Question

Task (1) The project team gathers data on the reasons why a specific project task is causing
problems and the frequency they occur. There are many different reasons and you need to
address some of them, so describe your actions from the start to the end to manage these
problems by using the suitable tools and techniques. Task (2) The project sponsor is upset
with costs included for quality management and wants to reduce the budget describe the
meaning of quality cost, different types and how to minimize without affecting project
value. Task (3) You are the project manager and you meet with your project team to ensure
the project is planned to be completed with no deviations from the project requirements you
prepared a presentation to describe the process of risk management and prepared an example
of FMEA (failure mode and effective analysis)
Answer & Explanation

Solved by verified expert

1. Some of the causes of problems in a company include lack of teamwork and lack of
communication medium. The problems can be solved with the help of developing Gantt chart
and knowing the main reason and taking correctiv measures.

2. Quality costs are incurred to maintain a good quality project. The types are prevention,
appraisal, internal and external quality costs.

3. Risk Management is the analysis and setting the top level priority of risks. FMEA is the
technique used to reduce risks.
Step-by-step explanation

1. Project Management is the process of managing the project for achieving the objectives of the
company and creating a brand image in the market. It is the responsibility of the Project Manager
to minimize the challenges, implement cost management, and focus on risk management. He
must have leadership qualities, must be able to make proper decisions when required.

There are various challenges that need to be focused on during project management and project
functioning. The challenges include:-

a) Objectives not well defined

Project tasks suffer the problems caused by not defining the objectives properly. The employees
are not very clear about the objectives required for the project. And all are working aimlessly and
with proper goals. The goals must be particular, that can be well measured, that are achievable,
related to the project, and time-based (SMART) objectives.
b) Setting unrealistic objectives
The objectives must be realistic and achievable within the stipulated time frame. Setting
unrealistic goals would lead to continuous failure and high-cost occurrence.

c) Lack of proper communication medium

Lack of Communication medium might create a lot of problems in the path of achievement of
objectives of the company. So, the communication must be crystal clear and adequate that avoids
confusion. 

d) No proper teamwork and lack of accountability

Sometimes, problems arise due to a lack of teamwork in the company. No one is ready to take
accountability for the mistakes or problems occurring in the project tasks. 

e) No adequate training was provided

The employees sometimes lack the proper skills required for achieving the objectives. So, it
causes problems and the root cause is the employees have not received proper training for the
same.

Various tools and techniques are used by the company for solving the problems are as follows:-

a) Developing the Gantt Chart

Developing a Gantt chart is an effective method for dividing various tasks to be completed
within the time frame. It allocates an ample amount of time for completing each task. It can be in
the end to start i.e., Task B can be started after Task A has been completed, or Task B has to be
completed along with task A. 

b) Root-cause Analysis
Finding the root cause for the problems and taking corrective measures regarding the same is an
effective method to solve the problems causing in the project management. 

c) Organizing training 
Training must be given on a timely basis to the employees for brushing up their skills and
knowledge for better works assurance.

d) Freeing employees from other works

Employees must be focused on their works and that can be achieved by not involving the
employees in other administrative works that take a lot of time.

2. Cost Management is the process of managing the cost, estimating the cost to be incurred and
revenues to be generated, and regulating the costs during the project completion. Managing the
cost includes the cost to be incurred for procuring each resource for achieving the objectives of
the project.

Quality costs are the cost that a company incurs to produce and maintain a quality product or
service. It is the basic cost that a company bears for gaining a competitive advantage in the
market and building a positive brand image in the market.

Types of Quality costs are:-

a) Prevention costs
These are the costs that help to reduce the problems arising from the quality of the project.

b) Appraisal costs
These costs are the improving parameter for the quality of the project. It helps to do an analysis
of the costs.

c) Internal quality costs

It helps to check the quality of the project and helps to reduce the problems occurring in the
context of quality.

d) External quality costs

It is the most affected by internal as well as external factors. 

Project costs can be reduced by choosing the cheaper resources, prompt suppliers, trained staff,
use external sources, and lowering the wastage.

3. Risk management is the process of analyzing the difficult situations or issues coming in the
way of developing an effective project. As a project manager, it is one of the skills for reducing
costs and risks for the project. It is important to set priority among various risks or adverse
situations that need proper attention. For reducing the risk, strategies must be developed. 

Risk Management is very important for a business. It helps to create a healthy and safe working
environment, and taking corrective measures helps to strengthen the decision-making and
critical-thinking power of the Manager as well as the team.

Failure mode and Effective Analysis (FMEA) is one of the techniques to forecast the areas of
risk. It is the way to calculate the risks going to occur due to various failures. It also helps to take
effective and corrective solutions into account for better results. It can occur due to design faults,
or team effects. It helps all to be well prepared and ready for the difficult situations going to
occur in the near future.

Hence Project Management is very effective to take the whole project and team together for
producing a unique project.

https://www.proofhub.com/articles/project-management-challenges
 

Upload

 Project Management notes

 University
La Trobe University

 Course
Project Management (MGT3PM)

 Uploaded byCharlotte
 Academic year2019/2020

Helpful?

Comments

Students also viewed

 Assessment Task 1 - project management quality


 Posture, muscle length tests, ROM, strength, other tests

 Exam notes only Assault

 LOW5 - notes on l05

 21 - assignmet


 BUS5POE PS2 solutions Economics 2021

Other related documents

 Week 1 Respiratory System Notes


 Week 5 - Week 5 Notes

 05, answers

 Sugar tax essay - ASSIGNMENT

 Book - rffxrgtg


 ALH1PAL Summer 2021 Calendar

2. Goal: The Medical Insurance department will increase provider options by 10%.
Identify provider options and costs
Survey the customer to find out each options value
Compare options to competitors
3. Goal: Patients will wait less than 1 hour to see a physician.
Evaluate personnel requirements
Purchase new appointment scheduling software
Setup appointment confirmation schedule
Keeping goals and objectives in the forefront of every project ensures that the project and the
team are on the same page throughout the projects life cycle.

Recommended for you

100

Hospital Management system project

 Computer science


100% (1)


14

Toaz SITXHRM001 Coach others in job skills

masters of business administration


88% (8)


2

Performance Appraisal Policy and Procedures

masters of business administration


100% (1)


76

WORKING CAPITAL MANAGEMENT OF VERKA MILK PLANT JALANDHAR

masters of business administration


100% (1)


3

INTRODUCTION OF LAYS AND MARKETING STRATEGIES USED BY THE COMPANY

mba in finance and marketing

100% (1)
Company

 About us
 StuDocu World University Ranking 2021
 Doing Good
 Academic Integrity
 Jobs
 Dutch Website

Contact & Help

 F.A.Q.
 Contact

Legal

 Terms
 Privacy policy
 Cookie Statement

Social

 Facebook
 Twitter
 Instagram
 YouTube
 TikTok
 Blog

Get the App

Copyright © 2022 StudeerSnel B.V., Keizersgracht 424, 1016 GC Amsterdam, KVK: 56829787,
BTW: NL852321363B01
2

out of 2

Project Management
Project Scope
Everything within the scope needs to be delivered. Stakeholders may try to increase scope
without increasing budget or time (scope creep).
Negotiating scope means trying to balance the needs and desires of all stakeholders with
limited resources. Get the project signed off by stakeholders
SCOPE TEMPLATE IN MODULE 1
Project Goals
Project goals are the ‘WHAT’. In other words, "what" will the project accomplish? Projects
may have more than one goal, but many objectives per goal. Do not confuse goals with
objectives.
Examples:
1.Website development goal: Visitors will be convinced that global warming exists
2.Insurance company: The Medical Insurance department will increase provider options
by 10%
3.Physicians office: Patients will not wait longer than 1 hour to see a physician
Writing Goals
Writing clear workable goals takes some practice.
You may have heard of the S.M.A.R.T. way of writing goals. Adopting an approach such as
this will support the achievement of goals as energy and resources will be better focused on a
specific outcome.
S - Specific (Vague - I want to run/Specific - I want to run a marathon)
M - Measurable (Vague - Run a marathon well/Specific - I want to complete a Marathon in
under 4 hours)
A - Achievable (Vague - I will train for this/Specific - I will train by running 4 times per week
for 6 months using an incremental distance program)
R - Relevant - (Vague - I will feel better/Specific - My health and general well-being will
improve through the training and achievement of this goal)
T - Time bound - (Vague - Run a marathon next year/Specific - Run in the Sydney marathon
on Sunday 17th September, 2017
Objectives are the "HOW"
Objectives are specific statements that support the goal. Every goal will have one or more
objectives tied to it. In essence, the objective is the "how" of the process.
Always start an objective with an action verb. This ensures that the objective is measurable
and that the projects end-result is addressed through the action of the objective. Each objective
becomes a measurable milestone as well.
Examples:
1. Goal: Visitors will be convinced that global warming exists.
Create a table comparing the costs of addressing global warming today verses 100
years from now
Illustrate the effects of global warming in a photo gallery
Identify and address the "myths" of global warmin
2. Goal: The Medical Insurance department will increase provider options by 10%.
Identify provider options and costs
Survey the customer to find out each options value
Compare options to competitors
3. Goal: Patients will wait less than 1 hour to see a physician.
Evaluate personnel requirements
Purchase new appointment scheduling software
Setup appointment confirmation schedule
Keeping goals and objectives in the forefront of every project ensures that the project and the
team are on the same page throughout the projects life cycle