L1-Iitndt-Annexure-003 Roles and Responsiblity

INTWAY INSPECTION TECHNOLOGY & NDT PVT LTD
Date:14/07/22
ROLES AND RESPONSIBILITY KEY PERSONNEL Ref. No:
ANNEXURE-003
Integrated Management System

ISO9001:2015(QMS), ISO14004:2015(EMS)&ISO45001:2018(OH&SMS)
VERSION HISTORY
OCUMENT CONTROL
Document Title: ROLES AND RESPONSIBILITY KEY PERSONNEL
Revision No.: 0 Issue Date: 14/07/2022
Version Control
Version No. Date Description Comments
1 30/06/2022 Revision 01 First Revision
2 14/07/2022 Revision 0 Second Revision
Name: Aswin Alex Babu

Designation: NDT Manager
Prepared by: Signature:
Name: Kuttappan Kishore

Designation: MR
Reviewed by: Signature:
Name: Jolu Jose

Designation: Chief Executive Officer
Approved by:
Signature:
Initially Issuance Date:30th JUN2022
L1-IITNDT-ANNXURE-003-Rev-0 Page 1
Date:14/07/22
ANNEXURE-003

CHIEF EXECUTIVE OFFICER (CEO)

The Chief Executive Officer ("CEO") of Intway Inspection Technology &NDT Pvt. Ltd. is appointed under
the authority of the IITNDTs by-laws and the policies of the Stake holders and Partners the CEO of the
IITNDTs has two major roles:
To direct and execute all activities of the Company either directly or through delegated authority;
To provide leadership in these and other areas: the creation of vision, strategic, tactical and financial
plans; developing goals and measuring performance to the approved goals; organizational development;
liaison to the public, investment community, government, affiliated organizations and other
stakeholders; and the development of the IITNDT 's management and staff.
AUTHORITY
 The CEO operates under the authority granted by the Board members pursuant to the
Mandate set forth below and such extensions of authority as may be granted from time to
time.
 The approval of the Board members (or appropriate Board committee) shall be required for
all significant decisions outside of the ordinary course of the IITNDT's business, including major
financings, acquisitions, dispositions, budgets and capital expenditures as set out in the IITNDT's
policies and procedures.
Date:14/07/22
ANNEXURE-003

MANDATE
 The CEO possesses the highest personal and professional integrity. The CEO shall act honestly
and in good faith with a view to the best interests of the Company and will exercise the care,
diligence and skill that a reasonably prudent person would exercise in comparable
circumstances.
 The CEO avoids potential or actual conflicts of interest with the Company or other interests
which are incompatible with the position of CEO. The CEO will comply with applicable policies
and procedures of the Corporation, including the Disclosure Policy and the Code of Business
Conduct and Ethics, and authority limitations established by the Board.
 The CEO is fundamentally responsible for managing the Company business affairs, acting in
the best interests of the Company and its securityholders.
 The CEO shall have full responsibility for the operations of the Company in accordance with
the strategic plan and the current year’s operating and capital expenditure budgets as
approved by the Board members.
RELATIONSHIP WITH THE BOARD MEMBERS
 Meets regularly and as required with the Chair of the Board members to ensure they are
provided with all information in a timely manner and have access to management to permit the
Board to fulfill its statutory and other obligations.
 Keep the Board aware of the Company’s performance and any events affecting its business,
including opportunities in the marketplace and adverse or positive developments.
Date:14/07/22
ANNEXURE-003

LEADERSHIP
 Maintain a positive and ethical work climate that is conducive to attracting, retaining and
motivating top-quality employees at all levels.
 Work with key executive officers to promote a culture of ethical business conduct
throughout the company and establish standards and oversight structures that are
reasonably designed to promote integrity and deter wrongdoing.
 Continually challenge executive officers and all employees of the Company to think
strategically.
 Seek to ensure that all employees of the Company have their responsibilities and
authorities clearly defined.
 Foster a corporate culture that promotes ethical practices and encourages individual
integrity and social responsibility.
STRATEGIC PLANNING
 Develop, at least annually, for consideration by the Board, a strategic plan outlining the
direction and policies which seek to ensure the Company’s profitable growth and success.
 Establish priorities in terms of corporate objectives and approved long-term strategies,
guiding principles and corporate milestones.
 Establish the strategic framework for the allocation of the Company's financial and human
capital.
Date:14/07/22
ANNEXURE-003

FINANCIAL PLANNING
 Develop annually, for consideration by the Board, sound business plans and budgets to meet
the Company's goals and objectives.
TACTICAL
 Direct and monitor the activities of the Company in a manner which seeks to ensure that strategic,
business and operational plans are met and that the assets of the Company are safeguarded and
optimized in the best interests of the Company and its securityholders.
 Develop and implement operational policies to guide the Company within the limits prescribed by
applicable laws and regulations and the framework of the strategy approved by the Board members.
 Define the strategic direction for safety, establishing performance targets for the operating businesses
and ensuring adherence to established policies and standards.
 Establish, monitor and maintain appropriate management systems to provide effective internal control
of operations.
 Identify, to the extent possible, all significant risks to the Company business and consider and
establish, where appropriate, procedures to mitigate the impact of the risks.
 Oversee the compensation, performance assessment, leadership, talent development and succession
planning of senior management.
Date:14/07/22
ANNEXURE-003

COMMUNICATION AND RELATIONSHIPS
 Uphold the Company commitment to providing timely, accurate and balanced disclosure of
all material information about the Company in accordance with the Disclosure Policy and
applicable securities laws.
 Ensure effective relationships are established and maintained with investors and other
external stakeholders, including governments, the financial community and the public.
 Provide quarterly and annual certificates addressing the accuracy of the financial statements
and accompanying management's discussion and analysis.
SUCCESSION PLANNING
 Develop and maintain a continuous plan for the development and performance management
of senior executive officers, including the appointment, training, mentoring and monitoring of
such officers
.  Identify and develop potential successors who can now or who will in the future be able to
fill the position of CEO and other key senior executive positions. These recommendations are to
be reviewed annually with the Corporate Governance and Nominating Committee and the
Board members.
Date:14/07/22
ANNEXURE-003

General Manager (GM)

The General Manager ("GM") of Intway Inspection Technology &NDT Pvt. Ltd. is appointed under the
authority of the IITNDTs by-laws and the policies of the Partners, the GM of the IITNDT reports to CEO
and his Duties & Responsibilities, major roles define as below:
 The General Manager shall support and co-ordinate all works by staff, sub-contractor, and serve
as the primary contact with the company and shall be attending co-ordination of all progress
review meeting.
 Seek out opportunities for expansion and growth by developing new business relationships
 HSE policy and strategy at non venture level.
 Custodian of the all-activity Implementation Plan and Resource management.
 Shall have Overall responsibilities for establishment of detailed overall, procurement and
Services, Training &certification program with resources plan and implementation of the same.
 Shall be responsible for monitoring the progress of works and authorized to updating the
programs and mobilizing planned/additional resources to ensure the adherence or progress to
the project schedule and completion of the project by contractual completion date.
 Provide guidance and feedback to help others strengthen specific knowledge/skill areas
 Shall be responsible in conjunction with Procurement/material controller, equipment
maintenance in charge and administration to ensure availability of materials, machines and
manpower as planned/as required.
 Shall be responsible for immediately advising the company’s team leader and Client
management at head office of any factors adversely affecting, likely to affect the services,
training &certification works
 Shall be responsible and will be authorized for timely rising of invoice to Client and certification
of all invoices of vendors and subcontractors and all expenses incurred of the works.
 Shall be responsible/authorizes to replace any key-personnel in consultation with senior
management at Head Office and Company Management.
Date:14/07/22
ANNEXURE-003

RESPONSIBILITIES
 Oversee day-to-day operations, assign weekly performance goals and ensure their completion,
and accomplish own goals
 Recruit, onboard, and train high-performing employees to achieve sales, profitability, market-
share, and business-plan objectives
 Maintain Services, Training &certification works timelines to ensure tasks are accomplished
effectively
 Develop, implement, and maintain budgetary and resource allocation plans
 Delegate responsibilities to the best-qualified employees and enforce all policies, procedures,
standards, specifications, guidelines, training programs, and cultural values
 Resolve internal staff conflicts efficiently and to the mutual benefit of all involved
REQUIRED SKILLS AND QUALIFICATIONS
 Degree in business management or a master’s in business administration.

 Proven experience in a managerial role
 Good knowledge of different business functions.

 Strong decision-making ability
 Excellent communication, collaboration, and delegation skills
 Proven ability to develop and achieve financial plans
 Ability to motivate and lead employees, and hold them accountable
 Strong working knowledge of operational procedures
 Computer literate, Strong leadership qualities.
PREFERRED SKILLS AND QUALIFICATIONS
 Performance-evaluation experience
 Working knowledge of human-resources processes
Date:14/07/22
ANNEXURE-003

BUSINESS DEVELOPMENT MANAGER

The Business Development Manager ("BDM") of Intway Inspection Technology &NDT Pvt.Ltd. is
appointed under the authority of the IITNDTs by-laws and the policies of the Partners, the BDM of the
IITNDT reports to GM and his Duties & Responsibilities, major roles define as below:
 The Business Development Manager shall prepare a business plan for every year and submits it
to GM. Upon approval, Business Development Manager works towards achieving the targeted
goals of the year. The progress of the Business Plan is discussed with the GM On a quarterly
basis.
 The Business Development Manager shall prepare a Key plan for every year with
parameters like Opportunities & Business Concept, KPIs, Financial features and financial
requirements.
 The Business Development Manager shall promote, develop, sales and marketing of
NDT &Training Certification services and introduce new technique to achieve more
opportunities from the business world.
 The Business Development Manager shall participate in the preparation of tender documents
and he shall maintain the IITNDTs ISO documents, and also work as Management Representative
(MR) in the system
 The Business Development Manager shall take a leadership to maintain the client list and
update on quarterly basics, and schedule weekly meeting with client and in-house to analyses
the progress
Date:14/07/22
ANNEXURE-003

CUSTOMER RELATIONSHIP MANAGEMENT
 The Business Development manager should arrange meeting with existing and new
clients for business opportunities and maintain a good relationship with client.
 Business Development Manager shall meet customers to understand the following:
 Current Operational needs, future plans, present products/services of principles, R&D
activities, Capturing feedback about any running projects.
 This information shall be used to update the company’s business plan. This will help to
improve the company’s position in the market.
 All enquiries received from various potential companies for partnerships by the business
development team or top management are received and feasibility checked by Business
Development Manager. The latest company profile and Introduction letters is sent to
the potential Customer or Partners on need basis.
 Business Development Manager and his team prepares and maintains the Company
Profile and other marketing tools (including website, linked in, etc.) for the purpose of
branding and promotion. This has to be updated quarterly.
 Business Development Manager participates in events for the branding of the company
in the Indian market.
 Business Development Manager contacts following entities and related prospect
customers for the business:
 Oil& Gas Sector

 Power Sector
 Storage tank farm
 Fertilizer Projects
 Ship building repair yards
 Private Companies/Investors
 EPC Companies
Date:14/07/22
ANNEXURE-003

 Degree in business management or a master’s in business administration.

 Proven experience in a managerial role good knowledge of different business functions.
 Strong decision-making ability
 Excellent communication, collaboration, and delegation skills

 Proven ability to develop and achieve financial plans
 Ability to motivate and lead employees, and hold them accountable
 Strong working knowledge in Business procedures
 Computer literate, Strong leadership qualities.
 Performance-evaluation experience
 Experience in sales, marketing or related field
 Ability to manage complex projects and multi-task.
 Excellent organizational skills.
FINANCE MANAGER
Date:14/07/22
ANNEXURE-003

The Finance Manager ("FM") of Intway Inspection Technology &NDT Pvt. Ltd. is appointed
under the authority of the IITNDTs by-laws and the policies of the Partners, the FM of IITNDT
reports to GM and his Duties & Responsibilities, major roles define as below:
 The Finance manager should Produce accurate financial reports and information
 Finance manager shall able to develop cash flow statements.
 Finance manager shall able to project profit .and managing credit. and should able to
provide advice in making financial decisions, directing investments, making financial
forecasts and budgeting
 Bachelor's degree in Finance or Accounting; having C A is a plus.

 5-8 years of experience in accounting and/or financial analysis.
 Ability to synthesize large quantities of complex data into actionable information.
 Ability to work and effectively communicate with senior-level business partners.
 commercial and business awareness.
 excellent communication and presentation skills.
 an analytical approach to work.
 high numeracy and sound technical skills.
 problem-solving skills and initiative.
 negotiation skills and the ability to influence others

 strong attention to detail and an investigative nature
OPERATIONS MANAGER NDT AND INSPECTION

The Operations Manager NDT & Inspection ("OM") of Intway Inspection Technology &NDT Pvt. Ltd. is
appointed under the authority of the IITNDTs by-laws and the policies of the Partners, the OM of the
Date:14/07/22
ANNEXURE-003

 Overall management of the NDT Departments and projects, and shall act with all
authority for Controlling, monitoring, at all times during the works from commencement
until handover of the project.
 An Operations Manager NDT &Inspection develops, implements, and maintains
programs, methods, and Procedures to ensure that NDT examinations meet quality
standards.
 The operations Manager shall Support BDM in tendering & commercial Quoting Process
 The operation manager shall support HR for hiring of technical persons for IITNDT.
 The operation manager shall conduct the Training of CSWIP & BGAS.
 The operation manager shall coordinate with Radiation regularity authority
(AERB/BARC/DRP) for obtaining approval/permission for source pit, and Isotopes .
 Provide Services management support and shall co-ordinate all works by the staff and
serve as the primary contact with the company and shall be attending co-ordination &
project progress review meeting.
 Custodian of the Project Implementation Plan.
 Integrated NDT Services schedule.
 Resource management.
 Shall have overall responsibility for the works performed in the Client site considering
quality, safety schedule and budget.
 Shall have Overall responsibilities for establishment of detailed overall, procurement
and Services programs with resources histogram in conjunction with Project
management team implementation of the same.
 Shall be responsible for monitoring the progress of works and authorized to updating
the programs and mobilizing planned/additional resources to ensure the adherence or
progress to the project schedule and completion of the project by contractual
completion date.
Date:14/07/22
ANNEXURE-003

 Shall be responsible in conjunction with Procurement/material controller, equipment

maintenance in charge and administration to ensure availability of materials, machines
and manpower as planned/as required.
 Shall be responsible for immediately advising the company’s/Client team leader and
management at head office, of any factors adversely affecting, likely to affect the
project.
 Shall be responsible and will be authorized for timely rising of invoice to company and
certification of all invoices of vendors and subcontractors and all expenses incurred of
the project.
Shall be responsible/authorizes to replace any project key-personnel in consultation with senior
management at Head Office.
 College degree or equivalent technical education or experience.

 Minimum of 5 years Level II experience or Level III certification.
 10 years’ experience in NDT Industry.
 Superior communication skills.
 Strong work ethic.
 Ability to lead and motivate others.
 negotiation skills and the ability to influence others

 strong attention to detail and an investigative nature
 Teaching experience
TRAINING MANAGER &CORPORATE LEVEL III
The Training Manager ("TM") of Intway Inspection Technology &NDT Pvt.Ltd. is appointed under the
authority of the IITNDTs by-laws and the policies of the Partners, the TM of the IITNDT reports to GM
and his Duties & Responsibilities, major roles define as below:
Date:14/07/22
ANNEXURE-003

 The Training Manager shall have the responsibility of overall management of the IITNDTs
Accredited and Non-Accredited training and certification courses, in house Training of

staff and employees and he shall act with all authority for Controlling, monitoring,
Tailoring of the training programmes.
 The Training Manager shall have the responsibility of Existing and new course
developments implements, and maintains programs, methods, and Procedures to
ensure that NDT examinations meet quality standards.
 The Training Manager shall support HR&A for hiring of technical persons for IITNDT.
 The Training manager shall conduct the Training of CSWIP & BGAS.
 Shall have the responsibility of evaluation of IITNDT employees and identify the weaknesses
 Shall have the responsibility of Identifying training needs according to needs.

 Shall have the responsibly of researching, developing of plan and implementation of
training programs that will prepare employees for the next Level of their career paths.
 Shall have the responsibility of recruiting trainers, Lead, teach, onboard and evaluate
new trainers.
 Shall have the responsibility of Corporate NDT Level III and support the company
operations through his technical knowledge
.
 College degree or equivalent technical education or experience.

 ASNT Level III Certificate
Date:14/07/22
ANNEXURE-003

 10 years’ experience in NDT Industry.

 Flexibility in way of working
 Develop and maintain the Training SOPs

 Work with Document Control personnel to ensure new or revised SOPs and Policies
have been adequately assessed for training needs, effectiveness checks are
implemented where necessary
 Monitor, evaluate, and record training activities, materials and program effectiveness
Trough on-going metrics and reporting activities
 Teaching experience
ADMIN & HUMAN RESOURCES MANAGER
The Admin and Human Resources Manager ("HR&A") of Intway Inspection Technology &NDT Pvt.Ltd. is
appointed under the authority of the IITNDTs by-laws and the policies of the Partners, the HR&A of the
 The HR& Admin Manager shall have the responsibility of overall management of the IITNDTs
Date:14/07/22
ANNEXURE-003

Administrative and Human resources responsibility which are Hiring, Placing, De-
mobilizing and evaluation of IITNDTs employees
 The HR& Admin Manager shall have the responsibility of hiring technical persons for
IITNDT.
 Developing, reviewing, and improving administrative systems, and procedures
 Ensuring offices is stocked with necessary supplies and all the office equipment’s are
working properly and maintained.
 Shall make sure that office is functioning properly and having a good working
environment
 Make sure that all the Training rooms are functioning properly and should be maintain
properly
 The HR&A manager Shall be coordinate with management team to set budgets,
monitor spending, and processing of Pay roll and control of expenses
 HE/ She shall plan, schedule and promoting office events, such as internal external
meeting, co -ordination of on line and off line classes, webinar and seminars, Training
sessions.
 Collecting, organizing, and strong information using computers and filing systems.
 Overseeing special projects and tracking progress towards company goals.
 Building new and expanding existing skills by engaging in educational opportunities.
 Following up on employee attendance and tardiness.
 HSE policy and strategy at non venture level
 College degree and experience.

 Master in business administration
Date:14/07/22
ANNEXURE-003

 10 years’ experience in same Industry.

 Strong administration skills.

 Familiarity with business software such as Microsoft Office.
 A high level of confidentiality.
 Excellent interpersonal and customer-facing skills.
 Strong communication skills, both written and verbal.
QHSE MANAGER
The Quality, Health, Safety and Environmental Manager ("QHSEM") of Intway Inspection Technology
&NDT Pvt. Ltd. is appointed under the authority of the IITNDTs by-laws and the policies of the Partners,
Date:14/07/22
ANNEXURE-003

the QHSE Manager of the IITNDT reports to GM and his Duties & Responsibilities, major roles define as
below:
 The QHSE Manager shall have the responsibility of overall management of the IITNDTs Quality
control and Quality assurance, and he shall act with all authority for Controlling, monitoring and
execution of all the activity related to QA/QC.
 The QHSE Manager shall have the responsibility of hiring technical persons for IITNDT.
 Developing, reviewing, and improving QA/QC systems, and procedures
 Authorized to review Quality plans of the manufacturers of equipment’s and materials being
procured for incorporation into the facilities and shall review their inspection & test certificate.
 Shall ensure that the site organization is adhering to the acceptable quality standard by
monitoring the quality of their works.
 Shall ensure all inspection & field test required by project procedures and specification are
carried out in conjunction with the Project Engineer.
 Shall be authorized to advice & give guidelines to QC supervisors to strictly adhere to the
client/company standards and to maintain proper documentation throughout the project.
 Shall ensure that the Non-Conformity reporting system is being implemented correctly by work
execution personnel and those responsible parties are correcting all identified deficiencies.
 Shall be authorized to perform Quality Audits and surveillances to ensure satisfactory
implementation of the Quality Program and Quality Plans.
 College degree in Mechanical or civil and experience.
Date:14/07/22
ANNEXURE-003

 Certified Lead Auditor and experience

 CCWIP or equivalent
 Experience in in house training
Strong administration skills.
Familiarity with business software such as Microsoft Office.
A high level of confidentiality.
Excellent interpersonal and customer-facing skills.
Strong communication skills, both written and verbal.

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INTWAY INSPECTION TECHNOLOGY & NDT PVT LTD

Integrated Management System

Name: Aswin Alex Babu

Name: Kuttappan Kishore

Name: Jolu Jose

Initially Issuance Date:30th JUN2022

Integrated Management System

CHIEF EXECUTIVE OFFICER (CEO)

Integrated Management System

RELATIONSHIP WITH THE BOARD MEMBERS

Integrated Management System

Integrated Management System

Integrated Management System

COMMUNICATION AND RELATIONSHIPS

Integrated Management System

General Manager (GM)

Integrated Management System

REQUIRED SKILLS AND QUALIFICATIONS

 Degree in business management or a master’s in business administration.

 Good knowledge of different business functions.

Integrated Management System

BUSINESS DEVELOPMENT MANAGER

Integrated Management System

CUSTOMER RELATIONSHIP MANAGEMENT

 Oil& Gas Sector

Integrated Management System

REQUIRED SKILLS AND QUALIFICATIONS

 Degree in business management or a master’s in business administration.

 Excellent communication, collaboration, and delegation skills

PREFERRED SKILLS AND QUALIFICATIONS

Integrated Management System

 Bachelor's degree in Finance or Accounting; having C A is a plus.

 negotiation skills and the ability to influence others

OPERATIONS MANAGER NDT AND INSPECTION

Integrated Management System

Integrated Management System

 Shall be responsible in conjunction with Procurement/material controller, equipment

REQUIRED SKILLS AND QUALIFICATIONS

 College degree or equivalent technical education or experience.

PREFERRED SKILLS AND QUALIFICATIONS

 negotiation skills and the ability to influence others

Integrated Management System

Accredited and Non-Accredited training and certification courses, in house Training of

 Shall have the responsibility of Identifying training needs according to needs.

 HSE policy and strategy at non venture level.

 College degree or equivalent technical education or experience.

Integrated Management System

 10 years’ experience in NDT Industry.

PREFERRED SKILLS AND QUALIFICATIONS

 Develop and maintain the Training SOPs

ADMIN & HUMAN RESOURCES MANAGER

Integrated Management System

REQUIRED SKILLS AND QUALIFICATIONS

 College degree and experience.

Integrated Management System

 10 years’ experience in same Industry.

PREFERRED SKILLS AND QUALIFICATIONS

 Strong administration skills.

Integrated Management System

REQUIRED SKILLS AND QUALIFICATIONS

 College degree in Mechanical or civil and experience.

Integrated Management System

 Certified Lead Auditor and experience