PMA Manufacturer  Parts Distributor  Maintenance Provider
 Service Provider – Non-Certificated (e.g.: Machining, Welding, Painting, Heat Treatment, Sheet Metal Fabrication, etc.)
 Other ___________________________________________________________________________________________

Quality Standard(s) Used:

 FAA Approved  ISO-9000  C.A.S.E.
 Other ___________________________________________________________________________________________
FAA Repair Station No. _______________________________________________________________________________
DOCUMENTS

Please fax, send or email this completed vendor audit checklist and supporting documents to:
Aero Air, LLC
Attn: Dale Pedersen
2050 NE 25th Avenue
Hillsboro, OR, 97124
United States of America

Phone: 1.503.640.3711
Fax: 1.503.681.6510
E-mail: dale.pedersen@aeroair.com

Please include copies of all supporting documents that apply (Check boxes as required):
 FAA Repair Station Air Agency Certificate
 Operations Specifications
 FAA anti-drug and alcohol program approval (stamped as accepted by FAA drug abatement)
 Capabilities List
 FAA Production Authorization Certificate
 3rd Party Quality Certification (i.e. ISO, ASA, ASNT, etc.)

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INSTRUCTIONS

FAA CERTIFICATED REPAIR STATIONS, please fill out Section I, Section II and Section III.

NON-FAA CERTIFICATED SERVICE PROVIDERS, please fill out Section II and Section III.

PARTS DISTRIBUTORS / SUPPLIERS, please fill out Section III.

SECTION I:

FAA Certificated Maintenance Vendors

1. Does your Repair Station comply with all applicable requirements of Yes  No 
Subpart C of 14 CFR 145 – Housing, Facilities, Equipment, Materials, and
Data?
2. Does your Repair Station comply with all applicable requirements of Yes  No 
Subpart D of 14 CFR 145 – Personnel?
3. Does your Repair Station comply with all applicable requirements of Yes  No 
Subpart E of 14 CFR 145 – Operating Rules?

SECTION II:

Quality Organization

1. Is an established Quality Program in place and in use? Yes  No  N/A 

2. Are Quality Personnel’s authorities and responsibilities clearly defined in Yes  No  N/A 
writing?
3. Do written procedures provide for control of documents, purchasing from Yes  No  N/A 
approved vendors, receiving inspection control, product identification and
traceability requirements, inspection and testing procedures and
inspection and test status of in-process items?
4. Are Quality personnel responsible for product quality empowered with Yes  No  N/A 
sufficient authority to solve problems effectively, and withhold items which
do not meet acceptable quality standards?
5. Are current work instructions, manuals, and drawings readily available at Yes  No  N/A 
each work area and are personnel familiar with them?
6. If inspection stamps are used by Inspection personnel, are they Yes  No  N/A 
adequately controlled?
7. Is an organizational chart available showing the relationship of the Quality Yes  No  N/A 
Control Department to other management functions?
8. Do Quality personnel maintain records relative to item Yes  No  N/A 
acceptance/rejection and disposition of rejected items?
9. Do you perform periodic quality system audits to ensure compliance with Yes  No  N/A 
existing procedures?

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Material Receiving Control

1. Are all incoming items checked against the Purchase Order and/or Yes  No  N/A 
referenced specifications prior to being placed in inventory?
2. Are incoming materials identified to the applicable Purchase Order or Yes  No  N/A 
material certifications?
3. Are adequate controls for the handling and protection of received Yes  No  N/A 
materials in use?
4. Are inspected items properly segregated from material awaiting Yes  No  N/A 
inspection?
5. Are controls adequate to ensure that no un-inspected materials can be Yes  No  N/A 
placed into stock?
6. Is inspected material adequately identified as acceptance or rejection? Yes  No  N/A 
7. Do receiving Inspection records indicate acceptance or rejection of Yes  No  N/A 
incoming material including quantities?
8. Do receiving Inspection records reflect the reason for rejections? Yes  No  N/A 
9. Is rejected material adequately segregated? Yes  No  N/A 
10. Do you approve company vendors, and are only approved vendors Yes  No  N/A 
utilized?
11. Is there a list of approved suppliers and subcontractors? Yes  No  N/A 

Material Storage and Handling

1. Are stockrooms periodically audited by Quality Control Personnel? Yes  No  N/A 

2. Is access to stockrooms and material storage areas controlled to prevent Yes  No  N/A 
unauthorized stocking or removal?

3. Are materials properly handled and stored to prevent damage, Yes  No  N/A 
contamination or loss?

4. Are materials traceable to their chemical/physical analysis, certifications Yes  No  N/A 

of compliance or Purchase Orders?
5. Are shelf-life limited items inspected for date of manufacture and Yes  No  N/A 
expiration date?
6. Is first in/first out stock rotation practiced? Yes  No  N/A 

7. Are materials properly identified as to their contents or chemical/physical Yes  No  N/A 

characteristics to preclude error at issuance?

8. Are aircraft and non-aircraft supplies properly segregated in the Yes  No  N/A 
stockroom areas?

Tool and Gauge Control

1. Are measuring and test equipment used to determine airworthiness Yes  No  N/A 
calibrated to standards traceable to the National Institute of Standards
and Technologies (NIST)?

Drug and Alcohol Testing Programs

1. Are appropriate personnel subjected to testing under a D.O.T. and/or FAA Yes  No  N/A 
drug and alcohol abatement program, as required when sub-contractors
of any tier are utilized to perform safety-sensitive work for Air Carriers
and/or Commercial Operators?

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SECTION III:

Shipping and Packaging

1. Is a checklist used to verify shipping requirements and documentation to Yes  No  N/A 

be enclosed in shipment?
2. Are adequate controls in place to ensure proper packaging procedures Yes  No  N/A 
are followed?
3. Do shipping records reflect the names of the individuals performing the Yes  No  N/A 
shipping and inspection operations?
4. Are shipping storage facilities adequate to ensure the quality of the Yes  No  N/A 
product between final acceptance and shipping?

Sub-Tier Supplier / Vendor Control

1. Is there a system to audit suppliers for materials and services? Yes  No  N/A 
2. Does the audit verify material and process traceability? Yes  No  N/A 
3. Does the audit verify that your suppliers and/or sub-tier vendors are Yes  No  N/A 
subjected to testing under a D.O.T. and/or FAA drug and alcohol
abatement program, as required when sub-contractors of any tier are
utilized to perform safety-sensitive work for Air Carriers and/or
Commercial Operators?
4. Is appropriate documentation kept on file for each approved vendor, Yes  No  N/A 
stating the date of the previous audit, who performed the audit, and when
the next audit is due?
5. Is there a procedure in place to assure that the audit intervals for Yes  No  N/A 
approved vendors are not exceeded?
6. As required by 14 CFR 145.223, will you allow the FAA to make an Yes  No  N/A 
inspection of your facility, if they feel the need arises?

I hereby certify that the information supplied is accurate, complete and current to the best of my knowledge and
that I am an official of the supplier who is duly authorized to sign this certification.

_______________________________________ __________________________________________
Signature Job Title

_______________________________________ __________________________________________
Name (print or type) Telephone Number

Date ________________________________________________________________________________________

E-Mail _______________________________________________________________________________________

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