DLPA 246

ADMINISTRATIVE COMMUNICATION
AND MANAGEMENT CONTROL
Page 14-15
Part 1.
1. FALSE 6. FALSE 11. FALSE
2. TRUE 7. TRUE 12. TRUE
3. TRUE 8. FALSE 13. FALSE
4. TRUE 9. TRUE 14. TRUE
5. TRUE 10. TRUE 15. TRUE

Part II. II. Fire

I. Go Now
1. Language Live That
2. Verbal Comunication Collision Give
3. Signs Met Lie
4. Body-Language End Jail
5. Paralanguage Ask Help
Try Now
Most Because

Page 20-21
Activity 1.
1. I submit that the characteristic expressed in the given example was completeness. It
was observed in the letter because it gives all information needed such as the purpose.
It uses simple and easy to understand words. However, it has violated the positive
characteristic with the use of “it is expected” as it sounds like demanding.

2. There are various characteristics expressed in the given example such as

conciseness,courtesy and positive. Th writer uses words were simple and easy to
understand. Althogh the purpose and intention were expressed there still lack of
information such as the place and the people need to attend. Completeness were
violated.
3. All the needed information were stated and secified in this letter. Positive phrases
have been used such as “we would like to request,favorable, God Bless and etc.
However, there were still a violation on the instance of conciseness . It uses lengthy
sentences and complicated words such as camaraderie.

Page 34-35 10. Body of the report.

I.
1. Completeness II.
2. Clarity 1. False
3. Accuracy 2. True
4. Conclusion 3. True
5. Memorandum 4. False
6. From Line 5. False
7. Unfavorable 6. False
8. Bibliography 7. True
9. Executive Summary 8. False
9. False 10. False

Page61
Write one sample each of the following:
1. Email: juandelacruz12@gmail.com
2. Memorandum
3. Letter of Recommendation
4. Letter of Inquiry
5. A report of not less than 5pages
2.
Memorandum

TO : BABY EM
FROM : LEN-LEN ROSE
RE : ORIENTATION PROGRAM OF NEW OFFICERS

Please inform the new faculty under you to attend the Orientation Program on
Monday, 2nd May, 2022, 2:00 p.m., Rizal Ceremonial Hall, Malacañang Palace.

All newly elected officers and includes the those elected before. Your
attendance is strongly enjoined.

Thank you.

SARA D. MORENA, Ph.D.

3.
Letter of Recommendation

Dear Emil Santos:

I am writing this letter on behalf of Mrs. Mary Sol, who has been a client of mine for the past four
years. During that time, I have found her to be both a strong woman academically and a role model
and leader for her companions.

Mrs. Mary is the type of a woman who always takes the initiative to help out fellow citizens who may
have encounter hardtimes. She has the looks of being approachable and a good attitude that well-
liked among his co-employees.

In addition to being one of the person transacted by Mrs. Mary, I also had the opportunity to serve as
an advisor for the community service organization she founde. Mrs Mary single-handedly organizaed
group meeting to encourage the less fortunate participation, and contracted local organizations to
coordinate volunteer oppotunities. Though I was her go-to person for advice, I trusted her completely
in managing the group on her own.

Mrs. Mary would make an excellent addition to your company. I recommend her without hesitation.
I hope you will see Mrs. Mary as an asset and fit to the company.

Sincerely yours,
(sgd.)
Marie Tess
4. Letter of Inquiry

Dear Mary Sol,

I have heard a lot about various products offered by your company. Your official
website gives a lot to offer and shows the reviews of the clients as you offer assistance
also base on the preference of a client. This is a great use as you can go through a lot
of choices and select a few that you are interested in.
While going through an occular, I came across a furniture. It was featured on your
website that really get my interest as I have been a lot of occular. I love furnitures
that looks elegant but a minimalist one. I feel that the products of your company will
help me to achieve the interior design that I want. A lot of furnitures were available in
different companies. I have some knowldge in furniture but I needed detailed
information, so that I can take a decision to finalize.
I request you to send me the detailed structure or the furniture design and construction
as these details are not available on the website.
You can send me information on my email -marysol12@gmail.com. This will be
great help for me. I look forward to an affirmative reply at your convenience.

Sincerely
(sgd.)
Marie Tes
5. A report of not less than 5pages

Executive Summary

A report has a definite purpose and a specific form of wiriting. Every

organization, either profit-making or non-profit organization writes report at one time
or another in order to communicate within or outside the organization. The word
‘report’comes from the Latin word reportare which means ‘carry back’. Important
decisions in business organizationsand government are made based on the factual
information, analysis and suggestions made in reports.
This document contains the different types of report and lits cahracteristics. It
also discusses the importance of a report on the present era.
 Republic of the Philippines
UNIVERSITY OF NORTHERN PHILIPPINES
OPEN UNIVERSITY
Vigan City

REPORT WRITING

TEODORE ERICO S. BRUNO

Student
Introduction

A report plays an important role on today’s life of every organization either

profit-making or non-profit organization. It contains different information. An
organization needs a report from a manager or employee in order to be inform of the
happenings on a certain event. Reports are often conveyed in writing, speech,
television or film.
In this modern world, huge companies need a large number of information.
The only solution to manage this is to make reports. With the help of report writing,
necessary judgments can be made in business. Report writing provides easy, updated
and helpful details in a document.
According to Lannon (2007), a report is a textual work (usually of writing,
speech,television, or film) made with the specific intention of relaying information or
recountingcertain events in a widely presentable form
A report can be a formal one or informal. It can be classified as a written or
oral report. Mostly oral reports are informal and only used in situations where
immediate feedback and quick decisionsneed to bemade.Written reportsare mostly
preferred byorganizations because stored informationcan be used for future reference.
There are many format of a report such as feasibilty report progress report evaluation
report and media report.

Types of Report

Reports

Oral Report Written Report

Informal Formal
Report Report

Interpretive Informative Routine

Reports Reports Reports
FEATURES OR CHARACTERISTICS OF REPORT 

Complete and Compact Document: Report is a complete and compact
writtendocument giving updated information about a specific problem.

Systematic Presentation of Facts: Report is a systematic presentation of

facts,figures, conclusions and recommendations. Report writers closely study
theproblem under investigation and prepare a report after analyzing all
relevantinformation regarding the problem. Report is supported by facts and
evidence.There is no scope for imagination in a report which is basically a factual
document.

Prepared in Writing: Reports are usually in writing. Writing reports are useful
forreference purpose. It serves as complete, compact and self-explanatory
documentover a long period. Oral reporting is possible in the case of secret and
confidentialmatters.

Provides Information and Guidance: Report is a valuable document which
givesinformation and guidance to the management while framing future policies.
Itfacilitates planning and decision making. Reports are also useful for
solvingproblems faced by a business enterprise.
 
Self-explanatory Document: Report is a comprehensive document and covers
allaspects of the subject matter of study. It is a self-explanatory and
completedocument by itself.

Acts as a Tool of Internal Communication: Report is an effective tool

of communication between top executives and subordinate staff working in an
organization. It provides feedback to employees and to executives for
decisionmaking. Reports are generally submitted to higher authorities. It is an
example of upward communication. Similarly, reports are also sent by company
executives to the lower levels of management. This is treated as downward
communication. Inaddition, reports are also sent to shareholders and others connected
with thecompany. It may be pointed out that report writing / preparation acts as
abackbone of any system of communication.

Acts as Permanent Record : A report serves as a permanent record relating tocertain

business matter. It is useful for future reference and guidance.

Time Consuming and Costly Activity: Report writing is a time consuming,lengthy

and costly activity as it involves collection of facts, drawing conclusionand making
recommendations.

As recommendations; reports could be based on the to the description of

company’s or organization’s perspectives and recommendations. The success of
future business planning can be reached through gathering of report writing
importance as I belong on the government sector a report is very important on our
organization. The importance of reportwriting can be understood only by evaluation
the usefulness of paper writing in an organizations. In most firms the employees are
to report the managers about the amountof work they made in relation to provided
plan. This gives an opportunity to analyze staff work and time spent for its fulfillment

Conclusion

Writing a report not only stressed in business, but in economics and politics
nor government. A report is the key to accomplish a set goal. It does not help the
organization itself but also the writing skills of a writer also improves its way of
communication. Before having an effective report their are many complicated things
happened in order to narrate it well.
REFERENCES

 Gerson, Sharon and Gerson, Steven (2005). Technical Writing: Process and
Product. Prentice Hall

Lannon, John (2007): Technical Communication. Longman.

(https://www.scribd.com/presentation/362885864/Report-Writing)
Simon Devram Oct 29, 2017

(https://www.bestassignmentwriters.co.uk/blog/significance-of-report-
writing/)