PARCELIZATION PROCESS

Milestones/Context Diagram
Input-Process-Output

FO3/CLOAIS

INVENTORY REPORT
I. PROCESSING
REPORTS FOR THE
CONDUCT CCLOA
FIRMING UP OF THE
INVENTORY AND MASTERLIST OF
STATUS DATA ARBs
GATHERING

DEED/ORDER OF
II. ALLOCATION
VALIDATION AND APPROVED
FIRMING UP THE ARB MASTERLIST
MASTERLIST/LOT
ALLOCATION

ASP

III. TD
CONDUCTS SURVEY

IV.
GENERATION,
REGISTRATION AND
ISSUANCE OF INDIVIDUAL
CLOA/COMPUTERIZED
TITLE (C-TITLE)
c-Titles

ARBs .

Context Diagram 1 of 21
Legend

- Start/Begin Process, Exit/End Process

- Main Process

- On-page Reference

- Database

- Off-page Reference

- Process/Activity

- Document (Manual/Generated)

- Sub-process

- Multiple Document (Manual/Generated)

- Data Flow

- Decision/Question

Legend 2 of 21
I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (MAJOR ACTIVITIES)

START

CLOAIS/FO FILE 3 Generates List

DATABASE of CCLOA
List of CCLOA under
SPLIT

I-1.
Gathering of Certified
True Copy of CLOA
Titles
CTCT

I-3. I-4.
I-2. Projection of Checks availability of
Checking of Checking if
CCLOA on LC ASP for Redoc at
CTCT if ARBs are CCCLOA is subject
Map DARPO
Annotated to Legal Case
Certification on - ASP
List of CCLOA with CCLOA with Legal
Projection with - List of CCLOA with
Annotated ARBs Cases
Shape Format file of ASP for Redoc
the Parcel

Tags as Workable/
Not Workable for
SPLIT
Updated Inventory
of CCLOA

END

I. Data Gathering 3 of 21
I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW)
I-1. Gathering of Certified True Copy of CLOA Title

BLTI LRA DARPO DARCO – Archives Storage

BEGIN

Prepares Requests of Certified True

Copy of Title (CTCT) and Transmits to
LRA

- Request for CTCT

-List of CCLOA under SPLIT 1-1.2.
Verification at LRA

- Transmittal Letter
-List of CCLOA with CTCT
- List of CLOA that are not found in
CTCT PHILARIS Database

Receives Results of Retrieval and CTCT

Prepares Memo with Listing

With available CTCT? No for Checking with ROD Receives Memo with Listing
Vault

Yes
- Memo
- List of CLOA that are not found in
PHILARIS Database

Provides DARPO Listing of CCLOA with

CTCTs
Prepares Requests to ROD for
Checking with ROD Vault

- List of CCLOA with CTCT

Scans CTCTs into PDF Files

1-1.3.
Verification at ROD

CLOA DMS Database

Indexing of Scanned Titles

Negative
Receives Negative Certification Certifiation
Negative
Certifiation from ROD Receives Negative
Certification from ROD

EXIT

Receives Memo and CTC

Hardcopy of CCLOA

Shares the data to DARPO for Updating

Safekeeps the CTC

Hardcopy of CCLOA

Prepares Memo for Archiving and Forwards to

Document Archives Storage the CTC Hardcopy of
CCLOA

EXIT

I-1. Data Gathering 4 of 21

I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW)
I-1.2. Gathering of Certified True Copy of CLOA Title – Verification at LRA

LRA

BEGIN

- Request for CTC of

CLOA Titles
-List of CCLOA under
SPLIT
Receives Requests of
CTCTs from BLTI

Matches in the
database

PHILARIS Database

Prepares Request with

CCLOA is in Database? No ROD to Conduct Further
Validation
- Memo Request
Yes - List of CLOA that are not
found in PHILARIS Database

Generates and Certifies

Copy of Titile
1-1.3.
Verification at
ROD

CTCT

Prepares Transmittal and

List of Results of Retrieval Receives Request for
Uploading
- Transmittal Letter
-List of CCLOA with CTC
- List of CLOA that are not
found in PHILARIS Database

Uploads CCLOA to
Transmits CTC with Listing PHILARIS
to BLTI
PHILARIS Database
- Transmittal Letter
-List of CCLOA with CTCT
- List of CLOA that are not
found in PHILARIS Database

CTCT
EXIT

1-1.2. Data Gathering-LRA 5 of 21

I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW)
I-1.3. Gathering of Certified True Copy of CLOA Title – Verification at ROD

ROD

BEGIN

Receives Requests

Finds Copy of CCLOA in

the Vault

Issues Negative
CCLOA Copy is in the
No Certification to
Vault?
DARPO cc BLTI

Yes

Negative
Certification
Scans copy of CCLOA Title

Requests LRA for

Uploading to PHILARES
thru Conversion on
Demand (COD)

Enters the CCLOA Copy to

LRA’s Title Ready Program

EXIT

1-1.3. Data Gathering-ROD 6 of 21

I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW) (CONT.)
I-2. Projection of CCLOA on LC Map

BLTI DENR-LMB DENR DARRO

BEGIN

Prepares Requests for

Receives Requests and list
Shape Files and Transmits to
of CCLOA under SPLIT
DENR-LMB
- Request for Shape
Files
-List of CCLOA under
SPLIT
Check availability of
Shape Files

LAMS Database

Prepares Transmittal Letter

Receives transmittal
with List of Results of
letter with Digital Data
Retrieval and Transmits to
and Shape Files
BLTI/CPMO
- Transmittal Letter
-List of CCLOA with Shape Files
- List of CCLOA with no available
shape files

With Shape Files? No Encodes Shape Files Digital Data and

Shape File of each
CCLOA

Yes

Prepares Transmittal
Memo and Forwards
Digital Data and Shape
Files to DENR-NAMRIA 1-2.1.
Projection at
DENR

Receives certification on the

CCLOA classification of the
land

Updates the inventory table

and uploads Certification
with digital files to CCDMS

Receives transmittal letter with

Digital Data and Shape Files
Transmits to DARPO

1-2.2.
EXIT Result of
Projection

I-2. Data Gathering-LC Map 7 of 21

I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW) (CONT.)
I-2.1. Projection of CCLOA on LC Map -Projection at DENR

DENR-NAMRIA DENR-Regional Office

BEGIN

Receives Transmittal Memo with Digital Data

and Shape Files

Projects in LC Maps

Digital Data and Shape

File of each CCLOA

Within A&D lands and outside 2 km.
bndry line between A&D lands with
other classification
Prepares Transmittal Memo with Digital Data
Receives Transmittal Memo with Digital
No and Shape Files and Forwards to DENR-
Data and Shape Files
Regional Office

Transmittal Memo
Cc: BLTI/CPMO

Yes

Digital Data and Shape Re-evaluates and administers projection

File of each CCLOA to LC platforms or set-up

Prepares transmittal letter with Digital Data

and Shape Files and Tansmits to BLTI/CPMO

Transmittal Letter
Issues certification on the CCLOA
classification of the land and Transmits to
DARRO
Digital Data and Shape
File of each CCLOA

Certification

EXIT

I-2.1.Data Gathering-DENR 8 of 21
I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW) (CONT.)
I-2.2. Projection of CCLOA on LC Map -Result of Projection

DARPO

BEGIN

Receives certification on
the CCLOA classification
of the land

Checks Projection of
NAMRIA

Within A&D lands and

Checks Certification
outside 2 km. bndry line
of DENR-Regional No
between A&D lands with
Office
other classification?

For CCLOA overlapped with

Portion of CCLOA
NIPAS, Cancels Issued CCLOAS
No Overlapped with other
and Issues other tenurial
classification?
instruments by DENR

Yes
Yes

Set aside to be
continued once No Portion of LH is A&D?
reclassified

Yes

STOP Continues
Parcelization with EXIT
A&D Portion of LH

I-2.2. Data Gathering-Result 9 of 21

I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW) (CONT.)
I-3. Checking of CTC if ARBs are Annotated

DARPO LRA

I-3

Checks CTC of CCLOA

from LRA/ROD

Is the CCLOA
I-3.1
registered? Is there a
Conducts No No
- PEB CTC of CCLOA?
Investigation
- ODC

Yes

Files Petition for Reconstitution in A

the Appropriate Court / Request for
Admin Reconstitution at the LRA
Yes

EXIT Receives Petition for

Reconstitution in the
A Appropriate Court /
No Request for Admin
Reconstitution at the LRA

Is there an Approved Are the Names

Checks Pertinent
Masterlist of No of the ARB Annotated Reconstitutes Title
Records in CF
ARBs? on the Title?

Yes
Provides DAR CTCT of
CCLOA
Requests Petition for
Annotation of Names in
the Masterlist of Yes B
Collective CLOA
- CARP-LAD Form No. 33 (per AO
2 s. 2009) or CARP-LAD Form
No. 31 (per AO 7 s. 2011, as
amended) Receives Request for
- CARPER LAD Form No. 70-C
Annotation of Names in
the Masterlist of
Collective CLOA
Order of EXIT
Annotation from
RD Annotates Names in the
Masterlist of Collective
CLOA

B
Receives CTCT of CCLOA Provides DAR CTCT of
(with Annotation) CCLOA (with Annotation)

CTCT

I-3.Data Gathering-CTC 10 of 21
I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW) (CONT.)
I-3.1. Checking of CTC if ARBs are Annotated – Conducts Investigation

DARPO Provincial Legal Officer/LTS Chief DARRO

BEGIN

PARPO II Directs Provincial Chief Legal

Provincial Chief Legal Receives memo from
Division to conduct PARPO II to conduct
investigation investigation

Conducts Investigation

Prepares and Submits

Legal Report and
Receives LRR
Recommendation (LRR)
to PARPO II

Receives LRR from

Forwards LRR to DARRO
DARPO

Conducts
Further
Investigation

EXIT

I-3.1. Data Gathering-CI 11 of 21

I. CONDUCT CCLOA INVENTORY AND STATUS DATA GATHERING (DETAILED PROCESS FLOW) (CONT.)
I-4. Certification of ALI Case

DARPO LEGAL

BEGIN

Prepares Receives
Receives Requests
Requests for
for Certitication of
Certitication of ALI
ALI Case
Case

Verifies if the list is

with ALI Case and
with FINEX

Prepares
Certification of ALI
Case

Transmits
Receives Certification
Certification of ALI
of ALI Case
Case

EXIT Cerification on
ALI Case

I-4.Data Gathering-ALI 12 of 21
II. VALIDATION AND FIRMING UP THE ARB MASTERLIST/LOT ALLOCATION

DARPO

START

Is there a duly
II-3
Is there an ASP for Approved
No No Approval of
Redoc? Masterlist of
Masterlist of ARBs
ARBs?

Yes Yes

Conducts Ground II-1

Validation Preliminary
Meeting with ARBs

II-2
Consultation
Meeting with ARBs

END

II. Validation 13 of 21
II. VALIDATION AND FIRMING UP THE ARB MASTERLIST/LOT ALLOCATION (DETAILED PROCESS FLOW) (CONT.)
II-1. Preliminary Meeting with ARBs

DARMO/DARPO DESIGNATED PERSONNEL ARBs DARPO

BEGIN

Prepares and Sends Notice of Meeting/

Consultation of all Collective Owners

Receives Notice of Meeting

Conducts Meeting to Discuss

Parcelization Process

CARPER-LAD Form No. 70-H

Prepares Field Valdiation Report

CARPER-LAD Form No. 70-B

Submits Field Valdiation Report Receives Field Validation Report

- CARPER-LADForm No. 70-B

CARPER-LAD Form No. 70-H

EXIT

II-1. Validation-PM 14 of 21
II. VALIDATION AND FIRMING UP THE ARB MASTERLIST/LOT ALLOCATION (DETAILED PROCESS FLOW) (CONT.)
II-2. Consultation Meeting with ARBs

DARMO/DARPO DESIGNATED PERSONNEL ARBs DARPO ROD

BEGIN

Prepares and Sends Notice of

Meeting to all Registered ARBs

CARPER LAD Form No. 70-D

Posts Notice of Meeting in the Municipal

and Barangay Halls where the LH is
located Receives Notice of Meeting

Obtains Certification of Posting from

Barangay Official concerned

Conducts Meeting to Discuss

Parcelization Process

Prepares and Maintains Minutes of

Meeting

Is there an existing Inclusion / Inclusion/Exclusion

Yes
Exclusion case of ARBs? (DARRO/DARCO)

No

Request ROD for the Annotation of Receives Request for the

the Final Inc/Exclusion Order in the Annotation of the Final Inc/
ODC Exclusion Order in the ODC

Are ARBs Able to Execute Lot

No Conducts raffle
Allocation Agreement? - CARP-LAD Form No. 31A
- CARPER LAD Form No. 70-C

CARPER-LAD Form No. 70-F

Annotates the Final Inc/Exclusion
Order in the ODC

Yes

Receives CTCT of CCLOA (with Provides DAR CTCT of CCLOA (with

EXIT
Annotation) Annotation)

II-2. Validation-CM 15 of 21
II. VALIDATION AND FIRMING UP THE ARB MASTERLIST/LOT ALLOCATION (DETAILED PROCESS FLOW) (CONT.)
II-3. Approval of Masterlist of ARBs

DARMO/DARPO DESIGNATED
DARPO ROD ARB
PERSONNEL

BEGIN

Directs the MARPO to Receives Directive to

Prepare Masterlist of Prepare Masterlist of
ARBs ARBs

Prepares Masterlist
Approves Masterlist (based on available
documents/records)
CARP-LAD Form No. 31
(per AO 7 s. 2011, as
amended)

Posts the Masterlist for 7

days in conspicious area

Requests Annotation of
ARBs agree with the
C Names in the Masterlist of Yes
Masterlist content?
Collective CLOA

No

Files Protest against the

Conducts Compulsory masterlist to DARPO
Arbitration within 15 days from
No posting

Is the Protest Granted?

Yes

Prepares Amended Posts the Masterlist for 7

Masterlist days in conspicious area
No

Is there a Protest?

Yes

Potential ARBs Files

INCUSION/
Petition for Inclusion/
EXCLUSION C
Exclusion before the
(DARRO/DARCO)
PARO

Receives Request for

Annotation of Names in the
Masterlist of Collective
CLOA

Annotates Names in the

Masterlist of Collective
CLOA

Provides DAR an eCopy of

Receives CTCT of CCLOA
EXIT the Collective CLOA (with
(with Annotation)
Annotation)

II-3. Validation-ARBs 16 of 21
 III. CONDUCTS SURVEY

DARPO

START

Is ASP reflects the actual III.1

No
situation on the ground? Confirmation of Masterlist

III.2
Yes Parcelization Survey

END Issues Order of Parcelization

- CARPER LAD Form No. 70-I

- ASP with narrative TD
Phase

III. Conducts Survey 17 of 21

 III. CONDUCTS SURVEY
III.1. Confirmation of Masterlist

DARPO DARRO

BEGIN

Receives Masterlist of
Submits Masterlist of ARBs
ARBs for Confirmation of
for Confirmation of RD
RD

Returns Masterlist of ARBs

Receives Masterlist of Are data complete/with
for completion of No
ARBs for completion supporting document?
document

Yes

Completes documents for

Masterlist of ARBs RD Confirms Masterlist of
ARBs

Returns the Confirmed Masterlist

Receives he Confirmed
of ARBs with Instruction to
Masterlist of ARBs with
Proceed with the Preparation of
Instruction to Proceed with
Requisition of Survey Services
the Preparation of RSS
(RSS)

EXIT
Phase

III-1.Conducts Survey-CM 18 of 21
 III. CONDUCTS SURVEY
III-2. Parcelization Survey

DARPO DARMO Geodetic Engineer DARRO DENR-TS

BEGIN

Instructs DARMO to
Receives Instruction to
Prepare Request for Survey
Prepare RSS
Services (RSS)

Receives RSS Prepares RSS

RSS is By Admin? No Prepares Survey Module

Conducts Bidding of the

Survey Project Module

Yes

Awards and Prepares Conducts Initial Pulong-

Contract Pulong

Issues Special/Travel Order Conducts Field Work

for Survey by
Administration

Prepares Survey Returns

Conducts Final Pulong-

Pulong

Is Survey for Relocation?

Yes

No
EXIT Receives Survey Return

Finalizes SR
Reviews Survey Returns
for Completeness of
Required Docs

Submits Survey Return

Submits Survey Returns
IVAS
for IVAS

Receives ASP with Tech

Desc. (TD), Narrative TD
and Lot Data
Computation (LDC)

Receives ASP Documents

Forwards ASP
(Certified 1 sepia and Certified 5
Documents to DARPO
blue print copies of ASP)
- Transmittal Memo-
- ASP with Tech Desc. (TD)
- Narrative TD
- Lot Data Computation
Receives ASP Documents
Frowards ASP Documents to
(Certfied 1 blue print copy
DARMO
of ASP)

- Transmittal Memo-
- ASP with Tech Desc. (TD)
- Narrative TD
- Lot Data Computation
Phase

EXIT

III-2. Conducts Survey-PS 19 of 21

IV. GENERATION, REGISTRATION AND ISSUANCE OF INDIVIDUAL CLOA/COMPUTERIZED TITLE (C-TITLE)

DARPO ROD

START

Requests for Generation, Registration Receives Requests for Generation,

and Issuance of Computerized Titles (c- Registration and Issuance of Computerized
Titles) and Annotation of All Registered Titles (c-Titles) and Annotation of All
and Issued Individual Titles at the Dorsal Registered and Issued Individual Titles at the
Portion of the CCLOA Dorsal Portion of the CCLOA
- CARPER-LAD Form No. 70-G
- CARPER-LAD Form No. 70-I
- ASP with e-TDs

Generates the c-Titles

c-Titles

Receives copy/replica of c-Titles Provides a copy/replica of c-

for verification Titles/Replica for verification

Verifies entries of c-Titles vs ASP

with e-TDs, Order of Parcelization
and Masterlist of ARBs
Corrects the c-Title

Confirms and authorizes the

use of digital signature of the With erroneous Receives erroneous information
No
DAR secretary on the info? for correction
verified error-free c-Tiles
CARPER LAD
Form No. 70-J Yes

Informs on the erroneous

information for correction of
c-Titles
CARPER LAD Form
No. 70-K
Affixes PARPO IIs signature in the
copy/replica of c-Titles to confirm
the entries are error-free

Forwards the signed copy/replica Receives the signed copy/replica

of c-Titles of c-Titles

Registers and Issues c-Titles

Annotates the dorsal portion of the

CCLOA all registered and issued
individual c-Titles

Releases the generated and

registered copies of c-Titles

IV-A

IV. Generation and Registration 20 of 21

IV. GENERATION, REGISTRATION AND ISSUANCE OF INDIVIDUAL CLOA/COMPUTERIZED TITLE (C-TITLE)
(cont.)
DARPO ARBs LBP

IV-A

Receives generated and

registered copies of the
c-Titles

Distributes registered Receives registered

c-Titles c-Titles

Is LH
No END
Compensable?

Yes

Generates Land
Distribution
Receives LDIS
Information Schedule
(LDIS)
- CARPER LAD Form
No. 47
Collection and
Monitoring of AR
Receivables

IV-A Generation and Registration - Cont 21 of 21