UN VOLUNTEER DESCRIPTION OF

ASSIGNMENT

Id 1696961344784640
VMAM Id 1696961344784640
Opportunity Type (Online/Onsite) Onsite
Opportunity Title Administrative Assistant

UN VOLUNTEER DESCRIPTION OF ASSIGNMENT

Host Entity UN-HABITAT
Country of Assignment Yemen
Duty station Sana'a,
Volunteer Category National UN Volunteer Specialist
Number of UN Volunteers 1
Duration 5m
Possibility of Extension No
Expected Start Date 08/01/2022
Sustainable Development Goal 11. Sustainable cities and communities
Disabilities No

DOA Details
The United Nations Human Settlements Programme (UN-Habitat) is
mandated by the United Nations General Assembly to promote socially and
environmentally sustainable towns and cities with the goal of providing
adequate shelter for all. UN-Habitat established presence in Yemen in 2018.
Since then, UN-Habitat has supported the local authroities and people of
Yemen to develop Rapid City and Neighbourhood Profiling for 8 cities (Sana,
Aden, Taiz, Sada’a, Ma’arib, Al-Huta, Marib and Zinzibar). The city profiling
reflects on the context of Yemen that is suffering from protracted armed
conflict since 2015. It includes an analysis on the damage assessment and
Organisation
effect of war on the political, social and economic conditions. The profiling
mission and
feeds into the national and city recovery plan. UN-Habitat Yemen is also
objectives
focusing on helping the most vulnerable, most affected population in a
number of cities to rehabilitate damaged housing and community
infrastructure facilities and systems; starting with Al-Hudaydah and
expanding to other most affected cities, with the aim to provide safe,
adequate and dignified living conditions. Given the huge influx of IDPs to
urban settings looking for safe heaven, they usually lose their Housing, Land
and Property documentations, hence UN-Habitat and GLTN is working jointly
with UNCHR, and UN Women to start an initiative to increase Access for
Women to HLP rights.
Assignment
Administration
context
 Within the delegated authority and under the supervision of Head of Country
Programme of Yemen or his/her designated mandated representative(s), the
UN Volunteer-Administrative Assistant will be responsible for the following
duties: 1. General Administration and Operations support - Prepare, process
and follow-up on administrative arrangements and forms related to the
official travel of staff; - Draft routine correspondence; - Maintain files of rules
and regulations, administrative instructions and other related
documentation; Maintain up-to-date work unit files (both paper and
electronic); - Coordinate extensively with service units and liaise frequently
with internal team members both at Headquarters and in the field; -
Organize and coordinate administrative arrangements for seminars,
conferences, and translations, relocation, promotion, performance appraisal,
separation, training e.t.c; - Assist in the operations transactions of Yemen
Programme - Assist in mission plans documentation, international and local
travel of staff, accommodation, security clearance, etc... - Archiving all
Logistic, inventory and mission documentation. - Preparation of all office
purchase requests and assist in the procurement process. - Support the HR
Specialist in Amman in the preparation the packages for (recruitments,
extensions). - Review entitlements-related claims and reports; Provide
Task advice and guidance to staff with respect to administrative procedures,
description processes and practices, liaising with central administrative services as
necessary; Maintain and review organizational staffing tables. Provides
reliable and secure driving services by; - Collecting and delivering mail,
documents and other items; - Perform other related duties as required.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers
programme mandate within their assignment and promote voluntary action
through engagement with communities in the course of their work. As such,
UN Volunteers should dedicate a part of their working time to some of the
following suggested activities: • Strengthen their knowledge and
understanding of the concept of volunteerism by reading relevant UNV and
external publications and take active part in UNV activities (for instance in
events that mark International Volunteer Day). • Be acquainted with and
build on traditional and/or local forms of volunteerism in the host country. •
Provide annual and end of assignment self- reports on UN Volunteer actions,
results and opportunities. • Contribute articles/write-ups on field
experiences and submit them for UNV publications/websites, newsletters,
press releases, etc. • Assist with the UNV Buddy Programme for newly
arrived UN Volunteers. • Promote or advise local groups in the use of online
volunteering or encourage relevant local individuals and organizations to use
the UNV Online Volunteering service whenever technically possible.

Eligbility Criteria
Age 27-80
Nationality NATIONAL
Aditional eligibility criteria

DOA Requirements
DOA Requirements

Bachelor degree or
Required education level
equivalent
Area(s) of specialisation Administration

Required experience
Required
experience 3
• Bachelor degree preferably public administration, law, social sciences, or
other relevant field of studies is required. • Minimum of 3 years of relevant
experience logistics, HR and administrative functions, preferably in
international organizations. • Proficiency in computer skills and word
Required
processing, spreadsheet, Microsoft access and other applications is required. •
skills and
Experience in establishing inter-relationships with counterparts and
experience
organizations is desirable. • Good interpersonal, networking and
communication skills is desirable. • Willingness to contribute and work as part
of a team is desirable. • Excellent command of English and Arabic, both oral
and written, is required.

Language

Language
Language Language skills
requirement

English Fluent Yes

Area of Expertise

Administration

Driving
license No
required
Type of
driving
licenses
- Accountability - Adaptability and Flexibility - Building Trust
Competencies - Commitment to Continuous - Learning Creativity - Ethics
and values and Values - Integrity - Planning and Organizing - Respect
for Diversity - Self-Management Vision - Working in Teams
Other information
Living conditions and other remarks
The assignment is national
https://www.unv.org/