Section 4: Bidding Forms (BF)

Letter of Technical Bid

Date: ……………………………………..
ICB No.: ...……/……..…/EDTL.EP-2021
To: ………………………………………..
We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including
Addenda issued in accordance with Instructions to Bidders (ITB) 8;
(b) We offer to execute in conformity with the Bidding Documents the following
Works:
…………………………………………………………………………………………
…………………………………………………………………………………………

(c) Our Bid consisting of the Technical Bid and the Price Bid shall be valid for a period
of One Hundred Twenty (120) days from the date fixed for the bid submission
deadline in accordance with the Bidding Documents, and it shall remain binding
upon us and may be accepted at any time before the expiration of that period;
(d) We, including any subcontractors or suppliers for any part of the contract, do not
have any conflict of interest in accordance with ITB 4.3;
(e) We are not participating, as a Bidder or as a subcontractor, in more than one bid in
this bidding process in accordance with ITB 4.3, other than alternative offers
submitted in accordance with ITB 13;
(f) We confirm that, as a part of our Bid in respect to employer’s requirement, we have
specified minimum amount of Local Participation content equal to ten (10%) percent of
the
Bid price.
(g) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any
part of the contract, has not been declared ineligible under the Employer’s country laws, by
the International Financing Institutions (World Bank, Asian Development Bank, European
Commission, Japan International Cooperation Agency, United States Agency for
International Aid, Australian Agency for International Development) or official regulations
or by an act of compliance with a decision of the United Nations Security Council

Name .....................................................................................................................................
In the capacity of ...................................................................................................................
Signed ...................................................................................................................................
Duly authorized to sign the Bid for and on behalf of ...........................................................
Date........................................................................................................................................
................................................................................................................................................
Section 4: Bidding Forms (BF)

Letter of Price Bid

Date: ……………………………………..
ICB No.: ...……/……..…/EDTL.EP-2021
To: ………………………………………..
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including
Addenda issued in accordance with Instructions to Bidders (ITB) 8;
(b) We offer to execute in conformity with the Bidding Documents and the Technical
Bid submitted for the following Works:

……………………………………………………………………………………………
……………………………………………………………………………………………
(c) The total price of our Bid is excluding any discounts offered in item (d) below
is:__________________________________________________________________
____________________________________________________________________
________________________________________________________ (insert
amount in figures and words)
(d) The discounts offered and the methodology for their application are:

(e) Our Bid shall be valid for a period of One Hundred Twenty (120) days from the
date fixed for the bid submission deadline in accordance with the Bidding
Documents, and it shall remain binding upon us and may be accepted at any time
before the expiration of that period;
(f) If our Bid is accepted, we commit to obtain a performance security in accordance
with the Bidding Documents;
(g) We understand that this bid, together with your written acceptance thereof included
in your notification of award, shall constitute a binding contract between us, until a
formal contract is prepared and executed; and
(h) We understand that you are not bound to accept the highest evaluated ranked bid or
any other bid that you may receive.

Name .....................................................................................................................................
In the capacity of ...................................................................................................................
Signed ...................................................................................................................................
................................................................................................................................................
Duly authorized to sign the Bid for and on behalf of ...........................................................
Date........................................................................................................................................
Section 4: Bidding Forms (BF)

PREAMBLE

1. The Bill of Quantities is not and does not purport to be either exhaustive or explanatory of
all the obligations and duties of the Contractor who shall be deemed to have satisfied
himself as to the correctness and sufficiency of the rates and prices stated in the Bill of
Quantities all of which shall cover all his obligations under the Contract (including those in
respect of the supply of goods, materials or services) and all matters and things necessary
for the proper execution and completion of the Works and the remedying of any defects
therein and which may reasonably be inferred to be necessary for the Works shown in the
Drawings and described in the Specification whether expressly mentioned therein or not.
2. A detailed description of the items and of the conditions under which and the manner in
which the work is to be done is not set out in each item of the Bill of Quantities, and
reference should be made to this Preamble, drawings, specifications and all other documents
forming the Contract and from site visits before submission of the bid.
3. Rates and prices are to cover fixing or finishing the work completely.
4. The Contractor shall be deemed to have inserted against each item in the Bills such rates and
prices as he may deem necessary to cover the requirements of the Contract. Where no rate
or price is inserted against any item in the Bills the cost thereof will be deemed to have been
included in other items priced by the Contractor.
5. All measurements in the Bill of Quantities are taken strictly net. The principle of net
measurement shall apply to all Works executed. All quantities measured for payment will
be measured by the Engineer on the basis of actual quantities in place of accepted Works
executed according to the principal of net measurement. Items not used shall not be
measured or included by the Contractor in his statements.
5.1 The quantities given in the Bill are only approximate. In no sense shall such quantities be
considered as limiting or extending the amount of the work to be done by the Contractor
and of the materials to be supplied by him. The Contractor shall be responsible for
checking quantities and for making any necessary site investigations prior to placing his
order for materials.
5.2 Subject to the provisions of the Conditions of Contract the Contractor shall value the
Permanent Works executed at the rates in the Bill of Quantities.
5.3 All measurements in the Bill of Quantities are taken strictly net. The principle of net
measurement shall apply to all Works executed. All quantities measured for payment will
be measured by the Engineer on the basis of actual quantities in place of accepted Works
executed according to the principal of net measurement. Items not used shall not be
measured or included by the Contractor in his statements.
6. Where the Bill of Quantities does not include separate items for Contractor's Equipment,
Temporary Works, the Contractor shall be deemed to have covered his obligations in these
respects in the rates and prices for Permanent Works.
Section 4: Bidding Forms (BF)

RATES AND PRICES TO BE FULLY INCLUSIVE

In pricing the items of the Bill of Quantities the Contractor shall cover himself and will be deemed to
have covered himself for:

(a) All work, services and materials, which according to the true intent and meaning of the
Contract may be reasonably inferred as necessary for completion of the Works described in
the Specification and Bill whether expressly mentioned therein or not.

(b) All duties, obligations, liabilities and responsibilities which the Contract places upon the
Contractor in connection with or in relation to the Contract.

More particularly the Contractor shall include but not by way of limitation in his tendered prices,
unless itemised separately, for:

(a) All costs of design, royalties and supply to the Engineer of all necessary drawings and
technical documents.

(b) All profits and charges for the supply and delivery of the materials and equipment.

(c) All costs arising out of inspection and testing at manufacturer's works, including inspection
to satisfy Government regulations.

(d) All fittings, bolts, nuts, fixings, wiring, etc not specifically itemised but essential for the
proper installation and operation of the Works.

(e) All costs of packing as specified for export overseas and storage under tropical conditions.

(f) All loading and off-loading charges.

(g) All costs and insurances of delivering the materials and equipment.

(h) All costs of handling, moving into position, erecting and fixing including supervision, tools,
special appliances, scaffolding, tackle, consumable items, etc.

(i) All costs for testing, disinfecting, setting to work and putting into service.

(j) Making good defects or damage to the Works in accordance with the Contract.

(k) All insurances as required by the Conditions of Contract.

(l) All costs arising out of connecting into and extending existing facilities, including any
investigations required to ensure that the extensions are compatible with the existing one.

(m) The cost of preparing and submitting all drawings, details, manuals and progress reports ;
Section 4: Bidding Forms (BF)

(n) All costs associated with training the Employer's personnel in the safe and efficient
operation of the Works.

BID SECURING DECLARATION

Date:____________
Tender ID No.: Tender Description:

To: EDTL E.P.

We, the undersigned, declare that:

We understand that, according to your conditions, bids must be supported by a Bid Securing
Declaration.

We accept that we will automatically be suspended from being eligible for bidding in any contract
with the EDTL E.P. for the period of time of One Year, if we are in breach of our obligation(s)
under the bid conditions, because we:

(a) have withdrawn our Bid during the period of bid validity specified in the Form of Bid; or
(b) having been notified of the acceptance of our Bid by the Employer during the period of bid
validity, (i) fail or refuse to execute the Contract, if required, or (ii) fail or refuse to furnish
the Performance Security, in accordance with the ITB.

We understand this Bid Securing Declaration shall expire if we are not the successful Bidder, upon
the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii)
twenty-eight days after the expiration of our Bid.

Signed: ______________________________________________________________________
In the capacity of_______________________________________________________________
Name:______________________________________________________________________________________

Duly authorized to sign the bid for and on behalf of: [insert complete name of
Bidder] Dated on______day of________
Corporate Seal [where appropriate]

Note:
In case of a Joint Venture, the Bid-Securing Declaration must be in the name of all
partners to the Joint Venture that submits the bid.
Section 4: Bidding Forms (BF)

Form FIN - 1: Financial Situation

Each Bidder or member of a JV must fill in this form

Financial Data for Previous 3 Years [US$ Equivalent]

Year 1 Year 2 Year 3

Information from Balance Sheet

Total Assets (TA)

Total Liabilities (TL)

Net Worth = TA – TL

Current Assets (CA)

Current Liabilities (CL)

Most Recent To be obtained for most recent year and

Working Capital carried forward to FIN - 2 Line 1; in case of
Joint Ventures, to the corresponding Joint
Venture Partner’s FIN – 2.

Information from Income Statement

Total Revenues

Profits Before Taxes

Profits After Taxes

Section 4: Bidding Forms (BF)

 Attached are copies of financial statements (balance sheets including all related notes, and
income statements) for the last three years, as indicated above, complying with the
following conditions.
 All such documents reflect the financial situation of the Bidder or partner to a JV, and not
sister or parent companies.
 Historic financial statements must be audited by a certified accountant.
 Historic financial statements must be complete, including all notes to the financial
statements.
 Historic financial statements must correspond to accounting periods already completed
and audited (no statements for partial periods shall be requested or accepted).

1
Form FIN – 2: Financial Resources

Specify proposed working capital, lines of credit or cash in bank, net of current commitments,
available to meet the total cash flow requirement of the subject contract as indicated in Section 3
(Evaluation and Qualification Criteria)

Financial Resources
No. Source of financing* Amount (US$ equivalent)

1
Most Recent Year Working Capital
2

*Supporting documents should be attached.

1 2
_It shall be supported by the corresponding balance sheets for International Bidders only as the Balance sheets and
accounting system has not yet been in place in RDTL.

_ For local bidders, if bided as a single entity, soundness of bidder’s financial position evaluation weight will not considered
and the same weight (5%) is increased under cash flow capacity.
Section 4: Bidding Forms (BF)

Form FIN- 3: Current Contract Commitments / Works in Progress

Bidders and each partner to a JV should provide information on their current commitments on all
contracts that have been awarded, or for which a letter of intent or acceptance has been received,
or for contracts approaching completion, but for which an unqualified, full completion certificate
has yet to be issued.

Current Contract Commitments

Average
Value of
Monthly
Employer’s Outstanding Estimated
Invoicing Over
No. Name of Contract Contact Address, Work Completion
Last Six
Tel, Fax [Current US$ Date
Months
Equivalent]
[US$/month)]
1
2
3
4
5
Section 4: Bidding Forms (BF)

Form EXP – 1: General Electrical Works Experience

Each Bidder or member of a JV must fill in this form

General Electrical Works Experience

Starting Ending Contract Identification and Name
Month Month Years Name and Address of Employer Role of Bidder
Year Year Brief Description of the Works Executed by the Bidder
Section 4: Bidding Forms (BF)

Form EXP-2: Experience in Similar Contracts

Fill up one (1) form per contract.

Contract of Similar Size and Nature*

Contract
Contract No. of.
Identification
Start Date Completion Date
 Management
Role in Contract  Contractor  Subcontractor
Contractor
Total Contract US$
Amount
If partner in a JV or
subcontractor,
specify participation Percent of Total Amount
of total contract
amount
Employer’s Name
Address
Telephone/Fax
Number
E-mail
Description of the Work

Actual Completion Reasons for Delay, if any:

Date:

*Supporting documents (Contract Agreement and Certificate of Acceptance/Performance

Certificate from Project Owner) should be attached.
Section 4: Bidding Forms (BF)

Form PER -1: Key Personnel

Schedule

Bidders should provide the names and details of the suitably qualified Key Personnel to perform
the Contract. The data on their experience should be supplied using the Form PER-2 below for
each candidate.

Key Personnel

1. Title of position:

Name of candidate:
Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time commitment: [insert the number of days/week/months/ that has been scheduled for
for this position: this position]
Expected time [insert the expected time schedule for this position (e.g. attach high
schedule for this level Gantt chart]
position:
2. Title of position: [Environmental Specialist]

Name of candidate:
Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time commitment: [insert the number of days/week/months/ that has been scheduled for
for this position: this position]
Expected time [insert the expected time schedule for this position (e.g. attach high
schedule for this level Gantt chart]
position:
3. Title of position: [Health and Safety Specialist]

Name of candidate:
Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time commitment: [insert the number of days/week/months/ that has been scheduled for
for this position: this position]
Expected time [insert the expected time schedule for this position (e.g. attach high
schedule for this level Gantt chart]
position:
4. Title of position: [Social Specialist]

Name of candidate:
Section 4: Bidding Forms (BF)

Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time commitment: [insert the number of days/week/months/ that has been scheduled for
for this position: this position]
Expected time [insert the expected time schedule for this position (e.g. attach high
schedule for this level Gantt chart]
position:
5. Title of position: [insert title]

Name of candidate
Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time commitment: [insert the number of days/week/months/ that has been scheduled for
for this position: this position]
Expected time [insert the expected time schedule for this position (e.g. attach high
schedule for this level Gantt chart]
position:
Section 4: Bidding Forms (BF)

Form PER-2: Resume and Declaration

Key Personnel
Name of Bidder

Position [#1]: [title of position from Form PER-1]

Personnel Name: Date of birth:

information

Address: E-mail:

Professional qualifications:

Academic qualifications:

Language proficiency:[language and levels of speaking, reading and writing skills]

etails
Address of employer:

Telephone: Contact (manager / personnel officer):

Fax:

Job title: Years with present employer:

Summarize professional experience in reverse chronological order. Indicate particular technical and managerial
experience relevant to the project.

Duration of
Project Role Relevant experience
involvement
[main
[role and responsibilities
project [time in role] [describe the experience relevant to this position]
on the project]
details]
Section 4: Bidding Forms (BF)

Declaration
I, the undersigned Key Personnel, certify that to the best of my knowledge and belief, the information
contained in this Form PER-2 correctly describes myself, my qualifications and my experience.
I confirm that I am available as certified in the following table and throughout the expected time
schedule for this position as provided in the Bid:
Commitment Details
Commitment to duration of contract: [insert period (start and end dates) for which this Key Personnel is
available to work on this contract]
Time commitment: [insert the number of days/week/months/ that this Key Personnel
will be engaged]

I understand that any misrepresentation or omission in this Form may:

(a) be taken into consideration during Bid evaluation;
(b) my disqualification from participating in the Bid;
(c) my dismissal from the contract.

Name of Key Personnel: [insert name]

Signature: __________________________________________________________

Date: (day month year): _______________________________________________

Countersignature of authorized representative of the Bidder:

Signature: ________________________________________________________
Date: (day month year): __________________________________
 Section 4: Bidding Forms (BF)

Equipment
The Bidder shall provide adequate information in the form hereunder to demonstrate clearly that it has the
capability to meet the requirements for the key equipment listed in Section 3 (Evaluation and Qualification
Criteria). A separate Form shall also be prepared for each item of equipment listed, or for alternative equipment
proposed by the Bidder as provided in Form ELI - 4: Bidder Equipment Data.

Type/Name of Equipment :
Equipment Name of manufacturer Model and power rating
Information

Capacity Year of manufacture

Current Current location

Status

Details of current commitments

Source Indicate source of the equipment

oo Owned oo Rented
oo Rented
oo Specially manufactured
Omit the following information for equipment owned by the Bidder.
Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreements Details of rental / lease / manufacture agreements specific to the project

Note: Supporting Documents

Owned – provide proof of Ownership
Rented/Leased/to Own – provide Rental agreement/Lease agreement and Purchase Agreement

Technical Proposal
Section 4: Bidding Forms (BF)

Evaluation of the Bidder's Technical Proposal will include an assessment of the Bidder's technical
capacity to mobilize key equipment and personnel for the contract consistent with its proposal
regarding work methods, scheduling, and material sourcing in sufficient detail and fully in
accordance with the requirements stipulated in Section V- Works’ Requirements.

Method Statement

The bidder must provide a work method statement encompassing the requirements of the Works
under this tender

Project Schedule
Bidder must submit its proposed works schedule (Bar Chart) detailing the critical work items and
providing a clear timeline for completing the works.

Form ELI - 1: Bidder’s Information Sheet

Section 4: Bidding Forms (BF)

Bidder’s Information

Bidder’s legal name

In case of JV, legal

name of each
partner

Bidder’s country of
constitution

Bidder’s year of
constitution

Bidder’s legal
address in country
of constitution
Bidder’s authorized
representative
(name, address,
telephone numbers,
fax numbers, e-mail
address)
Attached are copies of the following original documents.
 1. In case of single entity, articles of incorporation or constitution of the legal entity
named above, in accordance with ITB 4.1 and 4.2.
 2. Authorization to represent the firm or JV named in above, in accordance with ITB
19.2.
 3. In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.
Section 4: Bidding Forms (BF)

Form ELI - 2: JV Information Sheet

Each member of a JV must fill in this form

JV / Specialist Subcontractor Information

Bidder’s legal name

JV Partner’s or
Subcontractor’s legal
name

JV Partner’s or
Subcontractor’s country
of constitution

JV Partner’s or
Subcontractor’s year of
constitution

JV Partner’s or
Subcontractor’s legal
address in country of
constitution
JV Partner’s or
Subcontractor’s
authorized
representative
information
(name, address, telephone
numbers, fax numbers, e-
mail address)
Attached are copies of the following original documents.
 1. Articles of incorporation or constitution of the legal entity named above, in
accordance with ITB 4.1 and 4.2.
 2. Authorization to represent the firm named above, in accordance with ITB 19.2.