PARAMETER C: COLLECTION DEVELOPMENT,

ORGANIZATION AND PRESERVATION

1. SYSTEM-INPUTS AND PROCESS

 Institution’s Collection Development Policy
The Collection Development Policies and Procedures of Technological
University of the Philippines – University Library is incorporated in the Library
Operations Manual (pp. 25-44). This serves as a guiding policy in the development
and management of its resources.
 COLLECTION DEVELOPMENT POLICIES AND PROCEDURES

1. Mission Statement
The Technological University of the Philippines Manila Library aims to strengthen
and enhance the availability of the library collection and services and other information
resources to support the undergraduate and graduate instructions as well as the faculty
research programs.

2. Purpose of the Collection Development Policy

Collection development policy is written to provide the library staff and Library
committee with guidance and guidelines in determining the strengths and weaknesses of
the collection. It will serve as a basis in selection, acquisition, promotion, disposal, and
maintenance of the library resources

3. Overview of the Collection

The Library Collections consist of resources in different formats that are relevant to
the needs of the University.

3.1 Scope and Coverage of the Collection

3.1.1. Course-related material

3.1.1.1. The University Library activities to acquire all appropriate course-

related materials.
3.1.1.2. Faculty members are responsible for ensuring the timely supply of
reading lists (syllabi & instructional references) to the library.
3.1.2. Research material
3.1.2.1. Research material is acquired to support departmental research
interests.
3.1.2.2. The University Library will not acquire material for the exclusive use
of individuals or offices.
3.1.3. Supplementary material
Supplementary material is acquired as background reading for student course-
and project work and in developing research fields
3.2. Types and Formats of Library Resources
3.2.1 Print
3.2.1.1 Monographs
3.2.1.2 Reference resources
3.2.1.3 Textbooks and recommended readings
3.2.1.4 Serials (Journals, newspapers, magazines, annuals,
newsletters, etc.)
3.2.1.5 Dissertations, Masters Theses, Bachelor’s Theses
and Special Projects
3.2.1.6 Ephemera (Pamphlets, booklets, brochures)
3.2.1.7 Government documents
3.2.1.8 Clippings
3.2.1.9 Graphic materials (Maps, globes, games, portraits,
photographs, designs/plans/blueprints/technical
drawings)
 3.3.2 Non-print
3.3.2.1 Multimedia/interactive multimedia (CD-ROMs, DVD-ROMs, DVDs,
VCDs, computer software)
3.3.2.2 Electronic resources (e-books & e- journals)
4. Fund
4.1. Source of Funds
The source of funds for collection development is the Fiduciary Fund (Fund
164). This is the library fee collected from the students every semester upon
enrolment. The total amount depends on the number of students officially enrolled.
Recommended and selected materials for purchase are subject to availability of
funds. Such fund can be utilized through request based on allocated budget of library
needs and operations.
4.2. Allocation of Funds
The Director of the University library will distribute the budget with the following
factors according to:
4.2.1. Total Number of enrollees per program.
4.2.2. Total Number of Usage
4.2.3. Additional 5% for the program to be accredited.
4.2.4. Budget for the Six (6) Colleges with 52 programs
4.2.4.1. Print
4.2.4.1.1. Books
4.2.4.1.1.1.25% of the total budget will be
allotted to General References
4.2.4.1.1.2. 65 % of the total budget will be
allotted to General Circulation books
4.2.4.1.1.2.1. 5% for Filipiniana books.
4.2.4.1.1.2.2. 60% for foreign books
4.2.4.1.2. Serial Subscription
4.2.4.1.2.1. 10% for Journals/ Magazine
4.2.4.1.2.2. 5% for Newspaper
4.2.4.2. Non –Print
4.2.4.2.1. Audio-Visual Materials
4.2.4.2.1.1 35% for e-books
4.2.4.2.1.2. 60% for e-journals
4.2.4.2.1.3. 2% for maps and Globes
4.2.4.2.1.4. 1% for Posters
4.2.4.2.1.5. 2% for CD ROMs
4.2.4.2.2. Audio-Visual Equipment
4.2.4.2.2.1. 30% for laptop/ Computer
4.2.4.2.2.2. 15% for CD/ VCD/DVD Player
4.2.4.2.2.3. 20% for TV
4.2.4.2.2.4. 10% for Speaker
4.2.4.2.2.5. 25% other unforeseen equipment
5. Responsibility for Library Collection Development
5.1 The Library Committee
As stated in the Library Operations Manual, the Library Committee shall
recommend the acquisitions of books, continuing resources and other library
materials based on the needs of the University to ensure a well-balanced
collection development program. It shall adopt policies consistent with university
rules and regulations to meet the College’s special needs. It shall assist in
acquiring additional library resources including funds, books, equipment, etc. and
serve as a link between the library and the faculty or staff of the University.
 5.2 Acquisitions Section
The University Library Acquisitions shall coordinate the management of
Fund for Print, Non-print, and Audio-visual equipment. It shall facilitate
bookkeeping, preparing Purchase request and processing documents for billing.
It serves as the liaison with other offices in matters related to acquisitions of
Print, Non-print and Audio-visual equipment.
6. Levels of Collection Development
The library will acquire materials in all appropriate formats that support the curriculum
and research interests of its community within budgetary and space limitations.  The
following descriptions provide a guideline to three collection levels:
6.1 Basic level
It includes major reference works, selected editions of important works, historical
surveys, and a few major periodicals in the field.
1. Undergraduate, certification or concentration
6.2 Study level
It includes a wide range of basic monographs, complete collections
of the works of important writers, selections from the works of secondary
writers, a selection of representative journals, and the reference tools and
fundamental bibliographical apparatus pertaining to the subject.
6.2.1 Initial study level
It includes a judicious selection from currently published basic
monographs supported by seminal retrospective monographs; a broad selection of
works of more important writers; a selection of the most significant works of
secondary writers; a selection of representative journals, and the reference tools
and fundamental bibliographical apparatus pertaining to the subject.
2. Undergraduate, major, or minor:
6.2.2 Advanced study level
It includes a wide range of basic monographs both current and
retrospective, complete collections of the works of more important writers, a
selection of representative journals, and the reference tools and fundamental
bibliographical apparatus pertaining to the subject.
3. Master’s degree
6.3 Research level
It also includes all important reference works and a wide selection of specialized
monographs, as well as an extensive collection of journals and major indexing and
abstract services in the field.
4. Doctorate degree

7. The Selection Process

It is the heart of the collection development. This is the process of deciding which
material should be added to the library collection.
7.1 Professional Collection
In providing a wide variety of collection, the following criteria are considered for
book selection:
7.1.1 Appropriateness for undergraduate and graduate use;
7.1.2 Books for educational, information and research values are
selected;
7.1.3 Timeliness, permanence of material, quality content, format and the
credibility of the author;
7.1.4 Can be used for one or more courses;
7.1.5 The physical appearance of the materials; and
7.1.6 A balanced view on issues as much as possible.
7.2 Filipiniana Collection
It includes printed materials in the Philippines, print and non-print
materials about the Philippines regardless of author, language and publishers
imprint; and those published by Filipinos in any subject.
7.3 General and Specialized or Subject Reference Collection
General reference includes databases, foreign and Filipiniana information
and reference resources such as dictionaries, encyclopaedias’, atlases,
directories, Manuals, almanacs, yearbooks, and serials of general interest. Large
purchase decisions are made after consultation with the Library Committee.
Reference resources are selected for inclusion in the collection based on content
and recency, rather than the format or value of the materials. The general
reference collection is managed based on principles of maximum utility to the
largest number of library users. Specialized or subject reference collection is
developed to provide information in different subject fields and disciplines.
7.4 Serials
It represents a long-term, continuing commitment of library funds for
subscription costs, processing, and housing. The selection of periodicals and serial
publications exerts an important influence on the shape of the Library's collections. It
composes scholarly journals, magazines, newspapers, brochures and pamphlets.
The following criteria are considered in the selection:

7.4.1 Purpose, scope, and audience of the serials

7.4.2 Accuracy of the materials in the serials
7.4.3 Interest of the community
7.4.4 Format issues such as quality of printing, illustrations and text
7.4.5 Cost of the subscription
7.4.6 Demand of the public
7.4.7 Priority will be given to professional journals related to existing
curriculum/ programs of the University and upon the recommendations
of the Library Committee.
7.4.8 Filipiniana serials (local publications) are directly subscribed to
publishers
7.4.9 Foreign Serials are subscribed through jobbers.
Subscription may be made through bidding. Subject to Government Procurement
Reform Act (RA 9184)
7.5 Electronic Resources
It consists of the set criteria applied to electronic journals and electronic books
which emphasize the need to meet the educational and research needs of library
users.
The following are the selection criteria:

7.5.1 Content considerations such as complete information, special

features unavailable in the print version and information is updated
7.5.2 Access considerations such as how many users will be
accommodated by the resources and how the content can be
accessed;
7.5.3 Technical support considerations such as training of library
personnel, detailed instructions, reliability of the producer and if the
system is prone to technical problems;
7.5.4 Cost considerations such as product cost and licensing
arrangement;
7.5.5 Legal considerations should be carefully reviewed; and
7.5.6 Appropriate assurances of long-term access to the content.

7.6 Unpublished Materials

 This refers to the collections of unpublished materials from the undergraduate
and graduate students like Bachelor’s Thesis, Special projects, Master’s theses
and Dissertations;
The following are the selection criteria in accepting:

7.6.1 One (1) copy of all unpublished material is deposited to the library;
7.6.2 Unpublished materials are accompanied by a soft copy in CD-ROM; and.
These will form part of the library plan to digitization of major holdings in the Thesis
Section.
7.7 Archives/ Rare Books/ Special Collections
The library serves as the repository of archival TUP Rare Books in Agriculture,
Arts, Literature, Crafts, General Education, Rhetoric, Grammar, Engineering,
Management, Mathematics and Technology.
Books described in this category include:

7.7.1 Documents written for PSAT, PCAT, and TUP

7.7.2 Books of value due to early imprint date;
7.7.3 Books with aesthetic importance;
7.7.4 Books whose uniqueness makes them rare such as limited editions,
association, and autographed copies by important or local authors and first
editions of significance.
7.7.5 Items of local or archival value or interest;
7.7.6 Books with significant manuscript.
7.8 Gifts/ Donations/ Exchange
Books acquired through gifts and sponsors of notable stature and solicited from
linkages are subjected to the standard procedure for acquiring books for the
university. A letter of acknowledgment and appreciation will be sent by the University
Librarian to the donor.
7.8.1 The Library welcomes donations of needed material or funds for the
purchase of such material.
7.8.2 The Library reserves the right to evaluate and dispose of donations in
accordance with the criteria applied.
7.8.3 The Library discourages the attachment of conditions to donations,
and no conditions may be imposed relating to any donation after its
acceptance by the Library.
7.8.4 Donations which do not comply with the Library’s objectives and
policies will be declined and, when possible, referred to a more
appropriate recipient.
7.8.5 Books and other items donated by the public are added to the library
collection if suitable
7.9 Materials that are generally not accepted include:
7.9.1 Outdated or superseded materials
7.9.2 Scattered volumes of multi-volume sets, unless needed to complete
sets
7.9.3 Scattered or single issues of periodicals, unless needed to complete
holdings
7.9.4 Materials in poor and unserviceable condition or those that are heavily
highlighted
7.9.5 Duplicates of material already available in the library unless additional
copies are needed
7.9.6 Unlicensed audiovisual materials and electronic resource

7.10 Duplication
 Generally, a single copy of each title is acquired by the University Library except
for Filipiniana Book Section. Three copies of each published title shall be acquired.
Acquisitions of duplicates are usually discouraged due to limited space. The University
Library shall acquire additional copies if the demand for the titles is insufficiently heavy,
has deteriorated, worn-out and unserviceable
8. Acquisition
It is the process of selecting, ordering, and receiving materials for the library by
purchase, exchange, or gift, which may include budgeting and negotiating with outside
agencies, such as publishers, dealers, and vendors, to obtain resources to meet the
needs of the institution.
8.1 Nature of Acquisitions Work
Acquisitions work includes “locating and acquiring all types of library materials
after they have been selected for a library’s collection.” It also involves (1)ordering
materials from vendors or publishers, (2) managing the book fund and determining
allocations for materials acquisitions, (3) canvassing and ordering of recommended
title, (4) processing of payments of materials acquired by the University Library, (5)
negotiating license agreements and contracts for electronic resources, (6) soliciting
library materials and maintaining linkages with different institutions to augment library
collection, and (7) claiming and physical processing of library materials.
8.2 Acquisitions Procedures
As a general rule, all procurement shall adopt public bidding as the general
mode of procurement. Alternative modes of procurement shall be resorted to only in
the high exceptional cases or whenever justified by the conditions provided in Republic
Act 9184, otherwise known as the Government Procurement Reform Act.
8.3 Modes of Procurement
Procurement of Library Materials is subject to Government procurement
guidelines and procedures stated in Republic Act 9184 (The Government Procurement
Reform Act).
9. Collection Assessment and Evaluation Policy
The University Library and the unit libraries conduct evaluation of their collections to
determine if the collections meet the mission and goals of the University Library. It is
primarily undertaken to find out how well the existing collections meet the teaching and
research needs of its users, in what areas it is deficient and what remains to be done to
develop the collection. In addition, it may be conducted to identify materials for preservation
treatment, replacement, transfer to storage, or deselection, justifying for budget requests
and funding, grants, explaining decisions and expenditures and demonstrating the degree
to which a library can or cannot support a program or major.

The Librarians and the faculty members work together in assessing and evaluating the
collection of the library. The evaluation process is conducted systematically and regularly or
as the need arises.

The library may use a combination of standard qualitative and quantitative methods of
evaluation. Different subjects may require different techniques of assessments. The choice
of method to be adapted and type of data to be collected will depend on the purpose of the
evaluation. It may be undertaken comprehensively or by subject area.

For electronic resources, these standard methods of analysis are not easily applicable.
The library may use data provided by publishers and vendors to measure their
effectiveness or consider their cost-effectiveness and success in meeting users’ needs.

10. Collection Maintenance

 The purpose of collection maintenance is to maintain and achieve a well-balanced,
usable, and relevant scholarly resources that meet the curricular needs and satisfy the
current and future needs of the library users. It identifies the materials to be eliminated,
deselected or preserved from the collection to enhance the University Library's value and
utility.
The University Library conducts a systematic program of collection maintenance based
on its detailed guidelines, procedures, and standards.
The final decision on the collection to be eliminated, deselected or preserved will rely on
the professional judgment of the head librarian in consultation with the faculty members
most directly concerned on the subject discipline.
10.1 Deselection Policies
The vitality of a library's collections depends not only upon vigorous collection
development but also upon careful collection management. In order to enhance the
library's value and utility, care must be taken to ensure that its collections are
properly maintained. An important aspect of this process is the deselection of
materials that do not support the mission of the University.
10.1.1 Reason to Deselect Library Materials
10.1.1.1 Make the most effective use of shelf space;
10.1.1.2 Utilize acquisition funds in the most effective manner;
10.1.1.3 Increase the relevance of the existing collections to current curricular
needs; and
10.1.1.4 Maintain the collections in an acceptable physical condition.
10.1.2 Criteria for Deselection
10.1.2.1 Materials have any of the following physical conditions: books which
have been soiled, books with worn casings; books with yellowed or brittle
pages or significant disfigurements such as removed pages;
10.1.2.2 Materials that have such fine print that nobody wants to read them;
10.1.2.3 Materials that contain information which are obsolete.
10.1.2.4 Materials that do not fit the general purpose of the library; and
10.1.2.5 There is an excess in the number of copies in the collection.
10.2 Weeding Policies
A systematic removal of resources from a library based on selected criteria. It is
a vital process for an active collection because it ensures the collection stays current,
relevant, and in good condition. Weeding is done as needed arises, and every three (3)
years during summer break.
10.2.1 Reason to Weed
A well-maintained, well-pruned collection is far more useful than one filled with out-
of-date or unused materials.
10.2.1.1 Space is preserved to add relevant materials;
10.2.1.2 Patrons are able to access useful material quickly;
10.2.1.3 Collections are more reputable and current;
10.2.1.4 The librarian can easily see the strengths and weaknesses of
the collection; and
10.2.1.5 Materials are of good quality and physical condition.
10.2.2 Criteria for Weeding
10.2.2.1 Materials have any of the following physical conditions: books which
have been soiled, books with worn casings; books with yellowed or brittle
pages or significant disfigurements such as removed pages;
10.2.2.2 Materials that have such fine print that nobody wants to read them;
 10.2.2.3 Materials that contain information which are obsolete. Mediocre
books should be discarded;
10.2.2.4 Materials that do not fit the general purpose of the library; and
10.2.2.5 There is an excess number of copies in the collection.

10.2.3 Weeding Process

10.3 Procedure for Transfer of Books to Other Campuses

10.3.1 Prepare list of books indicating the title of the book, author, copyright,
number of copies to be transferred duly approved by the University Librarian and
the Vice-President for Academic Affairs.
10.3.2 Notify and provide the Supply Office with the list.
10.3.3 Bring the books for transfer to the Supply Office for physical check up.
10.4 Request of Books from Outside Agencies
10.4.1 Books that are to be donated may be requested by writing a letter to the
University President.
10.4.2 Upon approval by the President, the request is referred to the University
Librarian for possible action.
10.4.3 The list of books is prepared for the Supply Office.
10.4.4 Requesting party waits for the advice from the Supply Office.
 10.4.5 Requesting party picks up the books.
10.5 Inventory of Library Materials
To keep the collection balanced and to ensure a quality, relevant and used
collection, an inventory of the library materials is done annually. Inventory is a vital
element of collection maintenance.
It is usually done during summer break.
10.5.1 Preparation for Physical Inventory
10.5.1.1 Creation of an Inventory Committee by the Supply Office
10.5.1.2 Preparation of Inventory Tags
10.5.1.3 Preparation of Inventory List of Books as per Acknowledgement
Receipt for Equipment (ARE) signed by accountable Librarians
10.5.1.4 Preparation of schedule of inventory (date, time, accountable officer)
10.5.2 Physical Inventory Taking
10.5.2.1 Check the physical location and status of the library books as per
ARE/Accession Record of the Library.
10.5.2.2 Put inventory tag per physical count of books and sign the tag.
10.5.2.3 Prepare an inventory summary sheet upon completion of the process
of taking the inventory. Original tag should be retained by the inventory team
in charge while the other half of the tag is placed in the property to be pasted
on a prominent but secure portion of the property for easier identification.
10.5.2.4 All discrepancies between physical and book inventories must be
investigated and cleared immediately. If necessary, written explanations shall
be required for personal accountability.
10.5.2.5 Proper cut-off must be determined.
10.5.3 Witnessing the Inventory Taking
10.5.3.1 A representative from the Commission on Audit shall witness the
physical inventory-taking conducted by the inventory committee and the
representative of the Internal Audit of the agency.
10.5.3.2 The Internal Audit of the agency may review the inventory guidelines
in advance and test-check the counting and the costing of the
goods/equipment as well as the summary of inventory sheet.
10.6 Preservation/ Repair and Maintenance of Library Materials
10.6.1 Preservation
The primary goal of preservation is to ensure that collections are restored in
good condition for as long as they are needed. Preservation should never be
limited to the treatment of a few selected items. The most cost-effective way to
establish longevity is to prevent deterioration.
The basic elements comprising these policy statements are:
10.6.1.1 Environmental Control—providing a moderate and stable
temperature and humidity level as well as controlling
exposure to light and pollutants.
10.6.1.2 Disaster Planning—preventing and responding to damage from
water, fire, or other emergency situations.
10.6.1.3 Security—protecting collections from theft and/or vandalism. This
type of protection is needed for both special and general collections, since
loss and vandalism of general collections result in unnecessary replacements
and expense.
10.6.1.4 Storage and Handling—using no damaging storage enclosures and
proper storage furniture; cleaning storage areas; using care when handling,
exhibiting, or reformatting collections; educating staff and users in proper
handling techniques.
 10.6.1.5 Binding—rebinding of damaged volumes to provide sturdy use
copies. This strategy is used by the library with general collections in heavy
use. It should not be used on any items that have art factual value.
10.6.2 Repair
The library makes every effort to keep library materials in good appearance.
Torn or missing pages are repaired or replaced as quickly as possible in keeping
with sound preservation principle, worn book covers and loose blocks are also
repaired.
10.6.3 Maintenance
This refers to the daily care of collections, keeping the storage area neat and
clean performing general housekeeping tasks in the building and periodically
cleaning the collection themselves. In the collection maintenance, the library
likewise identifies the materials to be eliminated, deselected, or preserved from the
collection to enhance the library’s value and utility.
10.6.3.1 Housekeeping-This practice is probably the simplest and least
expensive method of preventive conservation for any type of collection.
10.6.3.2 Cleaning Collection-The cleaning of general book collection is
typically done once a year.
10.6.3.3 Stack Maintenance-The most basic function of stack maintenance is
to re-shelf materials. Library collection must be treated with great care
and the shelves must be kept orderly because the condition of the stacks
conveys a sense of the library's commitment to the well-being of its collections
and must consider the following:
10.6.3.3.1 Make sure books do not extend beyond the edge of the shelf.
10.6.3.3.2 Make sure that books are in upright position.
10.6.3.3.3 Use book supports (bookends) when needed.
10.6.3.3.4 Do not pack books so tightly that removing
them becomes difficult.
Source: Library Operations Manual, pp. 25-44.
2. IMPLEMENTATION
 Describe the institution’s policies and procedures, collection development,
organization and preservation of library materials and resources.

The Technological University of the Philippines Manila Library is pledged to support the
vision and mission of the University with recognized excellence in the field of Engineering and
Technology education at par with leading universities in the ASEAN Region.
The Institution’s library policies and procedures, collection development, organization
and preservation of library materials and resources have been explicitly covered in the Library
Operations Manual (pp. 25-44). To inform the clientele about the policies and procedures, the
library posts on the webpage, Facebook page and MS Teams E-Library channel on the updates
and other announcements.

 Inventory of Book Collection and other learning resources in the library.

No. of Copyrighted
No. of Titles
Library of Congress No. of
Book
Classification Volumes
Titles 10 years 5 years
(2012-2022) (2015-2020)

A General references
Encyclopedia (43)
Atlas (73) 370 418 110 50
Almanac, (11)
Dictionaries (107)
B Philosophy/Religion/Psychology 445 553 112 60
H Social Sciences 2565 3143 801 383
P Languages/ Literature 1011 1309 158 120
Q Pure Sciences 1545 1749 622 360
T Applied Sciences 3262 3778 1 245 980
N Arts 602 775 200 110
D History/Biography 451 820 53 38
Filipiniana 1,928 3050 528 434
Fiction 519 544 86 2
Manuscript:
Dissertations 2115 2137 424 230
Master’s Theses 4632 4662 1150 550
Special Projects 2802 2832 1010 415
Bachelors Theses 3110 3145 1190 890

 Inventory of Book Core Collection in the library

 2022 SUMMARY OF COLLECTIONS PER SECTION OF THE UNIVERSITY LIBRARY
Total Collection Copyrighted within
2012-2022 2017-2021
10years 5years
Section Title Vol. Titles Vol. Titles Vol.
Books On-Shelves
7 0 0 0 0
Archives collection 67 796
5 84 84 2 2
Fiction 19 544
528 632 434 528
Filipiniana Collection 1928 3050
8397 10067 2913 3150 1887 1946
General Circulation Collections
870 982 33 33 10 10
Graduate school Collection
1472 1613 173 174 72 73
Geberal Reference Collection
10 10 4 4
Special Collection (GAD) 19 19
2021 purchased Foreign 880 881 687 687
Collection (for cataloguing) 880 881
TOTAL 14852 17952 4621 4964 3096 3250

MANUSCRIPT
Based on the last Accession number at (based on the last number on the
the Accession Records Total Accession Book)
Purchased 32,971 Dissertations 2,137
Fiction 544 Master’s Theses 4,662
Donations
Books 4450 Special Projects 2,832
Foreign Books ( for cataloguing) 881 Bachelors Theses 3,145

Total 38,846 Total 12,776

Collections TITLES VOLUME Collections TITLES VOLUME
On-shelves 13972 17071 Weeded 5,672 9,516
Transfer to other
Foreign Books (for cataloguing) 880 881 Campuses 1,312 2,702
Borrowed by the employees 72 72 Un used accession
Number (28019-
28919)   900
Missing   10,326
Total Collection out
Total Collection on the library 18024 of the library 23,444
Grand Total 41,468

 Summary of Printed Journals and Magazine in the University Library

 COLLEGE OF SCIENCE (COS)
JOURNALS & MAGAZINE 2019-2020
JOURNALS (FOREIGN TITLES) ISSUE/YEAR
1 Computer Arts 13
2 Computer Magazine (IEEE) 12
3 Environment Science and Policy for Sustainable Development 6
4 Tennis (Fitennis) 6
5 Environmental Hazzard 5
6 Innovation and Technology Today 4
7 Journal of Organizational Computing and Electronic Commerce 4
8 Phil. Computing Journal 2
9 Phil. Statistician 1
10 Computer arts (3D world) 7
 Present available audio-visual and other non-print materials

Audio-Visual Material Total No. of Units No. of Functional/Usable Units

Maps/globes 6 maps,3 globes 6 maps, 3 globes
Posters 5 5
Charts 2 2
Films N/A N/A
Filmstrips N/A N/A
Microforms N/A N/A
Slides N/A N/A
Sound recordings N/A N/A
Video recordings N/A N/A
VHS 128 128
CD-ROMs 2,247 2,247
DVD 550 550
Others, please specify
0 0
______
  Available Functional Audio – Visual Equipment
Audio-Visual Equipment Total No. of Units No. of Functional/Usable Units
Camera 1 unit 1 unit
Computer 33 units 33 units
Karaoke 1 unit 1 unit
Laptop 1 unit 1 unit
LCD projector 1 unit 1 unit
Printer 2 unit 2 unit
Scanner 2 unit 2 unit
Smart TV 1 unit 1unit
Speaker 1 unit 1 unit
Voice recorder 1 unit 1 unit
Xerox machine 2 units 2 units
TOTAL 46 46

List of Instructional materials DVD /CD-ROM format

COLLEGE OF SCIENCE (COS)
TITLES/AUTHOR CALL NUMBER COPYRIGH NUMBER
 T
OF
YEAR
COPY
Industrial Automation and Control (With DVD), 2nd by 3G
1 T 59.5 T47 2018 2018 1
Learning, 2018

Mathematics in the modern world with DVD new Gened

2 QA93 .T47 2018 2018 1
curriculum/ 3G E-Learing, 1E, 2018, 9781680956887

Microprocessors with DVD/ 3G E-Learning, 2018, TK 7888.3 T47

3 2018 1
9781680948462 2018

QA 76.73 T47
4 Programming: Expert , (w/ DVD), 2018, 2e 2018 1
2018

Science , technology & society with DVD new Gened Q 175.5 .T47
5 2018 1
curriculum/ 3G E-Learning, 1E, 2018. 2018

6 Statistics and Probability (w/ DVD), 2018 QA 273 T47 2018 2018 1

The Environment and Natural Resource Management (With

7 HC 85 T47 2018 2018 1
DVD), by 3G Learning, 2018

8 General Chemistry 1 and 2 w/ DVD/ 3G E-Learning, 2017 QD 31 T47 2017 2017 1

9 Maintenance Management (With CD), by 3G Learning, 2017 TS 192 T47 2017 2017 1

Mechatronics Servicing: Advanced  w/ DVD, by 3G Learning, GS TJ 163.12 T47

10 2016 1
2016 2016

Mechatronics Servicing: Expert  w/ DVD, by 3G Learning, TJ 163.12 T47

11 2016 1
2016 2016

Mechatronics Servicing: Intermediate  w/ DVD, by 3G TJ 163.12 T47

12 2016 1
Learning, 2016 2016

13 Programming: Expert (With CD), by 3G Learning, 2016 QA 76.5 T47 2016 2016 1

CD-ROM FRL
14 Study tool for systems analysis and design PC1129 E5 D336 2011 1
2011
CD-ROM HD9685
15 Java programming 24-hour trainer/Fain, Yakov. 2011 1
G3 F33 2011

CD-ROM QA273
16 Fundamentals of tool design : sampler. 2011 1
S325 2011

Applied statistics in business and economics,Student CD- DVD TJ265 C43

17 2011 1
ROM to /Doanne. 2011
CD-ROM
Complete guide to size specification & technical design/Myers-
18 TJ163.12 H44 2010 1
McDevitt, Paula J.
2010
Structuring data and building algorithms : an ANSI-C based CD-ROM QA76.87
19 2009 1
approach/Chai, Ian. C43 2009

Student CD-ROM : statistics for managers using Microsoft CD-ROM QA76.87

20 2009 1
Excel. C43 2009

Service management : operations, strategy, information CD-ROM TS155

21 2009 1
technology/Fitzsimmons. J27 2009
 Implementing and maintaining Microsoft SQL Server 2005 : DVD TX928 R34
22 2009 1
reporting services. 2009

Development of a police clearance information CD-ROM RA440

23 2008 1
system/Mendoza, Emraida Marie A. . P89 2008

CD-ROM TH151
24 Canon S330 : setup software & user's guide 2005 1
T55 2005

DVD BF697 E47d

25 ClickArt 250,000. 2005 1
2005

The Microsoft Excel supplement : statistics for business and CD-ROM QH430
26 2004 1
economics 2004

CD-ROM TK454
27 Video display engineering/Whitaker, Jerry C. 2004 1
2004
CD-ROM FIL
Implementing and administering Microsoft Windows 2000
28 BX4705 E676 2002 1
directory services.
2002
Learn to use Microsoft Access 2003 : everything you need to CD-ROM FIL
29 2002 1
know about databases DS651 2002

MATLAB M-FILES to accompany fundamentals of mechanical CD-ROM Z250.3 C

30 2002 1
vibrations/Kelly, S. Graham. 65 2002
CD-ROM
31 Microsoft Office XP inside out/Halvorson, Michael. HF5548.4 M525 2001 1
H353 2001

Electronic Journals and E-books Subscription

Database Subscription Type of E-Resource Nature of Subscription
E-books
EBSCO Annual Subscription
E-Journals
McGraw-Hill Access Engineering E-books Annual Subscription
Bloomsbury Applied Visual Arts E-books Annual Subscription
Emerald Engineering E-Journal Annual Subscription
E-Journals
Collection
Emerald Education E-Journal Annual Subscription
E-Journals
Collection
Elsevier Science Direct & Scopus E-books Granted Access until Dec.
Databases E-Journals 31, 2021 thru NRCP

Compiled and Curated List of Open Access Resources

Title Description URL/Access

Teacher Stuff A to Z Teacher Stuff is a teacher-created site designed to http://
help teachers find online resources more quickly and easily. atozteacherstuff.com/
Find lesson plans, thematic units, teacher tips, discussion
forums for teachers, downloadable teaching materials,
printable worksheets, emergent reader books, themes, and
more.
CogPrints CogPrints is an electronic archive for self-archive papers in http://cogprints.org/
any area of Psychology, Neuroscience, and Linguistics, and
many areas of Computer Science (e.g., artificial intelligence,
robotics, vison, learning, speech, neural networks),
Philosophy (e.g., mind, language, knowledge, science,
logic), Biology (e.g., ethology, behavioral ecology,
sociobiology, behaviour genetics, evolutionary theory),
Medicine (e.g., Psychiatry, Neurology, human genetics,
 Imaging), Anthropology (e.g., primatology, cognitive
ethnology, archeology, paleontology), as well as any other
portions of the physical, social and mathematical sciences
that are pertinent to the study of cognition.
CORE CORE is a multidisciplinary aggregator of open access https://core.ac.uk/
research. It allows users to search more than 66 million
open access articles. While most of these link to the full-text
article on the original publisher's site, five million records are
hosted directly on CORE. In addition to a straightforward
keyword search, CORE offers advanced search options to
filter results by publication type, year, language, journal,
repository, and author.
Dissertation Dissertation.com, an imprint of Universal-Publishers, to http://
provide students, researchers, and the general public. www.dissertation.com/
Directory of Directory of Open Access Journals A multidisciplinary, https://doaj.org/
Open Access community-curated directory, the Directory of Open Access
Journals Journals (DOAJ) gives researchers access to high-quality,
peer-reviewed journals. It has archived more than two
million articles from 9,519 journals, allowing you to either
browse by subject or search by keyword.
eBookDirector eBookDirectory is the biggest directory of free downloadable http://
y ebooks online. All ebooks on the site are free to download www.ebookdirectory.com
and will always be free. /
Education The Education Resources Information Center (ERIC), of the https://eric.ed.gov/
Resources Institution of Education Sciences, allows you to search by
Information topic for material related to the field of education. Links lead
Center to other sites, where you may have to purchase the
information, but you can search for full-text articles only.
Open Access Open Access eBooks covers different disciplines of science, http://
e-books technology and medicine. Each eBook contains around 6 or openaccessebooks.com/
7 book chapters providing the latest information to the index.html
readers.
Project Project Gutenberg is the first and largest single collection of http://
Gutenberg free electronic books, or eBooks. www.gutenberg.org/
PQDT Open PQDT Open provides the full text of open access https://
dissertations and theses free of charge. pqdtopen.proquest.com/
about.html
Open Access Open-access databases provide a comparable selection of https://
Journals journals that are highly useful to students across disciplines. www.onlineschools.org/
open-access-journals/
Starbooks STARBOOKS contains hundreds of thousands of digitized http://portal.starbooks.ph/
science and technology resources in various formats (text
and video/audio) placed in specially design “pods” set in a
user-friendly interface.
Springer Link Providing researchers with access to millions of scientific https://link.springer.com/
documents from journals, books, series, protocols, reference
works and proceedings.
Social Science The Social Science Research Network (SSRN) is a https://www.ssrn.com/
Research collection of papers from scholars in the social sciences index.cfm/en/
Network community. The site offers over 700,000 abstracts and over
(SSRN) 600,000 full-text papers.

3. OUTCOMES
 Present/show evidence that the library core collection is adequate, updated, and
well-balanced.
The Table presents the inventory of the core book collection for 2022. There are
Fourteen Thousand Eight Hundred Fifty-Two (14,852) titles including the 880 titles Foreign
 (for processing).

 Summary Core Collection Inventory 2022 according to the Library of Congress

Classification Scheme.

Library of
Congress Copyrighted within Copyrighted within
Classification TOTAL COLLECTION 10 years (2012-2022) 5 years (2017-2022)
System TITLE VOLUME TITLE VOLUME TITLE VOLUME
A 370 418 2 2 0 0
B 445 553 112 131 60 75
C 46 70 4 4 3 3
D 451 820 53 55 38 45
E 55 72 2 2 0 0
F 29 29 1 1 1 1
G 370 459 115 126 56 61
H 2565 3143 801 890 383 398
J 211 294 23 29 12 13
K 301 232 46 54 18 35
L 1345 1717 145 166 185 188
M 74 88 7 9 1 1
N 602 775 200 289 110 115
P 1011 1309 158 170 120 130
Q 1545 1749 622 624 360 390
R 265 357 38 47 30 34
S 196 314 41 47 30 33
T 3292 3778 1245 1310 980 1019
U 26 51 8 8 3 3
V 42 73 3 3 0 0
Z 212 226 31 32 17 17
Foreign 2021 880 881 880 881 687 687
Fiction 519 544 84 84 2 2
Grand Total 14852 17952 4621 4964 3096 3250

The Table Total number of book Titles 14852 x 20% = 2,970.4 the number of book
titles copyrighted within Ten (10) years (4621); Five (5) years (3096). Based on the actual
result, the University Library meet the required number of titles needed. In addition, the
University Library also subscribed to different electronic databases to augment and
supplement the library’s collection.

Electronic Journals and E-books Subscription

Database Subscription Type of E-Resource Nature of Subscription
E-books
EBSCO Annual Subscription
E-Journals
McGraw-Hill Access Engineering E-books Annual Subscription
Bloomsbury Applied Visual Arts E-books Annual Subscription
Emerald Engineering E-Journal Annual Subscription
E-Journals
Collection
Emerald Education E-Journal Annual Subscription
E-Journals
Collection
Elsevier Science Direct & Scopus E-books Granted Access until Dec.
Databases E-Journals 31, 2021 thru NRCP

 Summary of the total Number of Book according to Title and Volumes in the College
of Science (COS) for Bachelor of Science in Environmental Science (BSES).

COPYRIGHT
TOTAL
BSES SUBJECT 10 YEARS 5 YEARS
CODE RESOURCES
CODE (2012-2022) (2017-2022)
TITLES VOL/S TITLE/S VOL/S TITLES VOL/S
Inorganic Chemistry
CHEM 1A 1 17 17 3 3 2 2
CHEM 1A Inorganic Chemistry
L 1 Laboratory 6 6 4 4 2 2
Inorganic Chemistry
2 with Qualitative
CHEM 2A Chem 6 6 4 4 2 2
Inorganic Chemistry
2 with Qualitative
CHEM 2A Chemistry,
L Laboratory 11 14 4 4 2 2
Analytical
Chemistry with
CHEM 3 Instrumentation 6 6 5 5 3 3
Analytical chemistry
with
instrumentation,
CHEM 3 L Laboratory 5 5 4 4 2 2
CHEM 4 Organic Chemistry 16 16 10 10 6 6
Organic chemistry,
CHEM 4 L Laboratory 4 4 4 4 2 2
CHEM 5 Biochemistry 15 15 12 12 8 8
Biochemistry,
CHEM 5 L Laboratory 7 7 2 2 1 1
Earth Science,
ES 1 / ES 1 (lecture and
L laboratory) 11 11 5 5 2 2
Microbiology
ES 2 / (lecture and
ES2L laboratory) 9 9 7 7 5 5
ES 3 / ES Ecology (Lecture
3L and Laboratory) 7 7 2 2 1 1
Environmental
ES 4 monitoring 21 21 15 15 8 8
Environmental
ES 4 L monitoring,
Laboratory 4 5 1 1 1 1
Environmental
ES 5 toxicology 7 7 3 3 1 1
Environmental
ES 6 chemistry 10 11 4 5 2 2
Environmental
chemistry,
ES 6 L Laboratory 10 10 3 3 2 2
 Technical analysis
(lecture and
ES 7/ ES7L laboratory) 5 5 4 4 3 3
Methods of
ES 8 research 18 18 13 13 9 9
Biodiversity
ES 9 conservation 10 10 4 4 3 3
Environmental and
EM 1 resource economics 20 20 12 12 5 5
Land use, planning
EM 2 and management 5 5 3 3 2 2
Environment
management and
EM 3 legislation 11 11 8 8 4 4
Environment risk
EM 4 assessment 15 15 8 8 5 5
Environment impact
EM 5 assessment 11 11 6 6 2 2
TOTAL 267 272 150 151 85 85
BEST PRACTICES

Cite as many best practices as you can on Parameter C.

 The University Library has a year of subscription on Electronic Resources from (October
2021-2022) on Bloomsbury Applied Visual Arts eBooks (CAFA), Education e-Journal
Collections (CIE), and McGraw Hill Access Engineering Database (COE, COS, CIT),
Engineering Specialist E-journal Collection (COE), E-books Academic Collections (CLA),
Business Source Collection (CLA).

 The University Library and UITC Office made effort to partner with DOST to provide
access to the STARBOOKS through a Memorandum of Agreement (MOA)

 The TUP Library and the UITC Director made an effort to partner with DICT to avail its
TECH4ED project through a memorandum of Agreement, TUP Manila Library together
with the Campuses were Tech4Ed Center.

 Before purchasing the books, University Library regularly attends different bookfair and
invite book suppliers for book exhibit held in the University for the Faculty and students
to have the opportunity to select the books physically by browsing and checking the
book content.

 The University Library is Guided with written Collection Development Policy and
Procedures approved by the Academic Council and the University President, Dr. Jesus
Rodrigo Torres for final endorsement of the Approval of the Board.

 There is a Special Collections: TUP Publications, ADB Collection, United nations,

Senate, Gender and Development, National Council for Disability Affairs (NCDA) and in
process on developing an Archives.

 The library is using standard Library Congress Scheme for systematic Arrangement of
the Collection for easy retrieval.

 The library is practicing an open shelves system wherein students can freely access
books of their choice.

 The library is continuously acquiring materials to support the curriculum.