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Enclosed please find the Cooperation Agreement 18-2206 for your review and signature. With this agreement
Lutheran World Relief (LWR) authorizes funding with the amount of $210,000.00 in support of Centro de
Desarrollo Integral de Comunidades (CEDINCO) project, Security through Climate Adapted Agricultural
Development in the High Andes in Peru during the period October 1, 2017 through September 30, 2020.
Unless otherwise indicated in writing, CEDINCO by signing this agreement accepts the requirements outlined in this
letter and in the attached agreement.
U.S. Executive Order 13224 and U.S. laws prohibit transactions with persons and organizations associated with
terrorism and terrorist related lists publicized by the U.S. Government, the United Nations, and the European Union.
Additionally, CEDINCO shall not use any funds provided under this award in any activity that will have the intent of
bribing or corrupting any government official in accordance with the US Foreign Corrupt Practices Act (FCPA).
By signing this agreement you confirm that you will take reasonable precautions to ensure that none of the funds will
be used in support of or to promote violence, terrorist activity or related training, whether directly through your own
activities and programs, or indirectly through support of, or cooperation with, other persons and organizations known
to support terrorism. For further information, see www.treas.gov/ofac.
If you agree to this agreement, please sign it and return two (2) originals to Eng. Eduardo Contreras, Country Director
for Peru, within 10 days from the date you received this letter, and keep an original of the agreement for your own
files. If you have any questions about the agreement, please contact Ing. Contreras at 511-446-3731 or by email at
econtreras@lwr.org.pe
In your correspondence with LWR, please refer to this project as Security through Climate Adapted Agricultural
Development in the High Andes in Peru, LA-PER-18-2206.
We look forward to developing this relationship with your organization. LWR strives to establish a dialogue with our
partners characterized by flexibility, openness and mutuality. We envision regular substantive communication
between your staff and ours that will contribute to inform decisions regarding how best to implement this project,
including any necessary changes to the initial design that may be required based on your interactions with community
participants and monitoring of their progress. Please utilize all available means to communicate your questions and
concerns to LWR, through both the reporting process outlined in this agreement and also more informal means such
as telephone conversations, e-mail exchanges, and visits with LWR staff. Just as this agreement sets forth expectations
for your organization in implementing this project, our organization's accompaniment framework holds LWR
accountable for our actions by ensuring that we learn from our partners and demonstrate transparency in our work
with them. We hope that you will engage in this process of mutual learning by informing us of what steps we can take
to improve our working relationship in order to support effective interventions that achieve their intended impact.
Sincerely,
Carolyn Baker-Villena
Regional Director for Latin America
Enclosures:
a. Agreement # 18-2206
b. Appendix 1 - Project Summary
c. Appendix 2 - Project Proposal & Approved Project Budget
d. Appendix 3 - Financial & Progress Report Templates
e. Appendix 4 - ICRC Code of Conduct
f. Appendix 5 - Statement of Commitment on Eliminating Sexual Exploitation and Abuse by UN and Non-UN
Personnel
g. Appendix 6 - Partner Cash Flow Projection Template
h. Appendix 7 – Accountability to Affected Populations
By signing this agreement Lutheran World Relief (LWR) and Center for the Integral Development of
Communities (CEDINCO) hereby agree as follows:
LWR is funding Center for the Integral Development of Communities’ program Security through Climate Adapted
Agricultural Development in the High Andes since it contributes toward the fulfillment of LWR's Mission and Vision
set by LWR's Board of Directors.
CEDINCO has indicated its willingness and qualifications to provide assistance as described in its proposal, which is
incorporated into this agreement as Appendix 2, and carry out the program in an acceptable manner that is consistent
with all applicable laws.
CEDINCO agrees to comply with all of the terms, procedures, conditions, and requirements set forth below, including
any statutes, regulations or other requirements that are incorporated by reference. Upon request, LWR will provide
copies of such incorporated items for CEDINCO's information and use.
Paragraph I - Purpose
Paragraph II - Responsibilities
Section 2.1 - General
CEDINCO shall perform its responsibilities under this agreement in coordination with LWR and in a manner
consistent with applicable United States laws and policies, as well as laws and policies of the country or countries
where activities are performed.
b. CEDINCO is expected to spend according to the annual budget plan as detailed in the project budget in Appendix
2. LWR’s fiscal year ends on September 30th and this date is used for annual budgets for partners. Any
unexpended funds at the end of one fiscal year (September 30th) may not necessarily be transferrable to the next
fiscal year(s) and may be de-obligated. LWR will continue to make yearly funds available subject to achievement
of annually planned activities, availability of funds and continued relevance of the project and the Cooperation
Agreement. In case of any de-obligation, LWR will not be liable to reimburse CEDINCO for the expenditures in
excess of the modified approved total budget.
c. CEDINCO shall not transfer or assign any part of any funds made under this agreement to any other individual,
institution or organization for the performance of the functions, duties, or obligations assumed herein unless
specifically identified in the approved proposal or with the prior written approval of LWR. This prohibition is
not intended to restrict or limit the ability of CEDINCO to: (a) rent or lease office facilities, vehicles, or other
equipment specifically identified in the attached approved proposal and budget; or (b) enter into contracts for
facility and/or equipment maintenance, protection services or for other necessary operational services to meet the
objectives of the approved proposal.
d. The funds approved by this agreement are limited in expenditure according to the items specified in the approved
budget. It is understood and agreed that expenses in the excess of those authorized as well as other expenses
incurred by CEDINCO in carrying out this program shall be met with funds other than those provided by this
agreement.
e. It is further agreed and understood that CEDINCO shall not charge to this agreement any cost for activities,
facilities, or individual benefits that are for the exclusive use of or benefit to government personnel of any
countries or entities not specifically identified in the approved budget.
f. CEDINCO shall maintain financial records covering all phases of the project in accordance with generally
accepted accounting principles (GAAP) and/or the international financial reporting standards (IFRS) and
according to financial procedures consistent with the laws of the country where the project takes place.
CEDINCO shall keep these records, together with documents substantiating expenditures, for three years after
the submission of the final financial and program reports or three years after the resolution of audit findings. In
case of availability of the computerized accounting records, CEDINCO shall maintain computer backups for all
the financial records covering all the phases of the project.
Cooperation Agreement 18-2206
g. At the close of the project [or upon termination], will submit a disposition plan for all assets (with a market value
of $5,000 or more) acquired or constructed with project funds for LWR's approval. LWR should be consulted
for prior approval for any and all plans related to the disposition of motor-vehicles (cars, motorcycles, boats, etc.)
regardless of their market value.
h. U.S. Executive Order and U.S. law prohibits transactions with persons and organizations associated with terrorism
and terrorist related lists publicized by the U.S Government, the United Nations, and the European Union. It is
the legal responsibility of CEDINCO to ensure compliance with these Executive Orders and laws. For further
information, see www.treas.gov/ofac. This provision must be included in all sub-contracts/sub-awards issued
under this agreement.
i. Any and all expenses which violate the clauses of this agreement will not be recognized by LWR as allowable
project expenses. LWR will not reimburse unallowable expenses paid for with CEDINCO funds and must fully
reimburse LWR if CEDINCO incurs unallowable expenses using LWR disbursed funds, irrespective of the period
when such expenses were detected.
b. CEDINCO must provide with a written receipt for each transfer sent by LWR. The receipt should state the date
the funds were received, the value in US dollars, the value in national currency, the exchange rate used, and bank
fees. A copy of the bank notice of the transfer is normally sufficient to satisfy this requirement. The receipt must
be submitted no later than 10 days after the receipt of the funds.
CEDINCO agrees to comply with all local tax obligations, as well as with all requirements related to registrations,
certifications, authorizations, etc.
The request for the use of the recovered funds, if money from LWR is used for payment of the VAT, will be made in
writing presenting a proposal for use in the project activities and must be approved by LWR in writing.
b. Each report should also note any changes made or anticipated with regard to staffing requirements, security
arrangements or other aspects of the funded program. Should any change or anticipated change affect the use of
funds or the rate of expenditure, special mention should be highlighted in the report.
c. In addition to the regular reports described above, CEDINCO shall promptly inform LWR, in writing, should any
special circumstance be encountered that is likely to delay or prevent CEDINCO from meeting objectives set
forth in the attached proposal.
d. Late or unacceptably poor reporting, as determined by LWR, will result in suspension of any further fund
transfers until the reporting is brought up to date or corrected.
b. LWR reserves the right to contact the auditor that signed the management letter. LWR also reserves the right to
request CEDINCO’s cooperation in contacting the bank and requesting an inspection of CEDINCO’s specific
bank account(s) associated with this funding.
c. At any time, LWR reserves the right to contract an external audit firm of its choice to audit the project supported
by LWR. In the event of an LWR-commissioned audit, CEDINCO agrees to fully participate in and provide any
and all documentation requested by the auditors.
d. Expenses which are deemed unallowable by an external audit may not be recognized by LWR as allowable
project expenses. LWR reserves the right to request reimbursement if CEDINCO incurs such expenses using
LWR disbursed funds, irrespective of the period when such expenses were detected.
d. In the event of unavailability of at least 3 external bids, the available bid(s) and proposed supplier must be
documented by CEDINCO in writing and submitted to LWR for prior written approval.
Cooperation Agreement 18-2206
Written approval must obtained from LWR prior to initiating the purchase with the proposed supplier. Failure to
obtain prior written approval from LWR will result in disallowance of costs.
e. Any vehicles (including motorcycles) purchased with LWR funds must be registered in CEDINCO’s name, and
may not be registered in the name of an individual.
f. CEDINCO will purchase and maintain liability (third party) and collision (replacement) insurance for any vehicle
purchased under this funding, in addition to any insurance required by the government of the country where the
vehicle will be operated. CEDINCO will retain the title to the vehicle. CEDINCO is also responsible for
purchasing insurance for all equipment with a purchase price of $1,000 or more.
g. LWR must be consulted to obtain prior approval of any plan related to the transfer or transfer of assets (with a
market value in excess of $ 5,000) acquired or built with LWR funds. LWR must be consulted to obtain prior
approval of any plan related to the transfer or transfer of motorized vehicles (automobiles, motorcycles, boats,
etc.), regardless of their market value.
h. CEDINCO must submit a report that lists all items and purchase prices of all non-consumable and tangible
personal assets with a useful life of more than one year and with a current market price of more than $ 5,000,
acquired with the funds granted. Under this agreement. Motorized vehicles must be included in the report,
regardless of their market value. This report must be submitted on the date indicated in Annex 1 and must contain
the following information for each article purchased: description, date of acquisition, serial number and the
country in which the article in question was used.
c. Unless requested otherwise, CEDINCO agrees to share all reports directly and only with LWR. LWR will provide
all finalized reports to other relevant parties.
a. LWR reserves the right to suspend the project, including fund transfers and expenditures, for any reason, including
but not limited to the following:
b. LWR will notify CEDINCO of suspension in writing and to indicate the steps that CEDINCO is required to take
to satisfy LWR’s concerns.
Cooperation Agreement 18-2206
c. The suspension will be lifted when the issues listed above have been addressed to LWR’s satisfaction.
d. If the issues are not addressed to LWR’s satisfaction within 30 days of the date of notification of suspension,
LWR reserves the right to terminate the agreement and require partial or full reimbursement of funds, including
purchased assets.
e. LWR reserves the right to terminate its support for the project at any time in cases of illicit behavior or
malfeasance, as defined by LWR. In such case, LWR reserves the right to require partial or total reimbursement
of funds already transferred, including purchased assets.
f. LWR and CEDINCO may voluntarily terminate the agreement, after giving 30 days written notice, if: (i) Due to
external circumstances, it becomes impossible for the organization to continue project implementation; or (ii)
Due to internal changes in CEDINCO’s nature and orientation, it is not advisable to continue project
implementation. If either party voluntarily terminates the agreement, LWR reserves the right to require partial or
total reimbursement of funds already transferred, including purchased assets.
g. Under no circumstance, will LWR be responsible for damages resulting from the termination and/or suspension
of the agreement.
Paragraph VI - Miscellaneous
CEDINCO assumes the operational risks associated with the project implementation and fully understands the safety
and security implications for the staff and community. LWR will provide, to the extent possible, safety and security
capacity building to manage these risks.
Partner may copyright any work that is subject to copyright and was developed, or for which ownership was acquired
under this award. (“New Rights”).Partner hereby grants to LWR a royalty-free, nonexclusive and irrevocable right to
reproduce, publish, or otherwise use the work for noncommercial/nonprofit purposes, while duly recognizing
copyright, and to authorize others to do so.
When Intellectual Property embodies both New Rights and rights of the Partner existing prior to this Agreement
(“Mixed Rights”), the Partner maintains copyright and hereby grants to LWR a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, or otherwise use the work for noncommercial/nonprofit purposes, while duly
recognizing copyright, and to authorize others to do so.
CEO's Name, Position Title: Lic. Irene Flores Rebatta, Directora Ejecutiva
CFO's Name, Position Title: Lic. Pablo Infante Carrillo, Director de Finanzas
Board Chair's Name, Position Title: Lic. Johnson Claudio Torre Guzmán, Presidente de la Junta Directiva
Main Contact's Name, Position Title: Lic. Irene Flores Rebatta, Directora Ejecutiva
Email Address: Ireneflores123@yahoo.es
Financial report due dates: 1. January 15, 2018 (period: October to December 2017)
2. April 15, 2018 (period: January to March 2018)
3. July 15, 2018 (period: April to June 2018)
4. October 05, 2018 (period: July to September 2018)
5. January 15, 2019 (period: October to December 2018)
6. April 15, 2019 (period: January to March 2019)
7. July 15, 2019 (period: April to June 2019)
8. October 05, 2019 (period: July to September 2019)
9. January 15, 2020 (period: October to December 2019)
10. April 15, 2020 (period: January to March 2020)
11. July 15, 2020 (period: April to June 2020)
12. October 05, 2020 (period: July to September 2020)
Progress report due dates: 1. January 15, 2018 (period: October to December 2017)
2. April 15, 2018 (period: January to March 2018)
3. July 15, 2018 (period: April to June 2018)
4. October 05, 2018 (period: July to September 2018)
5. January 15, 2019 (period: October to December 2018)
6. April 15, 2019 (period: January to March 2019)
7. July 15, 2019 (period: April to June 2019)
8. October 05, 2019 (period: July to September 2019)
9. January 15, 2020 (period: October to December 2019)
10. April 15, 2020 (period: January to March 2020)
11. July 15, 2020 (period: April to June 2020)
12. October 05, 2020 (period: July to September 2020)