CSC301

MICROSOFT ACCESS

DEFINITION

Microsoft office application is made up of applications packages such as Excel, Microsoft words (MS Words) and Microsoft
Access.
Access is a database management program that allows you to store, organize and retrieve component. It also allows to query and
produce report from the data.

OBJECTIVES OF MICROSOFT ACCESS

1. Enable one to be more familiar with basic creational database concepts and database designs.
2. Identify all the access database object.
3. Create tables.
4. Distinguish between table datasheet and design view.
5. To create fields and set their data types and properties.
6. Define the primary key.
7. Modify table record through add and delete.
8. Navigate in a table.
9. Modify table properties.

DATABASE

It is a collection of related data, it stores information which can be manipulated and viewed in many ways. It is primarily designed
for two main purpose, which is to:
 Store, add, delete and update data.
 Provide various database view.

TYPES OF DATABASE

1. Flat Database: This are database which consist of only one table, but it duplicate data unnecessarily and it’s difficult to update and
maintain, difficult to summarize, greater chances of error and data redundant.
2. Relational Database: This are database which is an access database. Data are organized in related tables, one or more fields are
linked to two or more fields in another table. The essence of this link is to ensure that you can enter only those values that have
corresponding entries in other tables. It can have multiple tables that contain data about various entity.

DATABASE DESIGN

Determinants before a database design are:

1. Type of data that the database will hold.
2. Type of query, result or report you need.
3. What forms are needed.

TERMINOLOGIES

 Entity is any object that have distinct set of properties.

 Relationship is a link or connection between two or more tables, based on common fields.
 Tables are the building blocks of database. From tables, you can generate forms, queries, macros, reports, and so on. A table is a
connection of related information that is organized in columns or fields that describe an entity (person, thing or idea) records in
the most basic sense.
 A record is a collection of information about a specific entity (person, thing or idea). It consists of name, gender and age of an
individual.
 A field is a category of information. It is a column of data sharing properties and data types.
 Primary key is the field or set of fields that uniquely identify any given role of a table.
 A query is use to extract specific information from your table. It takes information from the selected table and displays a subset of
data that meets your criteria.
 A form is a graphical representation used to enter or view data from a table.
 A report present data from a query or table and places it in a neat, organized and reduced form.
 Macro is a stored set of command that can be used to automate database tax.

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 A module automate and customize database operations. It is a collection of declarations, statements and procedures stored as a
unit.
 Datasheet view is used to view data headings.
 View button is used to view our desired database.

THIS MATERIAL IS WRITTEN AND EDITED BY EMEKA MICHEAL JUNIOR, A

STUDENT FROM LAGOS STATE UNIVERSITY, DEPARTMENT OF BANKING AND
FINANCE 300 LEVEL.