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I.

PRE-TRIAL
A.M. No. 03-1-09-SC
A. Civil Cases
RE: PROPOSED RULE ON GUIDELINES TO BE
OBSERVED BY TRIAL COURT JUDGES AND CLERKS OF 1. Within one day from receipt of the complaint:
COURT IN THE CONDUCT OF PRE-TRIAL AND USE OF
DEPOSITION-DISCOVERY MEASURES 1.1 Summons shall be prepared and shall contain a reminder
to defendant to observe restraint in filing a motion to dismiss
RESOLUTION and instead allege the grounds thereof as defenses in the
Answer, in conformity with IBP-OCA Memorandum on Policy
Acting on the recommendation of the Chairman of the Guidelines dated March 12, 2002. A copy of the summons is
Committee on Revision of the Rules of Court submitting for hereto attached as Annex "A;" and
this Court's consideration and approval the Proposed Rule on
Guidelines to be Observed by Trial Court Judges and Clerks of 1.2 The court shall issue an order requiring the parties to avail
Court in the Conduct of Pre-Trial and Use of Deposition- of interrogatories to parties under Rule 25 and request for
Discovery Measures, the Court Resolved to APPROVE the admission by adverse party under Rule 26 or at their discretion
same. The said Rule is hereto attached as an integral part of make use of dispositions under Rule 23 or other measures
this Resolution. under Rules 27 and 28 within five days from the filing of the
answer. A copy of the order shall be served upon the
The Rule shall take effect on August 16, 2004 following its defendant together with the summons and upon the
publication in a newspaper of general circulation not later than plaintiff.
July 30, 2004.
Within five (5) days from date of filing of the reply, the plaintiff
GUIDELINES TO BE OBSERVED BY TRIAL COURT must promptly move ex parte that the case be set for pre-trial
JUDGES AND CLERKS OF COURT IN THE CONDUCT OF conference. If the plaintiff fails to file said motion within the
PRE-TRIAL AND USE OF DEPOSITION-DISCOVERY given period, the Branch COC shall issue a notice of pre-trial.
MEASURES
2. The parties shall submit, at least three (3) days before the
The use of pre-trial and the deposition-discovery measures are pre-trial, pre-trial briefs containing the following:
undeniably important and vital components of case
management in trial courts. To abbreviate court proceedings, a. A statement of their willingness to enter into an amicable
ensure prompt disposition of cases and decongest court settlement indicating the desired terms thereof or to submit the
dockets, and to further implement the pre-trial guidelines laid case to any of the alternative modes of dispute resolution;
down in Administrative Circular No. 3-99 dated January 15,
1999 and except as otherwise specifically provided for in other b. A summary of admitted facts and proposed stipulation of
special rules, the following guidelines are issued for the facts;
observance and guidance of trial judges and clerks of court:
c. The issues to be tried or resolved; after comparison and to consider such other matters as may
aid in its prompt disposition.
d. The documents or exhibits to be presented, stating the
purpose thereof. (No evidence shall be allowed to be During the preliminary conference, the Branch COC shall also
presented and offered during the trial in support of a party's ascertain from the parties the undisputed facts and admissions
evidence-in-chief other than those that had been earlier on the genuineness and due execution of the documents
identified and pre-marked during the pre-trial, except if allowed marked as exhibits. The proceedings during the preliminary
by the court for good cause shown); conference shall be recorded in the "Minutes of Preliminary
Conference" to be signed by both parties and/or counsel, the
e. A manifestation of their having availed or their intention to form of which is hereto attached as Annex "C".
avail themselves of discovery procedures or referral to
commissioners; and The minutes of preliminary conference and the exhibits shall
be attached by the Branch COC to the case record before the
f. The number and names of the witnesses, the substance of pre-trial
their testimonies, and the approximate number of hours that
will be required by the parties for the presentation of their 4. Before the continuation of the pre-trial conference, the judge
respective witnesses. must study all the pleadings of the case, and determine the
issues thereof and the respective positions of the parties
A copy of the Notice of Pre-trial Conference is hereto attached thereon to enable him to intelligently steer the parties toward a
as Annex "B." possible amicable settlement of the case, or, at the very least,
to help reduce and limit the issues. The judge should not allow
The rule on the contents of the pre-trial brief must strictly be the termination of pre-trial simply because of the manifestation
complied with. of the parties that they cannot settle the case. He should
expose the parties to the advantages of pre-trial. He must also
The parties are bound by the representations and statements be mindful that there are other important aspects of the pre-
in their respective pre-trial briefs. trial that ought to be taken up to expedite the disposition of the
case.
3. At the start of the pre-trial conference, the judge shall
immediately refer the parties and/or their counsel if authorized The Judge with all tact, patience, impartiality and with due
by their clients to the PMC mediation unit for purposes of regard to the rights of the parties shall endeavor to persuade
mediation if available. If mediation fails, the judge will them to arrive at a settlement of the dispute. The court shall
schedule the continuance of the pre-trial conference. Before initially ask the parties and their lawyers if an amicable
then, the Judge may refer the case to the Branch COC for a settlement of the case is possible. If not, the judge may confer
preliminary conference to assist the parties in reaching a with the parties with the opposing counsel to consider the
settlement, to mark the documents or exhibits to be presented following:
by the parties and copies thereof to be attached to the records
a. Given the evidence of the plaintiff presented in his pre-trial documents. To obtain admissions, the Court shall ask the
brief to support his claim, what manner of compromise is parties to submit the depositions taken under Rule 23, the
considered acceptable to the defendant at the present stage? answers to written interrogatories under Rule 25 and the
answers to request for admissions by the adverse party under
b. Given the evidence of the defendant described in his pre- Rule 26. It may also require the production of documents or
trial brief to support his defense, what manner of compromise things requested by a party under Rule 27 and the results of
is considered acceptable to the plaintiff at the present stage? the physical and mental examination of persons under Rule
28;
If not successful, the court shall confer with the party and his
counsel separately. g. Define and simplify the factual and legal issues arising from
the pleadings. Uncontroverted issues and frivolous claims or
If the manner of compromise is not acceptable, the judge shall defenses should be eliminated. For each factual issue, the
confer with the parties without their counsel for the same parties/counsel shall state all the evidence to support their
purpose of settlement. positions thereon. For each legal issue, parties/counsel shall
state the applicable law and jurisprudence supporting their
5. If all efforts to settle fail, the trial judge shall: respective positions thereon. If only legal issues are
presented, the judge shall require the parties to submit their
a. Adopt the minutes of preliminary conference as part of the
respective memoranda and the court can proceed to render
pre-trial proceedings and confirm markings of exhibits or
judgment;
substituted photocopies and admissions on the genuineness
and due execution of documents; h. Determine the propriety of rendering a summary judgment
dismissing the case based on the disclosures made at the pre-
b. Inquire if there are cases arising out of the same facts
trial or a judgment based on the pleadings, evidence identified
pending before other courts and order its consolidation if
and admissions made during pre-trial;
warranted;
i. Ask parties to agree on the specific trial dates for continuous
c. Inquire if the pleadings are in order. If not, order the
trial in accordance with Circular No. 1-89 dated January 19,
amendments if necessary;
1989; adhere to the case flow chart determined by the court,
which shall contain the different stages of the proceedings up
d. Inquire if interlocutory issues are involved and resolve the
to the promulgation of the decision and use the time frame for
same;
each stage in setting the trial dates. The One-Day Examination
e. Consider the adding or dropping of parties; of Witness Rule, that is, a witness has to be fully examined in
one (1) day only, shall be strictly adhered to subject to the
f. Scrutinize every single allegation of the complaint, answer courts' discretion during trial on whether or not to extend the
and other pleadings and attachments thereto and the contents direct and/or cross-examination for justifiable reasons. On the
of documents and all other evidence identified and pre-marked last hearing day allotted for each party, he is required to make
during pre-trial in determining further admissions of facts and his formal offer of evidence after the presentation of his last
witness and the opposing party is required to immediately 6. The trial judge shall schedule the pre-trial in the afternoon
interpose his objection thereto. Thereafter, the Judge shall sessions and set as many pre-trial conferences as may be
make the ruling on the offer of evidence in open court. necessary.
However the judge has the discretion to allow the offer of
evidence in writing in conformity with Section 35, Rule 132; 7. All proceedings during the pre-trial shall be recorded. The
minutes of each pre-trial conference shall contain matters
j. Determine the most important witnesses to be heard and taken up therein more particularly admissions of facts and
limit the number of witnesses (Most Important Witness Rule). exhibits and shall be signed by the parties and their counsel.
The facts to be proven by each witness and the approximate
number of hours per witness shall be fixed; 8. The judge shall issue the required Pre-Trial Order within ten
(10) days after the termination of the pre-trial. Said Order shall
k. At his discretion, order the parties to use the affidavits of bind the parties, limit the trial to matters not disposed of and
witnesses as direct testimonies subject to the right to object to control the course of the action during the trial. A sample Pre-
inadmissible portions thereof and to the right of cross- Trial Order is hereto attached as Annex "D."
examination by the other party. The affidavits shall be based
on personal knowledge, shall set forth facts as would be However, the Court may opt to dictate the Pre-Trial Order in
admissible in evidence, and shall show affirmatively that the open court in the presence of the parties and their counsel and
affiant is competent to testify to the matters stated therein. The with the use of a computer, shall have the same immediately
affidavits shall be in question and answer form, and shall finalized and printed. Once finished, the parties and/or their
comply with the rules on admissibility of evidence; counsel shall sign the same to manifest their conformity
thereto.
l. Require the parties and/or counsel to submit to the Branch
COC the names, addresses and contact numbers of the 9. The court shall endeavor to make the parties agree to an
witnesses to be summoned by subpoena; equitable compromise or settlement at any stage of the
proceedings before rendition of judgment.
m. Order the delegation of the reception of evidence to the
Branch COC under Rule 30; and B. Criminal Cases

n. Refer the case to a trial by commissioner under Rule 32 1. Before arraignment, the Court shall issue an order directing
the public prosecutor to submit the record of the preliminary
During the pre-trial, the judge shall be the one to ask questions investigation to the Branch COC for the latter to attach the
on issues raised therein and all questions or comments by same to the record of the criminal case.
counsel or parties must be directed to the judge to avoid
hostilities between the parties. Where the accused is under preventive detention, his case
shall be raffled and its records transmitted to the judge to
whom the case was raffled within three days from the filing of
the complaint or information. The accused shall be arraigned
within ten days from the date of the raffle. The pre-trial of his The Minutes of Preliminary Conference and the exhibits shall
case shall be held within ten days after arraignment unless a be attached by the Branch COC to the case record before the
shorter period is provided for by law. pre-trial.

2. After the arraignment, the court shall forthwith set the pre- 4. Before the pre-trial conference the judge must study the
trial conference within thirty days from the date of arraignment, allegations of the information, the statements in the affidavits
and issue an order: (a) requiring the private offended party to of witnesses and other documentary evidence which form part
appear thereat for purposes of plea-bargaining except for of the record of the preliminary investigation.
violations of the Comprehensive Dangerous Drugs Act of
2002, and for other matters requiring his presence; (b) 5. During the pre-trial, except for violations of the
referring the case to the Branch COC, if warranted, for a Comprehensive Dangerous Drugs Act of 2002, the trial judge
preliminary conference to be set at least three days prior to the shall consider plea-bargaining arrangements. Where the
pre-trial to mark the documents or exhibits to be presented by prosecution and the offended party agree to the plea offered
the parties and copies thereof to be attached to the records by the accused, the court shall:
after comparison and to consider other matters as may aid in
its prompt disposition; and (c) informing the parties that no a. Issue an order which contains the plea-bargaining arrived
evidence shall be allowed to be presented and offered during at;
the trial other than those identified and marked during the pre-
trial except when allowed by the court for good cause shown. b. Proceed to receive evidence on the civil aspect of the case;
A copy of the order is hereto attached as Annex "E". In and
mediatable cases, the judge shall refer the parties and their
c. Render and promulgate judgment of conviction, including
counsel to the PMC unit for purposes of mediation if available.
the civil liability or damages duly established by the evidence.
3. During the preliminary conference, the Branch COC shall
6. When plea bargaining fails, the Court shall:
assist the parties in reaching a settlement of the civil aspect of
the case, mark the documents to be presented as exhibits and
a. Adopt the minutes of preliminary conference as part of the
copies thereof attached to the records after comparison,
pre-trial proceedings, confirm markings of exhibits or
ascertain from the parties the undisputed facts and admissions
substituted photocopies and admissions on the genuineness
on the genuineness and due execution of documents marked
and due execution of documents and list object and
as exhibits and consider such other matters as may aid in the
testimonial evidence;
prompt disposition of the case. The proceedings during the
preliminary conference shall be recorded in the Minutes of b. Scrutinize every allegation of the information and the
Preliminary Conference to be signed by both parties and statements in the affidavits and other documents which form
counsel. (Please see Annex "B") part of the record of the preliminary investigation and other
documents identified and marked as exhibits in determining
further admissions of facts, documents and in particular as to 8. All agreements or admissions made or entered during the
the following: pre-trial conference shall be reduced in writing and signed by
1. the identity of the accused; the accused and counsel, otherwise, they cannot be used
2.court's territorial jurisdiction relative to the offense/s against the accused. The agreements covering the matters
charged; referred to in Section 1 of Rule 118 shall be approved by the
court. (Section 2, Rule 118)
3. qualification of expert witness/es;
4. amount of damages; 9. All proceedings during the pre-trial shall be recorded, the
5. genuineness and due execution of documents; transcripts prepared and the minutes signed by the parties
6. the cause of death or injury, in proper cases; and/or their counsels.
7. adoption of any evidence presented during the
preliminary investigation; 10. The trial judge shall issue a Pre-trial Order within ten (10)
days after the termination of the pre-trial setting forth the
8. disclosure of defenses of alibi, insanity, self-defense, actions taken during the pre-trial conference, the facts
exercise of public authority and justifying or exempting stipulated, the admissions made, evidence marked, the
circumstances; and number of witnesses to be presented and the schedule of trial.
9. such other matters that would limit the facts in issue. Said Order shall bind the parties, limit the trial to matters not
disposed of and control the course of the action during the
c. Define factual and legal issues; trial. 17

d. Ask parties to agree on the specific trial dates and adhere to


the flow chart determined by the court which shall contain the
time frames for the different stages of the proceeding up to
promulgation of decision and use the time frame for each
stage in setting the trial dates;

e. Require the parties to submit to the Branch COC the


names, addresses and contact numbers of witnesses that
need to be summoned by subpoena; 16 and

f. Consider modification of order of trial if the accused admits


the charge but interposes a lawful defense.

7. During the pre-trial, the judge shall be the one to ask


questions on issues raised therein and all questions must be
directed to him to avoid hostilities between parties.
A.M. No. 12-8-8-SC Whereas, the Supreme Court En Banc finds merit in the
JUDICIAL AFFIDAVIT RULE recommendation;

Whereas, case congestion and delays plague most courts in NOW, THEREFORE, the Supreme Court En Banc hereby issues
cities, given the huge volume of cases filed each year and the and promulgates the following:
slow and cumbersome adversarial syste1n that the judiciary has
in place; Section 1. Scope. - (a) This Rule shall apply to all actions,
proceedings, and incidents requiring the reception of evidence
Whereas, about 40% of criminal cases are dismissed annually before:
owing to the fact that complainants simply give up con1ing to
court after repeated postponements; (1) The Metropolitan Trial Courts, the Municipal Trial
Courts in Cities, the Municipal Trial Courts, the
Whereas, few foreign businessmen make long-term investments Municipal Circuit Trial Courts, and the Shari' a Circuit
in the Philippines because its courts are unable to provide ample Courts but shall not apply to small claims cases under
and speedy protection to their investments, keeping its people A.M. 08-8-7-SC;
poor;
(2) The Regional Trial Courts and the Shari'a District
Whereas, in order to reduce the time needed for completing the Courts;
testimonies of witnesses in cases under litigation, on February
21, 2012 the Supreme Court approved for piloting by trial courts (3) The Sandiganbayan, the Court of Tax Appeals,
in Quezon City the compulsory use of judicial affidavits in place of the Court of Appeals, and the Shari'a Appellate
the direct testimonies of witnesses; Courts;

Whereas, it is reported that such piloting has quickly resulted in (4) The investigating officers and bodies authorized
reducing by about two-thirds the time used for presenting the by the Supreme Court to receive evidence, including
testimonies of witnesses, thus speeding up the hearing and the Integrated Bar of the Philippine (IBP); and
adjudication of cases;
(5) The special courts and quasi-judicial bodies,
Whereas, the Supreme Court Committee on the Revision of the whose rules of procedure are subject to disapproval
Rules of Court, headed by Senior Associate Justice Antonio T. of the Supreme Court, insofar as their existing rules of
Carpio, and the Sub-Committee on the Revision of the Rules on procedure contravene the provisions of this Rule.1
Civil Procedure, headed by Associate Justice Roberto A. Abad,
have recommended for adoption a Judicial Affidavit Rule that will (b) For the purpose of brevity, the above courts, quasi-judicial
replicate nationwide the success of the Quezon City experience bodies, or investigating officers shall be uniformly referred to here
in the use of judicial affidavits; and as the "court."
Section 2. Submission of Judicial Affidavits and Exhibits in lieu of (a) The name, age, residence or business address, and
direct testimonies. - (a) The parties shall file with the court and occupation of the witness;
serve on the adverse party, personally or by licensed courier
service, not later than five days before pre-trial or preliminary (b) The name and address of the lawyer who conducts or
conference or the scheduled hearing with respect to motions and supervises the examination of the witness and the place
incidents, the following: where the examination is being held;

(1) The judicial affidavits of their witnesses, which (c) A statement that the witness is answering the
shall take the place of such witnesses' direct questions asked of him, fully conscious that he does so
testimonies; and under oath, and that he may face criminal liability for false
testimony or perjury;
(2) The parties' docun1entary or object evidence,
if any, which shall be attached to the judicial (d) Questions asked of the witness and his corresponding
affidavits and marked as Exhibits A, B, C, and so answers, consecutively numbered, that:
on in the case of the complainant or the plaintiff,
and as Exhibits 1, 2, 3, and so on in the case of (1) Show the circumstances under which the
the respondent or the defendant. witness acquired the facts upon which he testifies;

(b) Should a party or a witness desire to keep the original (2) Elicit from him those facts which are relevant
document or object evidence in his possession, he may, to the issues that the case presents; and
after the same has been identified, marked as exhibit, and
authenticated, warrant in his judicial affidavit that the copy
(3) Identify the attached documentary and object
or reproduction attached to such affidavit is a faithful copy
evidence and establish their authenticity in
or reproduction of that original. In addition, the party or
accordance with the Rules of Court;
witness shall bring the original document or object
evidence for comparison during the preliminary
conference with the attached copy, reproduction, or (e) The signature of the witness over his printed name;
pictures, failing which the latter shall not be admitted. and

This is without prejudice to the introduction of secondary (f) A jurat with the signature of the notary public who
evidence in place of the original when allowed by existing rules. administers the oath or an officer who is authorized by
law to administer the same.
Section 3. Contents of judicial Affidavit. - A judicial affidavit shall
be prepared in the language known to the witness and, if not in Section 4. Sworn attestation of the lawyer. - (a) The judicial
English or Filipino, accompanied by a translation in English or affidavit shall contain a sworn attestation at the end, executed by
Filipino, and shall contain the following: the lawyer who conducted or supervised the examination of the
witness, to the effect that:
(1) He faithfully recorded or caused to be Section 7. Examination of the witness on his judicial affidavit. -
recorded the questions he asked and the The adverse party shall have the right to cross-examine the
corresponding answers that the witness gave; and witness on his judicial affidavit and on the exhibits attached to the
same. The party who presents the witness may also examine him
(2) Neither he nor any other person then present as on re-direct. In every case, the court shall take active part in
or assisting him coached the witness regarding examining the witness to determine his credibility as well as the
the latter's answers. truth of his testimony and to elicit the answers that it needs for
resolving the issues.
(b) A false attestation shall subject the lawyer mentioned
to disciplinary action, including disbarment. Section 8. Oral offer of and objections to exhibits. - (a) Upon the
termination of the testimony of his last witness, a party shall
Section 5. Subpoena. - If the government employee or official, or immediately make an oral offer of evidence of his documentary or
the requested witness, who is neither the witness of the adverse object exhibits, piece by piece, in their chronological order, stating
party nor a hostile witness, unjustifiably declines to execute a the purpose or purposes for which he offers the particular exhibit.
judicial affidavit or refuses without just cause to make the relevant
books, documents, or other things under his control available for (b) After each piece of exhibit is offered, the adverse party
copying, authentication, and eventual production in court, the shall state the legal ground for his objection, if any, to its
requesting party may avail himself of the issuance of a admission, and the court shall immediately make its ruling
subpoena ad testificandum or duces tecum under Rule 21 of the respecting that exhibit.
Rules of Court. The rules governing the issuance of a subpoena
to the witness in this case shall be the same as when taking his (c) Since the documentary or object exhibits form part of
deposition except that the taking of a judicial affidavit shal1 be the judicial affidavits that describe and authenticate them,
understood to be ex parte. it is sufficient that such exhibits are simply cited by their
markings during the offers, the objections, and the rulings,
Section 6. Offer of and objections to testimony in judicial dispensing with the description of each exhibit.
affidavit. - The party presenting the judicial affidavit of his witness
in place of direct testimony shall state the purpose of such Section 9. Application of rule to criminal actions. - (a) This rule
testimony at the start of the presentation of the witness. The shall apply to all criminal actions:
adverse party may move to disqualify the witness or to strike out
his affidavit or any of the answers found in it on ground of (1) Where the maximum of the imposable penalty
inadmissibility. The court shall promptly rule on the motion and, if does not exceed six years;
granted, shall cause the marking of any excluded answer by
placing it in brackets under the initials of an authorized court (2) Where the accused agrees to the use of judicial
personnel, without prejudice to a tender of excluded evidence affidavits, irrespective of the penalty involved; or
under Section 40 of Rule 132 of the Rules of Court.
(3) With respect to the civil aspect of the actions,
whatever the penalties involved are.
(b) The prosecution shall submit the judicial affidavits of Section 3 and the attestation requirement of Section 4
its witnesses not later than five days before the pre-trial, above. The court may, however, allow only once the
serving copies if the same upon the accused. The subsequent submission of the compliant replacement
complainant or public prosecutor shall attach to the affidavits before the hearing or trial provided the delay is
affidavits such documentary or object evidence as he may for a valid reason and would not unduly prejudice the
have, marking them as Exhibits A, B, C, and so on. No opposing party and provided further, that public or private
further judicial affidavit, documentary, or object evidence counsel responsible for their preparation and submission
shall be admitted at the trial. pays a fine of not less than P 1,000.00 nor more
than P 5,000.00, at the discretion of the court.
(c) If the accused desires to be heard on his defense after
receipt of the judicial affidavits of the prosecution, he shall Section 11. Repeal or modification of inconsistent rules. - The
have the option to submit his judicial affidavit as well as provisions of the Rules of Court and the rules of procedure
those of his witnesses to the court within ten days from governing investigating officers and bodies authorized by the
receipt of such affidavits and serve a copy of each on the Supreme Court to receive evidence are repealed or modified
public and private prosecutor, including his documentary insofar as these are inconsistent with the provisions of this Rule.
1âwphi1

and object evidence previously marked as Exhibits 1, 2,


3, and so on. These affidavits shall serve as direct The rules of procedure governing quasi-judicial bodies
testimonies of the accused and his witnesses when they inconsistent herewith are hereby disapproved.
appear before the court to testify.
Section 12. Effectivity. - This rule shall take effect on January 1,
Section 10. Effect of non-compliance with the judicial Affidavit 2013 following its publication in two newspapers of general
Rule. - (a) A party who fails to submit the required judicial circulation not later than September 15, 2012. It shall also apply
affidavits and exhibits on time shall be deemed to have waived to existing cases.
their submission. The court may, however, allow only once the
late submission of the same provided, the delay is for a valid Manila, September 4, 2012.
reason, would not unduly prejudice the opposing party, and the
defaulting party pays a fine of not less than P 1,000.00 nor more
than P 5,000.00 at the discretion of the court.

(b) The court shall not consider the affidavit of any


witness who fails to appear at the scheduled hearing of
the case as required. Counsel who fails to appear without
valid cause despite notice shall be deemed to have
waived his client's right to confront by cross-examination
the witnesses there present.

(c) The court shall not admit as evidence judicial affidavits


that do not conform to the content requirements of

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