Professional Documents
Culture Documents
AT FACTORIES IN
VIETNAM
Proposal Due Date: October 16, 2020, @ 5:00 p.m. Pacific Standard
Sasank Goli
sasank.goli@nike.com
PROPOSAL CLOSING DATE/TIME: October 16, 2020, @ 5:00 p.m. Pacific Standard Time
Nike, Inc., on behalf of the Factory Groups, requests proposals from Offerors, for the installation of
onsite Solar Photovoltaic (SPV) systems on Factory roofs, to generate renewable electricity. The
Factory will enter into, with the Offeror, either, a “Lease Agreement”, or, a “Power Purchase
Agreement” (PPA) for purchase of the generated electricity, (either of these contract structures will
hereinafter be referred to as the “Agreement”). The referenced Factories are located in Vietnam
and manufacture products and/or materials for Nike on a contracted basis; they are not owned or
operated by Nike. A complete Request for Proposal (RFP) package may be acquired online utilizing
box.com. For more information about this RFP, please contact the following person(s):
An electronic version must uploaded to box.com per instructions in the bid invitation. The electronic
bid package shall be contained in a folder named per the convention “OfferorName
_NIKE.SOLARPV.VN.202009”. The same must be received no later than 5:00 pm Pacific
Standard Time on October 16, 2020. Late submittals will be deemed non-responsive and will not
be considered.
Nike, Inc. and the Factory Groups reserve the right to:
1. Reject all proposals and reissue a new or amended RFP. Nike may also issue addenda to the
original RFP as necessary;
2. Select a Proposal or Proposals for short listing or award based on Evaluation Factors listed
herein. Awards are not solely based on cost;
3. Negotiate a contract with the Offeror that is selected for award; and/or
4. Request additional information from Offeror(s);
5. Waive any deviations from the description outlined in the RFP at their sole discretion.
INSTRUCTIONS:
Offerors wishing to bid shall upload files to box.com no later than 5:00 pm Pacific Standard
Time on October 16, 2020.
The bid and its supporting documents shall all be contained inside a folder named per the
convention “OfferorName _NIKE.SOLARPV.VN.202009” and uploaded to box.com as
described above.
1. Late submittals will not be opened or considered and will be determined as nonresponsive.
All Offerors shall provide sufficient written and verifiable information that responds to the
requirements set forth herein and in the Scope of Work (SOW).
NOTE TO OFFEROR:
This Request for Proposals (RFP) is subject to the attached General Terms and Conditions. The
undersigned Offeror (Offeror) agrees to furnish, within the time specified, the articles and services at
the price stated opposite the respective terms listed on the schedule provided, unless otherwise
specified by the Offeror. In consideration of the expense to Nike, Inc. in opening, tabulating, and
evaluating this proposal, and because time is of the essence, the undersigned agrees that this
proposal shall remain firm and irrevocable within one hundred and twenty (120) calendar days from
the date opening to supply any or all of the items which prices are proposed.
SIGNED: DATE:
The Offeror (Offeror), alternatively and interchangeably referred to herein as, System
Developer (Developer), are reminded to read the Proposal Solicitation Instructions and
General Terms and Conditions attached to the Proposal Invitation to ascertain that all of the
following (see boxes checked) requirements of the proposal are submitted in the proposal envelope
or email submittal at the date and time for proposal opening.
In making the best value award decisions, Nike, Inc. and Factory Groups will consider Factors 1-5.
All proposals shall be uploaded in the specified format including tab separators. Late submittals
will be deemed non-responsive and will not be considered.
All Offerors shall upload an electronic version of all submittals, including supporting
documents, contained within folder entitled “OfferorName _NIKE.SOLARPV.VN.202009” that
must be received via box.com no later than 5:00 pm on October 16, 2020
Late submittals will not be opened or considered and will be determined as nonresponsive. Offeror
shall provide sufficient written and verifiable information that responds to the requirements of the
RFP, and in accordance with the SOW.
Transmittal Form (Letter on Offeror’s Letterhead) - The Offeror shall submit a completed
Exhibit 1 “Proposal Transmittal Form".
Tab 1 – Proposal Submission Forms - The Offeror shall complete and include in Tab 1 all
required forms as provided for in this RFP.
(a) The Offeror shall furnish satisfactory evidence and the requisite experience, ability,
including sufficient capital, facilities and personnel, which are necessary to prosecute the work
successfully and promptly within the terms set forth in the RFP.
(b) The Offeror shall submit documentation regarding the qualifications of the firm and the identity
and corporate registrations of the developer/operator/service provider proposed to enter into the
Nike Solar RFP – Vietnam – 30-Sep-2020 7
2020
Agreement with each Factory.
(d) The Offeror provide a description of their Financial Strength, including turnover and net worth in
the last 3 financial years preceding the proposal submission.
(e) Offeror shall provide a list of relevant construction projects that are similar in type, size and
complexity to this project; Offeror shall also provide TRIR (Total Recordable Incident Rate) for the last
3 years.
(f) The Offeror shall submit a list of three (3) or more references from the past three (3) years,
and a project history to document a minimum of five (5) years of specifically related experience
involving rooftop solar power systems and projects, as Developer or Lead Developer.
(ii) Licenses – The Offerors must hold an appropriate and current professional certification and
business licenses for the requested professional services. A copy of any and all professional
certifications
and business licenses is required in this Tab. These include but without limitation to: enterprise
registration certificate, investment registration certificates, certificates of registration of relevant business
lines and any sub-licenses for electricity generation, production and sale, installation of rooftop solar
power equipment, repair, warranty, operation and maintenance of rooftop solar power
equipment.
(iii) Performance Guarantee or Bid Security – Provide information regarding the source of cash,
bond, letter of credit, etc.: Pursuant to the terms of the Agreement, any Offeror entering into an
Agreement will be required to provide construction security and performance security to support
their obligations to achieve Commercial Operation Date and to perform their obligations under the
Agreement thereafter, respectively. This security may take the form of cash collateral, a letter of
credit, or a payment and performance guaranty from a creditworthy parent company or
other Affiliate.
Tab 2 – Technical Proposal - The Offeror shall submit a full and detailed Technical Proposal,
which describes the goods, services, and procedures to completely address the requirements
presented in the Project Summary (Article I) and Scope of Work (Article II). The subsections in
this Tab 2 below provide an outline and brief description of the content each Offeror should
address in their Proposal. Specific technical details are provided in the Scope of Work (Article
II) and System Requirements (Exhibit 7) sections of this RFP.
a) Project Approach
The Offeror shall describe the system goals and objectives, project methodology and
specifications that support the proposed Solar Photovoltaic (Solar PV) systems. Include
a general technical description of the proposed systems although detailed proposals for
each factory are not required in this Tab. Provide a description of the companies used for
design and construction for the project. Outline the various responsibilities of the
companies. Offeror shall submit copies of the agreements with each company. The Offeror
shall identify the tasks to be subcontracted and submit the complete names, business
address, and license classification of the sub-contractor(s). Offeror shall also provide a
general quality control and assurance plan.
b) General
Technical information for the facility including solar technology type, model,
make, configuration, rooftop PV modules layout, single line diagrams, nameplate capacity
rating, net plant capacity, annual net output, performance ratio, estimated loss factors,
commercial operation date, service/design life, etc. DC and AC PV capacity rating and
expected energy production in kWh/MWh by month and by year, annual production
throughout the contract term or the lease term (as applicable) based on expected de-
rated values of PV system, production output due to maintenance etc.
Provide a description of the technical solution to the project that meets the requirements of
the RFP and summarize by filling in the table in Exhibit 3 (System Description). Provide
a section that describes technical information and solutions that are common to all thirteen
(13) Factory projects. Additionally, Factory specific technical proposals shall be
included for each of the thirteen (13) Factories. Include the following at a minimum
in one of the two sections:
The Offeror must submit a plan to put in place an Interconnection Agreement which
permits physical connection and operation of the PV System with the utility electrical
system of EVN, its authorized entities or other relevant utilities. The Offeror is
responsible for any power system studies, consents and approvals that need to be
conducted or obtained to ensure that grid stability is maintained and as required by EVN
as the utility in conjunction with the Interconnection Agreement, especially any cos phi
requirement from EVN, its authorized entities or other relevant utilities. The Offeror shall
coordinate with over-current protection scheme including co-ordination relays, fuses, etc.
PV System shall enable protection systems to operate as intended under grid fault
conditions.
d) PV Solar Design
Design and construction of solar PV components including: PV Modules; supporting
rack; foundation or roof attachments; roof flashing; conductor; conduit; electrical
switchgear and overprotection; inverter; transformer; and any appurtenances to make the
PV system complete and operational. Offeror shall provide the following:
· Design standards and codes must be in compliance with the legal and technical
requirements of the governmental and local authorities having jurisdiction and EVN,
its authorized entities and other relevant utilities, as well as prudent industry
Nike Solar RFP – Vietnam – 30-Sep-2020 11
2020
practices.
g) Safety
Offeror shall describe the safety plan that the Offeror will utilize for the project. This
will include the safety plans for and Sub-contractors or partners for this Project. Nike,
Inc. and Factories believe that safety is paramount and a commitment to safety must be
demonstrated by the Offeror including plans to manage its Sub-contractors. Nike, Inc.
and the Factory will evaluate the Offeror’s overall safety record and the Offeror’s plan
Tab 3 – Deviations from General Terms and Conditions - The Offeror must provide a
description of any and all proposed deviations from this RFP’s General Terms and
Conditions. (Article III)
Tab 4 – Project Offer - Detailed submittals must address all bid requirements herein for each
Factory and adhere to the Lease and PPA Agreement Term Sheet (Exhibit 12)
Frame Contract is the mother contract that applies to all factories in the scope of
Nike Solar Program.
Examples include technical data sheets for equipment common to all factories, conceptual
drawings showing common details for mounting equipment, contract term and average
solar power price, etc.
General statements that apply to all Factories must clearly state that they will apply to
all Factories in the proposal package. The general description that addresses technical
issues common to all Factories shall not exceed ten single-sided pages. A maximum of
twenty (20) conceptual drawings (11”x17”) shall be provided to supplement the description.
At a minimum, provide the following conceptual designs:
Evaluation of the technical description and conceptual drawings will consider the extent to
which the Offeror demonstrates a clear understanding of the requirements of the project.
Technical requirements of the RFP must be followed in the technical approach.
The Offeror may include additional information, such as company and product brochures.
Individual Contract is the specific contract for each factory in the thirteen (13) factories of
Nike Solar Program. Individual Contract carries all common terms of Frame Contract and
the details
Offeror’s are strongly encouraged to adhere to the above described Frame Contract
and Individual Contract proposal structure. Preference will be given to submissions
received from Offeror’s who are in compliance.
The Offeror shall provide a plan defining the testing requirements of the Generating system
prior to interconnection to factory grids. The tasks or system, by sequence of operations shall be
accepted by the Factory Group. These tests shall be conducted prior to the commissioning of
the whole Generating system.
Offers will be evaluated on the completeness and quality of proposed Operations and Maintenance
plan including the strength of equipment and construction warranties.
Tab 7 - Monitoring
Monitoring of system performance shall be integrated into the existing SCADA system if
applicable. Provide a turnkey data acquisition and display system that allows the Factory Group to
monitor, analyze, and display historical and live solar electricity generation data. The regularly
collected data should reflect, but not be limited to, the following:
•System performance
•System availability
•Average and accumulated output
•Capacity factor
•Degradation
The data acquisition system shall be designed for turnkey, remote operation. Data shall be transmitted
via Internet or telephone from the site to a server managed by the Offeror/Developer or service
provider. Data storage, management, and display will be the responsibility of the
Offeror/Developer. If available, the monitoring system shall include measurement of incident solar
energy and temperature so that expected performance may be calculated, and the monitoring
report may include a “performance ratio” of measured to expected performance.
Awarded Offeror shall secure from governing agencies, all required rights, permits, approvals, etc.
at no additional cost to Nike, Inc. or the Factory.
(i) Price - Offeror shall provide a price for energy in Vietnamese Dong (and/or US
Dollars if permitted), in the agreement for each Factory for:
- one of both of lease or PPA payment mode options; and,
- one or more of twelve (12), fifteen (15), and eighteen (18) year, contract term options; and,
- one or both of take-and-pay and take-or-pay offtake options, based on which the Offeror
opines might be more attractive for the factory’s operational schedule and electricity
consumption.
Pricing shall be shown in the Pricing Proposal Form in Exhibit 2. One form shall be
submitted for each option of the thirteen (13) factories.
(ii) Financial Strength of Offeror & Other Project Participants - Consideration will be given
to the financier's financial condition, creditworthiness, and experience – (provide audited
financial statements); Offerors’ financial condition and creditworthiness – (credit report for
2020 and 2019, and history of financing); EPC Firm's financial condition and
creditworthiness, if applicable; Operation and Maintenance firm's financial condition and
creditworthiness, if applicable.
The scope of work provided by the selected Offeror shall include all tasks required to design,
fabricate, deliver, install, operate, and maintain Solar PV electric generating systems under a
lease or power purchase agreement. The scope of services shall also include, but not be limited to,
securing all permits and approvals from central and local governmental agencies, EVN and its
relevant entities, all labor, taxes, services, and equipment necessary to produce a fully operational
Generating system. All costs and expenses associated with developing and/or submitting a Proposal
in response to this RFP and/or any related activity following the submission of any such Proposal
shall be borne by the Offeror.
The Offeror shall submit all timetables, schedules and milestones of tasks from design work,
system fabrication, shipping to installation, testing and final commission of the Generating system. All
Factory schedules can be submitted separately or combined into an overall schedule file. (It is
preferred to use MS Project with soft copy inserted in this Tab).
The Notice to Proceed shall be granted when the Factory receives all necessary approvals from
A. Company Overview
Please provide the following information:
· Status (private/publicly held, Corporation, Joint Venture, single member or multi-member
LLC, joint stock company, whether fully registered and licensed in Vietnam, and provinces or
cities of registrations, etc.)
· Number of employees
· States, provinces, cities and countries in which you do business
· Target customers (residential, commercial, industrial, government, etc.)
AC means Alternating Current which is the power created by running direct current
(“DC”) power through an inverter.
Affiliate means a person or entity that controls, is engaged in a contractual agreement
with the Offeror.
Agreement means either, a Lease Agreement, or, a Power Purchase Agreement (PPA) or
similar agreement for sale and purchase of solar power generated from
generating systems (including roof-rent agreement or similar contract for the
use or lease of roofs).
Commercial Operation shall mean that each Generating System comprising the Project
commences operations in a safe, reliable, sustained, commercial basis, and in
compliance with all applicable laws, permits, and regulations, as further described
in the Lease Agreement or Power Purchase Agreement (as applicable).
Commercial Operation Date shall mean the date on which the Generating System comprising
the Project commences Commercial Operation, as further described in the Lease
Agreement or Power Purchase Agreement (as applicable).
Contracting Officer -means representative for Factories with designated authority to enter into,
administer, or terminate contracts and make related determinations and findings.
DC means Direct Current.
Environmental Attributes shall mean any and all current and future environmental, renewable
energy, carbon reduction, greenhouse gas reduction, green certificates or air quality
credits, offsets, allowances, or other benefits reduction, greenhouse gas reduction, or
air quality credits, offsets, allowances, or other benefits related to the ownership or
operation of the Generating Systems or the generation of electric energy at the
Generating Systems, the sale of electric energy to the Factory Groups under the
Lease Agreement or Power Purchase Agreement (as applicable), or the other
transactions contemplated thereunder, as further described in the Lease Agreement
or Power Purchase Agreement (as applicable).
Environmental Attributes shall exclude tax credits or other tax benefits resulting
from ownership, use, operation or maintenance of the Generating Systems.
Factory means a factory located in Vietnam manufacturing Nike products and/or materials,
which is selected by Nike, Inc. and governed by this RFP as a power consumer or
buyer to enter into a Lease Agreement or Power Purchase Agreement with
selected Offeror or Developer. Factories are not owned or operated by Nike.
Factory Groups means groups of Factories owned or operated by the same parent company governed
by this RFP (in certain contexts herein, referred to alternatively and
interchangeably as Factory Owner)
Force Majeure means any event or circumstance that is beyond the reasonable control of a Party
and that, on or after the execution date or effective date of the Lease Agreement or
Power Purchase Agreement (as applicable), materially and adversely affects the
performance by such affected Party of its obligations under or pursuant to the Lease
Agreement or Power Purchase Agreement (as applicable); provided, however, that such
material and adverse effect could not have been prevented, overcome, or remedied by
the affected Party through the exercise of diligence and reasonable care.
This RFP is issued in support of Nike, Inc.’s Aggregated Solar Procurement which will assist
specified factory complexes that manufacture products and/or materials for Nike, Inc., to
construct solar PV renewable energy projects at the Sites. The Offeror’s Proposal must be based
on either the “PPA” or the “Lease Agreement” term sheets that are attached as Exhibit 12. This
section describes the approach for the aggregated Generating systems.
This acquisition is a “fixed rate”, “fixed rate with annual escalation”, or “discount to retail price”
contract issued on an unrestricted basis, inviting full and open competition.
The intent of this acquisition is to enter into a firm Agreement with Offeror(s) for the Lease of, or
PPA from, rooftop solar PV Generating systems at the Factories in Vietnam listed in Exhibit 9.
None of the systems are expected to be of a size that would export power in excess of the factory
load, except during factory shutdowns or holidays. Nike, Inc. will facilitate multiple Agreements
between the selected Offeror(s) and Factory Group Contracting Officers (CO) for each factory on
behalf of the factory owners (Factory Groups) to establish a Lease or PPA Agreement and
accompanying Terms and Conditions for each factory. Each factory is owned by a Factory Group,
none of which are owned by Nike, Inc. The factories are shown in Exhibit 9. Each Factory Group
will pay an annual lease in monthly installments, or monthly PPA energy payment for the PV
System(s) at their site(s), utilizing rates or tariff respectively, negotiated by the Factory Group for
each Factory. Each Agreement will include requirements, terms and conditions specific to that Factory
or Factory Group, as well as general terms and conditions applicable across all the Projects bid on by
the Offeror through this RFP – these have been described in an earlier section of this RFP
entitled “Proposal Submittal Requirements, Tab 4”. For avoidance of doubt, Nike, Inc. is not
responsible for and does not underwrite they ongoing payments for delivered solar power by each
Factory Group, and Nike will not enter any contracts with any Offerors related to this RFP.
The Lease Agreement will consist of an annual Lease Payment that will be paid in monthly
installments. An electricity Effective Tariff in USD or VND/kWh based on electricity Estimated
Production and Lease Payment shall be stated in the Proposal, and the same Lease Payment carried
over to the Agreement. The Agreement shall further include a clause to adjust each specific year’s
Lease Payment upwards or downwards by an amount equal to the excess or shortfall respectively of
electricity Actual Production from Estimated Production, at the electricity Effective Tariff
In the case of a PPA Agreement, the electricity price per kWh in USD or VND per kWh, shall be
stated as in Proposal and carried over to the Agreement.
The annual Lease Payment or PPA electricity tariff can change from year-to-year (escalate, reduce, or
stay the same) as proposed by the Offeror and agreed to in the Lease Agreement or Power Purchase
Agreement (as applicable) with the Factory. An escalation rate is often allowed if in exchange for a
lower initial lease payment or lower initial electricity tariff.
From among Lease and PPA Agreement structures, preference will be given to proposals that use a
PPA Agreement structure, as it is a more straightforward option for the Factories from a legal,
regulatory and accounting standpoint.
The payment to the Offeror shall be based on Exhibit 2 – Pricing Proposal Form.
Minimum Delivery
Guaranteed Production
The annual degradation in Guaranteed Production is assumed to be [-1] %/year (or as specified in
the Agreement)
Producing less energy than the Guaranteed Production shall constitute an Event of Default for the
Developer if, at any time during the Term of this Agreement, the average actual production from
the PV System is below the Guaranteed Production during any Contract Year.
The Developer will be responsible for the development of the project at its own expense, without
any up- front capital cost to the Factory Groups.
The Factory Group will lease the PV systems (in the context of a Lease Agreement) or purchase
electricity (in the context of a Power Purchase Agreement) for contract period options of twelve (12),
fifteen (15), or eighteen (18) years in accordance with the terms and conditions set forth herein.
Termination provisions are provided in the event a Factory Group does not continue to purchase the
solar power for that PV system.
The Factory Groups agree to allow the Developer to locate the PV systems on their roofs or mutually
agreed upon ground areas, and to purchase all power generated from the PV system, subject to the
commercial terms to be agreed between the Factory Groups and the Developer. Site access terms and
conditions are contained within this (RFP).
More than one Offeror may be selected. A Contract award will be made by the SSC in accordance
with the evaluation criteria set forth herein.
The SSC will evaluate each of the responsible submitted proposals as follows:
1. Discussions may be conducted by the SSC with any or all of the Offerors.
2. Such discussions shall only be conducted for the purpose of obtaining clarification
from the Offeror on its proposal in order to ensure full understanding of, and
responsiveness to, the RFP requirements.
3. Discussions shall be conducted on an “as-needed” basis with individual Offerors.
4. Care shall be exercised to ensure that no information derived from competing
Offeror’s proposals is disclosed.
5. Each Offeror with whom discussions are conducted shall be accorded an opportunity to
revise their proposals in response to specific clarifications based on the
discussions.
Approval is not final until it is authorized by the Factory Groups that own each Factory according to
their own internal contract review and approval requirements.
The Offeror shall also take all actions necessary to satisfy all other applicable local, provincial,
and Vietnamese regulations and requirements. In addition to reports, analyses, drawings and
renderings, a panel mock-up may expedite the approval process. Such installation shall be mutually
agreed upon by the Factory Groups and the Offeror.
The Offeror shall perform all professional services as necessary to provide the Factory Groups
with a design that reflects the technical requirements outlined herein and also as might result from
compliance with applicable historic preservation, environmental, utility, and any other regulatory
processes. The design package shall include specifications, calculations, and drawings, and also
realistic renderings from specific perspective as required for the historic preservation
approval process.
The PV systems shall be limited to the roof areas that have been identified as available for that
purpose in consultation with the Factory Groups and building tenant agency or building owner.
Major electrical equipment such as inverters, transformers and switchgear shall be installed in code-
compliant enclosures. Components shall be located indoors in areas identified in consultation
with the building owner in ventilated (not air-conditioned) utility rooms where space allows and
compliant with codes. If located outdoors, equipment shall be in enclosures appropriate for the
conditions and code-compliant and protected from direct exposure to the elements (sun, rain)
and debris such as leaves or dirt.
Offerors are not required to bid on all the factories. However, Offerors are encouraged to be as
inclusive as practical for this RFP. More factories included in the Offeror’s proposal allows for
fewer overall awards and more continuity for the overall effort. Each factory that is proposed
shall have its own complete proposal independent of the other factories. Awards can be made for all
factories proposed or some portion thereof. Bids must be arranged such that pricing for all Factories
of a Factory Group is not contingent on the decisions of any other Factory Groups; i.e., each bid
should be standalone and not rely on the assumption of a minimum volume awarded to the developer
across Factory Groups via this RFP.
In certain cases, some information may not be available. Nike and the Factories will try to provide all
the required information to the extent possible/available. However, Offerers should submit the most
accurate proposal possible, with the available information, and clearly state any
assumptions made.
Offeror will have the opportunity to ask additional questions via online submission, and Nike will
provide aggregated answers to the extent possible. This information will be provided to all
interested Offerors during the bid period. Please note that it will not be possible to arrange for site
visits to the Factories until a later stage in the bid process, due to the prevailing Covid-19
situation. Hence it is the responsibility of the Offeror to generate the best informed “Desktop
Proposal” possible, including Frame Proposal and Individual Proposal, for all the Factories, based
on the information provided up to such point in the process.
Based on evaluation of the Desktop Proposals (referenced in Section 2.02 above), the SSC
(referenced earlier in Section 1.03) will shortlist and select a few of the offerors (Shortlisted
Offerors) to proceed further in the bid process.
It is intended that the Shortlisted Offerors will all have access to visit all Factory sites to
gather information necessary for generating Final Proposals. It is the responsibility of the Offerors to
attend the site visit meetings and/or videoconference meetings to obtain additional information
required for bidding. Each site will have a guided tour for prospective Offerors if and when
local travel advisories (as determined by the Factory and/or Nike) allow for it. Once site visits are
organized, Offerors are expected to accommodate attending such site visits, as additional or
rescheduled site visits are unlikely to be possible in view of the prevailing Covid-19 situation and
are at the sole discretion of the Factory and/or Nike. During site visits, it is the responsibility of the
Offeror(s) to verify which areas are acceptable to the Factory for use for this Project. Offeror(s) will
also be required to verify the structural integrity of the buildings and roofing for their final design
use (albeit not exempted from detailed structural analysis by a certified engineer, as described in
Exhibit 7.C of this RFP, if awarded the Contract). Ascertaining any other site-specific issues
will also be the responsibility of the Offeror including underground infrastructure. A Factory
group representative will provide access to the site and answer any additional questions during this
time.
Additional Evaluation Information – While it is not required as part of the proposal itself,
shortlisted Offerors who are invited to submit a Final Proposal should be prepared to provide
all of the following, within 5 working days, upon Nike or Factory’s request:
PV modules information:
- Request PVSyst report
- IEC 61215 report
- IEC 61730 certificate
- Module datasheet
- Module Bill of Materials (BOM), including encapsulant and back sheet model and suppliers)
- Potential Induced Degradation (PID) test reports
- Long-term field performance and safety data
- Laboratory test data, such as accelerated life testing beyond requirements of
certifications agencies
- Extended-duration test reports
- Installation and maintenance manual
- Status of certifications (Underwriters Laboratories, International Electrotechnical Committee,
TÜV)
Racking system information:
- Structural calculations and drawings
- Resistance to wind
- Corrosion, ultraviolet (UV), extreme temperature, humidity resistance
- Electrical continuity to earth ground (evaluate method of bonding to ground)
- Manufacturer or third-party test data
- Installation and maintenance manual
- Status of certifications (Underwriters Laboratories, International Electrotechnical Committee,
TÜV)
Inverters and balance of system (AC and DC), transformers, switchgear, revenue metering,
data acquisitions systems (DAS), communications system (SCADA);
- Field performance and safety history
- Maintenance and calibration requirements
Lastly, upon end of the contract term, the Developer is responsible for:
Dismantling of the Solar PV system after termination of contract, unless it has been taken
over or purchased by the factory;
Safe disposal of the Solar PV system after its end of life, in accordance with
prevailing regulations, unless it has been taken over or purchased by the factory. Preference
will be given to environmentally friendly disposal options.
Date:
Nike, Inc.
To Whom It Concerns:
The undersigned (hereafter referred to as the Offeror) hereby proposes and agrees to
furnish the requested proposal information for:
FACTORY GROUP
in accordance with the Scope of Work, General Terms and Conditions, and other procurement
requirements specified in this document for the prices stated in the itemized proposal form(s)
attached hereto, plus any and all sums to be added and/or deducted resulting from all extra
and/or omitted work in accordance with the unit and/or lump sum prices stated in the
itemized proposal form attached hereto.
The undersigned has read and understands the proposal requirements and is familiar with and
knowledgeable of the local conditions where the work is to be performed. The Offeror has read
the RFP Instructions and General Terms and Conditions attached to ascertain that all of the
requirements of the cost proposal are uploaded to the box.com link provided, by the specified date
and time. The undersigned understands and accepts the terms of the proposal requirements.
Signed
Seal
Date
Offerors shall fill out the forms in this Exhibit as part of their proposal. A separate form
must be provided for each factory, for each (one or more) of currency, contract term,
payment mode, and offtake options that the Offeror would like to propose.
For format illustration only – note that this information must be submitted on the Excel
spreadsheet format form(s) provided herewith.
1. Lease Term or PPA Term: years, beginning on the Commercial Operation Date
a. Lease Payment: Offeror to specify an effective electricity tariff (in VND per kWh, or
USD per kWh) as:
i. fixed tariff, or
The aforementioned tariffs will follow from a schedule of lease payments (as
described earlier in this RFP in Article I, Section 1.01) – if the Offeror’s proposal
is subsequently selected for the Project, such Offeror will complete the table
below of annual lease payments instead of the effective electricity tariff, for inclusion
in the final contract, to be in compliance with applicable legal, regulatory and
accounting requirements.
b. PPA Payment: Offeror to specify electricity tariff (in VND per kWh, or USD per
kWh if Offeror is specifically permitted by applicable laws and governmental
authorities of Vietnam) as:
i. fixed tariff, or
4. Offtake Option:
a. Take-and-Pay – Factory pays only for solar power consumed (and not for anything
they don’t consume); or,
b. Take-or-Pay – Factory pays for all the solar power generated (regardless of whether
they can consume it)
5. Contract Termination Schedule: Offeror to complete the table below. Price for each year
represents the cost to the Factory Group to purchase the system at the end of the contract
year. The price at the end of the term shall be zero or a nominal sum.
End of VND or
Contract Year USD/year
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
(Note that is certain specific cases, this table may be omitted from the contract to avoid
unfavorable accounting/regulatory treatment. In such cases Fair Market Value of the PV system,
as applicable, shall be determined by the mutual agreement of the Factory and the Developer)
8. Factory Group Options to Purchase System. [_] None [_] or as set forth in [Specified
Section] of the Agreement.
9. System Installation:
Includes: [_] Design, engineering, permitting, installation, monitoring, rebate application and paperwork
processing of the Generating System.
[ ] List of Approved Qualified Sub-contractors [_] Any like substantive equipment, in the
sole discretion of the Developer.
Est. Annual Gross Power System Expected First Year Expected Structure Ground
Factory Power
Factory # Utility Rating Size (AC Energy Production Mount / Roof Mount / Expected Expected
Code Purchased (MWp) kW) (kWh) Parking Structure / Other Modules Inverters
(kWh)
Drawings and data in shared in Factory-specific box.com folder – for convenience of viewing, a
numbering/lettering convention similar to that in Article II, Section 2.02 has been adopted for naming each
factory’s information files in box.com
Entity Type Public Private Partnership Sole Prop LLC JSC Other
Check One: Limited Limited
Property Address for Solar Installation: Province: Zip Code: Property Owned by
Applicant
o YES
o NO
Property Type Name of Property Owner if Not Applicant
Information Requested: Please submit the information required below via electronic format to @ .
Corporate Records
□ Copy of Enterprise Registration Certificate, Investment Registration Certificate (if any), Articles of
Incorporation, Partnership Agreement, Fictitious Name Statement or Organizational formation
Documents (If applicable).
Financial Statements
□ Last two (2) years of CPA audited, reviewed, compiled statements (Balance Sheet, Income Statement, Cash
Flow).
□ Copies of Mortgage, Liens, Encumbrances or Third Party Security Interests in the Premises
Developer may request you provide additional documentation to complete the credit evaluation process. Developer
will notify you if additional information is required.
Recitals
A. Grantor is the land user/owner of those certain parcels or tracts of ground located in , known as
Lot , Block , and more particularly described by metes and bounds on
Attachment
A attached hereto and incorporated herein (all of which parcels or tracts of ground are referred to herein
as the “Premises”).
B. Grantor and Grantee entered into a certain Solar Lease Agreement or PPA Agreement (the “Solar
Agreement”) pursuant to which the Grantee has agreed to design, construct, install, operate and maintain a certain
solar photovoltaic system on the Premises (the “System”) for the purpose of providing electric energy to portions of
the facilities or Factory (the “Factory”) located on the Premises.
C. Grantor desires to grant to Grantee the rights described herein for the purposes of designing, installing,
operating, maintaining and removing the System on and from the real property attached to the Premises
("Property").
Agreement
NOW, THEREFORE, in consideration of the foregoing, the mutual covenants and agreements set forth below,
and other good and valuable consideration, receipt and sufficiency of which is hereby acknowledged and confirmed by
Grantor, Grantor and Grantee hereby agree as follows:
1. Grant of Easement. Grantor hereby grants and conveys unto Grantee, its successors and assigns, a non-
exclusive easement for the period of time set forth herein, across, over, under and above Factory in order to
construct, install, alter, protect, repair, maintain, replace, operate, maintain and remove the System,
including any related interconnection equipment and any facilities or equipment appurtenant thereto as
Grantee may from time to time require. Grantor also hereby grants and conveys unto Grantee all other
easements across, over, under and above the Property as reasonably necessary to provide access to and
services reasonably required for Grantee’s performance under the Solar Agreement. The easements granted
hereunder shall run with and burden the Property for the term of this Agreement.
2. Term. This Agreement shall be for a period commencing on the Effective Date and expiring on the date
that is the earlier of (a) the twentieth (20th) anniversary of the Effective Date, and (b): one hundred
twenty (120) days following expiration of the term of the Solar Agreement, and (c) earlier termination of
the Solar Agreement. No delay or interruption by Grantee in the use or enjoyment of any right or easement
hereby granted shall result in the loss, limitation or abandonment of any of the right, title, interest,
easement or estate granted hereby.
3. Obstructions. In addition to the rights afforded Grantee under the Solar Agreement, Grantee may from
time to time remove structures, trees, bushes, or other obstructions within such portions of Factory, and may
level and grade such portions of the Property, to the extent reasonably necessary to carry out the purposes
set forth herein; provided that Grantor gives its prior written consent to such removal, leveling or grading,
such consent not to be unreasonably withheld, delayed or conditioned. Grantor covenants for itself, its heirs,
successors and assigns that:
b. if such a structure or obstruction is built or placed within any portion of Factory on which is
located any portion of the System, including any related interconnection equipment, Grantor will
remove the same at the request of the Grantee at no cost to the Grantee. Grantee may erect a
fence on such portions of the Property or Factory on which any portion of the System, are located in
order to exclude Grantor and others from accessing such areas provided that Grantor gives its prior
written consent, such consent not to be unreasonably withheld, delayed or conditioned.
4. Reservation of Rights. Grantor reserves the right to use or authorize others to use the Property and
Factory in any manner not inconsistent with or which will not unreasonably interfere with the rights granted
herein, provided, however, that Grantor shall not, nor shall permit others to, disturb the System,
including any related interconnection equipment, in any way without prior written approval of the
Grantee.
5. Recordation; Possession. This Agreement may be recorded against the Property by Grantee at Grantee’s
sole cost and expense. Grantor covenants and agrees, for itself and its assigns and successors, that the
Grantee shall be entitled to exercise its rights under this Agreement upon execution and delivery of this
Agreement by the Parties hereto, whether or not this Agreement is recorded.
6. Governing Law. This Agreement shall be governed by, and interpreted and construed in accordance with,
the laws of the Vietnam, without regard to conflicts of law principles.
7. Severability. All provisions of this Agreement are severable, and the invalidity or unenforceability
of any provision shall not affect or impair the validity or enforceability of the remaining
provisions.
8. Binding Effect; Successors and Assigns. Grantee shall have the right to assign, apportion, or otherwise
transfer any or all of its rights, benefits, privileges, and interests arising in this Agreement in accordance with
the terms of the Solar Agreement. Without limiting the generality of the foregoing, the rights and obligations of
the Parties shall inure to the benefit of and be binding upon their respective successors and assigns. This
Agreement may be amended, modified or terminated only by written instrument, executed and acknowledged
by the Parties hereto.
9. Headings. The headings used herein are for convenience only and are not to be used in interpreting
this Agreement.
10. Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject
matter hereto and supersedes any prior written or oral agreements with respect to the matters described
herein.
11. Amendments; Acknowledgments. Grantor shall cooperate in amending this Agreement from time to
time to include any provision that may be reasonably requested by Grantee’s lender, any assignee of
rights under this Agreement, or the lender of any assignee hereunder.
12. Agreement Execution. This Agreement shall be made and executed by the Grantor and the Grantee in
four (4) original copies, each of the parties shall keep two (2) original copies.
IN WITNESS WHEREOF, this Easement Agreement has been executed and delivered under seal on this day
of , 20 .
GRANTOR:
By:
Print Name:
Title:
GRANTEE:
By:
Print Name:
Title:
The PV Systems shall comply with applicable codes and standards, and all of the Electrical Distribution Company (EDC)
(whether EVN, its authorized entities or otherwise) and other interconnection requirements.
The Developer shall comply with all regulations that apply to the work to be performed and requirements of
other authorities having jurisdiction and is responsible for all permits and licensing requirements required for
construction and operation of the PV systems, and also for related operations of the Developer outside of the
Vietnamese Factory sites.
The Developer (not the Factory) is responsible for all operation and maintenance of the PV systems. It is the
responsibility of the Developer to know laws and regulations that construction and operation of the PV systems
are subject to.
Developer shall also comply with EDC requirements regarding interconnection and operation of the PV
Systems.
B. Renewable Energy Credits (RECs) and Incentives
The Agreement between the third-party Developer and the factory should explicitly state that the Factory has
ownership of all Green Rights, broadly defined to include all Environmental Attributes (EAs) and offsets, now
existing or that may get recognized in the future, for all the electricity produced by the PV system regardless of
whether the Factory consumes it; The Developer will transfer, retire or confirm Green Rights to Factory at its
reasonable request, and the Developer will not take action that prevents Factory from claiming Green Rights or
the use of renewable energy from the PV System.
The Offeror may take advantage of any tax credits, accelerated depreciation, and/or any other tax incentives
that are available to it as systems owner. However, the Factory does not represent, warrant, or Guarantee that the
provisions of this Contract will result in tax or other incentive eligibility and/or benefit. The Factory does not
represent or guarantee that this Contract will be treated in any particular manner under Generally Accepted
Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS) or rules of the tax
authorities.
The Developer shall be responsible for determining the source, value, and availability of all other applicable
financial and/or tax incentives made available by the EDC, local government, national government and/or other
entities; currently available or subsequently made available in connection with the PV Systems; which shall be
applied to the Developer’s cost proposal.
The Factory will assist the Developer in their efforts to obtain any incentives. The Factory does not guarantee or
warrant that Developer will be able to obtain any of the credits, exemptions, tax breaks, incentives or other
benefits discussed herein.
The cost for a relocation of each of the PV Systems is requested, in case roof replacements and/or repairs are
necessary. Any such relocation could occur at any time during the term(s) of the Contract. The relocation costs
bid shall include removal, storage, reinstallation and three (3) months of lost revenues (the assumed maximum time
period that the PV system will be off-line). At the tenant’s request, the Developer shall provide guidance and training
for the tenant or the roofing Developer to relocate all or part of the PV System for any necessary roofing projects (at
tenant’s sole discretion and cost).
Incidental repairs to small sections of the roof shall require partial PV system removal and reinstallation and shall be
paid by the Factory at the relevant option price pro-rated based on the kW removed/reinstalled, but not less than
VND 12,000 per incident.
The Developer shall ensure that the proposed PV project is compatible with all aspects of the building, including, but
not limited to electrical, structural, roof warranty (where applicable), lightning and fire protection, as well as security
and other building operations. The PV arrays and balance of systems components (inverters, combiners, switchgear,
conduit) including supports and power conductors shall not interfere with roof drains, expansion joints, air
intakes, existing electrical and mechanical equipment, existing antennas, lightning protections systems or any other
building equipment. Areas where wiring, conduit or other PV System components passes through ceilings, walls, or
other parts of the building shall be properly restored, booted, sealed, and returned to original condition
after wire installation.
The selected Developer must conduct a structural analysis and waterproofing study of each roof and design
the PV Systems to ensure the structural integrity of the PV installation and to ensure no roof leaks and that the
structure of the building is not compromised. The structural analysis and waterproofing study shall include but not
be limited to: the weight of the PV Systems itself, wind, rainwater, snow/hail (if any) and seismic loads. Structural
analysis shall include consideration of concentrated loads as equipment is staged prior to installation or during re-
location of the PV Systems due to roof replacement. The information in Exhibit 4 is provided as background
information, but the Developer is ultimately responsible for performing its own field investigations and
determination of optimal PV system design.
Structural analysis and drawings in support of the calculations shall be prepared by a Professional Structural
Engineer registered by the authority having jurisdiction and shall be submitted to the Factory Group for review.
The calculations and the drawings shall be signed and sealed by the registered engineer performing the
calculations.
The Factory seeks to avoid roof penetrations and therefore is specifying ballasted systems where feasible considering
structural limits and roof slope. The Developer’s design engineer shall design mounting systems in cooperation with
their structural engineer and in compliance with requirements of the Roof Manufacturer and Roof Warranty Holder
on the roof (when applicable), and observe procedures specified by them, so that the roof warranty is not
voided, to the extent reasonable and customary under industry practices. Roof-mount details shall be proposed
by the Developer and reviewed/approved by the Factory. Where roof penetrations cannot be avoided, they shall
be properly sealed.
If the structural analysis and waterproofing study shows that the roof requires major alteration or repair, either the
Factory will pay for the alteration or repair, the lease or PPA price can be adjusted and the Offeror can pay for
the alteration or repair, or the building can be eliminated from the project. The Developer shall be responsible
for minor roof or other necessary repairs/upgrades prior to PV System installation. In addition, the Developer shall
be responsible for all damage to the roof during construction.
If the existing roof system is under a warranty, the Developer and any sub-contractors shall engage the Roof
Manufacturer, Roof Warranty Holder, and/or any other companies involved with pre-existing roof service contracts
or warranties to consult regarding the PV System design; applied stresses; materials compatibility; installation
Nike Solar RFP – Vietnam – 30-Sep- 3
details and methods; and repairs to any damage to the roof during installation. Many suppliers have published
procedures outlining
An uncompromising commitment to safety is required. The Developer shall involve the local fire authority or
organization responsible for fire protection to provide design advice and design approval. Design shall include
requirements for pathways through the array, cutouts where firefighters can pass each other, and where they
can lay down equipment, required markings and signage, and other important information. The Developer shall
review PV System designs with the fire authority to ensure compliance. The Developer shall invite local firefighters to
a training session where firefighters will be shown how the system works, how to shut it down and determine
where to post the permanent instructions and required markings. Arrays must have at least a one-for-one set-
back or two meters whichever is greater, from any roof edge. This requirement supersedes requirements in
any other referenced RFP documents.
The Developer shall remove or relocate all or parts of the array as necessary to accomplish roof repairs or
replacement. The Factory will provide as much notice as possible regarding removal of PV modules, and the cost
of removal and lost revenue will be as established in the contract. In the event of the need for emergency roof
repairs, the factory must notify the Developer, who will within two (2) hours from time of notification or otherwise
contractually specified, be on site to perform the services to remove the PV array or section of PV array to the extent
necessary to perform said emergency roof repair.
D. Access to Factory Buildings
The Factory will authorize the Developer to install, own, repair, operate and maintain the PV Systems on
Factory roofs and allow its agents and employees the right to enter the Factory real property in order to access the
roofs upon which the PV Systems are located. Access will be granted for any proper purpose under this Contract,
including use of the Premises agreed upon by the parties hereto for the construction, installation, operation, repair,
replacement and maintenance of the PV Systems. It is expressly agreed upon, acknowledged, and understood that the
Factory may limit or restrict the right of access herein granted in any manner considered to be necessary for national
security, or in the event that this Contract is terminated. The Developer will be granted limited access after the
end of the contract for PV System removal and premises restoration. The Developer shall have six (6) months
for PV System removal and restoration unless they have written permission from the Factory Group for a
time extension.
Measures shall be taken to enhance electrical and physical safety, as well as to ensure access for Developer and
Factory personnel working on the roof. The Developer shall not design the systems, or otherwise restrict or
interfere with the performance of work by Factory employees who are responsible for the maintenance or repair of
other rooftop equipment.
6. Solar Shading
The Factory will take reasonable steps as necessary within the buildings under its control to prevent other
buildings, structures or flora (outside of the PV Systems) from overshadowing or otherwise blocking access of
sunlight to the PV Systems. The Factory is not responsible for actions by surrounding buildings outside of
the control of the building owner.
E. Electrical Requirements
It is expected that none of the systems will generate more electricity than the building typically uses, so any export of
electricity to the grid is anticipated at minimum, and avoid maximizing PV system capacity solely for the purpose of
The PV Systems shall consist of all equipment necessary to generate and deliver electricity to
the Vietnamese site’s Point of Interconnection, and the Developer shall meet all needs associated with
the PV Systems interconnection to the EDC electrical distribution systems and shall perform all
work and provide all required equipment. This includes, but is not limited to, step-up transformers,
switching, over- current protection, isolation capabilities, etc. to provide a working system. All
interconnection costs (applications, studies, equipment upgrades, etc.) shall be borne by the
Developer.
The Developer shall work with the Factory Group and each building’s designated staff member
for electrical design review and approval.
Developer shall comply with environmental regulations for the authority having
jurisdiction. The Developer shall provide, at the Developer’s sole cost and expense,
the following:
(a) Hazardous Materials/Due Diligence – The Developer shall indicate if any hazardous materials will
be disturbed, encountered or used in the construction of these Solar Panels. The Developer shall
provide all appropriate mitigation measures, if required, to reduce impacts to insignificant levels.
See Exhibit 7, Section P, “Hazardous Substances Control.”
(b) Noise Pollution – The Developer shall provide a description of construction activities and
mitigation to reduce noise related to construction.
(c) Traffic Impacts – The Developer shall provide mitigation measures to reduce traffic impacts on
local streets during construction e.g., road/sidewalk closures, use of cranes, etc.
(d) Jurisdictional Approvals – The Developer shall provide required development approvals from the
country and/or municipality. It is understood that conformance to all applicable approvals are at
the sole cost and expense of the Developer.
(e) Storm water Runoff Management – The Developer shall provide sufficient documentation to
demonstrate that the Developer shall not change the pattern of storm water amounts or runoff.
(b) Interference
The PV System shall not emit electromagnetic interference (EMI) that interferes with other
communications and incoming EMI shall not cause problems with the control or performance of the
PV System. If the PV System emits EMI, the Developer shall turn off the system and take measures
(cancellation, shielding, ferrite choke, etc.) to eliminate the emission of EMI prior to re-start of
the system.
The Developer shall provide training for designated Factory personnel in the equipment that they might encounter
and in operations related to the PV Systems that they might need to perform. The Developer shall provide the
Factory with written shutdown procedures. The Factory shall be permitted to videotape this training for
official use.
Preventive maintenance work includes periodic equipment inspections, replacement of filters, test, calibrations,
and other preventive maintenance tasks, including those specified by the original equipment manufacturer, to
ensure that systems operate as intended.
The Developer shall prepare a written preventive maintenance work procedure and checklist that covers all
preventive maintenance requirements.
G. Maintenance & Repair Work
Emergency Maintenance & Repair Work
The Developer shall promptly notify the Factory if it becomes aware of an emergency condition, any material
malfunction in the operation of the PV Systems, any damage to or loss of the use of the PV Systems, any
circumstances that could reasonably be expected to adversely affect the PV Systems, and/or of their discovery of
an interruption in electricity supply.
The Developer shall promptly (as soon as reasonably possible, but no longer than 24 hours) notify the
Factory if it becomes aware of any event or circumstance that poses an imminent risk to human health, the
environment, the PV Systems or the Premises. For safety issues, the Developer shall immediately dispatch (not
to exceed 48 hours) the appropriate personnel to perform the necessary repairs or corrective action in an
expeditious and safe manner. The Developer will be provided with contact information for the Factory
personnel at the time of award.
The Factory will promptly notify the Developer if it becomes aware of any significant damage to or loss of the
use of the PV Systems or other circumstances reasonably expected to adversely affect the PV Systems. Initial
Developer response by telephone to notification of a need for repair shall be as soon as reasonably possible.
The Factory will promptly notify the Developer if it becomes aware of any minor damage to or loss of the use
of the PV Systems or other circumstances reasonably expected to adversely affect the PV Systems. Initial Developer
response by telephone to notification of a need for repair shall be within five (5) Business Days.
The Developer shall provide the Contracting Officer with a written list of its emergency points of contact (name
and phone number) for use by the Factory during the Contract Term. The Developer shall designate a point of
contact(s) to work with each COR identified by the Factory for each building to establish procedures such that each
Party may provide notice of such conditions requiring Developer’s repair or alteration at all times, twenty-four (24)
hours per day, including weekends and holidays.
Changes to the Developer’s point of contact information shall promptly be reported, in writing, to the Contracting
Officer.
In the event the Developer fails to respond as required in the Contract and in the event of emergencies, the Factory
may incur expenses to perform emergency repairs to Developer -installed equipment as well as Factory equipment
for which the Developer assumed maintenance and repair responsibilities. The Developer shall indemnify and hold
the Factory harmless in such cases where the Developer fails to respond appropriately or responds negligently, and
the Factory responds to remedy the emergency situation. The Developer shall promptly reimburse the Factory for
any and all costs incurred in responding to such emergencies. Such reimbursement may include the Developer
adjusting the payment schedule, as necessary, for the Factory to recover such costs.
The Developer shall maintain adequate and necessary records of inspections and maintenance, which will be
made available to the Factory throughout the duration of the Contract. These records will contain at a
minimum the PV Systems affected, date of repair and/or replacement implemented, and description of activities
performed. A summary of all records related to maintenance shall be provided to the Factory within four weeks of a
request by the Factory for the maintenance records.
Emergency maintenance and repair work is defined as maintenance or repair necessary to correct an existing or
imminent failure or to protect the safety or health of the facility occupants and prevent adverse impacts on
property.
For any connection to the Factory’s intranet and/or internet networks, the Developer shall ascertain and comply
with all cyber security requirements prior to operation.
For those Factories or sites that do not allow the use of wireless technology and therefore a site network is not
Nike Solar RFP – Vietnam – 30-Sep- 4
available, the Developer may use a hard line communication or a phone line, a cellular connection, or other
means that is 100%
The meter shall be a solid-state advanced meter with the following features: non-volatile memory capable of
storing measured data for 30 days, using Ethernet port, and accuracy meeting 0.5% accuracy. If connected, the
electrical metering shall be compatible with the software currently used by each facility. However, due to
security considerations and different IT management in each building, the Developer should assume that access to
the factory site’s network services will not be available and may have to employ other communications means to
collect data from metering systems. No meter shall be placed in service or allowed to remain in service that does
not meet the accuracy standards of. Meters shall be tested for accuracy and certified in accordance with at the
Developer’s expense. The Factory may test the accuracy of the meter at any time at the Factory’s expense, and if the
accuracy is found to be in excess of the 0.5% standard, the meter shall be replaced or repaired at the Developer’s
expense.
Developer shall test meters following installation to verify proper installation and accuracy.
The Developer’s meter data shall be available to the Factory in both an MS Excel file format and on a
password- protected Developer-managed website. All monitoring hardware and monitoring equipment shall
be provided by the Developer. Guidelines regarding data availability are as follows:
The data shall be available both in real time and archived in fifteen (15) minute intervals for the
current billed month as well as for the previous billed month.
System performance shall allow display during different monitoring periods from 1 hour to 1 year
(hourly for a day, daily for a month, monthly for a year), along with an estimate of what the
system should have produced as calculated by the performance model during that time interval using
appropriate local weather file. The performance model provides an estimate of how much electric
energy the PV System on each building should have delivered under weather conditions over the
month. Performance model should use software approved by the Factory. If the measured
performance (AC energy delivery) differs from the prediction of the performance model by more
than 20% for a month or 10% for three consecutive months, the Developer shall identify and rectify
the cause of the discrepancy, including making repairs to components of the PV system and
calibration of the meter and monitoring equipment. IEC 61724, “Photovoltaic System
Performance Monitoring—Guidelines for Measurement, Data Exchange and Analysis,”
Archived information shall consist of monthly summaries of system performance from the date of
inception. Archived data shall be available upon request to observe long term trends in system
performance. Collected data shall be archived on an on-going basis for the duration of the
contract.
At the end of the contract period of performance, this archive of data shall be delivered to the
Factory on machine-readable media accessible by the Factory.
All PV system data shall be the property of the Factory and controlled and accessible only by authorized
Factory and Developer personnel. Monitoring shall include the following parameters:
The monitoring system for environmental conditions (irradiance, ambient air temperature) may be shared among
multiple PV Systems in the same vicinity (within 5 miles), and remote sensing (high resolution, site-specific
satellite data) may be subscribed to instead of on-site measurements. No external control or command of
the system will be allowed without written approval of the factory, and the system should export data only.
Monitoring of power quality or power factor may not be allowed at certain sites.
The Developer shall have a qualified Architect/Engineer (A/E) firm as part of its team, at the expense of the
Developer. The A/E firm shall be licensed in Vietnam and have experience working on Vietnamese projects and
experience meeting the approval and/or compliance requirements in Vietnam, in addition to all other applicable
local, provincial, and Vietnamese regulations and requirements.
The Developer shall perform all professional services as necessary to provide the Factory with a design that reflects
the technical requirements outlined herein and also as might result from compliance with applicable historic
preservation, environmental, utility, and any other regulatory processes. The design package shall include
specifications, calculations, and drawings, and also realistic renderings from specific perspective as required for the
historic preservation approval process.
The PV systems shall be limited to the roof areas that have been identified as available for that purpose in
consultation with the Contracting Officer and building tenant agency or building owner. Major electrical equipment
such as inverters, transformers and switchgear shall be installed in code-compliant enclosures. Components shall be
located indoors in areas identified in consultation with the building owner in ventilated (not air-conditioned)
utility rooms where space allows and compliant with codes. If located outdoors, equipment shall be in enclosures
appropriate for the conditions and code-compliant and protected from direct exposure to the elements (sun, rain)
and debris such as leaves or dirt.
2. The Developer or their designated A/E shall be responsible for any additional approvals, modifications,
resubmissions, and presentations to NCPC and CFA to obtain required approvals. The Developer or
their designated A/E shall attend all meetings and make presentations as necessary to accomplish the
objectives referred herein as directed by the Contracting Officer.
M. Meetings
Developer shall meet with the Contracting Officer and/or the Factory Representative on-site or by
teleconference as necessary to complete the work of installing and operating the PV systems. Meetings include but
are not limited to a pre- design meeting, design review meetings associated with conceptual and 75% design
submittals, pre-construction meetings at each site, and weekly progress conference calls from award through
acceptance. Additional meetings may be required to address problems or issues that arise.
In addition to meeting the codes and standards specified in Exhibit 7, the Developer shall also comply with the most
current version of all safety and health standards applicable to the work to be performed including, but not limited to:
Complies with all applicable Occupational Safety and Health Regulations requirements.
The Developer shall comply with any additional specific safety and health requirements necessary to protect
the safety and health of workers. The Factory will not provide safety equipment to the Developer. The
Factory or the Contracting Officer has the right and authority to review, inspect, and if need be cause corrective
actions to be taken if the PV Systems is not being constructed in a safe manner.
The Contracting Officer or the Factory may, from time to time, inspect the Developer’s operation to ensure
compliance with worker safety and health requirements contained in the contract. The Contracting Officer and/or
technical representative acting on behalf of the Contracting Officer shall direct the Developer to make the
necessary corrections commensurate with the deficiencies found. The Developer shall make these corrections at
no additional cost to the Factory. The Contracting Officer has the authority to stop work if unsafe conditions exist.
The Developer’s refusal or failure to abate violations or deficiencies may be justification for Contract termination
in accordance with the Termination for Cause. The Developer will promptly pay any fines levied on the
Developer by Vietnamese or provincial health and safety offices due to safety/health violations.
The Developer shall store or dispose of toxic waste or Hazardous Materials in accordance with applicable laws
regulations and standards of Vietnam, in a manner consistent with United States Code 10 USC 2692. Depending on
the manufacturer of equipment, some models of solar modules may contain Hazardous Materials that would
necessitate disposal as hazardous waste once end-of-life is reached.
The Developer shall perform all activities in accordance with applicable laws, regulations and standards of Vietnam in
a manner consistent with United States specifications under “Section 02085 – Asbestos Abatement Procedures”. As
part of the Contract, the Developer shall include the cost of removal of any known hazardous-containing material in
conjunction with work performed under the Contract. If the Developer knows the need for removal of Hazardous
Material, but the cost is not included in the proposal, this need shall be identified by the Developer in its
proposal.
If Hazardous Material is identified after award; the Developer shall immediately stop work, take measures to reduce
the Developer or building/Premises personnel contamination, and immediately notify the Contracting Officer of
the Hazardous Material condition and location. The Factory shall then either: (a) remove and dispose of the material
itself, by its own personnel or by separate Contract award; or (b) give the Developer the option of either a Contract
modification for removing and disposing of the Hazardous Material or by separate award for the effort. If the
Developer performs the effort, it shall be required to remove the Hazardous Material in the manner agreed
upon by the parties.
Q. Disposal of Waste
All Developer-generated refuse/waste from the construction project(s) shall be removed to a disposal site at no additional
expense to the Factory.
The term of the contract may be extended by mutual agreement of the parties, the Factory Group could
purchase the system at the end of the term (in a manner and cost specified in the contract), or the contract may
terminate at the end of the term. At the end of the contract, the PV Systems shall be removed without any
damage to the roof systems or structures, or electrical distribution system, at Developer’s expense, unless the
contract terms stipulate the Factory getting ownership of the system. Upon removal of the PV Systems, the roofs
shall be restored to its preexisting condition, with normal wear and tear permitted. A performance bond will be
required to ensure PV Systems removal. This performance bond shall be for an amount equal to the aggregated
total Array Relocation cost. This bond shall be available to the Factory in the event of Developer’s default. If
the Factory must remove the systems, the equipment will be considered abandoned. At the end of the contract,
the Factory reserves the right to purchase the system at a Fair Market Value purchase price, or at a price
specified in the Contract, if it is deemed to be in the best interest of the Factory.
The inclusion of a System Purchase Option may result in the contract being interpreted as a financial lease, with
concomitant unfavorable accounting treatment. In such cases, specific provisions of the Agreement shall be
reviewed to mitigate any such risks.
3. Removal of PV system.
Upon end of the Base period, Option period, or early termination of this Contract according to its terms
(provided the Factory does not exercise its purchase option pursuant to this section), Developer shall, at
Developer’s
The access provisions in Section C.5 shall remain in force until the PV system is removed and roof/parking lot
restored, but no longer than 90 days from the end of the contract.
Developer shall procure and at all times thereafter maintain with insurers acceptable to the Factory, the
following insurance protecting the Factory against liability from damages because of injuries, including death
suffered by persons, including employees of the Developer and from damages to property arising from and
growing out of the Developer operations, including its subcontractors and suppliers’ operations in connection
with the performance of the work.
Developer shall provide the Factory with certificates evidencing such insurance as outlined above
prior to beginning any work. Such certificates shall provide for thirty (30) days advance written notice to
the Factory of cancellation, material change, reduction of coverage or non-renewal. In addition to the
above insurance requirements and limits, all policies will be required to include the following
clauses and provisions:
Role(s) your
organization
performed
Name of Developer or
Lead Developer
Location
Project description
(Product name/type,
PV module used)
Type of contract
Contract signing date
Date installed
kW rating (AC
capacity and DC
capacity)
Current operational
status of system
Customer Name
Customer Title
Customer’s Telephone
Customer’s Email
- Additional information may be requested if required, including Contract Reference No., Litigation records,
and Schedule (e.g. in addition to the Date of Installed, may request the COD; or Execution progress
i.e. % of completion as compared to schedule/and total of value of the signed contract.)
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(i) completed legal, financial and business due diligence satisfactory to such Party in its sole discretion,
(ii) obtained final approval for such transactions (and the Agreement (as defined below) from the
senior management and board of directors (and/or other relevant governing bod(y)(ies)) of such Party
and its affiliates in their sole discretion, and
(iii) negotiated, executed and delivered to the other Party a definitive, binding written onsite rooftop
solar power purchase agreement.
This Term Sheet does not create and is not intended to create a duty to negotiate in good faith towards, or
to enter into, a binding contract and may not be relied upon as the basis for a contract by estoppel or
otherwise.
Moreover, except with respect to the Binding Provisions, no past, present, or future action, course of
conduct, statement, or failure to act relating to the transactions contemplated by this Term Sheet or
relating to the negotiation of the terms of such transactions (including any oral agreement or
understanding or agreement in principle) will give rise to or serve as the basis for any obligation or other
liability on the part of any such Party or any of its affiliates, unless and until the conditions set forth in
clauses (i)-(iii) above have been satisfied.]
System The solar photovoltaic (PV) system located on the rooftop of the
Factory [full name] situated at the Premises in [full address], Vietnam
as described in Exhibit 12A. [insert general description of System]
Expected System [ ] kWp (DC)
Capacity
Developer [Developer's name] a company incorporated in [Vietnam/Other] with
its enterprise code No. [●], with its registered head office at
[address], [Vietnam/Other]. [Insert details of Developer's duly licensed
rooftop solar company – if for PPA, current regulation requires that it
must be duly licensed local company in Vietnam]
[insert details of Site, for example, designate the rooftop area, the size and
include ancillary areas or infrastructure required]
Or;
VND[YYYY] or USD [YY.YY] per month, [, escalating at [0.0]% per year
on each anniversary of the Commercial Operation Date] (the
“Rental”). [Except for the preceding escalation,] the Rental will not
be changed during the Term, and Developer will bear all change of law
risk associated with the installation, ownership, operation and
maintenance of the System in compliance with prudent industry
practices and applicable laws.
Environmental Factory owner will receive title to all of the Environmental
Attributes Attributes generated by the System during the Term, including
Renewable Energy Credits and all future Environmental Attributes
recognized after the Effective Date of the Agreement. Factory
owner may use these Environmental Attributes as it desires,
including, but not limited to: (1) retirement by Factory owner to meet
sustainability objectives, and (2) sale to a 3rd Party. Developer will
agree not to make any statement or take any action inconsistent
with Factory owner’s ownership of Environmental Attributes and
claims to use of renewable energy from the System. All existing and
future Environmental Attributes, including Renewable Energy Credits,
shall be certified by Developer in accordance with an appropriate
certification if or when it becomes available. Environmental Attributes
do
not include Incentives.
Incentives Developer expects to receive and rely upon the following
governmental incentives for its use in constructing, owning and
operating the System:
[insert description of any Incentives].
Site License Factory Owner will grant to Developer and to Developer’s agents,
employees, contractors a non-exclusive license running with the
Project Site for access to, on, over, under and across the Project Site,
including a defined area in which to install, own, operate and maintain
Nike Solar RFP – Vietnam – 30-Sep- 5
the System. The license will last from the Effective Date until the
date that is ninety
(90) calendar days following the date of expiration or earlier
termination
of the Agreement. Developer may use the license solely for the
purpose of
[“A vailability Damages Rate” means for each one tenth of one
percent (0.1%) of Availability Shortfall, [XXXX VND)] multiplied
by Factory owner’s Capacity.]
Regulatory Developer will be required to represent and warrant that it is not a
public utility and that the transactions contemplated by the
Agreement will not
cause it or Factory owner to become a public utility.
Events of Default The Agreement shall include customary events of default including, but
not limited to, defaults for failure to pay, failure to perform a
material obligation, breach of representation or warranty, bankruptcy
or insolvency, failure to maintain required credit support, and failure
to achieve the Guaranteed Commercial Operations Date.
Southern Vietnam