How to Run Effective Meetings

WHY HAVE MEETINGS?

Stephen Haunts
LEADER, DEVELOPER, SPEAKER AND TRAINER

@stephenhaunts www.stephenhaunts.com
 What are meetings?
Overview The purpose of meetings
Types of meetings
Benefits of meetings
The dangers of meetings
The cost of meetings
What are Meetings?
 What are Meetings?

Gathering of people to present

or exchange information, plan
joint activities, make
decisions, or carry out actions
already agreed upon
The Purpose of Meetings
 The Purpose of Meetings

Pooling and
Planning Solving Problems
developing ideas

Create and
Providing a sense
Making Decisions develop
understanding of direction
Types of Meetings
 Informing
Consulting
Problem Solving
Decision Making
The Benefits of Meetings
The Dangers of Meetings
Conflict Resolution in the Workplace
Stephen Haunts @ Pluralsight

https://app.pluralsight.com/library/courses/conflict-resolution-workplace/
The Cost of Meetings
 The Cost of Meetings

5 people with average salary of $80,000

Recurring meeting once a week

Example 1: Lasts 2 hours

Recurring Meetings
$444 per week
$23,111 per year
 The Cost of Meetings

12 people with average salary of $80,000

One off meeting

Example 2: Lasts 4 hours

Workshops
$2133 per week
$110,933 per year
 The Cost of Meetings

10 people with average salary of $80,000

Once per day

Example 3: Lasts 25 minutes

Team Stand-up
$556 per week
$28,889 per year
Things to Consider Before Calling a Meeting
Things to Consider Before Calling a Meeting

Is this meeting really

necessary?
Things to Consider Before Calling a Meeting

Would a document be
better?
Things to Consider Before Calling a Meeting

Who is needed at this

meeting?
Things to Consider Before Calling a Meeting

Does everyone know what

is expected for this
meeting?
Things to Consider Before Calling a Meeting

Is the meeting set for the

right amount of time?
Things to Consider Before Calling a Meeting

Is the meeting too long?

Things to Consider Before Calling a Meeting

What are the meeting

deliverables?
Summary
Why have meetings?
The benefits of having meetings
The cost of meetings