RENALYN V.

SANTIAGO

BSIT-DD-3C

Situation 1:
You are the office manager and want to remind everyone to clean up after
themselves in the lunchroom. There was recently an infestation of
cockroaches. The building has since been fumigated but you still require the
cooperation of staff to prevent a re-infestation.
 
State the purpose of the memo, your reason(s) for sending it (i.e. the kind of
behavior you have noticed and what actions you want to be taken.)

Answer:

To : All Staff

From: Manager of the Office

Re: Company Policy

Subject: Your help is needed to avoid a re-infestation situation.

It is to notify you that the office must be cleaned in order to reduce the risk of
cockroach infestation. During break time, you must all clean up the lunch area
thoroughly.

The office anticipates generous behavior from you in order to keep the office
clean and tidy. It is not permissible to create unsuitable dirt.

The purpose of this memo is to clear the air regarding fumigation. As an office
manager, I'd like to delegate authority to the monitors in order to keep the
office clean.

Thanks

Manager of the office.

Situation 2:
You are an administrative assistant. You want to tell 10 people about an
upcoming computer training seminar. You are attaching a brochure about the
seminar from the presenter, but you also need to inform them of the following:
·       What the training is for
·       Who the presenter is, including a brief statement about his/her
background
·       Where the training will be held, including the date and time
·       Whether or not parking is available
·       Whether or not lunch and/or any refreshments will be served

Answer:

To: Mr.& Ms: sofia, Twin, Charles, Mark, Carl, William, Yoj, Shamire, Daine,
Niks.

From: Nylesor, R.M

Date: April: 27, 2022

Subject: Seminar computer training

You've been invited to a computer training seminar. Justine Chui will lead this
training, which will aim to improve our ability to work quickly and correctly on
the computer. He has ten years of experience and is an expert in typing.

The training will begin at 8:00 a.m. on Monday and Tuesday, April 25 and 26,
at Baguio University, room 123. until 11:00 a.m. as well as 2:00 p.m. until 4:00
p.m.

All participants have access to parking.

Lunch and beverages will be provided.

Please email or call the director for more information.

Thanks
Assistant to the President
 

Situation 3:

Write a memo about a topic of your choice. Tell the recipients the purpose of
the memo, your reason(s) for sending it and what action (if any) you want to be
taken. Provide suggestions in your memo if appropriate.

Answer:

To: Pia kim, Conference Centre Director

From: Renalyn Santiago, Training Coordinator.

Date: April 28, 2022

Subject: Request for the use of Conference centre.

Our company will hold a half-day seminar on May 2nd and 22nd. We'd like to
have it at your Conference Center. I'd like to request the following
arrangements for the aforementioned seminar as the training coordinator.

I'd like to reserve your largest conference hall, which can seat at least 150
people.

I'd like to make a specific request regarding the table and chair arrangement.
Each table should have no more than ten people seated at it. This is done to
ensure the smooth operation of the workshop.

Because we'll be holding a seminar, I'd like to request wireless microphones,

speakers, and projectors.

Finally, for our snacks and refreshments, we will use your catering services.

I eagerly await your positive response as soon as possible on this matter.

Thank you very much,

Santiago, Renalyn