Student Handbook 2019 2020 Final

Sherubtse College
Royal University of Bhutan

Student Handbook
2019-2020
Dear Students,
This handbook is printed with the intention of providing comprehensive

information to the students, staff and faculties of Sherubtse College. It is
important that you read the contents of this booklet carefully and make good
use of your time at the College.
As an institution for higher learning and research, the College is committed

to providing an environment conducive for holistic development of every
individual. You must take advantage of this wonderful opportunity to learn
at Sherubtse. At Sherubtse you are expected to demonstrate high level of
maturity and respect the learning culture of the College.
You should act within the boundary of your rights and responsibilities as a
student. The section on student code of conduct will orient you about your
responsibilities as a student of the College.
It is our sincere hope that you will live here with dignity and humility, and
make the most out of the richness of the environment. Always remember that
the Royal Government of Bhutan has made important investment for your
education.
Sherubtse is an Alma Mater to two of our Prime Minister (s), Cabinet

Minister (s), Secretaries, Civil Servants, Public Servants, Armed Forces and
Business Leaders of Bhutan. It is our sincere wish that you graduate from
Sherubtse with good knowledge, skills and personal qualities that will be a
source of pride for your parents, the people of Bhutan, our beloved Kings
and, of course yourself.
Management
Sherubtse College
Royal University of Bhutan
i
Sherubtse College Student Handbook 2019
Table of Contents
CHAPTER 1…………………………………………………………………1
GOVERNANCE……………………………………………………………..1
1.1 Vision ........................................................................................................................ 1
1.2 Mission ..................................................................................................................... 1
1.3 Key aspirations ....................................................................................................... 1
1.4 Management ............................................................................................................ 2
1.4.1 The President ................................................................................................. 2
1.4.2 Dean of Student Affairs (DSA) ................................................................ 2
1.4.3 Dean of Academic Affairs (DAA) .......................................................... 2
1.4.4 Dean of Research and Industrial Linkages (DRIL) ........................... 2
1.4.5 Head of Department (HoD) ....................................................................... 3
1.4.6 Programme Leader (PL) ............................................................................. 3
1.4.7 Year/Semester Guide................................................................................... 3
1.4.8 Student Service Officer (SSO) ................................................................. 3
CHAPTER 2…………………………………………………………………4
ACADEMIC AFFAIRS……………………………………………………..4
2.1 Academic Year ....................................................................................................... 4
2.2 Duration of the Programmes .............................................................................. 4
2.3 Academic Structure .............................................................................................. 4
2.3.1 The Department of Arts and Humanities (DAH) ............................... 5
2.3.2 The Department of Social Sciences (DSS) ........................................... 5
2.3.3 The Department of Environment & Life Science (DoELS)............ 6
2.3.4 The Department of Physical Science (DPS) ........................................ 6
ii
2.3.5 The Department of Mathematics and Computer Science (DMCS)
....................................................................................................................................... 6
2.5 Non-Credited Certificate Courses .................................................................... 7
2.5.1 Sherubtse Student Leadership Programme (SSLP) ........................... 7
2.5.2 Driglam Namzha ........................................................................................... 7
2.6 Winter Programmes .............................................................................................. 8
2.6.1 Post Graduate Diploma in English (PGDE) ......................................... 8
2.7.1 Registration .................................................................................................... 8
2.8 Assessment Mode............................................................................................... 10
2.8.1 Continuous Assessment (CA)................................................................ 10
2.8.2 Semester-End Examinations .................................................................. 10
2.9 Examinations ....................................................................................................... 10
2.9.1 Exam Cell..................................................................................................... 10
2.9.2 Examination Regulations ........................................................................ 11
2.9.2.1 Registering for Examinations ............................................... 11
2.9.2.2 Examination Hall .................................................................. 11
2.9.2.3 Absence from and Examination and Illness during an
Examination ...................................................................................... 13
2.9.2.4 Provisions for candidates with Disability ............................. 13
2.9.2.5 Breaches of Examination Regulations .................................. 14
2.9.2.6 Academic Dishonesty and Plagiarism .................................. 14
2.9.2.7 Communication of Examination Results .............................. 15
2.9.2.8 Judgment of Performance Marks .......................................... 15
2.9.2.9 Appeals ................................................................................. 16
iii
2.10 Promotion/Progression Rule ...................................................................... 17
2.10.1 Progression to Honours Year: ............................................................. 19
2.11 Awards................................................................................................................. 20
2.11.1 Academic Excellence Awards ............................................................ 20
2.11.2 The Jigme Dorji Wangchuck Gold Medal for the best graduating
students .................................................................................................................... 20
2.11.3 The President’s Gold Medal for Social Service ............................ 21
2.11.4 Certificate of Special Award ............................................................... 21
2.11.5 Other Awards ........................................................................................... 21
CHAPTER 3………………………………………………………………..22
ATTENDANCE AND LEAVE…………………………………………….22
3.1 Academic Attendance ....................................................................................... 22
3.2 Hostel Attendance .............................................................................................. 24
3.3 Attendance for other College functions....................................................... 24
3.4 Leave ...................................................................................................................... 24
CHAPTER 4………………………………………………………………..26
STUDENT SERVICES…………………………………………………….26
4.1 On campus Accommodation/Hostels ........................................................... 26
4.1.1 Mess catering hostels ............................................................................... 26
4.1.2 Self-catering hostels.................................................................................. 26
4.1.3 Hostel requirements for the resident.................................................... 27
4.1.4 General Rules and Regulations for hostel residents ....................... 27
4.1.5 Room allotment and facilities ................................................................ 29
4.1.6 Maintenance and Cleanliness of the residences ............................... 30
4.1.7 Residence Security ................................................................................... 30
iv
4.1.8 CCTV ............................................................................................................ 30
4.1.9 College Vehicle Policy ............................................................................ 31
4.1.10 College Pet Policy................................................................................... 31
4.1.11 Various Hostel Charges......................................................................... 32
4.1.12 Hostel Check-in/Check-out Procedures ........................................... 32
4.1.13 General Rules and Regulations of Mess Catering Residences . 33
4.1.14 Mess Timings ........................................................................................... 33
4.1.15 Mess Committee ...................................................................................... 34
4.1.16 Day-scholar Students ............................................................................. 34
4.1.17 Roles and Responsibilities of Student Service Officer .............. 35
4.2 Counseling Service ............................................................................................ 36
4.3 Games and Sports ............................................................................................... 36
4.3.1 Sport Facilities............................................................................................ 37
4.3.1.1 Football Ground .................................................................... 37
4.3.1.2 Basketball courts ................................................................... 41
4.3.1.3 Other out-door and indoor Games and Sports facilities ........ 41
4.3.1.4 Gymnasium (GYM) .............................................................. 42
4.3.2 Major Tournaments and events within College ............................... 42
4.3.2.1 Chancellor’s Cup Open Football Tournament. ..................... 42
4.3.2.2 Monsoon and other Tournament (s)...................................... 42
4.3.3 General guidelines on Games and Sports at Sherubtse ................. 42
4.3.4 Fees ................................................................................................................ 43
4.4 Other Resources within the College ............................................................. 44
4.4.1 College Library .......................................................................................... 44
v
4.4.1.1 Procedure for borrowing books: ........................................... 45
4.4.1.2 Library Timings .................................................................... 45
4.4.1.3 General Library Rules& Regulations: .................................. 45
4.4.1 Internet and Computer Services ............................................................ 46
4.4.1.1 Computer Labs...................................................................... 46
4.4.1.2 Lab Timings .......................................................................... 47
4.4.1.3 Wi-Fi Use............................................................................. 47
4.4.1.4 Hardware and PC maintenance ............................................. 47
4.4.1.5 Computer Lab Use Rules ..................................................... 47
4.4.2 On Campus Facilities ............................................................................... 48
4.4.2.1 Photocopy and Printing ......................................................... 48
4.4.2.2 Cafeteria ................................................................................ 49
4.4.2.3 Auditorium ........................................................................... 49
4.4.2.4 College Zangdopelri ............................................................ 50
4.4.2.5 Sherubtse FM Radio Station ................................................. 50
4.5 Offices and Facilities in and around the Community.............................. 50
4.5.1 Kuensel Corporation................................................................................. 51
4.5.2 Bhutan Telecom ......................................................................................... 51
4.5.3 Kanglung BHU........................................................................................... 51
4.5.4 The Indian Military Training Team (IMTART) Hospital............. 52
4.5.5 Bhutan Post ................................................................................................ 52
4.5.6 Food Corporation of Bhutan (FCB)..................................................... 52
4.5.7 Bhutan Power Corporation (BPC) ....................................................... 53
vi
4.5.8 Banking Services ....................................................................................... 53
4.5.9 ATM Services ............................................................................................. 53
4.5.10 Community Police Centre .................................................................... 53
4.5.11 Photocopy and printing Services ........................................................ 53
4.5.12 Public Zangdopelri – Thubten Choekhorling Shedra .................. 54
CHAPTER 5………………………………………………………………..55
STUDENT ORGANIZATIONS…………………………………………...55
5.1 Non Departmental Organization .................................................................... 55
5.1.1 Forum for International and National Awareness (FINA) ........... 55
5.1.2 Social Service Unit (SSU) ...................................................................... 56
5.1.3 Singye Karm ............................................................................................... 56
5.1.4 Democracy Club ........................................................................................ 57
5.1.5 Sherubtse Disaster Management Unit (SDMU) .............................. 57
5.1.6 Sherubtse Student Welfare Scheme (SSWS) .................................... 57
5.1.7 Sherubtse Student Activities Audit Committee (SSAAC) ........... 57
5.1.8 Youth Volunteer in Action (Y-VIA) ................................................... 58
5.1.9 Sherubtse Media Society (SMS) ........................................................... 58
5.1.10 Sherubtse Cultural Club ........................................................................ 58
5.1.11 Sherubtse Health Club ........................................................................... 59
5.1.12 Sherubtse Art Club ................................................................................. 59
5.1.13 Sherubtse Tarayana Club ...................................................................... 59
5.1.14 Gayjor Dechen Tshokpa ....................................................................... 59
5.1.15 Sherubtse Rovers Scout......................................................................... 59
5.1.16 Y-PEER ...................................................................................................... 60
5.1.17 Sherubtse Organic farming Society................................................... 60
vii
5.1.18 Bhutan Youth Foundation (BYF) and Go Youth Go (GYG) .... 60
5.1.19 Sherubtse Film Society (SFS) ............................................................. 61
5.1.20 Sherubtse Theatre Ensemble ............................................................... 61
5.2 Departmental Organizations ........................................................................... 61
5.3 Roles and Responsibilities of Staff Moderators ....................................... 62
5.4 Roles and Responsibilities of Club Coordinators..................................... 62
5.5 Procedure for initiating new student body.................................................. 63
CHAPTER 6………………………………………………………………..64
COLLEGE DISCIPLINE POLICY………………………………………...64
6.1 Article I: Introduction ....................................................................................... 64
6.1.1 Objectives .................................................................................................... 65
6.2 Article II: Jurisdiction ....................................................................................... 65
6.3 Article III: Definition of Terms ..................................................................... 65
6.3.1 Definition of General Terms .................................................................. 65
6.3.2 Definition of Disciplinary Offences and their grading .................. 66
6.3.2.1 Academic Dishonesty ........................................................................... 66
6.3.2.2 Disruptive Classroom behavior ......................................................... 66
6.3.2.3 Attempts to Injure or Defraud ............................................................ 67
6.3.2.4 Possession of Stolen Property ............................................................ 67
6.3.2.5 Defamation............................................................................................... 67
6.3.2.6 Libel ........................................................................................................... 67
6.3.2.7 Prowling .................................................................................................... 67
6.3.2.8 Public Intoxication................................................................................. 67
6.3.2.9 Illegal Transaction of Controlled Substances ............................... 67
viii
6.3.2.10 Malicious Mischief in the use of College Facilities and
Services.................................................................................................................... 68
6.3.2.11 Unauthorized Access or Trespassing ............................................ 68
6.3.2.12 Disruptive Behavior ............................................................................ 68
6.3.2.13 Hazing ..................................................................................................... 68
6.3.2.14 Rioting..................................................................................................... 69
6.3.2.15 Tampering with Computer Programme ........................................ 69
6.3.2.16 Violation of University/College Rules ......................................... 69
6.3.2.17 Violation of national Laws ............................................................... 69
6.3.2.18 Persistent Violations ........................................................................... 69
6.4 Article IV: Meaning of misconduct .............................................................. 69
6.5 Article V: College Rules .................................................................................. 71
6.5.1 Drug policy .................................................................................................. 71
6.5.2 Alcohol Policy ............................................................................................ 71
6.5.3 Smoking and Tobacco Policy ................................................................ 72
6.5.5 Dress Code................................................................................................... 72
6.5.6 Tattooing and body piercing .................................................................. 72
6.5.7 Hair style and hair coloring .................................................................... 72
6.5.8 Timing and Punctuality ........................................................................... 73
6.5.9 Automobiles ................................................................................................ 73
6.5.10 Pregnancy Policy ..................................................................................... 73
6.5.11 Apprehension by Police ........................................................................ 73
6.5.12 Other Policies ........................................................................................... 74
6.6 Article VI: Disciplinary Sanctions ................................................................ 74
6.6.1 Warning ........................................................................................................ 74
ix
6.6.2 Probation ...................................................................................................... 74
6.6.3 Required Compliance ............................................................................... 74
6.6.4 Confiscation ................................................................................................ 74
6.6.5 Restitution .................................................................................................... 74
6.6.6 Restriction of Privileges .......................................................................... 75
6.6.7 College Housing Suspension ................................................................. 75
6.6.8 College Housing Expulsion.................................................................... 75
6.6.9 Withholding of Stipend ........................................................................... 75
6.6.10 Confession ................................................................................................. 75
6.6.11 Suspension................................................................................................. 75
6.6.12 Interim Suspension ................................................................................. 75
6.6.13 Withholding of Diploma or Degree................................................... 76
6.6.14 Revocation of Admission or Degree ................................................. 76
6.6.15 Expulsion/Termination .......................................................................... 76
6.6.16 Enhanced Punishment............................................................................ 76
CHAPTER 7………………………………………………………………..77
CODE OF PRACTISE FOR LEARNING AND TEACHING…………….77
7.1 Introduction .......................................................................................................... 77
7.2 Responsibilities of Students ............................................................................ 77
7.3 Responsibilities of the staffs ........................................................................... 78
7.4 Responsibilities of Department ...................................................................... 79
7.5 Responsibilities of College .............................................................................. 80
7.6 Responsibility of the University .................................................................... 80
CHAPTER 8………………………………………………………………..82
POLICY ON FACULTY/STAFF-STUDENT RELATIONSHIPS…82
x
8.1 Policy Statement ................................................................................................. 82
8.2 Reason for Policy/Purpose .............................................................................. 82
8.3 Definition ............................................................................................................. 82
8.4 Procedures ............................................................................................................ 83
8.5 Noncompliance with Policy and it’s consequences .............................. 83
CHAPTER 9………………………………………………………………..84
CAMPUS DIRECTORY…………………………………………………...84
9.1 College Key Management Team ................................................................... 84
9.2 Key Staff Members ............................................................................................ 85
9.3 Head of Department (HoD) ............................................................................. 85
9.4 Programme Leaders (PL) ................................................................................. 86
9.5 Staff Moderators of Clubs and Units............................................................ 87
9.6 Student Service Officer and Hostel In-Charge.......................................... 88
9.7 Student Leaders (July 2019– June 2020) .................................................... 89
9.7.1 FINA Executives ....................................................................................... 89
9.7.2 Residence Leaders ..................................................................................... 89
9.7.3 Student Coordinators of Club/Unit ...................................................... 92
9.7.4 Forum Coordinators .................................................................................. 99
Annexure A: Student Code of Conduct and Ethics-2018…………………101
xi
CHAPTER 1
GOVERNANCE
1.1 Vision
An Internationally recognized institute in Liberal Arts and Sciences with an
emphasis on GNH value based learning.
1.2 Mission
 To provide GNH inspired quality tertiary education in Liberal Arts and
Sciences.
 To contribute to the development of knowledge-based society through
knowledge creation, sharing and advocacy.
1.3 Key aspirations
a) Excellence in providing diverse and interdisciplinary tertiary education.
b) Produce academically sound and socially responsible graduates to

shoulder the national responsibilities and uphold the Bhutanese culture
and tradition.
c) Spearhead postgraduate and doctoral studies for liberal arts and sciences.
d) Establish Centre of Excellence in Liberal Arts and Sciences to promote

research and consultancy services.
e) Linkages with reputed national and international institutes/organizations.
f) Provide quality training programmes based on stake holders needs and

demands.
g) Facilitate distance mode of education and lifelong learning.
h) Establish state of the art facilities and services.
i) Ensure additional resource mobilization and financial management to

enhance sustainability.
j) Promote, motivate and retain highly qualified staff through committed

funding for both short and long-term human resource development
programs.
1
1.4 Management
1.4.1 The President

The President is the overall executive head of the College. President is the
chief academic and administrative officer and employer of the College. The
President is responsible for providing academic leadership along with
effective management, leading strategic planning and directing resource
allocation within the framework of the University’s & College’s Strategic
Plan and Policies.
1.4.2 Dean of Student Affairs (DSA)

The DSA is responsible for the services, care, and disciplinary matters of the
students of the College in order to create an environment conducive for
learning that supports the academic mission of the College. DSA chairs all
Student Committees meeting. DSA assists the President in creating and
maintaining a safe, healthy and supportive environment and culture that
synthesizes the intellectual, physical, social, emotional and spiritual
development of the students.
1.4.3 Dean of Academic Affairs (DAA)

The DAA is responsible for planning, maintaining and enhancing the
academic profile of the College nationally and internationally. DAA chairs
the College Academic Committee (CAC) and oversees the function and
conduct of Programme Board of Examiners and other academic forums.
DAA assists the President to maintain and implement academic
regulations/guidelines at the College; supports and implements innovative
approaches to teaching, learning, and quality across the College, including
academic related resource management.
1.4.4 Dean of Research and Industrial Linkages (DRIL)

The DRIL is responsible for planning and promoting research activities at
the College. The DRIL is also responsible for linkages and collaboration at
the national and international level. DRIL chairs the College Research
Committee and looks after the conduct of the Research Centers. DRIL assists
the President to promote, implement and administer all research related
activities including quality assurance, monitoring and reporting. The DRIL
also facilitates the development and implementation of research degree
programmes in the College; develops research capacity and capabilities
through periodic professional development programmes and build linkages
and placements for student internship with the Head (s) of Departments.
2
1.4.5 Head of Department (HoD)
There are five departments offering a total of thirteen programmes. Each of
these Departments is led by a Head who provides organizational,
disciplinary, and academic leadership for the programmes offered in their
respective Departments. The HoD provide assistance to the DAA for the
day-to-day operations of the programmes offered by the various
Departments. HoD is responsible for managing the academic affairs of the
respective Department. HoD is an ex-officio member to the College
Academic Committee (CAC) and College Management Committee (CMC).
For details about Departments and academic programmes, refer to chapter on
Academic Affairs.
1.4.6 Programme Leader (PL)

The PL provides organizational, disciplinary, and academic leadership to the
programme. PL provides assistance to the HoD for the day-to-day operations
of his/her assigned programme and reports directly to the respective HoD.
PL chairs the Programme Committee in keeping with the requirements laid
out in the Wheel of Academic Law. It is also the responsibility of the PL to
write and submit annual programme monitoring report to the President,
Academic Affairs of the Office of the Vice Chancellor (OVC).
1.4.7 Year/Semester Guide

Each cohort (class of students) in a programme is assigned a year/semester
guide. The year/semester guide looks after the welfare of the students of the
respective cohort. The guide keeps track of the academic performance and
well-being of individual students and students’ attendance record including
publication of monthly attendance. Students can seek help or guidance from
their year/semester guides in any matter. The year/semester guide may report
to the PL if there is any problem with any of the students that requires
attention from the College or Department.
1.4.8 Student Service Officer (SSO)

Sherubtse has 20 hostels on campus directly look after by the SSO. SSOs
help in maintaining a congenial atmosphere and also to provide support as
needed to the students. SSOs are the facilitators and acts as liaison officers
between the residents and the Management. SSOs provide leadership role in
planning and maintenance of the hostel. The SSOs report to the DSA for
matters related to welfare of the students in their hostel. Each hostel appoints
a Residence Leaders (RL), who is the representatives of the student in the
hostels and they work under the supervision of the respective SSOs.
3
CHAPTER 2
ACADEMIC AFFAIRS
The strength of the College lies in the diversity of programmes of study it

offers. The College offers programmes in Arts, Social Sciences, Computer
Science, Physical Sciences and Life Science. Any matters concerning
programme monitoring and academic assessment of the students fall under
the purview of Academic Affairs supervised by the DAA.
2.1 Academic Year

An academic year consists of a Spring Semester (February-June) and an
Autumn Semester (July-December). Autumn Semester is also referred to as
odd semester and Spring Semester is referred to as even semester. Refer to
the College website: www.sherubtse.edu.bt for information regarding
College Academic Calendar.
2.2 Duration of the Programmes

All the credited programmes offered at the College are three years. The
College also offers an Honours programme as the fourth year for those
students who exceptionally do well in their three years programme. Under
the regulations of the Royal University of Bhutan (RUB), students will be
given a maximum of two years’ extension to complete their degrees. This
applies to Single Subject and Dual Subject/Combination Programmes. A
student will have to complete the RUB Undergraduate Programme in five
years or the Honours Programme in six years. Inability to complete the
requirements for degree within the given span of time will result in
cancellation of candidature. However, if there are extra ordinary
circumstances and subject to documentary evidences then the time frame
may be reconsidered.
2.3 Academic Structure

The College offers thirteen different programmes leading to university
degree award. These programmes are combination of disciplines such as
English, Dzongkha, History, Media Studies, Economics, Geography,
Political Science, Sociology, Population Studies, Environmental Science,
Botany, Zoology, Chemistry, Physics, Mathematics, and Computer Science.
The programmes are designed to help students develop creative, critical,
logical, and analytical thinking. It helps students to form effective problem-
solving skills, sense of responsibility, self-reliance, personal development,
social skills, leadership qualities, and capacity for life-long learning and also
assists students in adapting to new and changing situations/environment.
4
For efficient and effective management, the programmes are grouped into
five Departments viz.:
2.3.1 The Department of Arts and Humanities (DAH)

The DAH has four subject departments, namely English, Dzongkha, History
and Media Studies. The Honours Programme provides students with an
avenue to specialize in one of the two combination subjects if a student
fulfils the admission criteria. The Honours Programme has a research
component and the course has to be completed in one academic year.
The Department offers following double subject programmes:

i. BA in Dzongkha & English
ii. BA in Dzongkha & History (Phased out July 2019, continuing with
2nd& 3rd year)
iii. BA in Dzongkha & Media Studies (Phased out July 2019, continuing
with 2nd& 3rd year)
iv. BA in English & Media Studies (Phased out July 2019, continuing
with 2nd& 3rd year)
v. BA in English
vi. BA in History
vii. BA in Media Studies
2.3.2 The Department of Social Sciences (DSS)

The DSS has five subject departments, namely Economics, Geography,
Population and Development Studies, Political Science and Sociology. The
DSS offers Honours Programme in only Economics, Geography and
Population Studies.
The Department offers following double-subject programmes:

i. BA in Economics & Geography (Phased out July 2019, continuing
with 2nd& 3rd year)
ii. BA in Economics & Population Studies (Phased out July 2019,
continuing with 2nd& 3rd year)
iii. BA in Political Science & Sociology
iv. BA in Population and Development Studies
v. BA in Economics
vi. BSc in Geography
5
2.3.3 The Department of Environment & Life Science (DoELS)
The DoELS has three subject departments, namely Botany, Zoology and
Environmental Science. The Department is proud to be part of the research
pertaining to the rich indigenous floral and faunal biodiversity of Bhutan.
The programme focuses on the fundamental concepts, principles and
procedures and several major conceptual approaches to the life science
discipline. The Honours Programme allows students to specialize in one of
the major branches of Life Sciences i.e., Botany or Zoology.
The DoELS offers single subject programmes in,

i. BSc in Life Science
ii. BSc in Environmental Science
2.3.4 The Department of Physical Science (DPS)

The DPS consists of three subject departments, namely, Chemistry, Physics
and Mathematics. The programme under the Department provides solid
understanding of the principals and its application on sciences. The
Department also offers Honours in Physics and Chemistry.
The Department offers the following double subject programmes:

i. BSc in Mathematics & Physics – (Phased out July 2017, continuing
with 2nd& 3rd year)
ii. BSc in Mathematics & Chemistry –(Phased out July 2017, continuing
with 2nd& 3rd year)
iii. BSc in Physics & Chemistry –(Phased out July 2017, continuing with
2nd& 3rd year)
iv. BSc in Physics
v. BSc in Chemistry
2.3.5 The Department of Mathematics and Computer Science (DMCS)

The DMCS focuses on developing knowledge and skills in the field of
computer science, and offers computer science as a single subject. The
Honours programme is provided for students who fulfill the academic
criteria and have the ability to do more intensive work giving them greater
experience of the software development process and gain deeper insight into
specialized subjects. It also enhances student ability to conduct research.
The only programme offered by the DMCS is:

i. BSc in Computer Science (Phased out July 2019, continuing with
2nd& 3rd year)
ii. BSc in Mathematics
6
2.5 Non-Credited Certificate Courses
The College has a strong belief in developing the individual and thus
provides non-credited programmes, which are more based on values and
skills.
2.5.1 Sherubtse Student Leadership Programme (SSLP)

SSLP is a non-credited certificate programme and offers leadership trainings
to interested students. The programme was designed with support from
Renaissance College, University of New Brunswick (UNB). It is one of the
most successful certificate level courses in the College. The programme is
offered every semester. Students enrolled in this programme have to attend
three hours of class every week for 13 weeks. The classes are usually held on
Saturdays. To meet the running expenses of the programme students will
have to pay minimum amount decided by the SSLP team members.
The main objectives of SSLP are:
 To introduce students to competencies, skills and responsibilities
associated with leadership.
 To allow students to share concerns, solve problems and network
with colleagues.
 To enable students to become more effective in their current and
future leadership positions.
 To explore teaching/learning strategies for leadership and personal
development skills and concepts within a highly participative
classroom environment.
To register for the programme, you must fill up a form and submit it to one
of the SSLP team members. Notifications and announcements about the
registration are given through notice boards.
2.5.2 Driglam Namzha

Bhutan is known by its unique culture and traditions. It is our responsibility
as an academic institution to preserve, uphold and impart knowledge about
our culture and tradition to the students. More so, it is felt important that our
graduates are trained well in Bhutanese etiquette so that they know how to
conduct themselves well in society. To meet this aspiration, the final year
students are required to compulsorily attend two-hour class in a week on
Driglam Namzha – Bhutanese etiquette. Theory classes are conducted in
their fifth semester and practical classes during their sixth semester.
Attendance is strict and students who fail to attend even one session are not
issued their academic transcript and degree certificate without attending a
makeup class.
7
Through this class, students are given formal introduction to Bhutanese
culture and traditions. They are made to appreciate our etiquette through
understanding their background and significance.
2.6 Winter Programmes

The College remains vibrant throughout the year. When regular students and
staffs are on winter vacation, following winter programmes are offered.
These programmes ensure effective utilization of College resources
throughout the year.
2.6.1 Post Graduate Diploma in English (PGDE)

Postgraduate Diploma in English is offered to in-service teachers as Winter
Residential Programme. Candidates enrolled in the programme are offered
modules in 30 days or a month of concentrated block of full-time study
during the winter break and are required to complete a part of the module by
distance learning to justify the notional hours. It was designed in
collaboration with the University of New Brunswick (UNB). The Ministry of
Education provides the financial support for the programme.
2.7 Registry and Record Office (RRO)

The Registry and Record Office is responsible for all admission, registry and
record of the College. The office is also responsible for the conduct, record
and quality of all examinations of the College. The RRO is headed by a
Registry and Record Officer and reports directly to the Dean of Academic
Affairs.
2.7.1 Registration
All new students on reporting to the College will have to get registered with
the Registry and Record Office. To avoid inconvenience – the office
organizes and announces a specific day to carry out registration for all new
students. Once registered into a programme, students will be provided with a
Student Number. It is a unique number for each student and your records in
the College are maintained as per your student number. You are required to
write your student number on your examinations answer booklet and other
assessment works.
During the time of registration you are required to bring the following
documents:
1. Two numbers of recent pass port size photo
2. Original Class XII mark sheet and pass certificate with a copy each
3. Original Class X mark sheet and pass certificate with a copy each
4. School leaving certificate (T.C-Transfer certificate) with a copy
8
5. Two photocopies of your citizenship identity card Students are also
required to make the following payments during the time of
registration:
1. Registration Fee Nu. 950
2. College Identity Card Nu. 150
3. Personal File Charge Nu. 50
4. Gayjor Dechen Tshokpa Nu. 400
5. College Prayer Book Charge Nu. 100
6. Student Handbook Nu. 100
7. Security Deposit (refundable on condition) Nu. 1000
Total: Nu.2750
2.7.2 Fees and Payment Options

Self-finance students have the option to pay their tuition fee in lump sum or
to pay it in installments. The following is the fee structure:
 Arts & Humanities and Social Science programmes: Nu. 34, 172 per
Semester (Plus Nu. 750 as hostel rent & Nu. 7500 for food if staying
in Mess-catering Hostels)
 Science programmes: Nu. 42, 334 per Semester (Plus Nu. 750 as
hostel rent & Nu. 7500 for food if staying in Mess-catering Hostels)
The payment should be made to the College Account Section in person or
via Mobile Banking or direct deposit to Sherubtse College Account:
 BOB Account No. 101536435 in favour of President, Sherubtse

College
Please remember to keep a copy of the screenshot or deposit slip or cheque

number as a proof of payment and email to finance.sherubtse@rub.edu.bt.
You need to email “Screenshot” of the MBOB acknowledgement or the
counter-foil of the deposit slip mentioning the Name, Enrollment No. and
specific programme. Please indicate the specific mode of payment used to
make the fee payment. Money Receipts will be issued only upon
confirmation of transfer with Sherubtse bank account.
The College does not encourage students to leave the College after they are
formally registered. However, if any student is compelled to leave the
College due to pressing reasons, a proper written permission from the
President has to be acquired. In such cases, except for the conditional
Security Deposit, no refund of any payment will be made.
9
2.8 Assessment Mode
Assessment of student’s learning in the College is done through two modes –
Continuous Assessment (CA) and Semester-end Examinations (SEE). Most
of the modules/subjects have these two modes of assessment while there are
few common modules, which do not have SEE. Students are required to
qualify in CA and SEE separately.
2.8.1 Continuous Assessment (CA)

CA is the process of assessing student’s learning continuously throughout
their semester. All the programmes at Sherubtse have a component called
‘Continuous Assessment’. This enables students to assess their performance
continuously with the help of their tutors. The mode of testing varies from
module to module and from programme to programme. Whilst most modules
have a CA, which accounts for 50%, there are a few modules with varying
percentage. Respective PLs will provide information regarding the mode of
testing and weightage of CA. All CA papers are evaluated within the college
through various modes. Student will be generally required to undertake all
or some of the following modes of assessment for CA:
 Assignments
 Class tests
 Mid-semester examinations
 Seminar papers / Presentations
 Project Report / Presentations
2.8.2 Semester-End Examinations

The term "examination" refers to the end of module/subject assessment
associated with a programme of study. Most of the modules/subjects offered
at Sherubtse College have SEE while there are some modules that have only
CA. SEE for most of the modules are of three hours. The timetables for
examinations are displaced on the notice boards at least 3 weeks before the
first day of examination. It is the responsibility of the students to check
notice boards and College website regularly for all important information.
2.9 Examinations
2.9.1 Exam Cell

Exam Cell looks after matters related to conduct of examinations in the
College. It is headed by the Convener of Examinations and assisted by some
support staff. The responsibilities of Exam Cell include:
 Conduct semester-end examinations.
 Issue mark sheets, academic transcripts, provisional certificates,
migration certificates to the students.
10
 Maintain student’s profile and records.
 Maintain database of student’s academic records
 Issue student’s identity cards.
2.9.2 Examination Regulations
2.9.2.1 Registering for Examinations

All students who are:
1. Duly registered with the College/Institute of the University;
2. In good financial standing with the College/Institute;
3. Not debarred from examinations for reasons like attendance shortage,
discipline issues, and semester repeat who fulfill the requirements set out
by the College are automatically registered as candidates for semester-
end examinations each year.
Candidates who are unsuccessful in their initial examinations in any year and
who are permitted by the relevant Board of Examiners to present for repeat
examinations in that year are required to inform the College/Institute of their
intention to present themselves for the repeat examinations. Candidates
should normally repeat failed modules at the next available opportunity.
2.9.2.2 Examination Hall

1. Invigilators should adequately man every examination room. A Chief
Invigilator should be appointed to oversee and coordinate the
examination invigilation.
2. Each candidate should be present fifteen minutes before the
commencement time of an examination but should not enter the
examination hall until asked to do so by the Invigilator.
3. No candidate may leave the examination hall during the first hour or
during the last fifteen minutes of the examination.
4. No candidate will be admitted to the examination hall more than half an
hour after the start of the examination. In exceptional circumstances
however, provided that no other candidate has withdrawn and left the
examination room, a candidate may be admitted later, at the discretion of
the Chief Invigilator.
5. Candidates will not be permitted to commence writing on answer books
until the Invigilator instructs them to do so. Writing on answer books
prior to the start of the examination will be treated as a breach of
examination regulations.
6. No food or drink is permitted inside the examination hall.
7. Each candidate will sit at the desk indicated by the Invigilator or
indicated on the notice board at the examination hall entrance.
11
8. Candidates must leave their current student identity cards visible on their
desks, for the purpose of checking, so as to avoid undue disturbance.
Candidates must have a current student identity card at all examinations.
9. The Invigilator will advise students on how to complete the cover sheet
of the answer book and indicate whether one or both sides of the paper
may be used and whether name or registration number/index number
should be used. Candidates should read the instructions at the head of the
question paper before starting work.
10. Candidates may not use dictionaries and other reference books or notes
unless expressly approved by the Institute through the relevant
programme board. A list of such approved texts will be notified in
advance. Mathematical/statistical tables, if required, will be supplied.
Mathematical/statistical tables are the property of the Institute and under
no circumstances should they be removed from the examination hall.
Candidates found in possession of these tables outside the examination
hall will be deemed to have breached the Examination Regulations.
Candidates may not bring their own mathematical/statistical tables into
the examination hall.
11. It is the responsibility of each candidate to ensure that s/he has an
adequate supply of pens, pencils, ink, etc. required for an examination.
Borrowing of such materials will not be permitted during an
examination. Candidates may not bring any blank paper into the
examination hall. The Invigilators will supply all the required paper.
12. Approved models of personal standard scientific calculators may be used
except in circumstances where their use is expressly forbidden.
Programmable or text storing calculators are not permitted. Candidates
are required to record on their answer booklet the make and model of
calculator used. It is the responsibility of each candidate to ensure that
his/her calculator is in working order.
13. Candidates are not permitted to bring mobile phones or any electronic
equipment other than a standard scientific calculator into the
examination hall.
14. Candidates wishing to leave the examination hall temporarily may not
do so unless accompanied by an Invigilator. Under no circumstance
may any other person enter or leave the examination hall without the
Invigilator’s permission.
15. Candidates must not, on any pretext whatsoever, speak to or have any
communication with any other candidate; such communication will be
regarded as a breach of examination regulations. If a candidate needs to
ask a question or obtain an extra answer booklet, s/he should raise
his/her hand and one of the Invigilators will attend to him/her.
12
16. At the end of the examination, each candidate must remain in his/her
place until an Invigilator has collected his/her answers book(s).
Candidates must wait till all the answer books are collected and may
leave the examination hall only when the Invigilator announces that
candidates may leave the examination hall. It is the responsibility of
each candidate to ensure that his/her answer booklet(s) are handed over
to the Invigilator.
2.9.2.3 Absence from and Examination and Illness during an

Examination
1. An invigilator will come around with the examination attendance sheet
to note the attendance of candidates appearing for the examination.
2. If a candidate is absent from the examination, a detailed explanation
must be submitted to the Programme Leader immediately, together with
a medical certificate if the absence was due to illness. Details of all such
absences shall be reported immediately to the Chairperson of the
Programme Board of Examiners (PBE) and subsequently to the relevant
PBE.
3. A candidate who is absent from an examination without an acceptable
excuse and proper documentation evidence will be awarded zero marks
for that examination paper.
4. A distressed or ill candidate may be permitted to leave the examination
hall temporarily during an examination, accompanied by an Invigilator,
and subsequently return to complete the examination, provided the
continuity and quality of supervision is not affected. The Invigilator
may, following consultation with the College Head, and the PL if
deemed necessary, give a time extension to such a candidate at the end
of the examination equal to the period of absence, or arrange for such a
candidate to complete the examination in a separate room under separate
supervision.
2.9.2.4 Provisions for candidates with Disability

The PL should arrange for additional services for disabled students during
their examinations. If required, specific reasonable adjustments will be
made to enable disabled students to sit for examinations, including any
written, practical or oral examination. Candidates who have a temporary
disability during examination time should contact the PL directly; if
possible, at least seven days before their examinations commence. A medical
certificate must support a candidate’s request for additional provisions.
13
2.9.2.5 Breaches of Examination Regulations
1. A candidate who is found to have unauthorised materials in his/her
possession in the examination hall shall be deemed to be in breach of the
Examination Regulations. Any written or printed materials not written
on official answer books or electronic devices containing text shall be
considered to be unauthorised materials.
2. The unauthorised materials, together with the candidate’s student
identity card, shall be removed and retained by the Invigilator who shall
make a written report to the Chair of the CAC. The candidate shall be
allowed to complete the examination.
3. The same procedure will be followed [as in 2] where a candidate or
candidates is/are considered by the invigilator to have copied or to have
attempted copying any material from each other.
4. A candidate alleged to be in breach of the examination regulations shall
be referred to the Chair of the CAC in advance of the relevant PBE
meeting and a report from the Chairperson shall be placed before the
Board. The Chairperson’s report shall make a precise recommendation
to the Board.
5. A candidate found to be in breach of examination regulations may have
all written examinations of that semester declared void i.e. declared
failed by receiving zero in all examinations. This shall also apply to
examinations for reassessment.
2.9.2.6 Academic Dishonesty and Plagiarism

1. If a student is found to have cheated or attempted to gain an unfair
advantage, the Board of Examiners may consider the student to have
failed part or all of the assessments and determine whether or not the
student is permitted to sit for reassessment. Serious cases of cheating
and plagiarism together with other forms of academic dishonesty such as
impersonation, falsification of data, computer and calculation fraud,
examination room cheating and bribery may also be referred for
consideration through the College’s disciplinary procedure and can
result in a student being required to leave the college.
2. Students must ensure proper acknowledgement of borrowings from other
sources, whether published or unpublished. Subject tutors will provide
guidance on how such borrowings should be acknowledged in a manner
appropriate to the discipline. Plagiarism is defined as the presentation
by an individual of another person’s ideas or work (in any medium,
published or unpublished) as though they were his/her own.
14
3. Tutors are responsible for teaching their students a system of referencing
appropriate to the discipline and for ensuring their use in coursework,
explaining that plagiarism and academic fraud are unacceptable, and will
be penalized. Tutors will monitor student work to guard against such
activities.
4. Tutors are also responsible for fair and appropriate assessment of
students’ skills and knowledge. At the start of each academic year (or
semester for single semester modules), students will be provided with a
schedule of assessments for each module to enable them to plan their
work ahead. The schedule of assessment, with submission deadlines,
will be coordinated and prepared by the PL who will see to its effective
implementation.
5. Penalties will be levied if the coursework submission deadlines are not
met. In like manner, work submitted on time will be returned to the
student marked within three working weeks, with written comments
where appropriate, on how to improve performance. The standards that
are expected of any piece of work will be clearly specified as will the
weighting of each of the assessments that counts towards students’
overall mark at the end of the semester.
2.9.2.7 Communication of Examination Results

1. All examination results are subject to final confirmation by the College
Academic Committee (CAC).
2. Results are formally communicated to students, after the relevant
meetings of the PBE), as indicated in the annual College/Institute
Academic Calendar. Students will be able to view their results online
(College/Institute’s website) or on notice boards following each semester
examination.
3. No member or staff other than the relevant PL, module tutor or
authorized staff in the College/Institute may disclose details of results to
candidates. Only information regarding pass/fail results may be given by
telephone. Enquirers must quote the student identity number.
2.9.2.8 Judgment of Performance Marks

i. An outstanding performance 80% and above
ii. Very good performance 70 - 79.9%
iii. Good performance 60 - 69.9%
iv. Satisfactory performance 50 - 59.9%
v. Fail 49.9% and below
15
2.9.2.9 Appeals
1. The CAC has the authority to make judgments on a student’s ability to
gain from continuing on the programme.
2. Students have the right to appeal against the decisions of a PBE. Such
appeals will be processed in accordance with the procedures detailed by
the Academic Board.
3. Students can request for recheck of their semester-end examination
answer scripts. The recheck will ensure that all sections of a student’s
responses are marked and that all marks are accounted for in the total.
An administrative fee of Nu. 200/- per module will be levied. The fee
will be reimbursed in the event of an error resulting in any change in the
marks of a student.
4. Academic staffs are required to submit to the Academic Appeals
Committee, any documentation relevant to a student’s performance,
including written reports from tutors, certificates of illness, or written
‘warnings’. Such material will be retained on a student’s file so as to
provide written evidence, should an appeal arise. A student who opts to
exercise his/her right to appeal against the decision of a PBE must
present such an appeal with supporting documentation to the Secretary
of the Academic Appeals Committee within fourteen days of the date of
promulgation of the decision appealed against.
5. A medical certificate or other acceptable documents should be provided
as evidence supporting the students appeal.
6. Students must ensure that medical certificates provide sufficient
detail/information for the Academic Appeals Committee to assess the
impact of the condition(s) cited.
7. A student may appeal against a decision of a PBE on the following
grounds only:
a. That his/her performance in the assessment was adversely affected
by illness or other factors, which s/he was unable, or for valid
reasons unwilling to divulge before the PBE reached its decision;
b. That the PBE did not give sufficient consideration to any
extenuating circumstances previously notified to the Institute prior to
the holding of the meeting of the PBE;
c. That the examinations were not conducted in accordance with the
current regulations as prescribed by the PBE and as approved by the
Academic Board;
d. That there was a substantial error of judgment on the part of the
Examiners with the result that the assessment given was totally at
variance with previous assessment and performance levels;
16
e. That there was material administrative error or irregularity in
assessment procedures that have made a real and substantial
difference to the student’s result.
8. Each valid appeal lodged with the Secretary to the Academic Appeals
Committee within fourteen days of the date of declaration of the decision
appealed against shall be referred to the Academic Appeals Committee.
9. Students lodging an appeal are required to submit a nominal fee of
Nu.1000/- (subject to periodic review) with their appeal documentation.
The appeal fee is non-refundable.
2.10 Promotion/Progression Rule

Students are responsible to take charge of their learning and members of the
faculty are available for consultations.
Every module in the programme is important and students are required to
fulfill all specified requirements in each semester. If a student fails in one
semester s/he will return one semester later to repeat the Semester at his/her
own cost.
Please read the following conditions with regard to RUB programmes
carefully.
1. Assessment of a Module and Progression (With effect from 2015

cohort of admission)
1. To pass a module a student must obtain a minimum of 50% overall
including both the continuous assessment and semester end examination.
However, students must obtain a minimum of 40% each in continuous
assessment and semester end examinations.
2. A student will be awarded a mark of zero for non-submission of a
component of course work.
3. A student who has been absent from the examination or who has
performed badly due to illness or other cause acceptable to the Board of
Examiners shall be allowed to take the examination and it shall be
treated as a first assessment.
2. Re-assessment and Repeat of a module

1. Reassessment is permitted to allow a student to make good an initial
failure. It thus affords the student an opportunity to succeed in the failed
component of a module (s) (coursework or end of semester examination)
and ultimately gain an award.
17
2. The Board of Examiners shall decide on the form of the re-assessment
(e.g. written examination, or an additional assignment, or any additional
requirement which was not met), taking cognisance of the nature of the
failed module and the nature of the failure. This may differ from the
format of the first assessment and need not be the same for all students.
3. A student may be re-assessed in a failed module(s) provided that he or
she:
a. has not failed in more than 30% of the total number of modules
prescribed for that semester(rounded off to the nearest whole
number of modules).
b. shall not be re-assessed in a module more than once.
4. Re-assessments should take place before, or at the commencement of the

next semester.
5. A student who is re-assessed for a module failure, where there are no
clear extenuating circumstances (extenuating circumstances is defined in
section B10 of the Wheel of Academic Law), shall be awarded no more
than 50% on passing the re-assessment, this being the minimum pass
mark.
6. A student may not register for more than 2 repeat modules in addition to
the modules prescribed for the Semester. At any point of time, a student
cannot have more than 7 modules (2 repeat + 5 modules of the Semester)
7. A student shall be eligible to repeat failed module(s) where he or she:
a. has failed in the re-assessment of a module(s). In such an event,
the student shall meet all assessment requirements of those
modules. For students under this category, attendance in lectures
is not mandatory. This may be called as Repeat Module.
b. has failed more than 30% of the total number of modules

prescribed for that semester (rounded off to the nearest whole
number of modules). In such an event the student shall meet all
teaching, learning and assessment requirements of the failed
modules. For students under this category, attendance in lectures
is mandatory. This may be called as Repeat Semester.
8. A student will have to pay fees for both Repeat Modules and Repeat
Semester as per the RUB Policies.
18
9. A student will be given the opportunity to repeat a module when it is
offered at the first available instance.
10. Where a module is repeated the mark obtained will replace the mark
achieved at earlier attempts.
11. A student may repeat a failed module up to two times. In the event a
student fails a repeated module, he/she will not be eligible for
reassessment.
12. Total time span for three-year programme is of five years and for the
four-year programme is of six years.
13. To be able to receive a Degree, a student must pass all the modules
prescribed in the programme document.
2.10.1 Progression to Honours Year:
1. For a student to progress to the Honours Year, s/he must have cleared
all the papers offered for all the semesters of the three years at the
undergraduate degree level.
2. A student must obtain an aggregate of 70% for the three years which is
weighted in the following manner: Three-Year Programme - Year 1:
Year 2: Year 3 = 20:30:50
3. For two-subject combination programmes, the weighting as given will
be computed for the subject of choice inclusive of the common modules
(ACS 101- Academic Skills, APC 101- IT Skills and DZC 201-
Dzongkha Communication) to get 70% to qualify for the Honours Year.
2.10.2 Change of Programmes
The 38th Academic board meeting held at the College of Science of
Technology from 6 – 8 March, 2017 approved the change of Programmes at
Sherubtse College subject to following conditions:
i. He/She has to fail the semester

ii. He/She abides by the college policies with regards to payment of
fees
iii. H/She qualifies for the opted programme and there is available seat
in the opted programme
iv. He/She has enough time span left to complete the opted programme
as per the WAL
v. He/She cannot change more than once
vi. He/She should have equal or higher ability rating point in the opted
programme than the last student admitted on merit basis
19
vii. That the college admission committee will consider the change on a
case by case basis and its decision will be final and binding.
2.11 Awards
The College has good tradition of recognizing high performing and
exceptional students. It is a way of motivating and inspiring students so that
they are able to perform well throughout their lives. Through such
encouragement a sense of competition for excellence is instilled in the
students.
Exemplary students of the College are granted the following awards during
the Annual Award Day:
2.11.1 Academic Excellence Awards

His Majesty the King on an annual basis awards a certificate of recognition
to all students who perform exceptionally well in their studies to motivate
and encourage all students to work hard. This prestigious award is an honour
for all Sherubtseans.
The College also awards Medals and Certificates of Academic Excellence to

students who perform exceptionally well in studies every Semester for all the
programmes.
To encourage Self Finance students to perform academically well, the

College waives off certain percentage of tuition fees for the next semester as
per the academic performance:
 25% off for students who obtain an aggregate of 70-74.9%
 50% off for students who obtain an aggregate of 75-79.9%
 100% off for students who obtain an aggregate of 80% and above
2.11.2 The Jigme Dorji Wangchuck Gold Medal for the best graduating
students
This prestigious award is awarded to an outgoing student who is excellent in
all areas. The respective Schools nominate the candidates for the award and
the selection committee does the final selection. Candidates nominated for
the award must submit their Curriculum Vitae (CV) and other supporting
documents to the respective Heads of Departments.
The criteria for the selection of student for the award are:
i. Must be a III year student
ii. Must be outstanding/excellent in character, studies, activities
(literary, sports, culture, clubs/unit etc.), and leadership.
20
iii. Should have had no adverse record (will be stripped off the award
if found involved in any discipline misconduct after the award).
iv. Has contributed significantly to Sherubtse and/or outside of
Sherubtse during his/her stay at Sherubtse.
2.11.3 The President’s Gold Medal for Social Service

It is awarded to students who have made and exemplary Social Service
contributions. The procedure for nomination and selection of candidate for
the award are same as 2.10.1.
ii. Should have had no adverse record (will be stripped off the award if
found involved in any discipline misconduct after the award).
iii. Has contributed significantly to Sherubtse and/or outside of
Sherubtse during his/her stay at Sherubtse.
2.11.4 Certificate of Special Award

It is awarded to student(s) for their outstanding contributions in sports or
involvement in leadership and literary activities.
ii. Should have had no adverse record (will be stripped off the award if
found involved in any discipline misconduct after the award).
iii. Has contributed significantly in the field of sports, literary and
leadership.
2.11.5 Other Awards

All the student leaders are given certificate of recognition for their leadership
contribution.
21
CHAPTER 3
ATTENDANCE AND LEAVE
Attendance for all College functions is considered importance. Students are

expected to attend all College functions unless they have genuine reasons not
to do so in which case they will have to obtain prior permission from
concern persons in the College. However, non-academic attendance will be
considered while issuing the Character Certificate when you graduate from
the college. Students who fail to acquire required percentage of class
attendance are subjected to penalties as explained in the following section on
attendance regulations.
3.1 Academic Attendance

1. All students are expected to attend all lessons during the year (100
percent). The following specific attendance rules apply to the student:
2. The class attendance will be computed module wise.
3. A student should maintain 90% attendance for each module starting
from beginning of Semester till the last teaching day of the Semester.
The remaining 10% is considered for the unavoidable circumstances an
individual goes through at times.
4. If a student is suspended for any reason, the whole suspension period
will be considered as absent for him/her.
5. A student who has medical certificate or any approved leave by the
appropriate authority will be considered for attendance computation,
provided s/he has at least 80% of attendance. Such medical certificates
or approved leave documents should be submitted to the DSA’s Office if
s/he starts attending classes after availing the leave.
6. The office of the DSA will verify with the doctors regarding the
genuineness of medical documents. In the event the document is forged
or not authentic, the College will take serious disciplinary action against
both the defaulters.
7. Any approved leave should fall during the Semester session and the
number of lecture (cross checking with the class time table) delivered
during the leave period only will be considered for the attendance
computation.
22
8. In order to allow a student to appear for the SEE of the module, his/her
attendance should be 90% after consideration of approved leave.
9. Attendance should be compiled and notified at the end of each month by
the respective Departments. It is the responsibility of the students to
keep track of their monthly attendance and inform their respective
HoD/PL/Semester guide at the end of each month if there are any
genuine adjustments to be made.
The following are some of the specific regulations:
9.1 If a student fails to meet attendance requirement in one module (say
module 'A') out of five modules in a semester, then
a. Module A will be considered as Repeat Module.

b. he/she will be allowed to appear the Semester-End Examination
for the rest of the modules.
c. he/she will be allowed to progress to next semester provided
he/she passes at least three modules subject to fulfilling the
progression rules.
9.2 If he/she fails to meet attendance requirement in two modules (say
modules A and B) out of five modules in a semester, then
a. Modules A and B will be considered Repeat Modules.

b. he/she will be allowed to appear the SEE for the rest of the
modules.
c. he/she will be allowed to progress to next semester provided
he/she passes all three modules subject to fulfilling the
progression rules.
9.3 If he/she fails to meet attendance requirement in three modules or more
modules in a semester, then
a. he/she will be considered as Repeat Semester.

b. he/she will be considered as FAILED in the Semester and will
not be allowed to progress to the next semester.
c. he/she will be allowed to appear the SEE for the rest of the
modules.
23
10. The total time span for completing his or her undergraduate programme
remains the same i.e. five years for three-year programme and six years
for four-year programme from the date of admission to the college.
3.2 Hostel Attendance

1. All residents are required to attend classes, meals, prayer sessions,
morning assemblies, SUPW and other College functions on time.
2. All residents should be present in their respective rooms by 8:30 p.m.
except if and when residents are participating or watching any activity
on campus such as Cultural Shows, Movie Shows, Academic activities,
etc. At such times, residents must report back to the respective
residences within half an hour after the end of the function. All College
activities should close by 10:30pm.
3. Those working late in the library/laboratory should inform in advance to
respective SSO. Individuals should ensure that they sign in the register
maintained in the Library and in the Laboratories.
4. Students who are absent from the hostel are liable for appropriate
sanctions. The nature of sanctions will be decided by the concern SSO. It
could include physical works or financial collection to generate hostel
fund for the common good. Such violations will also affect one’s rating
in the Character Certificate.
3.3 Attendance for other College functions

1. Attendance is compulsory for all the following activities:
a. Morning Assembly;
b. All FINA and official club/forum/unit activities;
c. Lecture sessions by visiting dignitaries unless otherwise specified;
and
d. All other official functions and celebrations of national importance.
2. Absentees from these functions will be considered violation of College
rules and will be imposed appropriate sanctions.
3. Attendance for the Monday Assembly will be accounted as part of the
Academic Attendance.
3.4 Leave
1. Students who cannot attend classes for important and genuine reasons
are expected to seek proper permission from their respective HoD and
SSO with final approval from the DSA.
2. Academic leave such as field trips, study tours, workshops etc. has to be
obtained from the HoD with prior permission from the DSA and DAA.
3. For students who need major medical attention or need to attend to direct
family members in unavoidable conditions, the matter will be discussed
24
on a case-by-case basis. OPD slips will not be considered for medical
leave as you can visit the BHU when you do not have scheduled
classes. Proper Medical Certificate or signed and sealed documents by
authorized Doctors should be produced as per the College attendance
policy.
4. Students taking leave of non-academic nature are classified on the basis
of the following:
i. Overnight stay: Students have to submit duly filled leave forms
to their respective SSO and RLs. Forms can be downloaded
from the College website. Forms are also available at the
reprographic Centre.
ii. More than one night: Students have to gain permission from
their respective SSO and DSA. A copy of the duly signed form
has to be submitted to the respective SSO and the DSA.
5. It is the responsibility of the concerned student to report to their

respective authority upon returning to the College from leave. Failure to
do so might result in complications and may lead to disciplinary actions.
6. Students who need to take leave for more than a semester should put up
an application along with supporting documents to the DSA. DSA upon
receipt of such application will convene a meeting with relevant people
and make the decision.
25
CHAPTER 4
STUDENT SERVICES
The DSA is responsible for looking after any issues related to student
services. The office of DSA is located at the Student Service Village known
as Nga Yab Ling. The mission of Student Service Centre is to provide a
Gross National Happiness (GNH) inspired environment for students in their
day-to-day learning activities and to promote their wholesome development.
To realize this mission, the DSA’s office is committed to: providing
leadership skills for the development of students to cater for Good
governance; create conducive environment to enhance the achievement of
students in academic disciplines, career and personal goals; impart
entrepreneurial knowledge and skills for socio-economic development; &
preserve and promote our culture and traditions through various activities.
The focus of any activity in the College is always directed towards
implementing and sustaining a student-centered community to foster the
intellectual, social, psychological and physical growth of each student.
The College has the following services and facilities that cater to the needs
of the students:
4.1 On campus Accommodation/Hostels

Sherubtse has 20 on campus residential accommodations - 10 male residence
and 10 for female residence. Students who are admitted on merit basis with
full scholarship may be provided residence on campus depending on the
availability of space in these Hostels. Students admitted on Government
scholarship receive a monthly stipend of Nu.1,500/- of which Nu.150 shall
be deducted every month towards rent for accommodation.
Accommodation on campus is of two types:

4.1.1 Mess catering hostels (3 hostels: 2 for female students and 1 for male
students).
Meals are provided from the common mess. Students staying in centrally
catered hostels are not paid any stipend since Nu.1350 is used for buying
groceries and vegetables on a daily basis. Self-financed students staying in
the mess catering hostels will have to pay the rent (Nu.150 per month) and
mess expenses of Nu.1350 per month.
4.1.2 Self-catering hostels (17 hostels: 9 for male students and 8 for female
students).
Students have to manage meals on their own. Students admitted on
Government Scholarship but staying in self-catering hostels are paid
26
Nu.1350 per month for cooking expenses. Self-financed students residing in
the self-catering hostels have to pay Nu.150 as monthly rent and have to
arrange meals on their own.
4.1.3 Hostel requirements for the resident

The hostels require the residents to:
1. Be a resident in the same hostel till graduation. Students having very
genuine reasons may be approved to shift from Mess to Self Catering or
vice versa only through proper permission from DSA with
recommendation from respective SSO.
2. Help maintain an atmosphere of peace and safety for all residents;
3. Participate in social work in the areas allotted for the purpose;
4. Cooperate with officials to keep the area clean and hygienic for healthy
living;
5. Respect all basic human principles of healthy living such as adhering to
established norms;
6. Take over rooms and other facilities in the residence in writing;
7. Return the rooms, furniture and facilities before leaving the residence
and if damage have to compensate ;
8. Report to the SSO/Residence Leaders (RLs) if any problems are
observed by any of the residents; and
9. Be ready to leave the residence if asked to do so.
4.1.4 General Rules and Regulations for hostel residents

1. All residents are required to attend classes, meals, prayer sessions,
morning assemblies and other college functions on time.
2. Long hair and earrings for boys, hair colouring, and piercing are not
allowed.
3. Male students are not allowed into females’ residences and female
students are not allowed into males’ residences at any time if do so will
take serous discipline action.
4. All residents should be present in their respective rooms by 8:30 p.m.
except if and when residents are participating or watching any activity
on campus such as Cultural Shows, Movie Shows, Academic activities,
etc. At such times, residents must report back to the respective
residences within half an hour after the end of the function. Those
working late in the library/laboratory should inform to the respective
SSO but not to RLs. Individuals should ensure that they sign in the
register maintained in the Library and in the Laboratories.
5. Atmosphere conducive to studies should be maintained during the peak
study hours and silent hours. i.e. from 8:30 p.m. till 6:00 a.m.
27
6. Cooking and dining in the centrally/mess catered residences is strictly
prohibited. Food may be brought for a sick person only after prior
permission from the respective SSO or hostel In-charge. Cooking
appliances found in these rooms will be confiscated. In the self-catering
residences cooking and dining should be confined to the assigned
kitchen areas and should not be done during silent hours.
7. Residents are allowed to watch television programmes between 6:00
a.m. and 8:30 p.m. on all working days except on the eve of holidays
when television viewing is allowed till 10:30 p.m. Use of video players
and other attachment/s are not allowed to be connected to the television
sets installed in the residences.
8. The individual rooms as well as the common areas (corridors, toilet
blocks, T.V. room etc.) should be maintained clean and tidy. All the
residents are required to actively participate in the weekly cleaning and
SUPW sessions if any students are failing may have to do heavier
compensatory work including fines/penalty.
9. All the residents will share equally any fine imposed for damage caused
to common facilities including televisions and accessories in the
television room. Vandalism will be severely dealt with.
10. Room heating appliances are prohibited and will be confiscated if found.
Electrical fittings are not to be tampered with, and damage caused if any,
will be fined or dealt accordingly.
11. Bills, if any, towards electricity consumption exceeding the allotted
quota will have to be shared equally by the residents.
12. Lights should be switched off and water taps closed when not in use.
13. Room furniture should not be moved from the respective rooms. Any
damage to furniture, windowpanes and other facilities will be fined.
14. Guests and vegetable vendors are strictly prohibited from entering the
residences. Outsiders/Guests are not allowed to stay overnight in the
residences unless specifically permitted by the respective SSO. Visitors
must not be under the influence of alcohol or drugs. Neither are they
allowed to bring in any such substances or weapons of any kind. The
host concerned will be responsible and liable for strict disciplinary
action if his/her guest should pose any disturbance or threat to other
residents.
15. Consumption of alcoholic drinks, use of narcotics and smoking are
strictly prohibited. Students found under the influence of any of the
above will face severe disciplinary action including termination from
the College.
16. As approved by the College Fund Regulatory Committee, each
residence generates and maintains a residence fund for general
28
maintenance of the common areas and all the residents are required to
contribute an equal amount decided upon by the SSO in the hostel
meeting.
17. Permission to remain off campus overnight on weekends has to be
sought from the respective SSO/DSA.
18. Pictures should be hung from picture rails where these are provided.
Blue duct-tape, nails, drawing pins, and adhesive tape etc. must not be
used on the walls or woodwork. Use of any such material will entail
levy of charges to cover heavy redecoration costs.
19. Posters and stickers may not be affixed to windows or doors anywhere in
the College. Washed clothes or other paraphernalia may not be hung
outside the windows or placed on windowsills.
20. Any noise audible outside individual rooms is a potential disturbance,
especially after midnight. Residents should refrain from creating
disturbances to others if done severe disciplinary action will be taken.
21. Self-catering residence kitchens must be kept clean and tidy at all times.
Do not keep the water tap running when not in use. If seen respective
SSO will take necessary action.
22. No pets, live animals or fish may be kept inside the rooms.
23. Any repairs or room furniture requisition should be made to the College
Maintenance in-charge with written application from the respective SSO.
The SSOs are advised to first route the application through the DSA for
onward submission to the Maintenance in-charge.
24. Report to the respective SSO/RLs or to the college authorities on any
disturbance caused to them or to the general atmosphere of the residence
by fellow resident/s or outsiders. Residents should keep all their
valuables securely locked. Although the crime rate on campus is quite
low, it is better to be alert at all times. Lock your room, even if you are
going to the kitchen/toilet.
25. The College Management reserves the right to enter residential premises
for the purpose of effecting necessary repairs, maintenance schedules,
redecoration and safety and disciplinary checks. Prior notice of visits
(by the President, DSA, and SSOs) may be given except in emergencies
& disciplinary/ security checks.
26. Any defaulters are liable for fines or disciplinary sanctions.
4.1.5 Room allotment and facilities

1. The Residence Management Committee (RMC) will be in charge of
room allotment for residents.
29
2. Any resident, whose roommate has checked out under any
circumstances, is required to accept a roommate or shift to another room
as decided by the RMC.
3. Maintenance and replacement of basic room facilities like bulbs, tube
lights, sockets and furniture will be the responsibility of the residents
once provided by the college. The College encourages the use of LED
bulbs to help save energy.
4. Residents have the right to access common recreation facilities. All
residents will be individually or jointly held liable for any damages.
5. Residents are not allowed to take off common room fixtures and fittings.
4.1.6 Maintenance and Cleanliness of the residences

1. There will be compulsory Socially Useful and Productive Work (SUPW)
sessions once a week, on Saturdays. The SUPW grade will be reflected
in the Character Certificate. Absentees of SUPW are liable for
punishments decided by the hostel maintenance committee.
2. Residents are expected to look after the aesthetic aspect of their hostels
and work towards the beautification of their hostel surroundings.
3. The common areas like kitchens, toilets, TV room and corridors must be
maintained clean at all times.
4. It is the responsibility of the residents to keep their rooms clean at all
times.
5. Each hostel should maintain hostel maintenance fund. The fund should
be collected from each resident every year. The hostel maintenance
committee usually decides the collection amount.
6. For major maintenance of the hostel, fund can be sought from the
College Maintenance Fund. Proper actions plans and note sheet must be
submitted by the respective SSO to the DSA.
4.1.7 Residence Security

1. Residents are advised to keep valuables under lock and key.
2. Movement within the residences is restricted during silent hours except
on genuine grounds.
3. All residents, RLs and respective SSO will be responsible for the overall
security of the residences. Any suspicious activities/strangers noticed
within the campus should be reported to the respective
SSO/DSA/College Authority immediately.
4.1.8 CCTV
4. The college administration has installed CCTV cameras at the entrance
and in the corridors of some of the residential halls for the purpose of
30
keeping the hostels secure and for the maintenance of discipline in the
various residential halls.
5. They are constantly monitored by the respective SSO.
6. They are not meant to interfere with the privacy of the residents but to
strengthen the security of the campus, which simply cannot be managed
by security guards alone.
4.1.9 College Vehicle Policy

For reasons of security, students are not allowed to bring a car to the College
without explicit approval from the DSA Office. The DSA’s office may
approve students to bring their private vehicles to the College if it serves the
interest of the College community (e.g. to mutually use it as an emergency
vehicle for the residents).
 However, students who are approved to bring their private vehicles on

campus must hold valid driving license as per the RSTA regulation.
 Students who drive his or her personal vehicle on College business or
to/from a College activity is responsible for his or her own safety as well
as the safety of any passengers. The College bears no responsibility for
the operation or operating condition of personal vehicles and expects
drivers of personal vehicles to comply with applicable local, state and
federal laws.
 In the event the student is reported to violate College norms, operate the
vehicle in a reckless or unsafe manner, or involved in an accident or
violation of traffic rules – his/her approval to drive the vehicle at the
College will be cancelled.
The College owns four vehicles – a Coaster Bus, a Toyota Prado and
two Toyota Hilux. College-owned vehicles are available for use that is
directly related to the academic or departmental activities of the College
with prior approval from the Administrative Officer of the College. The
vehicles can also be used in case of medical emergency or approved
field trips.
4.1.10 College Pet Policy

Students bringing pets of any kind are strictly prohibited on campus for
safety and health reasons. Other reasons include the potential for allergies;
difficulty in giving proper care of the pet throughout the academic year, and
cleanliness issues that could affect an entire room, floor, or residential areas.
31
Students who are advised to remove a pet and continue to house a pet will be
fined Nu. 200/- per day for each day the pet remain after notification.
Feeding stray dogs is strictly prohibited and if caught may be liable for
severe disciplinary sanctions.
4.1.11 Various Hostel Charges

1. Residents will have to pay a non-refundable amount of Nu.100 per
annum towards common fund. This fund will be used for common
activities. Any balance amount will be carried forward to the following
year.
2. The SSO and RL will maintain accounts jointly. They are accountable to
the Fund Regulatory Committee (FRC) of the College.
3. Excess electricity charges will have to be borne by the respective
residents.
4. Residents will also be obliged to contribute as and when required
towards any college activities decided by the college management team
with approval from the FRC.
5. In case of absence from a SUPW session, a fine of Nu.100 shall be
imposed on the resident which shall be deducted from the stipend. The
fine collected shall be used for hostel maintenance.
4.1.12 Hostel Check-in/Check-out Procedures

1. At the time of entry, residents should sign an inventory slip for room
facilities and their condition after joint verification by the RL and SSO.
2. A resident who intends to vacate a hostel permanently will get his/her
room checked by the RL and SSO. A clearance certificate has to be
signed by the SSO and RL when residence dues are cleared.
3. Residents have to pay for any damage to the properties.
4. The SSO and other members of the college management team may, at
any time, visit the rooms and verify equipment/materials etc. for
administrative reasons.
5. No resident shall leave the college campus without prior permission
from the college authorities.
6. Students wishing to shift hostels for genuine reasons should fill up their
profile form and get it signed by both the SSO before submitting it to the
DSA for final approval. The form can be obtained from reprographic
center.
7. Any students wish to go as a day scholar must submit parents/Guardian
consent letter and get approval from DSA. However, they must also sign
Undertaking Letter along with the approval.
32
4.1.13 General Rules and Regulations of Mess Catering Residences
1. Menu is fixed by the College Mess Committee and is revised as and
when required. The committee is mindful of balanced diet for the
students.
2. You should be in formal dress when coming for your meals to the mess.
3. You are expected to help the kitchen staffs maintain cleanliness. You
should clean your dining tables and dispose the waste properly into the
disposal bin.
4. You are forbidden to enter into the kitchen if do so necessary action will
be taken.
5. You should maintain maximum level of decency inside the dining hall to
respect your mates.
6. Residents are not permitted to take meals into their rooms. In case
residents are confined to bed due to illness, written permission should be
obtained from the respective SSO for food to be taken to the room.
7. No private caterers are permitted to supply food to the mess catering
residences.
8. Non-members shall pay a minimum of Nu.25 per meal. Amount
collected will be used to cover the cost of food items served in the mess.
9. Residents who have discontinued residing in the mess catering
residences will not be permitted to rejoin as member.
10. Cooking and dining in the centrally catered residences is strictly
prohibited. Cooking appliances found in the rooms will be confiscated.
Excess electricity charges will be borne by residents.
11. You should approach mess committee member for any queries and
problems.
12. The mess timings should be followed strictly to enable the kitchen staffs
to provide good services.
13. Fine or disciplinary actions will be imposed against the defaulters.
4.1.14 Mess Timings

Breakfast: 7:00am to 8:00am
Lunch: 12:20pm to 1:30pm
Dinner: 6:00pm to 7:00pm
Saturday: Lunch at 1:30pm – 2:30pm (This is

to enable students to take part in
SUPW)
33
4.1.15 Mess Committee
The Mess Committee consisting of the following members oversee the
overall mess facilities and look after mess affairs for better transparency and
accountability:
1. Dean of Student Affairs (DSA)
2. Student Service Officer of mess catering hostels
3. Residence Leaders of mess catering hostels
4. Six selected members (3 boys and 3 girls) from mess catering
hostels.
4.1.16 Day-scholar Students

1. Although College desires to accommodate all the students within
campus, it is a challenge due to increasing number of students.
Therefore, the College approves students to stay as day-scholars to ease
the pressure on in-campus accommodation.
2. The applicants shall have to look for their own room for rent in the
community/neighbor-hood.
3. Student intended to stay as a day scholar shall submit application along
with the parent/guardian consent letter to the DSA office. The
application should be counter signed by the respective Resident
Coordinator. Upon approval student must formally check-out from the
hostel with due procedures.
4. Day scholar students should attend SUPW sessions on Saturdays and
official functions during the weekends. In case a student does not attend
a SUPW session, s/he shall pay a fine of Nu.100/-. The fine collected
shall be used for buying refreshments to be served during SUPW
sessions. If any students remained absent constantly for SUPW, a
necessary discipline action will be taken.
5. Day scholars shall refrain from creating any problems in the
community/neighbor-hood.
6. Day scholars shall not organize any gathering and party in their house or
outside without proper permission from DSA.
7. Day scholar students shall not misuse their freedom. They should abide
by the College rule and regulations. Relevant staff/faculty of the College
like President, DSA, concern SSO and Lecturers on Duty (LoD) reserves
the right to enter their rooms if required to do so.
8. Students should restrict movement after 8:30pm (silence hours). Day
scholar students should not entertain students from the hostels after
8:30pm. Both the host and the guest are liable for same disciplinary
sanctions as per the College Discipline Policy.
34
9. Disciplinary sanctions will be imposed against anyone who violates
these rules.
10. College has authority to bring day scholars back to the college hostel if
they do not perform well while staying as day scholar.
4.1.17 Roles and Responsibilities of Student Service Officer

Sherubtse residential system depends on the collective insight and
experience of the SSO. Close collaboration among the tutors, DSA (to whom
they report) and the Semester guides/HoD/PLs is fundamental to any
successful residential experience regardless of the distinctive cultures and
communities that characterize residences.
The roles and responsibilities of SSO are:
As Advisor/Mentor
i. Advise students on social, academic and personal issues.
ii. S/he should have a comprehensive knowledge of the available
resources.
iii. His/her roles as an advisor often include an element of counseling.
iv. Act as a second parent to the students and provide pastoral care.
As Responder
i. Be proactive in assessing the academic or any other matters of the
residents.
ii. Must assess these matters and take appropriate actions based on their
professional judgment.
iii. Address and resolve various complaints related within the residence and
if otherwise required the matter would be forwarded to the office of
DSA.
As Advocate/Liaison
i. Liaison among the residents, faculties, support staff and the
management.
ii. Advocate student’s concerns to the relevant stakeholders for solutions.
iii. Maintain records of residents and movement of students and their guests.
iv. Prepare and plan for maintenance of the residences. Financial
requirements for maintenance must be submitted to the DSA after
consultation with the residents and finally DSA will submit to College
management.
As Community facilitator
i. Play key role in fostering what might be called a “collegial community”,
a social, academic, and educational community that is supportive, safe,
positive, and tolerant.
35
ii. Provide social leadership and facilitate relationship with the community.
Caretaker of Student code of conduct

i. Be the caretaker of the student’s code of conduct and provide timely
remainders.
ii. Resolve any disciplinary issues within the residence and forward those
matters that require the attention of higher authorities to the office of
DSA.
iii. Be a member of College Discipline Committee.
In carrying out the roles and responsibilities, the SSO must:

i. Exercise and promote sound judgment. S/he must be professional and
responsible in making judgment of the residents.
ii. Respect students’ privacy. In those cases in which a confidential
communication is understood to have taken place, either explicitly or
implicitly, SSO must make every effort to respect the students’
confidentiality.
4.2 Counseling Service

The College has a counseling service centre called the Sherubtse
Counseling Service Centre, run by a professional Counselor. It is located
within the Student Service Village. It was established in February, 2016 to
cater counseling services to students and staff of the college. The vision for
the center is “to promote individual well-being and healthy relationship”.
The centre provides services such as one to one counseling, group
counseling and career counseling. For further details on Counseling visit our
College website at www.sherubtse.edu.bt.
4.3 Games and Sports

The College believes that Games and Sports are an integral aspect to mental,
emotional and physical well-being of any individual and that they teach
important lessons about teamwork and tenacity, College encourages both
students and staffs for active participation in various games and sports
activities. The College hosts various intra College tournaments such as
Departmental competitions, class competitions, hostel competitions, and
annual marathon. The College also takes part in regional tournaments,
national tournaments and international tournaments organized by the Bhutan
University Sports Federation (BUSF). The College has a “Games and Sports
Committee” chaired by the DSA.
36
4.3.1 Sport Facilities
4.3.1.1 Football Ground

The College has an international size football ground with astro turf. Besides
football matches the ground is used for celebration of major events. The
ground is accessible to all Sherubtse family for matches on advance
reservation with the concern in-charge. Every Thursday football ground is
reserved for the staff. Outsiders using the football ground will have to pay
fee as decided by the College Games and Sports Committee (CGSC).
Rules and Regulation for College football ground

1. Students
1.1 Students shall use the ground without the ground fees during
Monday, Tuesday, Wednesday and Sunday with the game time
of 35+5+35 minutes. However, 1 or 2 games shall be given to
public on payment basis on Sunday with game time of 45+5+45
minutes.
1.2 Booking of the ground on the above mentioned days will be
based on first come first basis. No teams will be allowed to
book the ground more than one game a day.
1.3 Timing of the matches will be allotted by the Coach in
consultation with the Sports Committee.
1.4 The above points will be applicable only during the academic
session.
2. Staff
2.1 On Thursdays, maintenance will be carried out in the morning
and the ground will be booked for College Staff after office
hours.
2.2 Football tournaments reflected in the College Calendar and
other tournaments except for Bhutan University Sports
Federation (BUSF) game should not schedule matches on
Thursdays.
2.3 College Staff are prohibited to schedule matches with teams
consisting of public during the Academic Sessions.
2.4 During vacations, if College staffs want to play with teams
consisting of public on Thursdays, College Staffs will be
exempted from the ground fee but the team consisting of public
will have to bear the ground fee depending upon game bet
agreed between the two teams.
2.5 If Referees are required, his/ her fees be paid as per point 5.2.
37
3. General
3.1 On Fridays and Saturdays the ground will be open to Members
of the College and public. However, the ground fee will have to
be paid before the game commences.
3.2 The booking of the ground shall be based on first come first
basis
3.3 The Sports Committee shall provide referees to manage and
maintain the decorum of the game. All the rules prescribed by
FIFA will be applied in the game. (Caution and sending off of
the players will be applied but only for the particular match
depending on the nature of offense).
3.4 Teams shall not be allowed to bring their own referees.
3.5 The game time shall be 45+5+45 minutes.
3.6 The College shall provide game Ball and Bibs if required.
4. Ground Fees
4.1 Ground fee will be charged Nu. 2500/- per match during the
daytime when floodlight is used Nu. 3500/- per match.
5. Referee allowances
5.1 Referee allowance shall be adjusted from the ground fees
collected from the particular match.
5.2 Rate for Referees are as follows:
SI Designation Rate Remarks

no.
1 FIFA Referees/ARs Nu. FIFA/BFF recognize referees
2 National Referees/ARs 300/-
3 College Referees/ARs Nu. College Trained referees will
150/- basic knowledge
6. Ground Charges for Tournaments

6.1 Sherubtse College students using the ground to organize
tournaments consisting of Members from the College shall be
charged Nu.500/- per match as ground fee.
6.2 Students will not be allowed to organize tournaments, which
include teams comprising of public.
38
6.3 Tournaments organized by staffs and outsider will have to pay
Nu.1000 per match as ground fee.
7. Cautions
7.1 Players, under the influence of banned substance and alcohol will
not be entertained.
7.2 College managements will be held responsible for any casualty
that happens during the game.
7.3 During the rainy season number of match shall be restricted.
8. Note
8.1 Changing rooms shall be opened only during open tournament
and BUSF tournaments.
9. Depositing the ground fees
9.1 Every Monday ground fees collected shall be deposited to the
finance section.
9.2 The Sports in-charge should submit all the details with signature
from DSA and maintain a proper record of accounts and shall be
auditable.
10. Non - Academic Months and Holidays
10.1 Non-academic months are summer and winter holidays as
prescribed in the college calendar.
10.2 Holidays mean government approved holidays and College
official holidays.
11. Notice
11.1 All football enthusiastic must come in proper sports attire with
basic equipment (full Socks, Shin guard and Footwear).
11.2 The football ground in-charge and the Sports Committee
Members have authority to intervene if anyone violates these rules.
12. Ground Timing during Academic Session Timing

Monday – Wednesday ( Summer Timing)
Morning Afternoon
5:30AM - 6:45AM / 3:00 PM - 6:30PM
6:45AM- 8:00 AM
Monday – Wednesday (Winter Timing)
Morning Afternoon
6:35AM - 7:15AM / 7:15AM 3:00PM - 6:00 PM
– 8:30AM
39
Friday (Summer Timing)
5:30 – 7:15AM 2:30PM – 4:15PM / 4:15PM/5:50PM
5:50PM – 7:25PM
Friday (Winter timing)

Afternoon
Morning
6:00AM – 8:00AM 2:30PM – 4:15PM/4:15PM/5:50PM
5:50PM – 7:25PM
Saturday (Summer timing)

Afternoon
Morning
5:30AM - 7:30AM – 11:00AM – 1:00PM/2:30PM -
7:30AM- 9:30AM 4:15PM/4:15PM/5:50PM
5:50PM – 7:25PM
Saturday(Winter timing)
Afternoon
Morning
6:00AM – 8:00AM 11:00AM – 1:00PM/2:30PM -
4:15PM/4:15PM/5:50PM
5:50PM – 7:25PM
Sunday ( Summer timing)

Afternoon
Morning
5:30AM - 7:30AM/7:30AM – 2:30PM - 4:15PM/4:15PM/5:50PM
9:30AM/9:30AM - 11:30AM 5:50PM - 7:25PM
-1:30PM
40
Sunday ( Winter timing)
Morning Afternoon
6:00AM - 8:00AM/8:00AM - 2:30PM –
10:00AM/10:00AM- 4:15PM/4:15PM/5:50PM
12:00PM/12:00PM – 2:00PM 5:50PM - 7:25PM
13. Ground Timing during Non-Academic Session and Holidays

(Summer timing)
Afternoon
Morning
5:30AM - 7:30AM/7:30AM – 2:30PM - 4:15PM/4:15PM/5:50PM
9:30AM/9:30AM - 11:30AM/ 5:50PM - 7:25PM
11:30AM - 1:30PM
(Winter timing)
Afternoon
Morning
6:00AM - 8:00AM/8:00AM/ 2:30PM - 4:15PM/4:15PM/5:50PM
10:00AM/10:00AM- 5:50PM - 7:25PM
12:00PM/12:00PM – 2:00PM
4.3.1.2 Basketball courts

The College has two Basketball courts on campus – one located near the
clock tower and the other on campus II. The Basketball court is accessible to
all Sherubtse family for practice and matches except on Monday
(Maintenance Day) and Friday (Staff Day). Outsiders using the Basketball
courts will have to pay a nominal daily fee or an annual membership fee as
decided by the CGSC. The court is open weekdays from 6.00 AM to 8.30
AM and from 4.00 PM to 8.30 PM in the evening.
4.3.1.3 Other out-door and indoor Games and Sports facilities

Apart from the above facilities – the College also has a Volleyball court near
the College Football field, one Tennis court, one Futsal ground, an Archery
range and a Multipurpose Hall (3 Badminton Courts & 2 Table Tennis
Table). The College also has other indoor games like snooker, which
students and staff have to pay a nominal fee. No one is allowed to play on
credit.
41
4.3.1.4 Gymnasium (GYM)
The College also has an indoor Gymnasium located inside the Multipurpose
Hall. It has basic facilities for bodybuilding and other exercises. A Student
Trainer supervised by the College Coach looks after the GYM. Interested
students can become members and avail the facilities through a minimal
annual fee as decided by the CGSC.
4.3.2 Major Tournaments and events within College
4.3.2.1 Chancellor’s Cup Open Football Tournament.

Chancellor’s Cup Open Football Tournament is the biggest football event of
the College. It was first organized in 2018 with the objective to pay tribute to
our beloved His Majesty the King. Students are allowed to form their own
team and take part for the tournament with subsidized entry fee.
4.3.2.2 Monsoon and other Tournament (s)

One of the most coveted events is the “Inter-Hostel Monsoon Football
Tournament”. The tournament is played amongst residential Hostels for both
male and female. “Karma Group of Companies” has been sponsoring the
prize money for the tournament since 1989. Similarly, the tournament is also
conducted for other games like basketball, volleyball etc. Other popular
tournaments include the “Spring Tournament (s)”, “Inter-Departmental
Tournament” and “Inter–Class Tournament”.
The College also organizes the “Annual College Marathon” and “Annual
Sports Day”. Students who are exceptionally good in Games and Sports are
selected to participate in the summer and Winter BUSF games and sports.
The College also support and encourage promising athletes and others to
participate at the National level tournaments. Some of our students have
been selected and participated in the Universade Games at the International
level.
4.3.3 General guidelines on Games and Sports at Sherubtse

1. No Games and Sports activity is to be organized during class hours on
weekdays and on Saturday(s) during the common SUPW time.
2. Proper games &sports attire should be strictly followed to avoid injuries
and discipline.
3. The use of threatening behavior and foul or abusive language is strictly
prohibited. Racial, sectarian, homophobic or discriminatory abuse or
chanting is also forbidden and is considered as unacceptable conduct.
4. Note that it is an offence for a person to enter or attempt to enter the
ground or any games and sports facilities:
42
a. Whilst drunk or under the influence of drugs;
b. Whilst in possession of alcohol or other illegal substances;
c. Whilst in possession of any article or substance which may bring
bodily harm to the players.
5. Under no circumstances is it permitted to throw any objects that may
cause injury or offence on the pitch, track or field.
4.3.4 Fees
These details are essential so as to maintain uniformity in collection of fees
for every games or sports activities conducted on campus. We have had
incidents of organizers (students) who take undue advantage to extort money
by conducting tournaments. The College collects minimal fees to maintain
the facilities and to pay the referee (s), who are usually students.
1. A minimal fee of Nu. 100 will be charged for every football match
played during a tournament from the Organizers. The organizer will be
required to get a valid receipt from the College Accounts Section, which
will be verified by the Sport In-charge or the CGSC to conduct the
tournament.
2. A uniform entry fee of Nu.30 per game will be collected from every
player for both League and Knock-out tournaments.
3. To avoid misuse of the fees collected for the tournaments by the Student
Organizers – it has been agreed and endorsed that 50% of the amount
collected will be used as prize money, 5% will be used for providing
refreshments and 35% will be deposited to the concerned
Departments/Clubs/Units etc as common funds. 10% will be paid to the
College for maintenance. This applies to all League and Knockout
tournaments.
4. Welcome matches are played with the good intention to welcome our
new students and build congenial relationship. If any matches are played
on “stake”, the cost will be shared 50:50 basis regardless of which team
wins or loses. The collection should not be enforced to other students
who are not involved in the matches. The above decisions shall apply to
all other games and sports activities as well. The CGSC will strictly
monitor this activity and if violated College Discipline Committee will
take appropriate actions.
4.3.3.1 Policy on Good Sportsmanship

Good sportsmanship is an important aspect to the success of any program,
and is required of all participants in any recreation activities. Key elements
of good sportsmanship are:
43
1. Show respect for the opponent at all times—opponents should be
greeted and spoken to in an honest, clear, and forthright manner.
2. Show respect for the officials—good sportsmanship implies the
willingness to accept and abide by the decisions of the officials. Human
error is inevitable under the best of circumstances. Contests are
inherently full of conflicting views and students will be officiating.
Understanding this is the basis for participation.
3. Maintain self-control at all times—games are the testing ground of
character and the values of our college.
4. Recognize and appreciate skill in performance, regardless of
affiliation— applause for an opponent’s good performance is a
demonstration of generosity and perspective that should be held in high
regard. This willingness to acknowledge quality of performance in
others is at the core of good sportsmanship.
The CGSC reserve the right to suspend or disqualify individuals or a group

on site for unsportsmanlike conduct. Additionally, violators of the Alcohol
and Drug Policy in Games and Sports and Good Sportsmanship Policy may
face disciplinary action.
4.4 Other Resources within the College
4.4.1 College Library

Sherubtse College Library was officially opened on 26th April 1989. It is one
of the largest and the oldest academic library. The library is housed in a two-
storied building with an area of more than 700 sq. m.
The Library has nearly 40, 000 volumes of books and more than hundred
titles of journals and magazines. There are about thirteen newspapers
including our National Newspapers both in English and Dzongkha. The
library has a good number of back volumes of selective subject journals,
Kuensel and other newspapers. The library also has a good collection of
audio and visual materials like DVDs, CDs, and Video Cassettes. The
Library also has access to few online journals and is in the process of
establishing e-library. Constant addition of all type of information sources is
the standard feature of the library.
The world’s largest book of Guinness record for the year 2003 is an
interesting addition to the glory of the oldest Library in the Country. It is a
picture book on Bhutan by Michael Hawley. The library also holds a huge
collection of old photographs of the college activities, faculty members and
students since 1979 onwards.
44
4.4.1.1 Procedure for borrowing books:
1. Each student must register with library staff using their enrollment
number.
2. A student is entitled to borrow 10 books at a time. The duration is
for one month or less depending on the number of books available
for loan.
3. Books should be returned/ renewed on or before the due dates
stipulated.
4.4.1.2 Library Timings

On weekdays (Monday – Friday):7:30am – 8:00pm
On weekends (Saturday & Sunday):Open only on students’ demand& during
Exams
During examination time: 7:30am – 10:00pm

National holidays: Closed
However, the self-study room is open 24 hours on all days.
4.4.1.3 General Library Rules& Regulations:

1. All users should observe strict silence inside the Library.
2. Students must always be in formal dress when visiting the library.
3. Use of mobile phone in the Library is discouraged. Mobile phone must
be either switched off or in silence mode.
4. Library Card/ Student ID are non-transferable. Members are advised to
take care of their Library/ Student ID Card as they will be held
responsible for the books borrowed against their name.
5. It is the responsibility of the students to renew or return their books on or
before the completion of borrowing time. If the book is not returned on
or before the due date, an overdue fine of Nu. 10 per day will be charged
for each book that is overdue.
6. If any reference materials like journals, CDs, reference books etc. have
been issued for overnight loan, the borrower should return those
materials immediately the next day before 9:00am, failing this will incur
a Nu. 20 overdue fine per day per item.
7. Students who loose books need to replace them at their own cost. If the
book is out of stock or out of print, double the cost of the book, overdue
fines, plus 30% incidental charges will be charged.
8. Personal belongings like bags, umbrella etc. should be deposited at the
property counter. Library staff reserves the right to inspect bags or other
personal property when visitors enter or leave the Library.
45
9. The Library is not responsible for personal items that are lost, stolen, or
damaged on Library premises.
10. Marking, scratching, damaging, mutilating, stealing library materials or
property will invite disciplinary action against defaulters.
11. The Library does not loan books during the Vacation period.
12. Library staff may ask visitors (or even staff and students) to show their
College or Employee ID at any time.
13. The Librarian through the Library Committee reserves the right to
suspend the membership of any member found violating the above rules
and regulations.
4.4.1.4 Library Funding & Resources

The College receives an annual funding of Nu.1000/- each for every student
to purchase essential and reference reading. The budget is also utilized to run
the day to day logistic of the College Library. Given the limited budget – the
College procures a total of 4-5 “essential reading” books for every program
and a total of 2 – 3 reference books. This practice and policy also helps the
College to support the Royal Government of Bhutan’s initiative to encourage
students to share costs for their education. The College is in the process of
establishing a “Book Shop” on campus and e-learning materials very soon.
4.4.1 Internet and Computer Services

The College has 45Mbps Internet connectivity and an additional 3Mbps free
from Tashi Cell on mutual agreement. Students can access free Internet
connectivity from IT labs located inside the IT building during office hours.
Students can also access free Wi-Fi connectivity around academic blocks
and the Student Service Village. Bhutan Telecom in collaboration with the
College has installed Wi-Fi & broadband connections in most of the hostels
floors for which students have to pay a nominal monthly charge. We
encourage students to make use of these facilities to access teaching and
learning materials.
4.4.1.1 Computer Labs

Labs Location Who can use it?
Lab I IT Students of B.Sc. Computer Science
building
Lab II IT General students for learning resource
building browsing
Lab III IT Students of B.Sc. Computer Science & B.Sc.
building Physical Science
Lab IV IT Students of B.Sc. Computer Science
46
building
Media Lab IT Students of Media Studies
building
CISCO IT Students of B.Sc. Computer Science (Honours)
Lab building
SITLC Below General students for IT Skills classes
Labs room no.
15
Geography Academic Students of Geography
Lab block
Research Above Students of Population studies
Lab Library
4.4.1.2 Lab Timings

The opening and closing time of dedicated Labs to a particular programme is
manned by the respective class representatives (CRs). For general lab (Lab
II) the timings are as follows:
Weekdays (Monday – Friday): 8:30am – 10:00pm

Weekend and National holidays: Closed
4.4.1.3 Wi-Fi Use

For Wi-Fi use you must register your laptops with the IT Service Unit
(ITSU). ITSU will provide you with a password. Students interested in
availing Wi-Fi connectivity through the Bhutan telecom (Hostels) must
obtain their package from the Bhutan Telecom office located near the
College.
4.4.1.4 Hardware and PC maintenance

ITSU also provides hardware and PC maintenance services to the students
after Office Hours. The Cyber Forum also provides these services to the
students through occasional Semester antivirus day. Students will have to
pay a nominal amount for availing the services.
4.4.1.5 Computer Lab Use Rules

The lab is a privilege for all to share, but as we all are sharing this space we
must be considerate of others. We ask that you please follow these simple
rules:
1. Clean up the place after use.

2. Always come in formal dress – help us preserve and promote our
national identity.
47
3. Be considerate of other lab users - this is a study area. In
consideration of others, do not talk on cell phones in the lab. Please
step outside the lab to conduct your phone call.
4. NO FOOD or BEVERAGES in the Computer lab.
5. If other students are waiting to use the computer and you are not
doing academic related work, please let them use the computer. The
primary purpose of the lab is to assist with academic -related work.
6. Do not install or download any software or modify or delete any
system files on any lab computers (This includes downloading of
shareware, freeware, and evaluation copies of software from the
Internet).If you need to set up equipment, ask anyone of the ITSU
members.
7. The workstations and other multimedia equipment are for academic
work only. Do not use them for playing music or other recreational
activities or for doing online business.
8. Respect the equipment. Don’t damage, remove, or disconnect any
labels, parts, cables, or equipment.
9. Do not read or modify other users' files.
10. If you leave the lab, do not leave your personal belongings
unattended. We are not responsible for any theft.
11. Report all problems with computers, software and audio/video
equipment to the ITSU members.
12. Lab staff may ask visitors (or even staff and students) to show their
College or Employee ID at any time.
13. Students violating the above rules may be referred to the College
Discipline Committee and may result in loss of Lab privileges.
4.4.2 On Campus Facilities
4.4.2.1 Photocopy and Printing

Students can use the printing and photocopying services offered by the
Peewang Reprographic Centre located at the Student Service Village.
Opening hours
Weekdays: 8:30am – 5:00pm

Weekends and National Holidays: Open on demand by the
students
48
Rates
Photocopying:
1 side Nu. 1.5/page

2 sides Nu. 2.5/page
Printing:
1 side Nu. 2/page

Both sides Nu. 3/page
The Centre also provides other services like book-binding, lamination,

colour printing and printing of certificates at a reasonable rate. For more
information you may contact the Centre at 04-535201 or 17130253.
4.4.2.2 Cafeteria
The College operates an on campus Cafeteria run by a local Proprietor
located in the Student Service Village. The Cafeteria caters to fast food,
snacks, and variety of other food choices at nominal prices compared to
Restaurants and Hotels outside the campus. The Cafeteria also caters to
College faculties and staff including important visitors of the College on a
daily basis. All students who visit the College Cafeteria are expected to
conduct themselves properly and respect other users. It is open from 8:30 am
till 8.30 pm. College Cafeteria also provides catering services at very
reasonable rates.
The College canteens have a special role to play in the education, health and
well-being of our students and the community they serve.
4.4.2.3 Auditorium
The College Auditorium, one of the oldest facilities is an iconic figure
attached to the Clock Tower, with a seating capacity of 450 seats. Guest
Lectures, small workshops, departmental or club functions, literary activities
etc. are organized in the Auditorium. Anyone wishing to use the College
Auditorium for any functions or activities should book the facility through
the Administrative Officer well in advance. The College does not charge
students for using the Auditorium. A fee is charged for one function if they
are not member of the College.
49
4.4.2.4 College Zangdopelri
The College owns a Zangdopelri on campus. It was constructed and donated
to the College community in the 1970s by her Royal Highness, late
grandmother Ashi Phuntsho Choden. It is located near the College upper
gate. All College tshechus and rimdos are conducted on regular basis at the
Zangdopelri. It was given a major face-lift in 2018 - 2019 with more
facilities including an additional temple, prayer hall, butter lamp house and a
caretaker house.
The evening prayers are also conducted in the Zangdopelri. Prayer is a

practice to awaken our inherent inner capacities of strength, compassion and
wisdom rather than to petition external forces based on fear, idolizing, and
worldly and/or heavenly gain. Buddhist prayer is a form of meditation; it is a
practice of inner reconditioning. Buddhist prayer replaces the negative with
the virtuous and points us to the blessings of Life. Prayer enriches our lives
with deep spiritual connection and makes every moment special, manifesting
the Pure Land here and now.
All students are required to attend prayer sessions as per the schedule (which
is once every week). The Prayer Coordinator notifies the schedule for all the
prayer sessions. A fine of Nu.50/- is levied for one-time absenteeism, which
is doubled the second time. If you are absent for more than three days,
disciplinary sanctions including termination may apply. The fine collected is
used for Gayjor Tshogpa activities. A full-time Caretaker looks after the
Zangthopelri.
4.4.2.5 Sherubtse FM Radio Station

The College community radio station was donated by UNICEF and later
upgraded by MOIC. Media student & volunteers use it as a platform to
participate as Radio Jockeys and hosts variety of educational and
entertainment programmes. For listening to this unique experience – please
tune into FM 94.7. All interested students are allowed to register as a
member irrespective of you Course/ Program. The Station is run by the
Sherubtse Media Society and is located in the Student Service Village.
4.5 Offices and Facilities in and around the Community

The College depends largely on the services and cooperation rendered by the
community. Some of the important offices and service centers located in the
community are:
50
4.5.1 Kuensel Corporation
Location: Regional Kuensel office is located about 3
kilometers from the College at a place called
Khangma. The office is below the Trashigang –
Samdrup Jongkhar highway.
Services: The service provided includes printing (both black
and white and colour), Xerox, binding, stationeries,
printing of certificates, magazines, photo frames and
Advertisement. You may also subscribe to daily
edition of newspaper and it is delivered to your
doorstep every day. 18% discount on MRP is given
on all stationeries purchased from Kuensel office.
Opening hours: It is open from 9:00am – 5:00pm on weekdays.
Whilst it is officially closed on weekends, most of
the services, printings of newspapers take place
usually at odd hours.
Contact details: Regional Manager Mr. Ugyen Wangdi, Mobile No.
17602006, Office No. 04-535500.
4.5.2 Bhutan Telecom
Location: Located above the public Zangdopelri, - which is

about 5 minutes walk from the College main
campus.
Services: It provides the following services: Mobile SIM card,
Wi-Fi, GPRS- 3G, 2G, Broadband, CUG, Land
Line, E-load, and vouchers.
Closed on weekends and National Holiday (s).
Contact details: Manager Mr. Nar Bdr. Raika. Office No. 535001
4.5.3 Kanglung BHU

Location: A well-equipped grade I- BHU is located
approximately 1.5 kilometer from the College
towards Khangma.
Services: Medical check Up, Pharmacy, Traditional Medicine,
Dental Services and Eye Technician. It also has a
patient ward with all the required facilities. Patients
who are serious are referred to Trashigang hospital
or Mongar regional hospital.
51
Opening hours: General Timing: 9:00am–3:00pm on weekdays
(Mon – Fri).
9:00am – 1:00pm on Saturdays.
Closed on Sundays.
Ward Timing:
Morning: 5:00am – 8:00am
Afternoon: 12:00pm – 1:00pm
Evening: 5:00pm – 8:00pm
Emergencies: 24x7
Contact details: Mr. Singye Wangchuk, Officer In-Charge.
Mobile.17668793
Office No. 04-535252
4.5.4 The Indian Military Training Team (IMTART) Hospital

Location: IMTART hospital is located at Yonphula which is
about 10 kilometers from the College campus.
Services: General Medical check Up, Pharmacy. It also has a
patient ward with all the required facilities
Opening hours: 9.00am – 3:00pm on all weekdays
4.5.5 Bhutan Post

Location: It is located near the Kanglung Gewog office about
2 kilometers from the College.
Services: Money Transfer, Letters (Ordinary, Registered,
Express Mail etc.), Money order, Fax Money orders,
Parcel and stamps, fax, printing, Xerox, binding,
photocopy and vouchers.
Rates: Photocopy: single page- Nu. 5 (Nu.3 with paper
provided by the customer)
Printing: Single-Nu.10, Both sides – Nu. 20
Closed on weekends and national holidays.
Contact details: Mrs. Kinley Yangchen, postmaster, Mobile.
17641740. Office: 535160
4.5.6 Food Corporation of Bhutan (FCB)

Location: It is located near the Kuensel office in Khangma
about 3 kms from the campus.
Services: You can purchase your groceries at a cheaper rate.
Opening hours: Weekdays: 8.30am – 5:00pm (1:00 – 2:00 -
Lunch Break)
Saturday: 8:30am – 1:00pm
52
Sunday and National holidays: Closed
Contact details: Office: 04-535148
4.5.7 Bhutan Power Corporation (BPC)

The branch office of the BPC is located at the lower market. Students can
pay their electricity bills and can also lodge emergency complaints including
major repairs. For any power related complaints, call 1250 (toll free
number), which can be accessed by all the customers to lodge their
complaints. The contact center agents are available 24×7 and receive
complaints from all parts of the country. Once the complaint is lodged, SMS
to the multitask center staffs are sent who then attends to the complaint.
4.5.8 Banking Services

Bhutan Development Bank Ltd. (BDBL) has opened a branch office at upper
market in 2014. It provides financial assistance to the community. In 2018
Bhutan National Bank Ltd branch office was opened at the lower market to
provide better banking facilities to Kanglung Community.
Bank of Bhutan (BOB) is located at Trashigang, which is about 22

kilometers from the College. However, on 18th July 2017, BOB has opened
agent at lower and upper market to facilitate banking facilities.
4.5.9 ATM Services

Both BoB and BNB’s Automated Teller Machines (ATM) are located at
lower market in front of the Palas General Store. There is also BDBL ATM
at the upper market.
4.5.10 Community Police Centre

A community police centre is located about 2 kilometers from the College. It
is near the Kanglung Gewog office. It looks after the peace and security of
the community. The Police patrol the highways and the community and will
detain you if caught loitering at odd hours. If on emergency – always carry
your student ID card. Emergency Numbers: Fire – 110, Traffic – 111 &
Crime – 113.
4.5.11 Photocopy and printing Services

Utech printing shop located near the Bhutan Telecom office also provides
printing and photocopying services in addition to Peewang Reprographic
Centre. It is opened from 8:30am – 8:30pm on all days. Photo printing
services, lamination and scanning facilities are also available. Prices per unit
may differ from the on campus reprographic facilities.
53
4.5.12 Public Zangdopelri – Thubten Choekhorling Shedra
Just above the College main gate is the public Zangdopelri. It is an important
place of reverence for students and the community. Many spiritual
programmes are conducted on regular basis. Spiritual discourse called the
“Choshay” programme has benefited the students. Volunteer students of the
College are also involved in teaching elementary courses in English and
Mathematics to the monks.
The Monastery has around 300 monks – and runs a shedra equivalent to
high school and undergraduate level.
54
CHAPTER 5
STUDENT ORGANIZATIONS
The College has a number of student organizations formed with the noble
objective to provide platforms for your wholesome development. All
students can become a member of any of the clubs, units, societies and
forums. These are purely co-curricular activities where students not only
enhance their skills and competencies but also promote the community life
around the region. The different forum and clubs organize activities ranging
from seminars, debates, quizzes and symposia on events and issues of
national and international importance to games, sports and cultural
programmes. The Forum and clubs also provide community services and
carryout activities in and around the Kanglung. While it is purely up to an
individual student to become member of any of the various clubs/units
depending on his/her interest, it is important that he/she knows how to
balance between the academic performance and co-curricular activities.
Therefore, it is encouraged that a student becomes member to a maximum of
only 2 clubs/units.
Your education goes well beyond your coursework. Extracurricular activities

can form a vital part of your experience here at Sherubtse, creating unique
opportunities for friendship and learning. Your activities complement your
studies.
5.1 Non Departmental Organization
5.1.1 Forum for International and National Awareness (FINA)

The Forum for International & National Awareness (FINA) is the most
important and the largest student body in the College. All regular registered
students of the College are members to FINA. All other student
organizations function under the purview of FINA. The forum reports
directly to the College Management.
The forum organizes all the important events and activities of the College in
conjunction with the College management. Usual activities organized by
FINA are seminars, debates, quizzes, symposia on events and issues of
national and international importance. It also facilitates organization of the
inter-hostel music competition and various cultural programmes in the
College.
FINA has a student President, elected by the student body, a Vice President,
two Secretaries, and two first year representatives. Leaders of other clubs,
55
units, forums and societies become members of the FINA executive led by
the FINA President. The College President is the patron of the forum while a
senior staff is the Moderator. The present Staff Moderator is Dr. Yezer,
DSA.
5.1.2 Social Service Unit (SSU)

Revered Father Laclaire formed the Social Service Unit on 9thSeptember,
1984. It is a voluntary group of College students joined to serve the
community especially the disadvantaged section of community in and
around the college. At the time of inception, the unit had fifteen members.
The SSU’s motto: “Love through Service” which expresses both the
motives of our social action (Love) and the means of performing (Service).
Consequently not only mutual cooperation but also a spirit of selfless
sacrifice, complete generosity and compassion are the values to be
inculcated in all the members.
Specific Aims and Objectives of SSU are:

1. To develop social awareness along with a social conscience in our society.
2. To help our unfortunate and distress fellow citizens in and around the
College.
3. To inform villagers of the government policies and programs.
4. To develop self-confidence and leadership quality.
5. To instill in the members the joy of shouldering responsibility and
promote volunteerism.
5.1.3 Singye Karm

Singye Karm is the Nature and Conservation Society in Sherubtse College,
an entirely non-profit organization aimed at creating environmental
awareness and its conservation.
Singye Karm was founded on 24th March 1989, under the auspices of the
World Wildlife Fund and the Royal Society for the Protection of Nature
(RSPN). The club adopted the emblem of the mythological SINGYE KARM
- “The White Lion” which symbolizes the virtues of truth, purity and
enlightenment.
Vision: A clean and green society

Mission: To create environmental awareness and make society litter
free zone
Motto: To inculcate the sense of volunteerism in the young minds
(students)
Core Values: Responsibility, Sense of belongingness, Integrity
56
5.1.4 Democracy Club
The students of B.A. Political Science and Sociology initially established the
Democracy club in the year 2012. The club constitutes of a Staff Moderator,
a Coordinator and a Vice Coordinator - elected by the students except for the
Moderator, who is appointed by the College Management. The main aim
behind establishing the club is to engage students in active civic learning and
skill development so as to prepare young minds for their roles and
responsibilities as citizens of democratic Bhutan. The club functions as a
mini-Election Commission to conduct all College elections. The Club
celebrates International Democracy Day on September 15th every year.
5.1.5 Sherubtse Disaster Management Unit (SDMU)

When natural catastrophes occur without warning it can be an overwhelming
time. Thus Sherubtse Disaster Management Unit was initiated in 2011 to
prepare our youth into taking a proactive role in times of disaster. The
members of SDMU – are trained on related disaster preparedness, and they
in turn carry out awareness programs on campus and in the community. The
SDMU is also responsible for preparing the plans to evacuate in case of
emergency. All student leaders are by default the members of SDMU. A
Student Service Officer acts as the Moderator and FINA President as a
Coordinator to the Unit.
5.1.6 Sherubtse Student Welfare Scheme (SSWS)

Formed in 2014, SSWS provide financial assistance to students during times
of distress when they loose their immediate family. It is solely financed
through the amount collected from the students. Nu. 30/- per month is
collected from each student and a sum of Nu. 10,000/- is provided as
“Semso”. The Unit also tries to make some fund by selling College
Souvenirs and carrying out other fund raising activities. The Unit also
facilitates short – term loans to students at no interest. The amount is
maintained in the College Finance and regulated by a staff moderator and a
student Coordinator. The fund is audited annually by SSAAC.
5.1.7 Sherubtse Student Activities Audit Committee (SSAAC)

SSAAC is a student body founded to ensure that there is no corruption in
student organizations or student organized activities. SSAAC conducts
annual auditing at the end of every financial year.
Theme of the Committee: To produce corruption free graduate and to make

College a transparent society.
57
Goal: The Committee works solely on behalf of the students to provide
transparency to the students and to instill leadership quality in all the student
leaders.
Objectives:
 To promote transparency and accountability & give financial
security to the students.
 To assist the Management in making Sherubtse corruption free.
 To prevent the College from defamation and criticism.
5.1.8 Youth Volunteer in Action (Y-VIA)

The Y-VIA, Young Volunteers in Action is an active network of young
volunteers organized by Bhutan Youth Development Fund (YDF). Under the
leadership of Her Majesty Ashi Tshering Pem Wangchuck as President to
YDF, the main aim of establishing such body is to encourage and enhance
greater youth participation in youth development programs and activities in
the country. It was also envisaged that such a group would also create
awareness and build the value of volunteerism into the minds of our young
citizens. The initiative also hopes to build leadership including analytical,
management and teamwork skills in members.
Vision
“A better today, a brighter tomorrow for the youth of Bhutan”
Mission
Through active participation and volunteerism in the community, Y-VIA
will encourage young people to play an active role and contribute positively
to the Society.
5.1.9 Sherubtse Media Society (SMS)

SMS is a unit/society established with the purpose to provide a platform for
budding media enthusiast at Sherubtse College. The society has three more
units namely photography unit, newsletter unit, and Sherubtse FM. The unit
aims to help students develop their skills in news reporting and radio
broadcasting. The unit publishes the newsletter, “The Tower”, every
semester. Apart from the College, Bhutan Centre for Media and Democracy
(BCMD) is one of the main supporters for this unit.
5.1.10 Sherubtse Cultural Club

Promoting and preserving our unique culture and practices is an integral part
of the College’s mission. The Cultural Club was established to help fulfill
this mission. Apart from initiating various cultural activities, the members of
Cultural Club represent the College on different occasions with their cultural
programmes.
58
5.1.11 Sherubtse Health Club
The Health Club of the College conducts sensitization programmes to create
awareness among the students on health related issues and to promote a
healthy lifestyle. It also provides first aid services during organized activities
to the students and conducts workshops and advocacy programs on frequent
basis.
5.1.12 Sherubtse Art Club

This club provides platform to the students for developing their skills on art.
The members help the College and other student body by carrying out art
works for various activities and functions. The members also teach art
classes for other members and also for the young kids on campus and in the
community.
5.1.13 Sherubtse Tarayana Club

Tarayana is a registered Civil Society Organization (CSO). It was
established in 2003 by Her Majesty the Queen Ashi Dorji Wangmo
Wangchuck. Tarayana was formally launched on May 4th 2003. The
Sherubtse Tarayana Club was established solely to implant the young
students with the sense of greater responsibility and to use their young
energy towards building better nation. It will also encourage the students to
work through volunteerism and act as an example for the younger
generations to work through and with local people.
Motto: Responsible citizens for the advancement of the society of Bhutan
5.1.14 Gayjor Dechen Tshokpa

Gayjor Dechen Tshokpa (GDT) is a student body that looks after all spiritual
and religious activities in the College. Apart from occasional choeshed
activities, the Tshokpa is responsible for conducting all the major
“Tshechus” of the College.
5.1.15 Sherubtse Rovers Scout

The Rovers Scouts was initially started in the year 2009 and the Community
Based Scouting (CBS) was stared in the year 2013.
Vision:
“Bhutanese communities living the spirit of volunteerism through Rover and
Community Based Scouting”
Mission:
 To encourage and promote volunteerism among Sherubtse students
through scouting and community based scouting.
59
 Provide value based education and life skills program for further
development of individuals and the society at large.
 Engage members in community participation.
5.1.16 Y-PEER
Y-PEER is an international youth organization that stands for Youth and
Peer Education network and was pioneered by UNFPA in 2001. Bhutan
adopted Y-PEER in 2012 and Sherubtse College was the first institute to
have Y-PEER network in 2012. In recent years, several networks of Y-PEER
have been established in other Colleges and Schools.
Activities:
 ‘Peer education’ especially in the context of health (STDs)
 Sensitize youths about Sexual Reproductive and Health Rights
(SRHR).
5.1.17 Sherubtse Organic farming Society
Sherubtse Organic Farming Society (SOFS) was established on

15thSeptember, 2013.
Objectives:
1. To keep students engaged productively and positively
2. Meet practical components of Life Science and Environmental Science
students
3. Promote and give hands on experience to students on organic farming
practices
4. Reduce and reuse organic waste
5. Carry out this project as a part of social project of UHV module
6. Carry out research project on organic farming
7. To set an example to the farmers of Kanglung
5.1.18 Bhutan Youth Foundation (BYF) and Go Youth Go (GYG)

Bhutan Youth Foundation is committed to making every youth a leader and
to ensure equal access to education, and opportunities to develop their
potential. On similar functions, Go Youth Go (GYG) inspires youth to take
ownership of their community through youth based volunteerism and
channeling their potential into socially meaningful actions. It is an
organization where members take ownership of their community by
identifying problems and taking effective developmental interventions that
create positive impacts in society. The club support youth either directly or
60
through partnership with other organization to ensure lasting benefit for the
youth of Bhutan.
5.1.19 Sherubtse Film Society (SFS)

The Sherubtse Film Society (SFS) was established at Sherubtse to provide a
platform to bring together music, films and drama enthusiasts among the
students and faculties of the College. The club aims to promote production
of short films, feature films and documentaries including the productions of
music, recordings, albums, and audio products and also host the annual film
festival depending on the number of movies.
Sherubtse Film Society believes in:

1. Encouraging and promoting the art of filmmaking.
2. Providing skills for an alternative employment opportunity for the
youth (Entrepreneurship)
3. Keeping students engaged meaningfully in operative activities.
4. Supporting and promoting creativity and innovation in our youth.
5.1.20 Sherubtse Theatre Ensemble
Young people participating in the arts are four times more likely to be
recognized for academic achievement. The arts make a tremendous impact
on developmental growth and help to level the learning field across socio-
economic boundaries. Students develop critical thinking, craftsmanship,
quality task performance, goal setting, teamwork, communication skills, and
confidence needed in the classroom and beyond. Problem-solving, creativity
and collaboration are some of the key skills sought after by today’s
businesses and the world of the theatre give our participants opportunity to
build these skills. Sherubtse Theatre Ensemble conducts Lecture Series,
Drama competition, Short Plays etc to break boundaries for our students.
Apart from the above listed Clubs/ Society/ Units etc. the College also has
many clubs and units that are not detailed here but equally important and
playing a vital role in the life of Sherubtsean (s). We are positive that every
student will take part in any one of the clubs/units/society and make their
stay at Sherubtse a meaningful learning journey.
5.2 Departmental Organizations

Apart from the above student forums, most of the program/department has a
separate “Departmental Forum”, which provides a great platform for
exchange of ideas and discussion on related issues and academic discourse.
Activities includes literary discourse such as debates/ quiz/ drama/ lecture
61
series (by students, faculties or other resource persons) etc. Some of the
departmental forums include:
i. Science Forum
ii. Cyber Forum
iii. Arts and Humanities Forum
iv. Social Science Forum
5.3 Roles and Responsibilities of Staff Moderators

A Staff Moderator (s) is appointed by the College Management to oversee
the conduct and functioning of all forum, unit, club and society. Specific
roles and responsibilities of staff moderators are:
1. Attend meetings in a neutral and impartial capacity and enable the
group to have meaningful discussions to take the club forward
through unique initiatives;
2. Ensure that adequate and proper planning is integral to the club;
3. Ensure that the club/unit structure, responsibilities and expenditure
are transparent and available to members;
4. Act as mediators in the event of disagreements between sub-
committees or members;
5. Cross verify the bills and provide support in keeping a proper record
of all the activities undertaken;
6. Issue certificates only to the registered members of graduating
students through proper verification; and
7. Provide unfailing cooperation during auditing of student activities.
8. Report to the College Management
5.4 Roles and Responsibilities of Club Coordinators

Elected student leaders take care of club/unit/society/forum activities. They
work under the guidance of staff moderators and their main responsibilities
are:
1. Plan, propose and coordinate club/unit/forum/society activities in
collaboration with other members and under the guidance of staff
moderators.
2. Maintain proper record of club activities including financial matters.
3. Update and renew memberships to the club/unit/society/forum.
4. Chair and record meetings.
5. Lead the club/unit/society/forum in achieving its aims and
objectives.
6. Work in consultation with staff moderators to verify and issue
certificates to the members.
7. Provide unfailing cooperation during auditing of student activities.
62
5.5 Procedure for initiating new student body
1. Any member of the Sherubtse family (Students & Staffs) can
propose for formation of a new unit/forum/society in the College.
2. The proposal must include detail write up including the following
a. Vision, Mission and Objectives
b. Need assessment
c. Structure of the proposed unit/forum/society
d. Sustainability of the proposed unit/forum/society
e. Financial implications
f. Draft constitution of the proposed unit/forum/society.
3. The proposal must be submitted to the DSA for verification and
forwarded to President for Senior College Management Team
(SCMT) deliberations.
4. The final approval will be given by the SCMT.
5. SCMT will ensure that there is no duplication of mandates with
other student organizations in existence.
63
CHAPTER 6
COLLEGE DISCIPLINE POLICY
6.1 Article I: Introduction

Sherubtse College with its mission to excel in higher learning and research is
committed to maintaining an environment that encourages learning and
research to prosper. It is the fundamental aspiration of the College to foster
the intellectual, physical and psychological wellbeing of the College
community. Every member of the College community is expected to
demonstrate high level of maturity and act in accordance with the standard
norms of the College. The College has proper system in place to ensure that
the rights of every individual are taken care and harmonious coexistence in
the community is promoted.
The College has enumerated and set forth rules and procedures
encompassing methods of governance concerning the students conduct and
discipline in compliance with the laws prescribed by the Royal Government
of Bhutan. All students shall comply with the provisions of the stated rules
or norms and procedures of the College. Failure to comply may lead to
disciplinary sanctions.
Every student has the right to all the advantages, prestige and honors
accruing to a student of this College. The student retains the rights
guaranteed under the Law of the land; the right of freedom from control by
any persons except as may be in accord with published rules of the College,
the right to pursue an education and to receive a degree or certificate for the
successful completion of its requirements. However, these rights must be
exercised in accordance with standard norms of the College. When
exercising their rights students must be mindful of the impact that their
actions and behaviors has on others.
The College will determine, publish and make known its rules concerning
student conduct from time to time. The College has the right to determine
when its rules are violated and to determine the appropriate course of action.
The College also reserves the right to add, delete or amend rules depending
on the need of the time. By enrolling in Sherubtse, every student implicitly
accepts the responsibility to comply with the College’s authority, rules and
procedures, to respect the rights of others and to protect private and public
property. This discipline policy shall cover the things which are not covered
by the ‘Student Code of Conduct and Ethics-2018’ published by OVC,
Thimphu.
64
6.1.1 Objectives
The College rules and disciplinary procedures (hereafter called as College
Discipline Policy) are set forth with following objectives:
1. To promote peace and harmony in the College community leading to
conducive environment for intellectual, physical and psychological
wellbeing of every individual.
2. To inform the members of their rights, roles and responsibilities so that
they act in accordance with the standard norms of the College and
discourage behaviors which are considered inappropriate.
3. To put a system in place so that members receive fair and equal
treatment when dealing with possible cases of misconduct and violation
of College rules.
4. To make the members aware of possible sanctions/penalties associated
with misconduct and violation of College rules.
6.2 Article II: Jurisdiction

This policy governs student conduct which occurs on College campus or off-
campus and which adversely affects the College community, including its
members and/or the pursuit of its objectives and mission. In addition, illegal
conduct off-campus may be adjudicated on campus as a violation of the
Student Code of Conduct, and foreign students may be held responsible on
campus for violations of the laws on the basis of this policy and the laws of
the country where they are visiting/ residing.
In determining whether or not to exercise jurisdiction over any off-campus

conduct, the office of DSA will consider the seriousness of the alleged
offense, the risk of harm involved, whether the victim(s) are members of the
campus community and/or whether the off-campus conduct is part of a series
of actions that occurred both on and off College property.
6.3 Article III: Definition of Terms
6.3.1 Definition of General Terms

Following terms are defined exclusively for the purpose of this Policy.
A. The term “College” means Sherubtse College under the Royal

University of Bhutan.
B. The term “Student” means an individual for whom the College
maintains student records and who is enrolled in or registered for an
academic programme of the College. Student status continues until it is
terminated upon the occurrence of graduation, voluntary withdrawal, or
other withdrawal / dismissal /expulsion of the student initiated by the
65
College. Persons who are not officially enrolled for a particular term but
who have a continuing relationship with the College are considered
"students."
C. The term "faculty member" means any person employed by the
College to conduct classroom or other curricular activities.
D. The term "College staff" includes any person employed by the College,
performing assigned administrative or professional responsibilities.
E. The term "member of the College community" includes any person
who is a student, faculty member, College staff or any other person
working in the College.
F. The term “College Campus” means area, land, building and property
registered under the College’s name.
G. The term “College property” is defined as all land, buildings, facilities
or other grounds or structures, or any item in possession of or owned,
used, maintained or controlled by the College.
6.3.2 Definition of Disciplinary Offences and their grading

Any student or student organization found to have committed or to have
attempted to commit the following misconduct is subject to appropriate
disciplinary action under this policy. These definitions and their grading are
in accordance with the penal code of the Kingdom of Bhutan.
6.3.2.1 Academic Dishonesty

Academic dishonesty means plagiarizing; cheating on assignments or
examinations; engaging in unauthorized collaboration on academic
work; taking, acquiring, or using test materials without faculty
permission; submitting false or incomplete records of academic
achievement; acting alone or in cooperation with another to falsify
records or to obtain dishonestly grades, honors, awards, or professional
endorsement; altering, forging, or misusing a University academic
record; or fabricating or falsifying data, research procedures, or data
analysis.
6.3.2.2 Disruptive Classroom behavior

Disruptive classroom conduct means engaging in behavior that
substantially or repeatedly interrupts either the instructor's ability to
teach or student learning. The classroom extends to any setting where a
student is engaged in work toward academic credit or satisfaction of
program-based requirements or related activities.
66
6.3.2.3 Attempts to Injure or Defraud
Attempts to injure or defraud means making, forging, printing,
reproducing, copying, or altering any record, document, writing, or
identification used or maintained by the University/college when done
with intention to injure, defraud, or misinform.
6.3.2.4 Possession of Stolen Property

Possession of stolen property means engaging oneself in receiving,
retaining, or disposal of the property of another person knowing that it
has been stolen, or believing that it has been stolen, with the intent to
benefit oneself or a third person other than the owner of the property or
to impede the recovery of the property by the owner.
6.3.2.5 Defamation
Defamation means engaging oneself in behavior that intentionally cause
damage to the reputation of another person or a legal person by
communicating false or distorted information about that person’s action,
motive, character or reputation. E.g.; a student announces at a gathering
that one student is a hard core criminal.
6.3.2.6 Libel
Libel means engaging oneself in defaming another person through the
means of writing, drawing, or photographing. E.g.Dorji draws the
picture of Tandin running away with Pema’s lost watch on the
blackboard, intending it to be believed that Tandin stole Pema’s watch.
6.3.2.7 Prowling
Prowling means engaged in loitering at a place and in a manner not usual
for a law-abiding individual under circumstances that cause alarm for the
safety of another person or property in the vicinity.
6.3.2.8 Public Intoxication

Public Intoxication means, engaging oneself in being in public place
under the influence of alcohol, narcotics, or a drug not administered
under the medical supervision endangering oneself, another person or a
property. E.g. A group of students found drunk in a bar showing violent
behavior.
6.3.2.9 Illegal Transaction of Controlled Substances

Illegal transaction of controlled substances means engaging oneself in
unlawfully importing, exporting, selling, purchasing, hoarding and
storing and transportation of psychotropic substances or narcotic drugs.
67
E.g. Tashi buys fifty strips of Relipen tablets, fifty strips of Nitrosu-10
tablets and twenty bottles of Phensedyl from Jaigoan / Darranga and
manages to bring it to Thimphu / Dewathang to sell at a higher rate to
the abusers.
6.3.2.10 Malicious Mischief in the use of College Facilities and

Services
Malicious mischief in the use of University/college facilities and
services means engaging oneself in wrongfully using University/college
properties or facilities; misusing, altering, or damaging fire-fighting
equipment, safety devices, or other emergency equipment or interfering
with the performance of those specifically designed/fixed to carry out
emergency services; or acting to obtain fraudulently-through deceit,
unauthorized procedures, bad checks, or misrepresentation-goods,
quarters, services, or funds from University/College departments or
student organizations or individuals acting on their behalf.
6.3.2.11 Unauthorized Access or Trespassing

Unauthorized access or trespassing means accessing without
authorization to the University/college property, facilities, services, or
information systems, or obtaining or providing to another person the
means of such unauthorized access, using or providing without
authorization keys, access cards, or access codes. E.g. A group of
students enter into the premises without permission.
6.3.2.12 Disruptive Behavior

Disruptive behavior means willfully disrupting University/college
events; participating in a campus demonstration that disrupts the normal
operations of the University and infringes on the rights of other
individuals; leading or inciting others to disrupt scheduled or normal
activities of the University/college; engaging in intentional obstruction
that interferes with freedom of movement, either pedestrian or vehicular,
on campus; using sound amplification equipment on campus without
authorization; or making or causing noise, regardless of the means, that
disturbs authorized University/college activities or functions.
6.3.2.13 Hazing
Hazing means any act taken on University/college property or in
connection with any University/college-related group or activity that
endangers the mental or physical health or safety of an individual
(including, without limitation, an act intended to cause personal
degradation or humiliation), or that destroys or removes public or private
68
property, with ill-intention against fellow students, or disrespect for
public property or under the influence of alcohol/drugs or anger.
6.3.2.14 Rioting
Rioting means engaging in, or inciting others to engage in harmful or
destructive behavior in the context of an assembly of persons disturbing
the peace on campus, in areas proximate to campus, or in any location
when the riot occurs in connection with, or in response to, a
University/college-sponsored event. Rioting includes, but is not limited
to, such conduct as using or threatening violence to others, damaging or
destroying property, impeding or impairing fire or other emergency
services, or refusing the university/college rules and regulations or
direction of authorized college/university official(s).
6.3.2.15 Tampering with Computer Programme

Tampering with computer program means, engaging oneself on altering,
destroying data or hacks in computer system or computer program of the
institute or another person or plaints a virus in a computer without the
right to do so. E.g. A student involved in hacking staff computer in order
to get some information.
6.3.2.16 Violation of University/College Rules

Violation of University/college rules means engaging in conduct that
violates University/college, or departmental regulations that have been
posted or publicized, including provisions contained in
University/college contracts with students.
6.3.2.17 Violation of national Laws

Violation of national laws means engaging in conduct that violates a
National or state law, including, but not limited to, laws governing
alcoholic beverages, drugs, gambling, sex offenses, indecent conduct, or
arson.
6.3.2.18 Persistent Violations

Persistent violations mean engaging in repeated conduct or action in
violation of Student Code of Conduct and Ethics.
6.4 Article IV: Meaning of misconduct

1. Misconduct shall mean conduct on the part of the students which
unreasonably:
a. Impairs the freedom or take undue advantage of other persons in the

college.
69
b. Disrupts the due processes of the college.
c. Causes damage to college properties.
d. Is otherwise detrimental to the proper order or good conduct of the
College or is adverse to its academic standing or reputation.
2. Without limiting the generality of above sited section, a student is guilty

of misconduct if:
a. Willfully disrupts or obstructs any teaching or research activity,

examination, official meeting, ceremony or other proceeding of the
College.
b. Willfully obstructs or attempts to obstruct or deter a member of the
staff of the College in the performance of that member's duties.
c. Willfully interferes with the freedom of movement within the
College of any staff, student, guest or visitor.
d. Willfully interferes with the freedom of speech within the College of
any staff or student or of any speaker with a legitimate invitation to
speak.
e. Willfully, recklessly or negligently engages in conduct that results in
or involves injury to any person or loss or destruction of, damage to
or interference with any premises, facility or property.
f. Enters a part of the College premises to which entry is prohibited.
Entry is permitted only with authority or where the student knows,
or ought reasonably to know, that entry to that area is prohibited or
is permitted only with authority, as the case may be.
g. Unlawfully assaults, or attempts to assault, a person on College
premises.
h. Willfully damages or wrongfully deals with property of the College
or property of a person on College premises.
i. Cheats, acts dishonestly or unfairly or assists another person to cheat
or act dishonestly or unfairly, or attempts to do so, at or in
connection with an examination, test, assignment, dissertation, thesis
or other means of academic assessment conducted by or on behalf of
the College.
j. In an attempt to gain academic credit, plagiarizes the work of
another.
k. Without lawful authority, obtains access to or alters or attempts to
gain access to or to alter, a document or record kept by the College,
whether kept in hard copy, electronic or other form.
l. Knowingly makes a false representation with respect to a matter that
relates to the student as a student.
70
m. Without lawful authority discloses to a person information relating
to the College or its affairs which is of a confidential nature and
which the student knows, or ought reasonably to know, to be
confidential.
n. Fails to comply with a reasonable direction given by a member of
staff of the College who has, prior to giving the direction, identified
himself or herself to the student as a member of staff.
o. Fails to disclose his or her name and address or to produce evidence
of identity when required to do so by a member of staff who
reasonably requires the information for the performance of their
duties including: making, in the course of duty, an enquiry or
investigation to which the identity of the student is relevant or
needing to know the student's identity to report the alleged
misconduct to another member of staff contravenes or fails to
comply with a provision of a Statute, Rule or Policy of the College.
p. Fails to comply with or observe a requirement, suspension or
exclusion imposed on the student under this Policy, or a penalty
(other than a fine) imposed under a Statute or Rule of the College.
6.5 Article V: College Rules

Students of the College are expected to act in accordance with the following
rules. Non-compliance to any of these rules will be subjected for disciplinary
actions.
6.5.1 Drug policy

Rule: The College strictly prohibits the consumption, use, possession, sale
or distribution of drugs as well as the possession, use or sale of drug
paraphernalia. The term “drug” broadly includes, without limitations, any
mind-altering substances, stimulant, intoxicant, nervous system depressant,
hallucinogen and any chemical substances when used induces an altered
state.
Sanctions: Non-compliant to this rule may face severe sanctions. This may
include required completion of rehabilitation programme, suspension or
termination from the College. The penalty may also include legal charges
according to the law of the land.
6.5.2 Alcohol Policy

Rule: Students are strictly prohibited to drink or sell/possess any kind of
alcoholic beverage in the College premises. The College community is
designated as Alcohol Free Zone and sale or consumption of alcoholic
71
beverage within a radius of 5 kilometers from the College is strictly
prohibited.
Alcohol consumption is also prohibited during functions such as, not

limiting to, picnics, gatherings and farewells.
Sanctions: Alcohol consumption resulting into violent behavior is a serious

threat to the safety and wellbeing of the individual and the larger
community. Non-compliant to this rule may face severe disciplinary
sanctions including suspension or termination from the College.
6.5.3 Smoking and Tobacco Policy

Rule: The College campus is a Smoke Free Zone. Smoking, and the use of
tobacco products inside the College campus is strictly prohibited. Tobacco
products broadly include, without limitations, cigarette, bidi, and baba. Signs
of smoke free zone are clearly displayed at all important locations and all the
members of College community are required to comply with it.
Sanctions: Non-compliant of this rule may face financial charges or other

sanctions including warning or suspension. The penalty may also include
legal charges according to the law of the land.
6.5.5 Dress Code

The College as an academic institution promotes our rich culture and
tradition. Students should wear formal dress (gho & kira) during all College
programmes except otherwise specified to come in informal dress. Informal
dresses must be decent in nature. The College is strictly against anyone
wearing dresses which expose their inner wears and body parts supposed to
be hidden under normal circumstances. Not adhering to this rule is
considered violation of College rule and liable for disciplinary sanctions.
6.5.6 Tattooing and body piercing

The College is against tattooing and body piercing. Wearing of earrings by
the boys is strictly prohibited. Any such act is considered as noncompliance
and liable for disciplinary sanctions.
6.5.7 Hair style and hair coloring

All students should maintain neat, clean and tidy hairstyles. The boys should
maintain short and decent hairstyles. Extreme hairstyles and dyeing with
non-natural colours are not permitted. Not adhering to this rule is considered
violation of College rule and liable for disciplinary sanctions.
72
6.5.8 Timing and Punctuality
Rule: Students are required to be punctual for all College functions unless
otherwise specified. The classes start at 8:30 am. Students must strictly
observe silence hours from 8:30pm - 6:00am and must be present in their
room by 8:30pm except when and if students are participating and watching
any activities on campus (Cultural shows, movie shows, academic activities
etc.) - then the time to report to the respective residences is within half an
hour after the end of the functions. Student movement is restricted after
8:30pm. Those working late in the library/laboratory should inform the SSO.
Individuals should ensure that they sign in the register maintained in the
Library and in the Laboratories.
Sanctions: Non-compliant of this rule is subjected for disciplinary sanctions

like, but not limited to, fines, warning and suspension.
6.5.9 Automobiles
Rule: For the larger interest, students are not allowed to bring or drive their
private automobiles of any type unless it has benefit to the larger College
community in which case approval should be obtained from the DSA’s
office. Day - scholars may be allowed with proper documents upon approval
from the College.
Sanctions: Students bringing or driving their private automobiles without

proper approval are considered in violation and liable for disciplinary
sanctions.
6.5.10 Pregnancy Policy

It is assumed that the College students are matured to make proper plans in
life. No special consideration will be given to the pregnant student. She is
treated as per the attendance policy and progression rules of the College.
However, pregnant student will be required to take maternity leave for one
year as required by the law of the land. But no extension of registration
period will be given as mentioned in the Wheel of Academic Law.
6.5.11 Apprehension by Police

Any student on the ground of suspension apprehended by the police shall be
subjected to the College Discipline Committee (CDC) process upon being
cautioned by police. CDC has the right to investigate further and impose
sanctions for breach of College rules and regulations.
If a student is forwarded to the court of law by the police as per the legal
provisions of the land for any crimes and if he/she is convicted and proven
73
guilty, he/she shall not be reinstated as a student of the College. If he/she is
not proven guilty, he/she shall be reinstated. However, CDC will investigate
further for breach of College rules and regulations and impose appropriate
sanctions.
6.5.12 Other Policies

For other policies like academic, attendance, hostels, ICT, library, games
code of conduct and student mess please refer to separate sections in this
hand-book.
6.6 Article VI: Disciplinary Sanctions

Imposition of sanctions mentioned under the “Definition of Sanctions” shall
be guided by the nature and degree of offence. However, the CDC shall
ensure fairness on the imposition of sanctions to all similar cases irrespective
of ethnic group, religion, gender and social status.
The following sanctions may be imposed upon students or student

organizations found to have violated the College Rules & Regulations.
6.6.1 Warning
A warning means the issuance of verbal or written warning or reprimand to
the offender.
6.6.2 Probation
Probation means special status with conditions imposed for a defined period
of time and includes the probability of more severe disciplinary sanctions if
the student is found to violate any institutional regulation during the
probationary period.
6.6.3 Required Compliance

Required compliance means satisfying University/College requirements,
work assignments, community service, or other discretionary assignments.
6.6.4 Confiscation
Confiscation means confiscation of goods used or possessed in violation of
University/college regulations or confiscation of falsified identification or
identification wrongly used.
6.6.5 Restitution
Restitution means making compensation for loss, injury, or damage of
University/college property.
74
6.6.6 Restriction of Privileges
Restriction of privileges means the denial or restriction of specified
privileges, including, but not limited to, denying access to an official
transcript for a defined period of time.
6.6.7 College Housing Suspension

College housing suspension means separation of the student from College
Housing/Residence for a defined period of time on disciplinary ground.
6.6.8 College Housing Expulsion

College housing expulsion means permanent separation of the student from
College housing.
6.6.9 Withholding of Stipend

Withholding of stipend means not paying monthly stipend or collecting an
equivalent amount to be used for greater purpose.
6.6.10 Confession
Confession means making the guilty confess and commit in front of large
gatherings like morning assembly to not engage in act of violation in future.
6.6.11 Suspension
Suspension means separation of the student from the College for a defined
period of time, after which the student is eligible to return to the College.
Suspension may include conditions for readmission.
6.6.12 Interim Suspension

The College may impose an immediate suspension on a student or student
organization pending a hearing before the CDC:
i. to ensure the safety and well-being of the University/college

community or to preserve/protect University/college property,
ii. to ensure the student's own physical or emotional safety and well-
being, or
iii. if the student or student organization poses an ongoing threat of
disrupting or interfering with the operations of the University/college.
During the interim suspension, the student or student organization may be

denied access to all University/college activities or privileges for which the
student or student organization might otherwise be eligible, including access
to University/college housing or property.
75
6.6.13 Withholding of Diploma or Degree
Withholding of diploma or degree means the withholding of diploma or
degree otherwise earned for a defined period of time or until the completion
of assigned sanctions.
6.6.14 Revocation of Admission or Degree

Revocation of admission or degree means rescinding a student's admission to
the College or revoking a degree already awarded by the University/college.
6.6.15 Expulsion/Termination
Expulsion means the permanent separation of the student from the
University/college.
6.6.16 Enhanced Punishment

A student who is found guilty of same or similar offences repeatedly, shall
be liable to enhanced punishment:
1. Warning shall be enhanced to suspension

2. Suspension shall be enhanced to expulsion
76
CHAPTER 7
CODE OF PRACTISE FOR LEARNING AND TEACHING
7.1 Introduction
Teaching and learning activities in all Colleges and Institutes of the
University shall be governed by the codes of practice for students and staff
set out below. The statement of the responsibilities at all levels of the
university is to provide guidance on student and staff behavior and rights in
teaching and learning activities and to show how the responsibilities at
different levels complement each other. The responsibilities of students, and
the responsibilities of staff at different levels, are regarded as reciprocal, so
the responsibilities of one group imply the rights of the other.
7.2 Responsibilities of Students

Students of the University/College have the following responsibilities to:
1. apply themselves to their studies to the best of their abilities;
2. become familiar with the rules and regulations governing the award in
which they are enrolled, and to ensure that the modules selected meet the
degree requirements;
3. be aware of the policies and practices and expectations of the University
set out in the RUB Wheel of Academic Law and of any College/Institute
and department in which they are enrolled and which are contained in
the programme handbook, module materials and information made
available to them;
4. be aware of, and act according to, the rules and regulations concerning
the use of College/Institute computing, library and other facilities, and so
to respect the rights of other learners;
5. meet deadlines for module work to be submitted;
6. take the initiative and consult appropriately when problems arise in any
module;
7. submit original work for assessment without plagiarizing or cheating;
8. attend all organized teaching/learning activities, including professional
placements, for each module in which they are enrolled (on-campus
students) and, for off-campus students, to consider thoroughly all
programme materials and participate in all prescribed residential
schools;
9. accept joint responsibility for their own learning along with the teaching
staff;
10. provide feedback to staff about (a) teaching and learning practices and
(b) the quality of modules as well as to contribute to the development of
university programmes and policies as appropriate;
77
11. be aware of the University’s commitment to equal opportunity and to
demonstrate tolerance and respect for all members of the university
community including respect of the right of staff members to express
views and opinions; and
12. respect the working environment of others in all areas of the University.
Note: Infringement of responsibilities 4 and 7 may lead to disciplinary

action.
7.3 Responsibilities of the staffs

Staff of the University has the following responsibilities to:
1. ensure the publication and distribution to students of clear, accurate and

timely information concerning relevant regulations, policies, procedures
and expectations of modules, and on other matters affecting students’
studies;
2. develop students’ knowledge, understandings, skills and attitudes as
defined in the objectives of the University, programmes and modules, by
providing them with teaching programmes course materials, activities
and tasks appropriate to the development of these attributes;
3. provide students with opportunities to be involved in the structuring of
their own learning experiences, and encourage them to take joint
responsibility for their own learning;
4. take into account the prior knowledge, abilities and backgrounds of
students in planning teaching activities;
5. assist students to learn from assessment tasks by providing them with
timely and constructive feedback especially during the work of the
module;
6. attend all classes as timetabled and where this is not possible to ensure
that a colleague, competent in that area, will act as a substitute teacher;
7. be available to discuss learning, including assessment tasks, with
students or to arrange for a fully briefed delegate to be available for that
purpose or academically engage the students or make alternative
appropriate arrangements in consultation with the DAA and HOD.
8. encourage and enable students to evaluate their own and each other’s
work critically;
9. make time available for giving advice to and for supervising individual
students;
78
10. strive for excellence in their teaching, and to seek and pay attention to
feedback from students about the effectiveness and appropriateness of
their teaching and of the quality of the modules in which they teach;
11. ensure that all students, regardless of their background or characteristics,
have an equal opportunity to learn and to demonstrate that learning;
12. respect students’ right to express views and opinions;
13. demonstrate concern for the welfare and progress of individual students;
14. when they are engaged in assessing or supervising the work of students
with whom they have a relationship, they will ensure that they do not
give undue advantage.
Note: Infringement of responsibilities 6, 11 and 14 are considered serious

and may lead to disciplinary action.
7.4 Responsibilities of Department

These responsibilities are exercised through the HoD and or PL. They may
be delegated to a module coordinator or be exercised through Department or
programme committee. Such delegations should be clearly defined.
The Department has the responsibility to:

1. Encourage staff to participate in professional development in teaching
and learning (including those that relate to teaching cross culturally and
acquiring skills in non-discriminatory teaching practice) organized by
the Department, and CULT;
2. Ensure workload amongst staff under the Department are equitable
where that workload consists of teaching, research and service;
3. Encourage academic staff to spend at least 20% of their time on
research;
4. Provide, during the first week of the commencement of a module,
accurate, written information concerning the objectives of each module,
attendance and assessment tasks, the methods of assessment to be used,
and the weighting of that assessment;
5. Ensure that all classes as timetabled have staff present for teaching and
learning to take place;
6. Provide access for students, by appointment, to academic staff outside
timetabled class time;
7. Ensure that contemporary information, properly referenced, informs
student learning;
8. Encourage academics to include information from research within the
Department;
79
9. Ensure that modules use relevant teaching and learning strategies,
including, where appropriate, student-centered approaches and learning
technology tools;
10. Return assessed written work (excluding examination scripts) with
constructive comments provided in a timely manner;
11. Ensure that all assessment is appropriately related to the learning
outcomes of the module;
12. Make special arrangements where performance is adversely affected by
documented illness, disability or other serious cause; and
13. Follow up on anonymous student evaluations of teaching and module
evaluations with the lecturing staff concerned.
7.5 Responsibilities of College

College has the responsibility to:
1. Ensure that applicants for admission to candidature are properly
qualified with respect to the minimum requirements for entry to the
programme concerned and with respect to the particular programme of
study proposed;
2. Ensure the appropriate timing of compulsory modules and the
availability of sufficient optional modules so that a student passing all
modules at the first attempt may complete the programme of study
within the specified minimum time;
3. Provide the framework for module, programme and curriculum
development through conducting regular evaluation processes, including
anonymous student evaluations of academics’ teaching and of modules;
4. Ensure that workloads across Schools are equitable;
5. Provide the resource framework for optimal learning conditions across
the College/Institute including adequate library facilities;
6. Encourage all staff members to value the work of general staff as
essential to the work of the University;
7. Adhere to the procedures laid down by the Academic Board for
developing new programmes, reviewing or making major changes to
existing programs.
8. Subsequent upon University’s approval, encourage consultancy services
in the colleges and;
9. To create a safe and healthy environment for all stakeholders of the
college.
7.6 Responsibility of the University

The University has the responsibilities to:
1. To circulate, develop and review any appropriate University policies in
respect of teaching, learning and assessment;
80
2. Abide by the University’s policies on occupational health and safety so
that students study and lecturers work in a safe and healthy environment;
3. Ensure that resource provision across Colleges/Institutes is equitable and
open according to the principles established;
4. Ensure that adequate development opportunities in teaching, learning
and assessment practices are available to lecturers through the Centre for
University Teaching and Learning, and/or through programmes
developed by Schools and Colleges/Institutes;
5. Ensure that clear policies exist with respect to the intellectual property
rights of students and that students are aware of those rights;
6. Ensure that all students are free in all matters relevant to enrolment,
assessment and membership of the University community from
discrimination or harassment on the basis of race, gender, age, political
or sexual preference, marital status, religion, disability or personal
beliefs;
7. Uphold the RUB Code of Teaching and Learning; and
8. Ensure a quality learning environment, including appropriate and
properly maintained facilities.
81
CHAPTER 8
POLICY ON FACULTY/STAFF-STUDENT RELATIONSHIPS
8.1 Policy Statement

Interactions between the faculty & student or staff & students at the College
are guided by mutual trust, confidence and professional ethics.
When individuals involved in a consensual romantic or sexual relationship

are in positions of unequal power at the College, there is the potential for a
conflict of interest, favoritism, and exploitation. In order to protect the
integrity of the College’s academic and work environment, this policy
outlines zero tolerance on consensual romantic or sexual relationships
between faculty and student or staff and student at Sherubtse College.
8.2 Reason for Policy/Purpose

The purpose of the Policy on Consensual Romantic or Sexual Relationships
between Faculty & Student or Staff & Student is to ensure that Sherubtse’s
academic and work environment remains free from real or apparent conflicts
of interest when individuals in positions of unequal power at the College are
involved in consensual romantic or sexual relationships.
8.3 Definition
For the purpose of this policy, consensual romantic or sexual relationships
means relationships of a romantic, dating, and/or sexual nature entered into
with consent of both parties.
For the purpose of this policy, supervisory or evaluative authority is the

power to control or influence another person’s employment, academic
advancement, or extracurricular participation, including but not limited to,
hiring, work conditions, compensation, promotion, discipline, admission,
grades, assignments, supervision of dissertations, recommendations,
financial support, or participation in extracurricular programs.
Faculty, for purposes of this policy only, consists of all full or part-time
faculties who teach, coach, evaluate or guide research for students.
Students are all full or part-time students.
82
8.4 Procedures
Consensual romantic or sexual relationships between faculty and students or
staff and students, even in the absence of any supervisory or evaluative
authority, may lead to unanticipated conflicts of interest since a faculty or
staff’s influence and power may extend beyond the classroom, department,
or team. There is always the possibility that the faculty member or staff may
unexpectedly be placed in a position of power over the student. Due to the
institutional power differential in faculty-student and staff-student
relationships, there is the inherent risk of coercion and the perception by
others of exploitation.
To protect the integrity of the College’s academic and work

environment, no faculty member or academic support staff member
shall enter into a romantic, dating, or sexual relationship with a student,
regardless of whether there is a supervisory or evaluative relationship
between them.
The fact that a relationship was initially consensual does not insulate the
person with greater power from a claim of sexual harassment. Further, a
party’s professional or academic reputation may suffer due to perceptions of
favoritism or exploitation. Moreover, such relationships may lead to
restricted opportunities, or a perception thereof, for others in the work or
academic environment.
8.5 Noncompliance with Policy and it’s consequences

If any faculty, staff, or student of Sherubtse violates the terms of this Policy,
disciplinary action will be taken in accordance with relevant disciplinary
procedures contained in the relevant handbooks or HRRR 2017, policies,
procedures, practices, or contracts. Violations of this policy will result in
disciplinary actions, which can include, but are not limited to, written
warnings, loss of privileges, mandatory training or counseling, probation,
suspension, demotion, exclusion, expulsion, and termination of employment,
including revocation of tenure. Severe cases will be forwarded to relevant
agencies for investigation.
83
CHAPTER 9
CAMPUS DIRECTORY
9.1 College Key Management Team
Mr. Tshering Wangdi

President
Office No. 04-535100/ 17122130
Mobile No. 17645174
Fax No. 04-535129
Email Id: president.sherubtse@rub.edu.bt
Dr. Tenzin Wangchuk
Dean, Academic Affairs
Office No. 17122132
Mobile No. 17643449
Fax No. 04-535129
Email Id: twangchuk.sherubtse@rub.edu.bt
Dr. Yezer
Dean, Student Affairs
Office No.17122131
Mobile No. 17665572
Fax No. 04-535129
Email Id. yezer.sherubtse@rub.edu.bt
Mr. Dendup Tshering
Dean, Research and Industrial Linkages
Office No. 17122134
Mobile No.17277995
Fax No. 04-535129
Email Id: dendup.sherubtse@rub.edu.bt
Asst. Prof. R.Balamurugan
Deputy Dean, Academic Affairs
Mobile No. 17848293
Fax No. 04-535129
Email Id: bala.sherubtse@rub.edu.bt
84
9.2 Key Staff Members
Sl. Office Contact
Name Position
No. Number Number
1. Mr. Yeshey Penjor Adm/HRO 04-535128 17505020
2. Mr. Ugyen Dorji Finance Officer 04-535208 17271101
3. Mr. Sonam Sr. Accountant 04-535208 17616174
4. Mr. Rinzin Head of IT
17727931
Phuntsho Services
5. Mr. Lingchen Head of Librarian 17674252
6. Ms. Dechen Accountant
04-535208 17706180
Tshomo Assistant
7. Examination
Mr. Paulraj 04-535341 17685042
Convener
8. Exam Cell/
Ms. Sonam Choden 04-535341 17288455
Registry Cell
9. Mr. D.B Ghallay Estate Manager 17647434
10. Store and
Mr. Nidup Dorji 17684797
Maintenance Head
11. Mr. Tshering Nidup Mess In-charge 17645313
12. Mr. Ugyen
Wangchuk,
Mr. Ugyen 17693538/
Wangdi, 17247126/
Emergency driver
Mr. Dawa Norbu, 77661476/
for College vehicle
Mr. Pema Lethro 17430742/
and 17635223
Mr. Kinley
Wangchuk
13. Mr. Sangay Electrician 17349330
14. Mr. Tshering Dorji Electrician 17887267
15. Mr. Asar Plumber 17708374
9.3 Head of Department (HoD)
Sl. Name of Email Id. Office Contact

Name
No. Department Number Number
Head, kwangchuck.sherubtse@rub.edu.bt
Mr.
Department
1. Karma 17122135 17533556
of Life
Wangchuk
Sciences
85
Head, jasrsubba.sherubtse@rub.edu.bt
Dr. Jas Department
2. 17122136 17722411
Raj Subba of Physical
Sciences
Head, pema_t.sherubtse@rub.edu.bt
Department 17122137
of
Mr. Pema
3. Mathematics 17848293
Tshering
and
Computer
Science
Head, tashijamtsho.sherubtse@rub.edu.bt 17122138
Mr. Tashi Department
4. 17507960
Jamtsho of Social
Sciences
Head, paljor.sherubtse@rub.edu.bt 17122139
Mr. Paljor Department
5. 17904141
Galay of Arts and
Humanities
9.4 Programme Leaders (PL)

Sl. Contact
Name Programme Email Address
No. Number
1. Mr. Dzongkha and tshepensparo@gmail.com 17513963
Tshering English
Penjor
2. Mrs. English and rinchendorji.sherubtse@rub.edu.bt 17508189
Rinchen Media
Dorji
3. Mr. Environmental karma_y.sherubtse@rub.edu.bt 17338399
Karma Science
Yangzom
4. Mr. Maths and tshewangdendup.sherubtse@rub.edu.bt 17859053
Tshewang Chemistry
Dendup
5. Mr. Computer karmadorji.sherubtse@rub.edu.bt 17533293
Karma Science
Dorji
6. Mr. Tashi Political tashichophel.sherubtse@rub.edu.bt 17949994
Chophel Science and
Sociology
7. Mr. History and somwangdi.sherubtse@rub.edu.bt 17535930
Sonam Dzongkha
Wangdi
8. Mrs. Dzongkha and anju.sherubtse@rub.edu.bt 17588764
Anju Media Studies
86
Chettri
9. Mr. Yeshi Economics yesheywangmo.sherubtse@rub.edu.bt 17680980
Wangmo and
Population
Studies
10. Mr. Economics sonamchophel.sherubtse@rub.edu.bt 17825924
Sonam and
Chophel Geography
11. Ms. Life Science tsheringnidup.sherubtse@rub.edu.bt 17887329
Tshering
Nidup
12. Mr. Pema Mathematics pemawangdi.sherubtse@rub.edu.bt 17561440
Wangdi and Physics
13. Mr. Vijay Physics and vijay.sherubtse@rub.edu.bt 17796986
K. C Chemistry
14. Mrs. PGDE chokibeda.sherubtse@rub.edu.bt 17355447
Choki
Bidha
9.5 Staff Moderators of Clubs and Units

Sl. Contact
Name Club/Unit
No. Number
1. Mr. Pema Lhendrup SSU 17721440
2. Mr. Tshering Nidup Singye Karm 17562682
3. Dr. Yezer FINA 17665572
5. Mrs. Sangay Lhamo Disaster Management Unit 17885124/
and (SDMU) 17724611
Miss. Tshewang
Zangmo
6. Mr. Tashi Dorji GYG + BYF 17363034
7. Mr. Bhimal Kumar Health Club and Sherubtse 17624985
Chettri Organic Farming Society
8. Mrs. Jigme Tshewang Sherubtse Media Society 17336792
(SMS)
9. Mr. Tshering Sherubtse Rover Scout 17647449
10. Mr. Tashi Chophel Tarayana Club and 17949994
Democracy Club
11. Mr. Kelzang Namgay Cultural Club 17117730
87
12. Mr. Sonam Tenzin and Games and Sports 17685103/
Mr. Ngawang Penjor 17672880
13. Mr. Tashi Jamtsho Sherubtse Students 17856433
Activities Audit
Committee
14. Mr. Tshering Thinley Student Welfare Scheme 17117360
(SWS)
15. Mr. Y-VIA
16. Miss .Tshewang Y-PEER 17724611/
Zangmo and 17672880
Mr. Ngawang Penjor
9.6 Student Service Officer and Hostel In-Charge

Sl. Email Id. Contact
Name Hostel
No. Number
1. Mrs.Tashi Gakiling, tashiyangzom.sherubtse@rub.edu.bt 17656244
Yangzom Tshogyeling,
Pemaling and
Dekiling
2. Mr. DH-VII, DH- ngawangpenjor.sherubtse@rub.edu.bt 17672880
Ngawang VIII and
Penjor Yontenling,
3. Mr. DH-VI, sonamtenzin.sherubtse@rub.edu.bt 17685103
Sonam Mingjurling,
Tenzin Thubtenling
and Rabtenling
4. Mrs. sangaylhamo.sherubtse@rub.edu.bt 17885124
DH-III, DH V
Sangay
and MPH
Lhamo
5. Mrs. Norbuling, tshewangzangmo.sherubtse@rub.edu.bt 17724611
Tshewang Gatsheling and
Zangmo Yeatsholing
6. Mr. Bimal bimal_kum.sherubtse@rub.edu.bt 17624985
DH-IV
Chhterri
7. Mr. kelzang_n.sherubtse@rub.edu.bt 17714821
Kelzang DH-I
Namgyel
8. Mr. Phub phubnamgay.sherubtse@rub.edu.bt 17866931
DH-II
Namgyel
88
9.7 Student Leaders (July 2019– June 2020)
9.7.1 FINA Executives

Sl.
Name Programme Responsibility Contact Number
No.
1. Phub Dorji BA in FINA 77287940
Economics &
Geography
2. Sonam BA in English Vice-President 77655072
Choki & Media
Studies
3. Abi BA in Political Secretary 17391489
Chandra Science &
Sociology
4. Sanjay BA in English Secretary 17678339/
Zangmo & Media 77830655
Studies
9.7.2 Residence Leaders

Resident Contact
Sl. No. Hostel Programme
Leader Number
Tandin BA in 17351676
1 Wangdi Dzongkha &
History
DH- I
Nidup Penjor BA in 17482218
2 Dzongkha &
History
Sonam Penjor BSc in 17351072
3 Environmental
Science
DH-II
Samten BA in 17473638
4 Tshering Dzongkha &
History
Khandu BA in 77624448
5 Wangmo Dzongkha &
History
Tshering BSc in 17434312
6 DH-III
Choden Mathematics
Choki BA in 17536328
7 Wangmo Economics &
Geography
89
Lam Dorji BSc in 17440458
9 Computer
Science
DH-IV
Rinchen Dorji BA in 17679090
10 Economics &
Geography
Dechen BA in 17537985
Wangmo Population &
11
Development
DH-V
Studies
12
Yangdon Chemistry
Rinchen Dorji BA in 77211315
13 Dzongkha &
Media Studies
DH-VI
Yeshi Nidup BSc in 77459668
14 Environmental
Science
15 Darjay Computer
Science
DH-VII
Yeshi Wangdi BA in 17369476
16 Dzongkha &
English
Thinly BA in 17456584
17 Jamtsho Economics &
Geography
DH-VIII
Dorji Lungten BA in 17444450
18 Dzongkha &
English
Sonam BA in 17402332
19 Tobgay Dzongkha &
History
Thubtenling
Tashi Penjor BA in 17969807
20 Dzongkha &
History
Sonam BA in 17959909
21 Zangpo Economics &
Minjurling Geography
Thrichen BSc in 17316354
22
Khentse Computer
90
Science
Galley BA in 17354545
Tshering Population &
23
Development
Rabtenling
Studies
Jamyang BSc in 16929887
24
Wangchuk Mathematics
Karma BSc in Physics 17482786
25
Yontenling Chedrup
Ngawang BSc in Life 77345480
26
Pelden Science
ChoeningBSc in 77338500
27 Wangmo Environmental
Science
Tshogayling Pema BA in 77662134
Yangdon Population and
28
Development
Studies
Sangdhan BA in 17886817
29 Dzongkha &
English
Dekiling
Bhagi Maya BSc in 17801633
30 Environmental
Science
Thukten BA in English 17336351
31 Zangmo & Media
Studies
Gakiling
Bishnu Maya BA in 17344922
32 Mongar Economics &
Geography
Tshering BA in Media 17631968
33 Choden Studies &
Dzongkha
Pemaling
Tenzin BA in 17482622
34 Wangmo Economics &
Geography
Melam BSc in 17479406
35
Zangmo Mathematics
MPH
Phub BSc 77446521
36
Wangmo Mathematics
91
Dorji BA in English
37 17993140
Wangmo and Dzongkha
Norbuling BA in
Kinley Population and
38 77410530
Wangmo Development
Studies
BSc in
Jamyang
39 Environmental 77744964
Dema
Science
Gatsheling
Tenzin
BSc in Life
40 Lhamo 17771049
science
Namgyel
Sonam BA in Political
41 77487172
Wangmo Science
Yeatsholing BSc in
42 Ugyen Pemo Environmental 77414410
Science
Kelzang BA in 77756877
43 Nima Dzongkha &
Day- History
Scholar Tenzin BA in 17352192
44 Choden Dzongkha &
English
9.7.3 Student Coordinators of Club/Unit
Sl Unit
Course Responsibility Contact No.
No. Coordinators
Social Service Unit (SSU)
Sonam Dechen BA in Coordinator 17887659
1 Dzongkha &
English
Rinchen BSc in Life Vice- 17687534/772
2
Gyeltshen Science coordinator 73002
Karma Tenzin BA in Secretary 17347487
3 Economics &
Geography
4 Yeshi Choden BA in Secretary 77676566
92
Economics &
Geography
Bhutan Youth Foundation (BYF) and Go Youth Go (GYG) Clubs
Dawa Tshering BA in Coordinator 17641644
Economics
5
and
Geography
Reshmi Rai BA in English Vice- 17608468
6 & Media coordinator
Studies
Sonam Lhamo BA in Secretary 17363153
Population &
7
Development
Studies
Anuradhan BA in Secretary 77692036
Economics
8
and
Geography
Sherubtse Rover Scout
Dolma BSc in Coordinator 77252607
9 Tshering Physics
Lhamo
Leki Tshering BA in Vice- 17814171
Population & coordinator
10
Development
Studies
Dawa Tshering BSc in Life Secretary 77482765
11
Science
Nergay Pema BSc in Secretary 17578014
12
Physics
Sherubtse Media Society (SMS)
Lungten BA in Overall 77702749
13 Wangchuk Dzongkha & Coordinator
Media Studies
Chandra Kala BA in English FM 17315155
14 Sharma & Media Coordinator
Studies
Tandin Phub BA in Photography 17967579
15 Dzongkha & Coordinator
English
93
Kezang Dema BA in Tower 17874965
Media Studies
Tashi Dema BSc in Secretary 77404502
17 Environmental
Science
Benai Rai BA in English Secretary 77659656
18 & Media
Studies
Sherubtse Organic Farming Society (SOFS)
Gopal Sharma BSc in Life Coordinator 17380560
19
Science
Kinley Secretary
20
Phuntsho
Y-Peer Club
Yeshi Dorji BA in Coordinator 17484505
Political
21
Science &
Sociology
Meto Selden BA in English Vice- 17304836
22 & Media coordinator
Studies
Kinley BA in Secretary 77386114
23 Wangmo Dzongkha &
Media Studies
Guru Tshering BSc in Secretary 17894441
24 Environmental
Science
Sherubtse Health Club
Sonam Dorji BSc in Life Coordinator 17973877
25
Science
Tenzin BSc in Life Vice- 17782018
26
Wangmo Science coordinator
Nima Dorji BSc in Life Secretary 17553619
27
Science
Phub Zam BSc in Life Secretary 17691823
28
Science
Sherubtse Tarayana Club
29 Yonten BA in Coordinator 17688281
94
Tharchen Dzongkha &
History
Tshering Gaki BA in Vice- 17337309
30 Dzongkha & coordinator
English
Sonam Choden BA in Secretary 17658323
31 Dzongkha &
English
Harka Bdr BSc in Secretary 17897131
32 Chuwan Environmental
Science
Singye Karm Units
Tshering BSc in Life Coordinator 17470314
33
Yangdon Science
Ugyen Dorji BSc in Life Vice- 17727307
34
Science coordinator
Dorji Kahndu BSc in Life Secretary 17442545
35
Science
Ngawang BA in Secretary 17427214
Chuki Population &
36
Development
Studies
Youth Volunteer in Action (Y-Via) Club
Rudra Lal BSc in Coordinator 17460323
37
Adhikari Physics
Karma Dema BA in Vice- 17319685
38 Dzongkha and coordinator
Media Studies
Khandu Om BA in Secretary 77395878
39 Dzongkha &
English
Sherubtse Art Club
Pema Rinzin BA in Coordinator 17347176
Political
40
Science &
Sociology
Sangay BSc in Vice- 17887672
41 Wangmo Environmental coordinator
Science
95
Kuenga BSc in Secretary 17336669
42 Wangmo Computer
Science
Pema Dendup BSc in Secretary 17510779
43 Computer
Science
SUPW
Tshering BA in Coordinator 17597736
44 Lhamo Economics &
Geography
Tshering BSc in Vice- 17567779
45 Penjor Environmental coordinator
Science
Sherubtse Cultural Club
Chime Dema BA in Coordinator 17367230
Population
46
Development
Studies
Kinley BA in Vice- 17609136
Phuntsho Political coordinator
47
Science &
Sociology
Yeshey BA in Secretary 17467848
Choden Population &
48
Development
Studies
Nidup Tshering BA in Secretary 17714033
Population &
49
Development
Studies
Games and Sports
Phurpa Wangdi BA in Overall 17603037
50 Economics & Coordinator
Geography
Gyem Thinley BA in Out-door 17818536
Media Studies
Ratna Bdr BA in In-door 17470156
52 Political coordinator
Science &
96
Sociology
Gayjor Dechen Tshogpa

Yeshi Phuntsho BSc in Coordinator 17818491
53
Chemistry
Cheki Tshomo BA in Vice- 17360927
English
College Mess
Ugyen BSc in Life Coordinator 17446861
55
Samdrup Tashi Science
Kinley Dema BSc in Vice- 17739984
56 Computer coordinator
Science
Karatae Club
Tshering BSc in Coordinator 17732179
57
Choden Physics
Pema Khandu BA in Vice- 17497259
58 Economics & coordinator
Geography
Phuntsho BA in Secretary 77348484
59 Norbu Dzongkha &
History
Sherubtse Student Welfare Scheme
Pempa Dorji BSc in Coordinator 17666173
60
Mathematics
Yoezer Lhamo BA in Vice- 17600148
Dorje Population & coordinator
61
Development
Studies
Samgay BA in Secretary 77776729
62 Tshewang Dzongkha &
History
Tshering BA in Secretary 77382369
Wangmo Population &
63
Development
Studies
Sherubtse Student Activities and Audit Committee (ASAAC)
64 Oma Nath BA in Coordinator 77450664
97
Dahal Economics &
Geography
Ugyen BA in Vice- 17468913
65 Samdrup Economics & coordinator
Lhamo Geography
Sonam BA in Secretary 17935802
66 Tshering Economics &
Lepcha Geography
Democracy Club
Tashi BA in Coordinator 17418728
67 Gyeltshen Economics &
Geography
Rupa Devi BA in Vice- 17357883
Tiwari Political coordinator
68
Science &
Sociology
Norbu Zangpo BSc in Secretary 77792989
69 Computer
Science
Tshering Bidha BA in Secretary 17744048
70 Economics &
Geography
Sherubtse GNH Youth Club
Leki Dorji BA in English Coordinator 17944004
71
& Dzongkha
Sonam BA in Secretary 17890655
72 Yangdon Economics &
Geography
Sherubtse UN Club
Puran Gurung BA in Coordinator 17462364
Political
73
Science &
Sociology
Karma Choki BA in Vice- 16921774
History
98
9.7.4 Forum Coordinators
Name Department Responsibility Contact

No.
Science Forum
Yeshi Yuden BSc in Coordinator 17643093
Environmental
Science
Norbu Zangpo BSc in Chemistry Vice-coordinator 17766398
Dorji Wangchuk BSc in Chemistry Programme 77705210
Representative
Karma Rinchen BSc in Life Programme 77376891
Science Representative
Singye BSc in Physics Programme 17970016
Wangchuk Representative
Subash Rai BSc in Programme 77229230
Environmental Representative
Science
Cyber Forum
Chimi Dorji BSc in Coordinator 17697428
Mathematics
Sonam Chimi BSc in Computer Vice-coordinator 17996869
Dolkar Science
Chhimi Dema BSc in Computer Programme 17825561
Science Representative
Pema chojay BSc in Programme 77655156
Mathematics Representative
Arts and Humanities Forum
Wangchuk BA in Dzongkha Coordinator 17637435
Lhamo & English
Dorji Phuentsho BA in Dzongkha Vice-coordinator 17398234
&History
Sangay Rinzin BA in Dzongkha Programme 17832144
& History Representative
Tashi Dorji BA in English & Programme 17598424
Dzongkha Representative
Kinzang Wangdi BA in Dzongkha Programme 77744854
99
& Media Studies Representative
Social Science Forum
Yeshey Namgay BA in Economics Coordinator 17387173
& Geography
Kinley Wangmo BA in Population Vice-coordinator 17977151
Gyeltshen & Development
Studies
Karma Thukten BA in Population Programme 17747520
and Development Representative
Studies
Yeshi Jamtsho BA in Political Programme 77472043
Science & Representative
Sociology
Dechen Dorji BA in Economics Programme 17755066
& Geography Representative
100
Annexure A: Student Code of Conduct and Ethics-2018
Student Code of Conduct and Ethics

26 July 2018
101
Preamble
The Royal University of Bhutan aspires to provide a conducive learning

environment. This holistic atmosphere is ensured through a vibrant campus
life.
The Student Code of Conduct and Ethics is established to protect students’

right and to familiarize them with their responsibilities. In line with this, it
attempts to align the university Regulations with national laws and acts and
commonly accepted community moral standards. It shall also help students
to successfully transit to University life and engage them to have an
enriched educational experience as well as facilitate them to realize their
privileges, rights, responsibilities and duty.
It is anticipated that this document will provide a guide to university

officials in making free and fair decisions.
102
Chapter 1
Preliminary
1) Title
This document shall be known as Student Code of Conduct and Ethics of the
Royal University of Bhutan.
2) Scope
The Student Code of Conduct and Ethics shall cover all students of the
Royal University of Bhutan.
3) Interpretation
The final authority for interpretation shall be the Office of the Vice
Chancellor.
4) Purpose
The purpose of Student Code of Conduct and Ethics is to protect the rights of
students and enable them to discharge their responsibilities and duties. It
shall ensure that all-round student development is emphasized, national and
community interests are met, and that students receive uniform or fair
treatment, while harmonious living is promoted.
5) Effective Date
The Student Code of Conduct and Ethics shall come into force with effect
from the date announced through an Office Order.
6) Amendment
No part of this document shall be amended, other than by the University

Council.
103
Chapter 2
Rights and Responsibilities of Students
7) Rights
A student shall:
a) Have rights as enshrined in the Constitution of the Kingdom of
Bhutan;
b) Equal opportunity to participate in all activities of the University;
and
c) The students shall have access to services like counseling,
personality development, values classes offered by the College.
8) Responsibilities
The students have the responsibility to:

a) Be acquainted and comply with National Laws, Acts and
Regulations;
b) Conduct oneself according to the Rules and Regulations of the

University and Colleges;
c) Follow the tenets of common decency and acceptable behavior

consonant with the aspiration of the University;
d) Respect the rights and properties of others;
e) Take full charge of their studies; and
f) Attend all programmes, functions and activities required of them by

the respective Colleges.
Chapter 3
College Disciplinary Committee
9) Composition of College Disciplinary Committee

a) There shall be a College Disciplinary Committee to look into
disciplinary issues of students. The following individuals shall
constitute the College Disciplinary Committee:
i. President - Chair
ii. Dean of Academic Affairs -
Member
iii. Dean of Research and Industrial Linkages -
Member
104
iv. Resident Co-coordinators -
Members
v. Head of Student representatives -
Members
vi. Student Councilor of the concerned hostel -
Member
vii. Dean of Student Affairs - Member
Secretary
b) All members shall declare their Conflict of Interest as per Annexure
A.
10) Powers and functions of College Disciplinary Committee (CDC)

The College Disciplinary Committee shall have the discretionary power to
refer the student for corrective measures or impose appropriate sanctions
depending on the facts and circumstances of each incident and the nature and
gravity of the incident.
1) If there is any violation of national laws, the committee shall refer the
matter to concerned law enforcement agencies.
2) In case of expulsion a copy of the order shall be sent to the Office of the
Registrar as well as to the RUB Colleges.
3) Parents shall be informed of any action taken against the defaulters.
4) The decision of the committee shall be final and binding in all cases.
5) The CDC shall have the power to withhold the awards or academic
transcript of the student for a defined period of time until the completion
of assigned sanctions.
Chapter 4
Process for lodging Complaints
11) Processes for lodging complaints.

Complaints or Allegations arising out of students shall be submitted in
writing, including evidences, if any, to the concerned Resident Coordinator,
and complaints or allegation arising out of staff and outsiders shall be
submitted in writing to the Dean of Students Affairs (DSA).
a) Resident Coordinator shall submit cases which could not be

resolved at his/her level to the DSA;
105
b) DSA shall submit the cases which could not be resolved at
his/her level to the College Disciplinary Committee (CDC);
c) CDC shall convene meeting within 10 days of receipt of the
complaints. Both the parties shall attend the hearing process of
CDC meeting;
d) The outcome of the meeting shall be communicated in writing
by CDC Chair to the parties;
e) A copy of the decision shall be formally communicated both in
writing as well as over the phone to the parents concerned;
f) A copy shall also be kept in student’s personal file for record;
g) The students shall be handed over to the parents/guardian, in
case of suspension/expulsion; and
h) Members shall declare their conflict of interest before deciding
any cases as per annexure A.
Chapter 5
Offences and Sanctions
12) Academic Dishonesty
Academic dishonesty shall be interpreted as per the provisions of the Wheel

of Academic Law.
13) Sanction
The offence of academic dishonesty shall be dealt as per the Wheel of

Academic Law.
14) Falsification
A student shall be guilty of the offence of falsification if he/she willfully

provides University offices or officials with false, misleading, or incomplete
information.
15) Sanction
The offence of falsification shall be dealt as follows:

a) issue warning letter and community services, or
b) Suspension from the College for a year, or
c) Expulsion from the college.
16) Refusal to Identify and Comply
A student shall be guilty of the offence of refusal to identify and comply if

he/she willfully refuses to or falsely identifies one's self or willfully failing
106
to comply with a proper order or summons by an authorized University
official(s).
17) Sanction
The offence of refusal to identify and comply shall be dealt as follows:

a) issue warning letter, or
b) community services, or
c) Suspension from the College for a year.
18) Threatening, Harassing, or Assaultive Conduct
A student shall be guilty of the offence of threatening, harassing, or

assaultive conduct if he/she engages in conduct that endangers or threatens
to endanger the health, safety, or welfare of another person.
19) Sanction
The offence of threatening, harassing or assaultive conduct shall be dealt as

follows:
a) Issue warning letter and community services, or
b) Suspension from the college for a year, or
c) The student shall be handed over to the concerned law
enforcement agency, and expulsion from the college.
20) Disorderly Conduct
A student shall be guilty of the offence of a disorderly conduct if he/she

engages in a conduct that incites or threatens to disrupt the normal operations
of the University and infringes on the rights of other individuals.
21) Sanction
The offence of disorderly conduct shall be dealt as follows:

a) Issue warning letter, or
b) Community Services, or
c) Suspension from the college for a year, or
d) The student shall be handed over to the concerned law
enforcement agency and expulsion from the College.
22) Unauthorized Possession or Use of Weapons
A student shall be guilty of the offence of unauthorized possession or use of

weapons if he/she possesses or uses weapons or articles or substances usable
107
as weapons, including, but not limited to, firearms, incendiary devices,
explosives, and dangerous biological or chemical agents.
23) Sanction
The offence of unauthorized possession or use of weapons shall be dealt as

follows:
b) Suspension from the college for a year and confiscation of the

weapon(s), or
c) The student shall be handed over to concerned law enforcement

agency and expulsion from the college.
24) Unauthorized Possession or Use of Drugs
A student shall be guilty of the offence of unauthorized possession or use of

drugs if he/she possesses or uses drugs illegally.
25) Sanction
The offence of unauthorized possession or use of drugs shall be dealt as

follows:
a) If the student is tested positive for abusing drugs but not found in
possession of drugs, he/she shall be suspended for a year, or
b) If the student is found in possession of drugs, tested positive or

negative shall be handed over to the concerned law enforcement
agency along with the confiscated drugs, and expulsion from the
college.
26) Consumption of Alcohol
A student shall be guilty of the offence of consumption of alcohol if he/she

consumes alcohol or any intoxicating beverages.
27) Sanction
The offence of consumption of alcohol shall be dealt as follows:

b) Issue last warning letter and community services and keep the
student under probation for three months, or
108
c) Suspension from the College for a year and upon return to college a
student must produce a medical fitness certificate, or
d) Expulsion from the college
28) Unauthorized Use of University Facilities and Services
A student shall be guilty of the offence of unauthorized use of University

facilities and services if he/she wrongfully uses University properties or
facilities without prior approval.
29) Sanction
The offence of unauthorized use and access of University facilities and

services shall be dealt as follows:
a) Verbal warning, or
b) Issue warning letter and community services, or
c) Suspension from the college for a year
30) Theft and Vandalism
A student shall be guilty of the offence of theft and vandalism if he/she

engages in unauthorized possession of public or private properties,
embezzlement, damage to properties or facilities and wrongful sale or gift of
that property.
31) Sanction
The offence of theft and vandalism shall be dealt as follows:

a) Issue warning letter, restitution of the property and community
services, or
b) Restitute the property and suspension from the college for a year, or
c) The student shall be handed over to the law enforcement agency, and
expulsion from the College.
32) Unauthorized Access
A student shall be guilty of the offence of unauthorized access if he/she

accesses the University property, facilities, services, or information systems
without authorization or obtaining or providing to another person the means
of such unauthorized access, including, but not limited to, using or providing
without authorization keys, access cards, or access codes.
109
33) Sanction
The offence of unauthorized access shall be dealt as follows:

a) Verbal warning, or
b) Issue warning letter and community services, or
c) Suspension from the college for a year.
34) Rioting
A student shall be guilty of the offence of rioting if four or more persons in a

course of disorderly and violent conduct or demonstration creates a grave
risk to disturbing the peace on campus, in areas proximate to campus, or
causes damages to public or private properties.
35) Sanction
The student who commits the offence of rioting shall be handed over to the
law enforcement agency and expulsion from the college.
36) Ragging/Bullying
A student shall be guilty of the offence of ragging if he/she engages in any

disorderly conduct, whether by verbal or written, or by an act which has the
effect of teasing, treating or being rude to any individual; indulging in rowdy
or undisciplined activities which cause or are likely to cause annoyance,
hardship or psychological harm; to raise fear or apprehension thereof in any
student and which has the effect of causing shame or embarrassment that
adversely affects the psyche of the other student.
37) Sanction
The offence of the ragging shall be dealt as follows:

b) Suspension from the College for a year, or
c) Expulsion from the College.
38) Sexual Misconduct
A student shall be guilty of the offence of sexual misconduct if he/she makes

any unwelcome physical, verbal or non-verbal abuse of sexual nature.
110
39) Sanction
The offence of the sexual misconduct shall be dealt as follows:

b) Suspension from the college for a year, or
c) The student shall be handed over to the concerned law enforcement

agency and expulsion from the College.
40) Unauthorized Association
A student shall be guilty of the offence of unauthorized association if he/she

engages in the formation of group(s) with ulterior motives that would create
disharmony in the community.
41) Sanction
The offence of the unauthorized association shall be dealt as follows:

a) Suspension from the college for a year, or
b) The student shall be handed over to the law enforcement

agency and expulsion from the college.
Chapter 6
Definition
1) Warning
A warning means the issuance of verbal or written notice to the offender.

2) Probation
Probation means special status with conditions imposed for a defined period
of time.
3) Confiscation
Confiscation means seizure of goods used or possessed in violation of

University regulations.
4) Restitution
Restitution means making compensation for loss or damage to University

property.
111
5) Suspension
Suspension means separation of the student from the University for a

defined period of time, after which the student is eligible to return to the
College. Suspension may include conditions for readmission.
6) Expulsion
Expulsion means the permanent separation of the student from the

University.
7) Withholding of Awards
Withholding of awards means the withholding of certificate or academic

transcript for a defined period of time or until the completion of assigned
sanctions.
112
Annexure A
ROYAL UNIVERSITY OF BHUTAN
DECLARATION OF CONFLICT OF INTEREST
Name: _______________________________________
Position Title:_________________________________
Official Address:_____________________________
Declaration:
I hereby declare that (please tick the relevant one):
I DO NOT have any familial relationship in participating as a

member for the ……………………………………………………..
I DO HAVE familial relationship in participating as a member

for the
…………………………………………………………………….
His/her details are:
Name:……………………………………………………..
CID No:……………………………………………………
Relationship to you:…………………………………..
Signature:……………………………………
Date:……………………………….
113

Student Handbook 2019 2020 Final

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Student Handbook 2019 2020 Final

Uploaded by

Copyright:

Available Formats

Sherubtse College

Royal University of Bhutan

This handbook is printed with the intention of providing comprehensive

As an institution for higher learning and research, the College is committed

Sherubtse is an Alma Mater to two of our Prime Minister (s), Cabinet

1.3 Key aspirations

a) Excellence in providing diverse and interdisciplinary tertiary education.

b) Produce academically sound and socially responsible graduates to

d) Establish Centre of Excellence in Liberal Arts and Sciences to promote

e) Linkages with reputed national and international institutes/organizations.

f) Provide quality training programmes based on stake holders needs and

g) Facilitate distance mode of education and lifelong learning.

h) Establish state of the art facilities and services.

i) Ensure additional resource mobilization and financial management to

j) Promote, motivate and retain highly qualified staff through committed

1.4.1 The President

1.4.2 Dean of Student Affairs (DSA)

1.4.3 Dean of Academic Affairs (DAA)

1.4.4 Dean of Research and Industrial Linkages (DRIL)

1.4.6 Programme Leader (PL)

1.4.7 Year/Semester Guide

1.4.8 Student Service Officer (SSO)

The strength of the College lies in the diversity of programmes of study it

2.1 Academic Year

2.2 Duration of the Programmes

2.3 Academic Structure

2.3.1 The Department of Arts and Humanities (DAH)

The Department offers following double subject programmes:

2.3.2 The Department of Social Sciences (DSS)

The Department offers following double-subject programmes:

The DoELS offers single subject programmes in,

2.3.4 The Department of Physical Science (DPS)

The Department offers the following double subject programmes:

2.3.5 The Department of Mathematics and Computer Science (DMCS)

The only programme offered by the DMCS is:

2.5.1 Sherubtse Student Leadership Programme (SSLP)

2.5.2 Driglam Namzha

2.6 Winter Programmes

2.6.1 Post Graduate Diploma in English (PGDE)

2.7 Registry and Record Office (RRO)

2.7.2 Fees and Payment Options

 BOB Account No. 101536435 in favour of President, Sherubtse

Please remember to keep a copy of the screenshot or deposit slip or cheque

2.8.1 Continuous Assessment (CA)

2.8.2 Semester-End Examinations

2.9.1 Exam Cell

2.9.2 Examination Regulations

2.9.2.1 Registering for Examinations

2.9.2.2 Examination Hall

2.9.2.3 Absence from and Examination and Illness during an

2.9.2.4 Provisions for candidates with Disability

2.9.2.6 Academic Dishonesty and Plagiarism

2.9.2.7 Communication of Examination Results

2.9.2.8 Judgment of Performance Marks

2.10 Promotion/Progression Rule

1. Assessment of a Module and Progression (With effect from 2015

2. Re-assessment and Repeat of a module

4. Re-assessments should take place before, or at the commencement of the

b. has failed more than 30% of the total number of modules

2.10.1 Progression to Honours Year:

i. He/She has to fail the semester

2.11.1 Academic Excellence Awards

The College also awards Medals and Certificates of Academic Excellence to

To encourage Self Finance students to perform academically well, the