Section 4.

Bidding Forms

Table of Forms

Bid Submission Sheet...............................................................................................................2

Bill of Quantitie………………………………………………………………………………3

Bid Security..............................................................................................................................6

Qualification Form...................................................................................................................8
[This Bid Submission Sheet should be on the letterhead of the Bidder and should be signed by a person
with the proper authority to sign documents that are binding on the Bidder]

Bid Submission Sheet

Date: …………………………………………………………………….
Procurement Reference No: ………………………………………………]
To:………………………………………………………………………………………………
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Document, including Addenda
No.: …………………………………………………………………
(b) We offer to execute in conformity with the Bidding Document and in accordance with the
completion schedule specified in the Statement of Requirements and the terms and
conditions of the Bidding Document, the following Works
……………………………………………………………………………………………………………
……………………………………………………………………………………………….
(c) The total price of our Bid, excluding any discounts offered in item (e) below, is:
……………………………………………………………………………………………………………
…………………………………………………………………………………………………
(d) The advance payment (which shall be payable in the same currencies and percentages as
the Contract Price) required is:

Percentage Amount (Ug shs)

(e) The discounts offered and the methodologies for their application are:
Unconditional discounts. If our bid is accepted, the following discounts shall apply.
[…………………………………………………………………………………………………………
…………………………………………………………………………………….
Methodology of application of the unconditional discounts. The unconditional discounts
shall be applied using the following
method………………………………………………………………………………………
………………………………………………………………..
Conditional discounts. If our bids for more than one lot are accepted, the following
discounts shall apply. [Specify precisely each discount offered (e.g. amount/percentage)
and the conditions for its application.]
………………………………………………………………………………………………
………………………………………………………………………………………
Methodology of application of the conditional discounts. The conditional discounts shall be
applied using the following method: [Specify in detail the method that shall be used to
apply the discounts];
 ………………………………………………………………………………………………
………………………………………………………………………………………………
…………………………………………………………………………
(f) Our bid shall be valid for a period of [specify the number of working days]
…………………………………………………………………. working days from the date fixed
for the bid submission deadline in accordance with the Bidding Document, and it shall
remain binding upon us and may be accepted at any time before the expiration of that
period;
(g) If our bid is accepted, we commit to obtain a Performance Security in accordance with the
Bidding Document in the amount of [insert amount and currency in words and figures of
the Performance Security] for the due performance of the Contract;
………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………………………
(h) We, including any subcontractors or providers for any part of the contract resulting from
this procurement process, are eligible to participate in public procurement in accordance
with ITB Clause 4.1;
(i) We, including any subcontractors or Providers for any part of the contract, have nationals
from eligible countries [insert the nationality of the Bidder, including that of all parties
that comprise the Bidder, if the Bidder is a joint venture, consortium or association, and
the nationality of each subcontractor];
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
…………………………………………………………………
(j) We undertake to abide by the Code of Ethical Conduct for Bidders and Providers during
the procurement process and the execution of any resulting contract;
(k) We accept the appointment of [name proposed in Bid Data Sheet] as the Adjudicator.
[Or]
……………………………………………………………………………………………………………
……………………………………………………………………………………………
We do not accept the appointment of [name proposed in Bidding Data] as the Adjudicator,
and propose instead that [name] be appointed as Adjudicator, whose daily fees and
biographical data are attached.
(l) We are not participating, as Bidders, in more than one bid in this bidding process, other
than alternative bids in accordance with the Bidding Document;
(m) We, including any subcontractors, do not have any conflict of interest and are not
associated, nor have been associated in the past, directly or indirectly, with the consultant
or any other entity that has prepared the design, specifications, and other documents for the
Project or that is being proposed as Project Manager for the Contract;
(n) We, our affiliates or subsidiaries, including any subcontractors for any part of the contract,
have not been suspended by the Public Procurement and Disposal of Public Assets
Authority in Uganda from participating in public procurement;
(o) The following commissions, gratuities, or fees have been paid or are to be paid with
respect to the bidding process or execution of the Contract: [insert complete name of each
Recipient, their full address, the reason for which each commission or gratuity was paid
and the amount and currency of each such commission or gratuity. If none has been paid
or is to be paid, indicate “none”.]

Name of Recipient Address Purpose/Reason Amount &

currency

(p) We understand that this bid, together with your written acceptance thereof included in your
Letter of Bid Acceptance, shall constitute a binding contract between us, until a formal
contract is prepared and executed.
(q) We understand that you are not bound to accept the lowest bid or any other bid that you
may receive.

Signed: [signature of person whose name and capacity are shown below]------------------------
----------------------------------------------------------------------------------------
Name: [insert complete name of person signing the bid]---------------------------------------------
----------------------------------------------------------------------------
In the capacity of [insert legal capacity of person signing the bid] ---------------------------------
-------------------------------------------------------------
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder/Joint
Venture]
Dated on ____________________________________day of __________________, _______
[insert date of signing]

Bill of Quantitie
Date:…………………………………………………) of Bid Submission]
Procurement Reference No…………………………
Name of Bidder:……………………………………………….

Item Description of Works Unit Quantity Rate Amount

number Ug Shs

Grand Total Ug Shs:

Signed:……………………………………………………]
Name: ……………………………………………………………………….
In the capacity of ……………………………………………………………..
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder/Joint
Venture]
Dated on ____________ day of __________________, _______ [insert date of signing]
[This Bid Security should be on the letterhead of the issuing Financial Institution and should be
signed by a person with the proper authority to sign the Bid Security. It should be included by
the Bidder in its bid, if so indicated in the BDS]

Bid Security
Date: [insert date (as day, month and year) of Bid Submission]
Procurement Reference No.: [insert Procurement Reference number]
To: [insert complete name of Employer]
Whereas, [insert complete name of Bidder] (hereinafter called “the Bidder”) has submitted its
bid dated [insert date (as day, month and year) of bid submission] for Procurement Reference
number [insert Procurement Reference number] for the construction of [insert brief description
of the Works] (hereinafter called “the bid”).
KNOW ALL PEOPLE by these presents that We [insert complete name of institution issuing the
Bid Security] of [insert city of domicile and country of nationality] having our registered office
at [insert full address of the issuing institution] (hereinafter called “the Guarantor”) are bound
unto [insert complete name of Employer] (hereinafter called “the Employer”) in the sum of
[specify in words and figures the amount and currency of the Bid Security] for which payment
well and truly to be made to the said Employer, the Guarantor binds itself, its successors or
assignees by these presents.
Sealed with the Common Seal of the said Guarantor this [insert day in numbers] day of [insert
month], [insert year].
THE CONDITIONS of this obligation are:
(1) If the Bidder withdraws its bid during the period of bid validity specified in the bid
submission sheet; except as provided in ITB Sub-Clause 17.2; or
(2) If the Bidder having been notified of the acceptance of its bid by the Employer during
the period of bid validity fails or refuses to:
(a) Sign the Contract in accordance with the ITB Clause 40, if required; or
(b) Furnish the Performance Security, in accordance with the ITB Clause 41; or
(c) Accept the correction of its bid price pursuant to ITB Clause 29.5,
we undertake to pay to the Employer up to the above amount upon receipt of its first written
demand, without the Employer’s having to substantiate its demand, provided that in its demand
the Employer states that the amount claimed by it is due to it, owing to the occurrence of one or
more of the above conditions, specifying the occurred conditions.
This security shall remain in force up to and including twenty-eight (28) days after the period of
bid validity, and any demand in respect thereof should be received by the Guarantor no later than
the above date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.
458.

Signed: [insert signature of person whose name and capacity are shown below]
Name: [insert complete name of person signing the Bid Security]
In the capacity of [insert legal capacity of person signing the Bid Security]
Duly authorised to sign the Bid Security for and on behalf of: [insert complete name of
Financial Institution]
Dated on ________ day of __________________, _______ [insert date of signing]

[This Qualification Form should be submitted for the Bidder, or in the case of bids from Joint
Ventures, for each member of the Joint Venture. The form should be on the letterhead of the
Bidder/member of Joint Venture and should be signed by a person with the proper authority to
sign. It should be included by the Bidder in its bid, unless otherwise indicated in the BDS.
The information will be used for purposes of post-qualification or for verification of pre-
qualification. This information will not be incorporated in the Contract. Attach additional pages
as necessary.
Where a pre-qualification was conducted, the Bidder should complete any information which
updates the original pre-qualification application or sign the statement confirming that the pre-
qualification information remains current and correct.
Refer to Section 3, Evaluation Methodology and Criteria for details of the criteria to be met].

Qualification Form

Name of Bidder/Member of Joint Venture:

State whether Individual Bidder or Member

of Joint Venture:

1. The total annual volume of construction work performed in each of the last three years is:

Year Volume of Construction Work

[Give value in currency used in Section 3]

2. The work performed as prime Contractor on works of a similar nature and volume over the
last three years is: [List also details of work under way or committed, including expected
completion date.]

No Project Name Name of Client and Type of Works Value of contract

 [in currency used
and Country Contact Person performed and year
in 1 above]
of completion

3. The major items of equipment proposed for carrying out the Works are:

Item of Description, Condition (new, good, Owned, leased (from

Equipment make and age poor) and number whom?), or to be purchased
(years) available (from whom?)

4. The qualifications and experience of key personnel proposed for administration and execution
of the Contract are: [Attach biographical data.]

Position Name Years of Experience Year of Experience

(general) in proposed position

5. The proposed subcontracts and firms involved are:

Sections of the Value of Subcontractor Experience in

Works Subcontract (name and address) Similar
Works/supplies

6. The following financial reports (e.g. balance sheets, profit and loss statements, auditors’
reports etc) for the last three years are attached: [List and attach]
 1.
2.
3.
7. The following evidence of access to financial resources (e.g. cash in hand, lines of credit etc)
to meet the qualification requirements is attached: [List and attach]
1.
2.
3.
8. Banks that may provide references if contacted by the Employer are: [State name, address and
telephone, telex and facsimile numbers]

9. We are currently involved in the following litigation:

Other Party(ies) Cause of Dispute Amount Involved

We, the undersigned, declare that

(a) The information contained in and attached to this form is true and accurate as of the date of
bid submission:
Or [delete statement which does not apply]
(b) The originally submitted pre-qualification information remains essentially correct as of the
date of bid submission.

Signed: [signature of person whose name and capacity are shown below]
Name: [insert complete name of person signing the Qualification Form]
In the capacity of [insert legal capacity of person signing the Qualification Form]
Duly authorized to sign the Qualification Form for and on behalf of: [insert complete name of
Bidder/Member of Joint Venture]
Dated on ____________ day of __________________, _______ [insert date of signing]