CAR No.

Issuance Date March 15, 2022

CORRECTIVE ACTION REPORT Response Date March 18, 2022
New Re-issue Elevated
√

Type of Non-Conformance (tick where appropriate) Recipient CSUPT RENATO B Initiator SINSP ARIANNE P
CAPUZ, DSC HUMIWAT
5S ___________ External Audit _________ Directorate DPRM Directorate DII
EHS ___________ Customer Feedback Division Personnel and Division FAID
MRM ___________ Supplier Deviation Records
Internal Audit Process Management
Risk Assessment Others ____________ Tel. No. (02) 426-0246 Local 404 Tel. No. (02) 426-0246 Local 404
Fax No. (02) 426-0246 Local 404 Fax No. (02) 426-0246 Local 404
Email Add Lms.dp@bfp.gov.ph Email Add Faid.dii@bfp.gov.ph
(1) Corrective Action Team: Personnel and Records Management
Directorate for Personnel and Records Management (DPRM)
Personnel and Records Management Division (PRMD)
Leave Management Section (LMS)

(2) Details of Non-Conformance: Major Minor Observation

a. Risk Register not updated;
b. ISO Code on presented Leave Record for the Regional Offices not consistent with maintained documented information; and
c. Enrolled procedure on Filing and Processing of the Application of Leave Absences (BFP-QSP-PRMD-003) not updated.

Approved by: ____________________

(3) Containment Action Plan: Who When Status

a. For updating of Risk Register. Memo already drafted for request for FO2 Joshua Q 16 March 2022 Acted
Space for records keeping. Armesto / FO2
Baby Larni F 15 March 2022 Verbal (Acted)/
b. Reiterate further compliance through memo and verbal follow up to Sagliba Memo ongoing
regional offices to enforce faithful obedience on the use of ISO coded
Regional Offices Leave forms Concerned Memo already
Leave Processor 22 February acted/sent to
c. Obsolete form was removed. To update and revise the filing and 2022 concerned.
processing of leave and submit the document to BFP QMS for
approval/controlled copy. SFO3 Claire B Procedure in QMS
Sibbaluca copy for update

(4) Root Cause Analysis:

a. Space Constraint/ lack of planning.
b. Lack of will to implement the changes/ Lack of region’s knowledge regarding observance to use of ISO coded Leave forms.
c. No personnel was designated to handle the (red book) Document Control Forms to enact immediate changes/updates on process.
(5) Permanent Corrective Action Plan: Who When Status
a. Resort to scanning of files/ paperless documentary forms
b. & c., Faithful observance of use of ISO coded forms. Reiterate Concerned 17 March 2022 Ongoing
compliance and sanction noncompliance. Leave Processor

(6) Is there any document needed to change or generate? Yes No

Document No./Title _________________________________

Response Date: Review & Approval:

Accomplished by: _____________________________

(7) Response Receipt Date:

Reviewed by: _________________________ Approved Disapproved
Comments:

(8) Verification of Effectiveness of Action Plans:

Verification Date Action Status Verified by Approved by

BFP-QSF-SMTD-009 Rev. Ø1 (07.01.21)