MANUAL E-Payment Process PT Indolakto & PT

Indokuat Sukses Makmur

BOOK
 Manual Book 2021

Table of Contents
Starting the Web Application ................................................................................................................................ 2
Register .................................................................................................................................................................. 2
Login ...................................................................................................................................................................... 4
Default Page (Vendor Ticket List) .......................................................................................................................... 4
Create New Ticket ................................................................................................................................................. 4
Edit Profile ............................................................................................................................................................. 9
Change Password ................................................................................................................................................ 10
Monitoring Ticket Status ..................................................................................................................................... 11
Cancel Ticket........................................................................................................................................................ 12
Logout .................................................................................................................................................................. 12

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Starting the Web Application

1. Open your browser (Mozilla Firefox for best performance), go to the following web address. The default
language is Indonesian, click “ENGLISH VERSION” for English language.
http://indolaktoweb.azurewebsites.net/

Register
1. Vendors who have not previously registered for the Web Application, click “Register” to access the “Register
Form”

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2. Enter the following information

Username Enter Vendor ID (6 digits) located in Purchase Order document

Password Enter your passwords. Passwords are case sensitive.

Email Enter user’s email address

Contact Person Enter user’s name and phone number

Email and Contact Person is needed for ease of communication and if there is any mistakes / lack in the
verification process, so that PIC can be immediately contacted and fill the document that is lacking or to
revise.

Click SIGN UP to submit the registration.

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Login
Users who have previously registered for the Web Application login by entering their username (vendor ID)
and password. Click “LOGIN” to next screen and begin using the application.

If user forgets the passwords, please contact the PIC at PT. Indolakto / PT. Indokuat Sukses Makmur

Default Page (Vendor Ticket List)

After logging into the Web Application, the user will advance to the “Vendor Ticket List” as a default page.
User will be check all the ticket list that have been created on this page.

Create New Ticket

1. Click “New”, user will be redirects on a new page where user will be submit some details about the
billing.

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2. Complete the first step

Bill To Select the factory to be billed for, located in Purchase Order document

Invoice No. Enter invoice number / billing number

Amount (Curr) Enter amount of billing

Invoice Date Enter invoice date / billing date

The ticket number will generated after user completes first step, it can be seen in the upper left corner. Next
to ticket number is the default status. Status “Open” means that the ticket can still be edited by user and has
not been sent.

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3. Complete the second step.

DGT-1 Select “Yes” option if there is a DGT-1 form, otherwise select “No” option

4. Complete the third step

PO Select Purchase Order number then click Add

5. Complete the fourth step

Contract Select “Yes” option if the billing is based on the Agreement, otherwise select
“No” option

Contract No If the billing is based on the Agreement, select number of Agreement that
appears on the list then click Add. Otherwise, the list will be locked.

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6. Complete the fifth (final) step by uploading your file according to the name of document in the list. Click
“Browse” button, search and select your file then click “Upload”. The uploaded file will appear below the
Upload Box.

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If the uploaded file is wrong, user can delete the file by clicking delete link next to file name, then re-upload
the correct file.

If all files have been uploaded, submit your ticket by clicking “SENT” button.

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Edit Profile
Users may modify their personal profile information and billing category in “Edit Profile” menu. Users can only
update data marked with (*), for other data updates, please contact Purchasing PT Indolakto & PT Indokuat
Sukses Makmur.

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Contract Person (Name) Enter user’s name

Contract Person (Phone No) Enter user’s phone number

Email Enter user’s email

Billing Category Choose the billing category that suits with user’s invoice

Click “UPDATE” button to submit modified profile information.

Note : Email and Contact Person is needed for ease of communication and if there is any mistakes / lack in the
verification process, so that PIC can be immediately contacted and fill the document that is lacking or to
revise.

Change Password
Users may change their password in “Change Password” menu.

New Password Enter new password. Passwords are case sensitive.

Confirm Password Enter confirm password as a security check

Click “Change Password” button to submit.

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Monitoring Ticket Status

Users can check the bill verification process by monitoring ticket status on the “Vendor Ticket List”
page. The following is the meaning of each ticket status.

Open Ticket can still be edited by user and has not been sent.

Release Ticket has been sent

Receive Ticket has been received by Accounting

Revise Ticket is returned to the user because there is an error or lack of documents.
Users will receive an email notification of revision, sent automatically by the
system

Verified Ticket has been checked by another department related to the bill

Confirm Ticket have been checked and meet the payment requirements by Accounting.
Users will receive an email as an electronic invoice receipt

Paid Ticket has been paid. Users will receive an email notification containing
information on the amount paid and the date of payment

Cancel Ticket canceled by user

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Cancel Ticket

Users can cancel ticket when status is "Release" or "Revise". On “Vendor Ticket List” page, select
the ticket number you want to cancel then click “Cancel” link.

Logout

Users are suggested to logout of the Web Application, when finished, by selecting the “Logout”
link at the top of the application or closing their browser.

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