O2C Setups (Auto Invoice Setups)

1) Define System Options

2) Define Auto Accounting

3) Define Transaction Type

4) Define Transaction Source (as Import)

5) Define Remit-To Address

6) Define Item validation Organization

7) Define Line Transaction Type

8) Define Order Transaction Type

9) Define Shipping Parameters

10) Define Grants & Roles to user to perform Picking and Shipping

11) Define Price list for Advanced pricing

12) Define Shipping methods in Inventory

13) Associate Payment Terms, Sales persons, Order Tran. Type, Price List,
Shipment Method, Ware house to customer Ship to location

14) Define Document sequence to generate order number

15) Assign document sequence to category

1) Define System Options

Nav: Setup: System: System Options

2) Define Auto Accounting

Define Auto Accounting to specify how you want Receivables to determine the default general
ledger accounts for transactions that you enter manually or import using Auto Invoice. Receivables
creates default accounts for revenue, receivable, freight, tax, unearned revenue, unbilled receivable,
late charges, bills receivables accounts, and Auto Invoice clearing (suspense) accounts using this
information.

Nav: Setup: Transactions: Auto Accounting

Define Auto Accounting Rules for all other 5 accounts as well.

3) Define Transaction Type

A Transaction type is used to determine the transaction class, creation site, Transaction Status,
Primary Option, Open Receivables, Post to GL, and Accounts.

Nav: Set up: Transactions: Transaction Types

4) Define Transaction Source

Transaction Source is used to determine origin of the transaction that Manual or Import.

Nav: Setup: Transactions: Source

In “Customer Information” Tab change all Value Radio buttons to ID Radio buttons

Perform the same in “Accounting Information”, “Other Information”, “Sales Credit Validation”
tabs.
5) Define Remit-To Address

Remit-To address is our organization address which will be printed on customer invoices.

Nav: Set up: Print: Remit-To Address

Click on “Create Remit-To Address” Button

Enter the details as above and click on “Apply”.

You will be prompted to the below screen.

Select the Address and Click on “Create” Under heading “Receipts From”

Enter the “Country” from which country you are expecting to receive money and click on Apply.
6) Define Item validation Organization (OM)

Nav: Setup: System Parameters: Values

Uncheck the “Show All” Check box and Enter “Generic Parameters” In Category field and search

for “Item Validation Organization” Map your Inventory Organization in Value field.
7) Define Line Transaction Type (OM)

Nav: Setup: Transaction Types: Define

In “Shipping” Tab Map your Inv. Organization

In “Finance” Tab Map your Tran. Source

8) Define Order Transaction Type

Nav: Setup: Transaction Type: Define

Click on “Assign Line Flow”

Enter the details and click on OK

In “Finance” Tab enter the details

9) Define Shipping Parameters (OM)

Nav: Setup: Shipping: Shipping Parameters

Select your Inventory Organization from the List

In “General Tab”

In “Pick Release” Tab

In “Shipping Transactions” Tab

10) Define Grants and Roles to User to perform Picking and Shipping

Nav: Setup: Shipping: Grants & Roles Definition: Grants

11) Define Price list in Advanced Pricing List (Pricing)

Nav: Price Lists: Price List Setup

12) Define Shipping Methods (OM)

Nav: Inventory: Setup: Freight Couriers

Click on “Organization Assignments” and keep the form in query mode and search for your inventory
organization. Enable the check box and click on “Done”

13) Assign Payment Terms, Sales Persons, Order Transaction Type, Price List, Shipment Method, and
Ware House to the customer Ship-To Location.

Nav: Customers: Standard

Search for the Customer, At Site level Click on “Details”, Go to “Business Purposes” Tab
Update the details as mentioned above. And Click on Apply. And again click on Apply.

14) Define Document Sequence to Generate Order Number (OM)

Nav: Setup: Documents: Define

15) Assign Document Sequence to Category

Nav: Setup: Documents: Assign
Process of Importing the Transactions (OM)
Nav: Orders, Returns: Sales Orders

Select the Customer

Once you select the customer system automatically populates Ship-to, Bill-to Locations and some other
attributes. Now Click on “Line Items” Tab
Enter the details Ordered Item, Qty, Line Type, and Click on ‘Book Order” and observe for below
message.

After Booking the Order we should perform “Picking” activity. (OM)

Nav: Shipping: Transactions

Select the Detail Line and Go to Actions and Select “Launch Pick Release” and Click on Go.
Observe the above message and click on OK.

Navigate to View: Request: Find to check the Status of below programs

After successful completion of the above program the line status changed from “Ready to Release” to
“Released to Warehouse”.

After “Pick Release” activity we should perform “Transact Move Orders” activity form Inventory
Responsibility.

Nav: Move Orders: Transact Move Orders

Click on Find
Enable the “Select” check box and Click on “Transact” button

After successful completion of “Transact Move Orders” activity we should perform “Ship Confirm” from
Order Management Responsibility
Nav: Shipping: Transactions; Observe the Line Status after Transact Move Order.
Now Select the Detail Number and go to Actions and select “Auto Create Delivaries” and click on Go

Observe the below form

On the same form go to Actions and select “Auto Create Trip” and click on Go
In “Delivery” Tab go to Actions Select “Ship Confirm” and click on Go

Uncheck the below Options

“Set Delivery in-Transit”, “Close Trip”, “Defer Interface” and enter the Shipment Method and click on OK
In “Path By Stop” Tab Select the line and go to Actions Select “Update Status” and click on Go

Select “Close” and Click on OK

Repeat the same actions for 2nd line also
Observe the status below it is “Closed”

Now Switch to AR responsibility and run request “Work flow Back Ground Process”

After Completion of above program Run “Auto Invoice Master Program” From AR Responsibility
Click on OK

Click on Output for the program and observe the highlighted part