DRAFTING A NOTICE (Word Limit 50 Words)

• Adhere to the specified word limit of 50 words.

• Name and place of the school, organization or office issuing the notice should be mentioned.
• Give an appropriate heading.
• Write the date of issuing the notice.
• Mention the purpose of the notice.
• Mention all the relevant details (date, venue, time)
• Mention whom to contact for extra information.
• Signature, name and designation of the person issuing the notice.
• Put the notice in a box.

Name of the Institute, Place

Date NOTICE

Heading/Title of the Notice

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………….

……………………………………………………………………………………………………………….

For further details or queries, kindly contact the undersigned.

Signature/Name of the issuing authority

Designation
 Speech Writing (10 marks/150-200 words)

A SPEECH is a formal talk that a person delivers to an audience

Please Note:
• a speech begins with a formal address to the chief guest, fellow speakers and
Audience
• More conversational in tone. Pause questions, use interactive expressions like I think
You will agree with me, Don’t you think that , I am sure that you will have the same
Notion, Does anyone has the opinion that etc.
• Begins with brief, catchy introduction- supported by an anecdote, quotation, striking
Statistical data or a thought provoking question. It decides the fate of the speech.
• Introduce your topic to the audience clearly.
• Include adequate supporting data to make it credible and interesting
• Similar to introduction, conclusion should be brief , catchy and striking
• No title to be given for the speech.
• Write ‘Thank you’ at the end of your speech.
Format

A Warm Good Morning to You All!

Revered Principal, Well regarded teachers and My dear friends; Today I,……………….of……stand before you to
express my views on the topic’………………………………………………………………………
……………………………….’.
……………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………….
…………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………….
…………………………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………….
Thank You all for having an attentive listening to what I put before you on such a vital issue of the general
concerns.
 DEBATE WRITING (10 marks/150-200 words)

A debate is a formal discussion, or an argument on a subject on which people have different opinion.
Please Note :
• Begin with Honorable judges, My dear friends, I stand before you to express my views for/against the
motion ‘Topic’
• Total agreement or disagreement with the topic should be expressed forcefully and clearly
• Use argumentative style or logical reasoning
• Bank up arguments with relevant information
• Always make a rough draft, edit and time yourself (20 minutes)
Use powerful expression like:
- I’d like to argue
- In my opinion
- May I ask etc.
- Refer to opponent’s view/views
- I’d like to raise/the question/argue…..
- Nothing could be more illogical than
- I feel very strongly that…….
- I would like to draw attention to…..
- I fail to understand…….
- I submit that…….
- May I ask all present…….
- I strongly oppose……..
- On the contrary…….
Stick to your view point either in favour of or against the motion

Format- Title/Topic

For the Motion / Against the Motion

Respected Chairperson, honourable judges, valued teachers and dear friends!

I ……………..of…….stand before you to express my views for the motion/Against the Motion on the topic’
…………………………………………………………….’………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………………………..

In my opinion………………………………………………………………………………………………………………………………………………….
…………………………………………………………………………………………………………………………………………………………………..

My knowledgeable opponent has submitted that…………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………………

Thank you all.

 ARTICLE WRITING (10 marks,150-200 words)
(POINTS TO REMEMBER)
• Give a title that catches the attention of the reader.
• Begin with a striking opening sentence which addresses the readers and gets them interested in the topic.
• Present a strong argument for your ideas supporting it with evidences or elaboration.
• Use linking devices (however, therefore, although, even though, in order to…) to make the composition appear a whole.
• Introduce a new point at the beginning of an each paragraph that follows, to strengthen your ideas.
• Develop your ideas as much as you can to make them interesting and substantial.
• Conclude with your strongest point.
• Use passive voice, humor, emotive language, rhetorical questions to provide a specific effect.
FORMAT OF AN ARTICLE
• TITLE/HEADING : Eye-catching , illustrating the Central Themes
• BY LINE : Writer’s Name under the title towards the right from the center
• INTRODUCTION: A comprehensive introduction touching upon on the plus and minus of the topic.
• Establish the context
• Put the topic in perspective
• Draw readers’ attention. Specify and delimit your topic
• Put a rhetoric question or give some startling facts, statistics or quotation
• CONTENT: Spell out the various aspects to the topic-merits,
• EXPOSITION OF THE CONTENT: demerits , causes, consequences, effects, advantages, disadvantages
• WINDING UP : Give your opinion, comments, criticism, recommendations,
• CONCLUSION : Conclude with a hope, a warning, an appeal or a call for the action
Sample Format (Make 04 paragraphs)

Heading/Title ………………………………………

By-line …………………….

………………………………………………………………………………………………………………………...

………………………………………………………………………………………………………………………….
Introduction

………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………….
Supporting
details are …………………………………………………………………………………………………………………………..
arranged logically
………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………….
Conclusion ……………………………………………………………………………………………………………………….
 NOTE MAKING(8 marks)
Characteristics of good notes:

(i)Notes should be brief and to the point

(ii) notes should be relevant to the topic
(iii) notes should not be so brief that their clarity is lost .
(iv) Use only points/phrases NOT sentences while making notes. For this you can delete:--
I. Examples
II. Quotations
III. Data
IV. Helping verbs etc
Abbreviations and symbols ( four minimum)

(i) Standard abbreviations should be used. capitalize first letter of word

For examples: UNO for United Nation Organization

(ii) Pick up first three or four letters and put dot.

For examples: exa. , feb.

(iii) Pick up first , middle and last letter

For example: LKW for lucknow, VNS for Varanasi

(iv) Symbols:

For example- e.g

Because :.
Therefore .:
Percentage % etc.
Format
a) Title- “…………………………………………………..”(The title should not be one word or one sentence)
Notes-
1…………………………………..
1.1…………………………………..
1.2…………………………………..
1.3…………………………………
2………………………………………
2.1………………………………….
2.1.a………………………………………
2.1.b………………………………………..
2.2……………………………….
3……………………………………….
3.1…………………………………..
3.2………………………………….
4……………………………………………

4.1……………………………………

4.2……………………………………

Key to the Abbreviations Used

Abbreviation Word

b) Summary
……………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………..
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 Advertisement (4 Marks / 50 Words)
Classified advertisement Non-Classified/Display advertisement

Main characteristic of classified advertisement

Categorized into column according to different classes.

Space, more economical, use words, phrases instead of sentences

Written in short phrases and words

Language simple and concise
Put within a box like this

Situation vacant

• Begin with ‘wanted’ or ‘Required’

• Name of the company, post and no of vacancies
• Age and sex of the candidate
• Qualification and experience
• Other details
• Pay scale and perks
• Mode of applying
For sale

• with for sale/purchase etc.

• Type of accommodation / vehicle /article / household items.
• Brief physical description
Contact address & phone number

Lost and Found

• Begin with ‘lost ’ or ‘found’

• Specify item
• Brief physical description.
• When / where lost or found.
• Reward if any
Contact address and phone no

Matrimonial

• Mention groom / bridge groom

• height, age, caste, religion, complexion, educational qualifications
 Phone number / post box no. and name of news paper

To Let

• Begin with ‘wanted’ or ‘Available’

• Type of accommodation
• Brief description
• Rent expected
• Contact address & phone no.

Missing person/pet animals

• being with ‘missing’

• brief physical description;
• for person- name, age, height complexion, built, clothes and other identifying features
• for pet-name, age, colour of fur and other identifying feature
• since when/ from where missing
• Reward
• Contain address and phone no.
Travels and Tours

• Being with’ package available’ etc

• Name of travel agency
• Destination and duration
• Details of package-food/ boarding/lodging/sightseeing etc
• Cost and discount if any.
Contact address and phone no

Commercial advertisement

Main characteristics:

• Designed for commercial purpose

• More space, more expensive in terms of the advertising cost.
• Visually attractive with catchy slogans/ with expression and pictures or sketches
• Varying font size or shape
• Language; colourful and lucid..
• Proportionate spacing with appealing overall arrangement
Essential details:

• Name of the company/ institute/organizers etc

• Detail regarding products/event/ educational course etc
• Special offer or discount if any
• Address of the company/institute/organizer etc
 LETTERS (6 Marks)
Points to remember
1. Use formal language
2. Try to avoid starting with” I”
3. Keep the sentences short and precise
4. Do not use contractions i.e. I’ve, won’t, etc
5. End with a short sentence but anticipates the response of the addressee
6. The tone is polite and impersonal
7. Use passive voice where it is required
8. Be positive and polite even if you are writing a complaint. Remember on the receiving end of your letter
is a human being.
Remember to :
1. Leave a line after
a) Sender’s Address
b) Date
c) Addressee’s Address
d) Sir
e) Subject
f) Body of letter
2. Write the spelling of sincerely/truly correctly. Remember that it begins with a small letter.
3. Write the subject clearly in just 6 words. Eg. Complaint about Whirlpool Washing Machines / Water Scarcity
in Vasant Kunj etc.
4. Mention in your letter any document enclosed with the letter.
5. (Avoid using Yours respectfully, obediently etc.)
Type of Letter Some suggested inputs

Letter of Enquiry • I am writing to enquire about…

• I will/shall be grateful if you could send me the following details….
Job Application • I am interested in applying for the post off…
• With reference to your advertisement in …. Dated.. regarding the
post of ….
Letter of Apology • I am writing to apologize for …
• I regret the inconvenience caused due to ….
Letter of Complaint • With reference to our order no …. Dated …., I would like to
complaint about
• This is to inform you that we are not satisfied with the
consignment sent by you …
Expressing Opinion • In reply to your letter dated …. regarding … I would like to express
my views on the matter.
• I was delighted/shocked/horrified/disgusted to learn that…
Making a Request • I would be grateful if …
• I wonder if you could help me …
• I’m writing to ask you for a favour
Giving Information • This is just to let you know

Giving Advice • It would be good idea to …

• Have you thought about ….
 H.No………,……….
Senders Address
………………...,……………

March 05,2018
Date

Designation and The Editor

………………………………(Name of newspaper)
address of
New Delhi
addressee
Subject Statement Subject:……………………………………………………………………..

Sir/Madam
Salutation
Through the widely read columns of your widely circulated and esteemed daily I would like
to draw the attention of the concerned authorities and the general public towards
Statement the………………………………………………………………
of Problem
…………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………………..
Results of
………………………………………………………………………………………………………………………………………..
problem
……………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………

Solution

We make a sincere request to the concerned authorities to take immediate and effective
steps to regulate the issue.I hope the above issue of the general concern will find a suitable
space in the distinguished Column ‘Readers’ Corner’ of your reputed newspaper.

Thank you.

Complimentary close Yours truly,

and name
…………………………..
Job Application

H.No…….,………..
…………………….,……………..

March, 05, 2018

The………………
…………………………….
………………………………..

Subject: An application for the post of………………………………………..

Sir/Madam

This is in response to your advertisement, published in …………………(name of the newspaper), dated …………………. inviting applications
for the post of ………………………………. in your prestigious institute. I want to offer myself as a candidate for the post.

I have all the requisite qualification and desired work-experience.I am a dynamic young person with pleasant manners and good
personality.I possess wonderful communication skills.I am also gifted with creative and innovative skills.If,selected I shall discharge
my duties your entire satisfaction and shall prove to be an asset for your prestigious organisation.I hope I shall be able to do justice
with this particular job.I accept all the terms and conditions laid down by you and can join within a week if selected.

My resume is enclosed herewith for your kind perusal and favourable consideration please.

Yours sincerely,

…………………

Bio-Data/Resume

Name :
Father’s Name :
Date of Birth :
Sex :
Marital Status :
Mail Id :
Address :
Educational Qualific ation :

Experince :
Achievement : Fulbright Scholarship
Languages known : English, Hindi and Sanskrit
Proficiency : computer knowledge
Salary : 30,000/- per month
Expected Salary : 40,000/- per month
Referencees : Mr…………………., Principal,

Mrs……………., Professor, Delhi Uni.

 POSTERS (4 MARKS -50 WORDS)
Main Features of a Poster:
1. Layout:
• A creative title in the form of a slogan or rhyming words
For example :- “Speed thrills but kills”
“Pollution needs a Solution”
“Green is Clean “etc.
• You can use Match Stick figures for illustration.
• Use of proper spacing, proportionate headings and illustrations.
2. Content
• Date, time and venue must be mentioned in case of an event.
• A poster displays a message, or an appeal to create awareness.
• The content should be organized in an appropriate style.
• Do not forget to place the Name of the issuing authority / the organizer
3. Expression
• Use appropriate expressions and correct language.
• Theme should be clear.
• It should be creative and related to the content
• Spend much time on illustration. Written language & expressions are given
more credits.
Format

A catchy slogan HEADING

Name of the organization organizing the event

Purpose (Drama/ Exhibition/ Workshop, etc.)

Visual

Some features, pictures etc

Issued in public interest:……………………………………………

 Invitation & Replies (4 MARKS -50 WORDS)
Types of invitation:
Invitations are of two types: (a) Formal (b) Informal. They can be printed on cards or can be drafted in
the form of letters.
Main characteristic of invitation
• Invitation can be both formal and informal
• They can be printed on cards or can be drafted as social letter.
• A single sentence presentation in third person, in case of a formal invitation of fist/second person in case of
an informal invitation.
• It answers who, when, where, what time and for what i.e.

(a)The occasion

(b) Names of the invite

(c)Name of the host

(d) Date, time and venue

• The other details include mane, designation and address of the organizer, sponsor of host or names of
special guest and invitees in case of an official invitation.

Formal Invitation
In case of formal invitations, each of the following is written in a separate line with fonts of
varying sizes.
• Names of the hosts
• Names of the invitee (in case of a formal letter of invitation))
• Formal phrase of invitation , for example :-
Request the pleasure of your benign presence/company.
Seek your auspicious presence.
Solicit your gracious presence on the auspicious occasion
• Date, time and venue of the event.
• Occasion/reason of the invitation.
CHARACTERISTICS OF FORMAL INVITATIONS
1.Meant for a lot of invitees (PRINTED FORMAT)
• These are written in the third person.
• In case a VIP is invited as the chief guest the name of the VIP must appear prominently.
• Name of the invitee is not to be included. The addressee’s address is to be written only
on the envelope.
• Simple Present Tense is to be used. The date of writing is not to be given.
• There is no signature of the host.
• The abbreviation RSVP (French : repondez s’il vous plait ) i.e. ‘please reply’ is
written below on the left with name(s)/ address &phone number of the host(s)
• Put the invitation in a box & follow word limit.
 The Principal Staff and Students of

Delhi Public School, Ghaziabad

cordially invite you to the

“ANNUAL SPORTS DAY CELEBRATION”

on Saturday the 10th November 2006 at 10 A. M. at the school ground

Shri N. M. Singh Distt collectors has consented to be the chief Guest.

RSVP With Best compliments From

Principal 0744-288255

2. Meant for an individual (a formal letter of invitation) LETTER FORMAT

• the name of the invitee
• These are to be written on run-on lines. The sentence is not broken into different
words/ phrases.
• Other details are similar to the mass-scale invitations
……………………

…………………… Sender’s Address

………………… Date

Dear………………….

We are pleased to inform you that

…………………………………………............................................................

………………………………………………………………………………………………………………………………………………………….

Soliciting a line in reply or call to attend the programme and make it a success.

………………..NAME

Informal Invitation
It is written in a letter form, an informal format. Such letters are very persuasive in nature

• Written in the first person

• Salutation is ‘dear + name’
• Complimentary close ‘yours sincerely’
• Date of writing the invitation is given
• The sender’s address appears on the left hand side
• Various tenses used to suit the sense.

It is to be written in first/ second person. Other characteristics are same as that of formal one. The format is just like
that of a personal letter

Replies
• Replies are again two types formal and informal. It can be written in either in card type or in letter type.
• It is meant for accepting an invitation or to show inability to attend it.
• Follow a set formula -formal words — kind invitation’, ‘great pleasure’, ‘regret’ etc.
• Use the third person (‘they’) instead of first person (‘I’, we’)
• The address of the writer and the date to be written.
Formal reply – (written in third person) ( TO BE WRITTEN IN THIRD PERSON)

Acceptance(card type)

Mrs. and Mr. S. N. VERMA

Accept with pleasure the kind ----------------------------------

- -------------------------------------------------------------

At

- -----------------------------------------

On ------------- at their residence

S. N. VERMA

10-11-2010

Formal reply (letter type)

12, AB Nagar

Kolkata

10th November 2010

Sir

Mr. & Mrs. V.K. Verma………………………………………………………………………………….

……………………………………………………………………………………………………………

How even they express their inability to be present -----------------------------

With best wishes

V. K. VERMA

INFORMAL REPLY WILL BE IN LETTER TYPE AND WILL BE IN First/Second person.

REPORT WRITING(10 Marks….125-150 words)

Report will be in Past Tense

Narrate HOW a particular event was organized/happened

Format

Topic/Title………………………………………………

(A Report)

By-----------------

Place……...Date…………: …………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………………………………………………………………………….

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