IT Training Batch

DAY 1
(SESSION 1)
1. What do you mean by computer?
 Computer is made of two words
“Compute” and “Err” one who performs
the calculation is known as Computer.
 It is an electronic device which perform
three tasks that are first take input, then
process the input and generates the output.

 A computer is also stores the result of

processing operations for future use.

INPUT PROCESS OUTPUT

2. What are the different uses of Computers?
Transform data in to information.
Store the large amount of data.
Computer simplifies the hard calculation.
Give quick and accurate result.
Computer saves money, time, and efforts.

3. Elements of Computing process:-

Hardware:- It is the physical part of the

computer ,tangible in nature ,hardware is
versatile.
Software: - Software is the set of command
that tell the hardware through its job.
Data: - Data is the raw material; it is the input
to the processing.
People: - People are the part of computing
process, IT Professional are needed.
Procedure: - These are the step one must
follow to accomplish the task assigned.

4. Characteristics of Computer:-
 Computer is fast.
Computers are reliable.
Computer is accurate.
Computer has massive storage.
Computer can transfer information
quickly.

5. Types of Computers:-

Mainframe
Supercomputer Minicomputer Microcomputer
Computer
Most powerful Comosed of Small scale size Small in size
Multiprocessing several computer Little slower in Easy to carry
Enable front-end speed
and back-end
task
 Historical Perspective
GENERATION YEARS CIRCUITRY
First 1951 to 1959 Vacuum Tubes
Second 1959 to 1963 Transistors
Third 1963 to 1975 Integrated
Circuit
Fourth 1975 to VLSI
Present
Fifth Present to ULSI, Parallel
Future Processing, AI,
Nanotechnology

6. Central Processing Unit

(CPU):-
At the core of every computer, there is a
device roughly the size of a large postage
 stamp. This is known as Central
Processing Unit.
This is the brain of computer; it read and
executes program instructions, performs
calculations and makes decision.
The CPU is responsible for storing and
retrieving information on disks and other
media.
It also handle information from one part of
the computer to another like a central
switching station that direct the flow of
traffic throughout the computer system.

Different Intel’s Processors

Name Date Clock
Speed
8080 1974 2 MHz
 8088 1979 5 MHz
80286 1982 6 MHz
80386 1985 16 MHz
80486 1989 25 MHz
Pentium 1993 60 MHz
Pentium 2 1997 233 MHz
Pentium 3 1999 450 MHz
Pentium 4 2000 1.5 GHz
Pentium M 2003 2.266 GHz
Intel Core 2006 2.33 GHz
Intel Pentium 2007 2.93 GHz
Dual-Core
Intel Core2 2008 3.33GHz
Intel Core i3 2010 3.4 GHz
Intel Core i5 2011 3.46 GHz
Intel Core i7 2012 & 3.6 GHz
upcoming

7. Functions OF CPU
Central
Central Processing
Processing Unit

Control Unit

Output
Input
Arithmetic Logical
Unit
 Control Unit:-
 It Communicate with both arithmetic logic
unit and main memory.
 It coordinates with the activities of the other
two units as well as all peripheral and
auxiliary storage devices linked to the
computer.

Control Unit
 Arithmetic Logic Unit:-
 It executes arithmetic and logic operations.
 Arithmetic operations include addition,
subtraction, multiplication, and division.
 Logical operations compare number, letters
and special characters.

Accumulator

General Purpose Register

 Memory Unit:-
 Random Access Memory:- It is really the
main store and is the place where the
programs and software we loads gets
stored.
 Read Only Memory:- It is used for storing
special sets of instructions cannot be
overwritten by the computer needs when
it starts up.
 Cache Memory:- It is used for accelerate the
computer while keeping the price of the
computer low.
 Flash Memory:- It is used for easy and fast
information storage in such devices as
digital cameras and home video games
consoles.
 CP
U
Register

Cache
Level 1
Level 2

RAM
Physical RAM, Virtual RAM

Storage Device Type

ROM,Hard Drive,Removable Drive,Internal
Storage

Input Sources
Keyboard,Mouse,Remote Sources,Scanner
Mouse
Input Devices

Scanner

Joystick

Keyboard
 Output Devices

Monitor

Speaker

Projector

Printer

DAY 1 (Session 2)
 MS WORD
Basics
MS word 2010 is basically an
to MS
improved version of formatting. Using such formatting tools
documents can be easily prepared and expressed in a better
way. Effects such as gradient, reflection, highlights etc. can be
given to our file.

Advantages of using MS word:-

Easy to use

Reduce manual working

Can be shared easily

Multiple copies can be taken easily

 There are many options available in file tab:-

 Open
 Save
 Save as
 Print
 Close

 Using open the saved files can be accessed and

required changes can be done.

 Using save the file already created can be replaced

after necessary changes.

 Using can as new files location is given.

 Using print one can take a print of created or saved

documents.

 Using close one can exit from the pages or from MS

word.
 The next tab is home tab provides
following options:-

Using font
one can
Clipboar
Using Paragrap
clipboard Fontthe
change Styles
d one
can cut or
size of font,
Using
h
paragraph
And styles are
can change useful in
copy the text one can set
color of text changing style
or format of the alignment
and even one of the text.
text being .
can make the
selected.
letters bold
and italic .
Home
Home TabTab
Change Size

Change Font

Home Tab

 Working
on fonts:=
For example: - a word ‘royal’ can be edited as

WRITE THE WORD, SELECTS IT AND:-

 Changing size of word royal= royal

 Changing font style :

Royal = Royal (using bold)

Royal = Royal (using italic)

 Strikethrough the word:

Royal= royal
 Subscript a word:

Royal= royal

 Superscript a word:
Royal=royal

 Changing font face:

Royal=royal

 Text effect:
Royal=Royal

 IF ONE WANTS TO SET THESE SETTINGS

BY DEFAULT THEN JUST CLICK ON FILE
OPTION AND MAKE REQUIRED CHANGES
AND SET AS DEFAULT.
  Working of paragraph
option :-

FOR EXAMPLE: - TYPES OF SOFTWARE;

1. APPLICATION SOFTWARE
2. SYSTEM SOFTWARE

 Use of Bullets =

 Application software
 System software

 Numbering=

I. Application software
II. System software

 Alignment=

I. Application software

II. System software

 Applying borders=
 Borders can be applied to the written text in many different

ways.

 In this option one can easily find

WORKIN
a required word using option
G ON find
 One can replace a word in the file
EDITING
 And it also provides an option to select the required
area in the file.

Day 2
(Session 1)
 Insert tab

 Use of option pages=

 Using this option one can apply cover to the file

 Can add a blank page be two pages using blank page

 Can move directly to the next page using page break

Use of option table=
Using this one can insert a table taking
required number of rows and columns.

Even we can easily attach excel sheet which

will make it easy to use table format.
22 58 74
52 85 96
12 15 85
68 13 74
71 26 52

 Some shortcut keys:-

 Shift enter= to change line
 Ctrl + A = select all
 Ctrl + enter= next page

 Use of option illustrations:

 If one wants to insert a picture, like;
 Then if there are no saved pictures on desktop
one can use clip art option to insert a picture
such as:

We can easily add

using option shapes.

 If anyone wants to add any shapes such

as:
 One can easily present the text in graphical
format such as:

Name

CRO No.

Project

 To present our data we can use charts in option

illustration:

3
Series 1
2 Series 2
Series 3
1

0
Category Category Category Category
1 2 3 4

 USE OF OPTION LINKS:

 i. Hyperlink; it is being used to attach any file
of other page to the recent page , e.g., attaching a
spread sheet file to word excel
then just press ctrl and click on the blue marked
word to go to the linked page.

ii. Bookmark; this option is used as a

reminder for the page where we had left.

 USE
OF OPTION HEADER AND
FOOTER::
 To add footer or header to our one can use this
option.

footer

header
 Footer: - ADD A PAGE NUMBER FROM THE
GALLERY

1. On the Insert tab, in the Header & Footer group,

click Page Number.

2. Click the page number location that you want.

3. In the gallery, scroll through the options, and then

click the page number format that you want.

4. To return to the body of your document, click Close

Header and Footer on the Design tab (under
Header & Footer Tools).

 NOTE    The Page Number gallery includes page X of Y pages

formats, in which Y is the total number of pages in your document.
 ADD A CUSTOM PAGE NUMBER:-

1. Double-click in the header area or the footer area (near the

top of the page or near the bottom of the page).

This opens the Design tab under Header & Footer Tools.

2. To place your page number in the centre or on the right

side of the page, do the following:

 To place your page number in the centre, click

Insert Alignment Tab in the Position group of the

Design tab, click Centre, and then click OK.

 To place your page number on the right side of the

page, click Insert Alignment Tab in the Position

group of the Design tab, click Right, and then

click OK.

3. On the Insert tab, in the Text group, click Quick Parts,

and then click Field.

4. In the Field names list, click Page, and then click OK.

5. To change the numbering format, click Page Number in

the Header & Footer

group, and then click in this form one can

add text in between
Format Page
the already written
Numbers. text by creating a
text box.
6. To return to the body of

your document, click

Close Header and Footer on the Design tab (under

Header & Footer Tools) .

 USE OF OPTION TEXT:
The first option is insert box; using this
one can add preformatted text such as;

 Next option is drop cap; this is mostly used in

newspaper
using this option a particular letter could drop
up to 2 or 3 lines such as;

A Computer is an electronic device.

It is used in almost everywhere in
today’s world.

 Next option is date and time ; using this one

can add date or time in every page of file at a
desired place.

 The next option is of object;

It is a very useful option, this made our
work easier.
  While working on MS word if anyone
wants to attach a file of directly in this
related to excel, paint etc. such as:

IF ONE WOULD DOUBLE

CLICKTHE LEFT TABLE
THEN EXCEL SHEET
WILL GET OPEN

As stated above one can also open MS paint and also

other MS office tools.

Clip Art
Insert Smart
Art Equation
Tab
Word
Header Art

Blank Page Shapes

Footer
Drop Cap
Cover Chart Symbol
Page Picture

Illustr
ations:
Picture:- Picture and clip art can be inserted or
copied into a document from a many different
sources, including downloaded from clip art
website provider, or inserted from a folder where
we save pictures.

Clip Art:- Clipart is a collection of images, both line

art and pictures, that we are free to use in our
Word documents.

Shapes:- We can add one shape to our file or

combine multiple shapes to make a drawing or a
more complex shape.

Smart Art:- SmartArt graphic is a visual

representation of our information that we can easily
and quickly create choosing from among many
different layouts to effectively communicate our
message or ideas.
Chart:- We can insert many kinds of data charts
and graphs, such as column charts, line graphs, pie
charts, bar charts etc.

Screenshot:- We can quickly and easily add a

screenshot to our file to enhance the readability or
capture information without leaving the program
that we are working in.

Link
s:-
 Hyperlink
Bookmark
Cross-reference
 Text:-

Text Box:-
 Quick Parts:-

 Word Art:-
S
y
m
b
o
l:
-
 PA
GE
LAY
OUT:
-
 Themes

 Page Setup

 Page Background

 Paragraph

 Arrange

 Themes:-
 Page Setup:-

I. Margin

II. Orientation

III. Size

IV. Columns

V. Breaks

VI. Line Numbers

VII. Hyphenation

 Page Background:-
a) Watermark

b) Page Colour
c) Page Borders

Page Colour

Page Border

Watermark
 Day 2 (Session 2)

References:-
1) Table of Contents: - We can create a table of
contents by applying heading styles – For
Example Heading 1, Heading2, Heading 3 etc.

2) Footnotes: - Footnotes and Endnotes are used

in printed documents to explain, comment on or
provide references for text of a document.

3) Citations and Bibliography Group: - A

Bibliography is a list of sources, usually placed at
the end of a document that we consulted or cited is
creating the Document.

4) Captions: - A caption is a numbered label, that

we can add to figure, a table, an equation, or
another object.
 Cross Reference

5) Index: - An index lists is the terms and topics

that are discussed in a document, along with the
pages that they appear on.

6) Table Of Authorities: - Table of authorities

lists the references in a legal document, along with
the numbers of the pages the references appear on.

Review: -
P ro o fin g

L an g u a g e

C o m m en ts

T ra ck in g

C h a n g es

C o m p a re

P ro tect

View
:-
 Document Views
Show
Zoom
Window
Macros

 Design
Create Graphic

Layouts

Smart Art Styles

Resets

 Format
Adjust

Picture Styles

Arrange

Size

Day 3
(Session 1)
 MS Excel:-

THINGS TO KNOW ABOUT MS EXCEL

It’s a spread sheet consisting of cells. Cells are the
combination of rows and columns.

 No. of rows are 10,48,576

 No. of columns are 16,384
By default 3 spread sheets are provided.
A group of spread sheet is known as workbook.

 For example := a layout of excel spread sheet

  ELEMENTS OF A SPREADSHEET
1. RAW (HORIZONTAL ROW)
2. COLUMN(VERTICAL COLUMNS)
3. ACTIVE CELL(CELL WITH BLACK OUTLINE)
4. FORMULA BAR
5. NAME BOX( LEFT TO FORMULA BAR)
6. QUICK ACCESS TOOLBAR
7. RIBBON(STRIP OF BUTTON AND ICONS)

FEATURES OF MS EXCEL:
1. Result oriented user interface
2. Connect and share when working together
3. Data exchange with other application
4. Access spread sheet from virtually
anywhere.

 In the excel there are many features

divided in certain tabs like:-
Home tab

Insert tab
Page layout tab

Formula tab

Data tab

Review tab

View tab

In option available in file button:-

 Save
 Save as
 Open
 Close
 New
 Print
 New
 Save & send
 Exit
In clipboard option under home tab
certain options are:
 Cut
 Copy
 Format painter

In font option under home tab:

 Font size
 Bond
 Italicize
 Underline
 Strikethrough
 Underline
 Font colour

In Alignment option
 Top align
 Middle align
 Side left align
  Side right align
 Wrap text

 WORKING ON MS EXCEL

Data can be created and stored easily using MS excel

 Firstly, go to file tab to create a new workbook

 Enter the data which we want to store
 Calculations can be done either manually or using
formulae

An example of spread.

Home Tab:-

Change
Size
Font
Number Styles

Editing

Clipboard Color the

Text
 Styl
es:-
Conditional Formatting:-
Format AS Table: -
Cell Style: -
Day 3 (Session 2)

Insert Tab
 Table Symbols
Text

Charts Slicer
Pivot Illustrations
Table Sparkline’s

PivotTable: -
Pivot Table and Pivot Chart

Column: -
Line Chart: -
Pie Chart: -
Bar Diagram: -

Day 4
 (Session 1)

Area: -
Scatter: -
 Formulas: -

 FORMULA TAB
In this tab certain formula options are available:
 Function Library
 Defined names
 Formula auditing
 Calculations

FUNCTION LIBRARY:
 MATHEMATICAL FUNCTION AND
THEIR USES:

1. SUM :
This function is used to add the digits.

= sum (cell range)

In the brackets select cell range

result of using sum

function

2. PRODUCT:
This function is to multiply the values.

In the brackets select cell range

=product ()
 3. ROUND:
This function is used to rounding off a value.

=round() In the brackets select cell in

which digit is written and
put a coma write after
decimal up to which digit
required.

for example: if one wants to round off

1254.25896 up to two digits after decimal and
the digit is in h4 cell the following formula
will be applied:

= round (h4, 2)

4. ROUND DOWN:
Using this function round down the digits after decimal
such as: =round down()
if a digit let 45260.56897 then if one wants to round
down the digit after the decimal then following formula
can be used.
=round down (h4,2)

5. ROUND UP:
Using this function we can round up the digit after
decimal such as: =round up ().
if a digit let 45260.56897 then if one wants to round up
the digit after the decimal then following formula can be
used
=roundup(h4,2)

6. MROUND:
Using this function one can round off the digit in
multiple of any number such as: =mround()
if a digit let 89 is to be round in multiple of 10 then
following formula can be used:
=mround(89)
and the result we get is =90.
 7. MAX:
Formula of this function =max ()
using this function one can find the maximum value from
a series such as

This is a series if
we want to find
maximum value
the following
formula will be
used:
=max (E1:E6)

8. MINIMUM:
Formula of this function =min ( )
using this function one can find the minimum value from
a series such as:
 This is a series if
we want to find
minimum value
the following
formula will be
used:
=min (E1:E6)

9. AVERAGE:
Formula of this function =average ()
this function is being used to calculate average of a series
such as
 This is a series if
we want to find
the average of
this series
following
formula can be
applied=
=average (E2:E6)

10. COUNT:
Formula of this function will be = count ()
this formula is used to count the numeric digits of a
series such as:

THE RESULT WILL BE 8

=COUNT (A10:A17)
 11. COUNTA:
Formula of this function is: - =COUNTA ()
this formula is used to count all cells with text either
numeric text or word text such as:

THE RESULT
WILL BE 8, BUT
NOT 9 BECAUSE
=counta (E1:E8) IT DOESN’T
COUNT BLANK
CELL.
 12. COUNTBLANK:
Formula of this function = countblank( ).
This formula is used to count the blank cell in the excel
sheet such as:

IF WE WANT TO COUNT
NUMBER OF BLANK CELL
FORMULA IS

=COUNTBLANK(E2:E8
THE RESULT WILL BE 7 AS
THERE ARE 7 BLANK CELL
AMONG SELECTED CELL.

Day 4 (Session 2)
 13. ABS FUNCTION:
FORMULA OF THIS FUNCTION IS =ABS (CELL
address)
Such function is used to make the values of data absolute
that means ignoring plus minus signs.

14. POWER FUNCTION:

Formula of this function is= power (cell address, power
of value)
such function is used to calculate power of a digit say
23is in E2 cell then formula is =power(E2,3)

15. SQRT FUNCTION:

Formula of this function is =sqrt (cell address)
Such function is used to find the square root of a digit
written in a cell, say if one wants to find out square root
of 4 and it is written in B2 cell then formula will be used
as follows:
=sqrt (B2)

16. MOD FUNCTION:

Formula of this function is =mod (cell, cell)
 . in the first cell choose the cell address
containing the word to be divided and
in the second cell select the cell by
which the digit to be divided i.e.
divisor such as:
7 is written in A5 cell and 2 is in A6 cell
and it is required to divide 7 by 2 so
formula will be used as =mod(A5,A6)
and the result will be 1.

17. FACT FUNCTION:

Formula of this function is = fact (cell)
Such function is used to find factorial of a particular
digit.
Such as in a cell 5 is written say A2 cell and it is required
to find out the factorial of 5. The formula is applied in
following manner:
=fact(A2) and the result will be 120.

18. ODD AND EVEN

FUNCTION:
  Odd function is used to find the
nearest odd number of a digit written
in a cell. =odd(cell)
 Even function is used to find the
nearest even number of a digit written
in a cell.
=even(cell)

19. ROMAN:
This function is used to find a roman letter of a digit.
Formula is =roman (cell).

 A SUMMARY OF ALL
MATHEMATICAL FUNCTION
DISCUSSED ABOVE IS
SHOWN BELOW:
NOTE: if one wants to change the value
entry into label entry then just apply a
Daycomma
single inverted 5 (Session
before the1)value
entry.
  TEXT FUNCTION AND
THEIR USES:

1. COUNT DIGITS = LEN( ) [USED TO

COUNT THE LETTER IN A CELL ]

2. UPPER CASE = UPPER( ) [ USED TO

CONVERT THE LETTERS OF CELL IN UPPER CASE]

3. LOWER CASE = LOWER( ) [USED TO

CONVERT THE LETTERS OF CELL IN LOWER CASE]

4. PROPER = PROPER( ) [ USED TO

CONVERT THE WORDS IN PROPER CASE]

5. CONCATENATE
=
CONCATENATE (“-”) [USE TO COMBINE
TO VALUE CELL] (another method is M %)
6. LEFT
= LEFT (CELL, NO. OF
DIGITS ) [ USED TO SEPARATE THE LETTERS ON
LEFT OF A WORD IN A CELL]

7. RIGHT
= RIGHT (CELL, NO. OF
DIGITS) [ USED TO SEPARATE THE LETTERS ON
RIGHT OF A WORD IN A CELL]

8. MID
= MID (CELL, PLACE OF
THE DIGIT IN MID, NO. OF
DIGITS) [ USED TO SEPARATE THE DIGITS FROM A
WORD IN A CELL]

9. Repeat = rept(cell containing a

word) [ it is used if we want to repeat a word of a cell]

Text = text(cell containing date,

10.
“dddd”) [ it is used to check the day of the date entered
in the formula]
11. Today = today( ) [it is used to find the todays
date]

12. Now = now( ) [it is used to find out todays date

and time]

Age calculation = (todays date-

13.
D.O.B)/365.25

 A SUMMARY OF ABOVE DISCUSSED

TEXT FUNCTION:
  LOGICAL FUNCTION
1. =sumif(E2:E6,”>30”) [it is used to sum
the digits in a particular cell range with a
condition]
 2. =countif(E2:E6,”>30) [it is used to
count the digits in a particular cell range
with a condition]

Day 5 (Session 2)

 LOOKUP FUNCTION

1. =Lookup(D3,A3:A9,B3:B9)[it is used only

when the data is sorted to lookup a value from the
given data ]
2. =vlookup(D3,A3:C9,2,0)[it is used when data is
not sorted and we have to find our value from a
table using the columns of table]
3. =hlookup(G3,A3:A7,3,0) [it is used when data
is not sorted and we have to find a value from a table
in row format]
  FINANCIAL FUNCTION
1. Emi calculation = pmt(rate/12, years*12, p.v.)[it
is used to calculate EMI per month]
2. Interest = ipmt(rate/12,month,p.v) [it is used to
calculate the interest of a particular month]
3. Principal amt = ppmt(rate/12,month,p.v) [it is
used to calculate principal included in the EMI]
4. Depreciation= DB(amt,salvage,life) [it is used
to calculate depreciation amount per year of a
machine]
 5. Profit on investment = NPV (rate, cell range
providing income details- invested amount)[it
is used to calculate the profit amount from
investment]

Investment

EMI

depreciation
Day 6 (Session 1)

Name Manager
 Trace Precedents

Trace Dependents
DATA TAB
 Get External Data

 Connections

 Sort & Filter

  Data Tools

Day 6
(Session 2)
 i. DATA VALIDATION

In this option we can use data validation by using it we can

reject unauthorized value to get entered in a particular cell or

cell range we can prevent entered in cell data.

For ex: If we want to set in column contact digits equal to 10 are

only allowed then using this option we can set that after that if

anyone would try to enter a value less than or more than 10

digits it will not be allowed.

If we click ok then only

10 digits value can be
entered

In this option we can use data validation by using it we

can reject unauthorized value to get entered in a

particular cell or cell range we can prevent entered in cell

data.

For ex: If we want to set in column contact digits equal to

10 are only allowed then using this option we can set that

after that if anyone would try to enter a value less than or

more than 10

II. CONSOLIDATE

In this option we can consolidate the value of two sheets

in a new sheet and then next time when we will change
the values in any of the sheet it will automatically update
in the new sheet
 III. WHAT IF ANALYSIS

 Scenario manager allows us to create and save

different groups of values, or scenarios, and switch
between them.
 Goal seek will find the right input when we know the
result we want.
 Data table allows us to see the results of many possible
inputs at the same time.

 REVIEW TAB

In this tab there are certain options available to protect

our current sheet or to protect our whole workbook.
 VIEW TAB
FREEZE PANES:
Using this option we can a portion of
the sheet visible and can scroll the rest
of the sheet.

MACROS:
Using this option we can either create a new macro or use
the already recorded macro.
Using this macro option we can even create a button and
by assigning them respective macros it will work as a
button. Some buttons created in excel sheet are shown
Cancel
button

Save button
Delete
button

below:

Print button