INVENTORY AND VERIFICATION OF CCLOA

DARPO BLTI DARMO/Designated Personnel

START

Upon receipt of the PARPO’ s instruction together with the lists

Classify/Categorize all existing CCLOAs issued in the names of
of CCLOAs found to be within A&D, prepare and send Notice of
farmer’s cooperatives/associations, group/s of ARBs or other forms
Preliminary Meeting/Consultation/pulong-pulong to all Collec-
of farmers’ collective organizations in the province using CARPER LAD
tive Owners.
Form No. 70, based on the CLOA information System (CLOA-IS)/Field
Operations File (FOF) No.3. -CARPER LAD Form No. 70
a. Annotation of ARBs in the CCLOA -CARPER LAD Form No. 70-A
-CARPER LAD Form No. 70-D
b. Land Type
c. Survey Status
d. ARB Group/Type
e. Actual Land Use of the LH
f. CCLOAs subject of case/s Conduct meeting/consultation/pulong-pulong on the scheduled
CARPER LAD Form No. 70 date and venue to discuss the policies and procedures on the
Parcelization of CCLOA and gather information from the collec-
tive owners on the following:

Upon receipt the PARPO’s request together with the 1. Actual area of tillage of the LH by ARBs and non-ARBs;
accomplished CARPER LAD Form No. 70, endorse the same 2. Actual area of date of occupation of the LH by non-
to LRA and DENR for appropriate action. The following shall ARBs;
Based on accomplished CARPER LAD Form No. 70, prepare and be observed: 3. Mode and date of occupation of the LH by the ARBs and
forward PARPO’s request to the BLTI for the following: a. For LRA, the detailed activities are enumerated/laid non-ARBs;
a. Certified true copy (CTC) of CCLOAs from LRA down at Annex A “Process Flow on verification and 4. Current land use of the LH;
b. Certification on the Classification of the LHs covered by CCLOA issuance of CTC of CCLOA” 5. Status of organization/cooperative, and existence of
from DENR b. For DENR, the detailed activities are enumerated/laid Agribusiness Venture Arrangement (AVA) contracts;
down at Annex B “Process Flow on Verification and 6. Availability of Owner’s Duplicate Certificate (ODC) of
issuance of Certification as to A&D” CLOA Title; and
Based on the DENR Certification, prepare a list of CCLOA found to be 7. Request of the ARBs to parcelize (CARPER LAD Form
within A&D and prioritize based on the following: No. 70-H)
1. LBP-Compensable lands distributed under the Compulsory Acquisi-
tion (CA) or Voluntary Offer to Sell (VOS) mode;
2. GOLs (Lands within DAR Settlement Projects, Land turned-over to
the DAR by other government agencies and institutions pursuant Upon receipt of DENR Certification and Prepare and submit Field Validation Report (FVR) to the DARPO
to EO Nos. 407, Series of 1990, 448, Series of 1991, and 506, CTC of CCLOAs from LRA, forward the
Series of 1994; and KKK lands distributed pursuant to Presidential
stating the concomitant recommendations.
same to DARPO CARPER LAD Form No. 70-B
Proclamation No. 2282, Series of 1983.); -DENR Certification
3. Landed Estates; or -CTC of CCLOAs from LRA

4. Land under VLT Scheme.

Note: In all cases, and following the above order of priority, big LHs shall 1
be given priority/preference in the parcelization of existing CCLOAs.

Transmit the prioritized List of LH covered by CCLOA to DARMO/

Designated Personnel with instruction for the conduct of preliminary
meeting/consultation/pulong-pulong with all collective owners.

-CARPER LAD Forms Nos. 70

-CARPER LAD Forms Nos. 70-A
 FIRMING UP THE LIST OF COLLECTIVE OWNERS OF THE AWARDED LANDS
DARPO DARMO/Designated Personnel

Assess the submitted FVR by DARMO/Designated In accordance to A.O. 7, Series of 2011, as amend-
Personnel (FVTs) ed and other pertinent guidelines on the identifica-
CARPER LAD Form No. tion, screening and selection of ARBs at the time of
70 B
the documentation CCLOA, prepare the Masterlist/
In case no ODC of CCLOA is available or List of ARBs/Co-owners.
gathered from collective owners, request
the LRA through BLTI for the Certified True The Masterlist/List of ARBs/Co-owners shall be pre-
Copy (CTC) of CCLOA pared based on available documents/records, such
as, but not limited to the following:

a. DAR pertinent records in the Claim Folder/s

Is there a duly Direct the MARPO/Designated (CFs) such as (i.e., Farmers Information
approved Master-
No personnel to prepare the Masterlist/list of Sheet, List of ARBs, Application to Purchase
list of ARBs/List of
ARBs/Co-owners ARBs/Co-owners. and Farmer’s Undertaking (APFU) etc.)
b. Documents such as employment records
(payroll or pay slip, Social Security System
(SSS) records (for plantation based farm-
workers), CDA registration Certificate, coop-
Yes erative association membership records, etc.)
c. Other documents that have probative value in
determining the qualification of ARBs of a
particular LH at the time of its acquisition and
distribution (e.g., Sworn Statements, BARCC
Was the Request the ROD to annotate the names of Certification, if applicable).
masterlist is No ARBs in the CCLOA on file, attached the duly
annotated
approved Masterlist/List of Qualified ARBs.
-Available Documents/Records
-CARPER LAD Form No. 31 (Masterlist of Qualified
-CARPER LAD Form No. 31 ARBs A.O. No. 7, S, 2011, as amended)
-CARPER LAD Form No. 31-A -CARPER LAD Form No. 31-A (Amended Masterlist
-CARPER LAD Form No. 33 A.O. No. 1, S. 2021)
-CARPER LAD Form No. 35 -CARP LAD Form No. 33 (Masterlist of ARBs/List of
ARBs) A.O. No. 2, S. 2009)
-CARPER LAD Form No. 35 (Amended Masterlist of

Yes

2 Forward to the DARPO the completed Masterlist/List

of ARBs/Co-owners to the DARPO for the approval of
the PARPO

-Transmittal Memorandum
-CARPER LAD Form No. 31
-CARPER LAD Form No. 31-A
-CARPER LAD Form No. 33
-CARPER LAD Form No. 35

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 FIRMING UP THE LIST OF COLLECTIVE OWNERS OF THE AWARDED LANDS
ROD DARPO DARRO
3
2

Post the duly approved Masterlist/List of ARBs/Co- Receive duly annotated approved Masterlist of
owners for seven (7) days at the Barangay/Municipal ARBs/List of ARBs/Co-owners by the DARRO.
hall where the LH is located. Thereafter, obtain Certifi-
Notify the DARPO that the names Annotate the name/s of the ARBs in cate of Posting from the concerned officials.
of ARB were annotated. the CCLOA title on file.
-CARPER LAD Form No. 17
-CARPER LAD Form No. 31
-CARPER LAD Form No. 31-A
ROD’s Notice to DARPO -CARPER LAD Form No. 33
-CARPER LAD Form No. 35

Is the annotated
masterlist in order
Is there a protest filed (complete and
Request ROD to annotate the within fifteen (15)
consistent data, Yes
names of ARBs in the CCLOA on file.
No days from posting of
the Masterlist/List of information, docu-
ARBs/Co-owners?
ments?)

Yes

No
In case there is petition for inclusion in or exclusion from the
Masterlist/List of ARBs/Co-owners filed/pending with the Re-
gional Director/Secretary, the PARPO II shall:

1. Determine the area affected by the petition/protest

2. Proceed with the parcelization of the unaffected area without
prejudice to the outcome of the petition for inclusion/exclusion
Is there a lacking
of ARBs.
documents or
consistent data?

Yes

Is the entire
area covered
No affected by the
petition?
Notify DARPO for No
appropriate action.

Yes

If the duly approved Masterlist of ARBs/list of ARBs/Co-

For area covered which is affected by the petition:
The LTID of the DARPO owners is in order and accurate, the RD shall confirm the
Upon the final and executory judgement on the inclusion/exclusion case Filed/
Pending for the inclusion or exclusion of ARBs in the Masterlist/List of ARBs, Completes lacking docu- same by preparing a memorandum with an instruction to
prepare the request for annotation of the inclusion/exclusion of ARBs in the ments or corrects/indicate the PARPO proceed with the preparation of Requisition
CCLOA. accurate data and infor- for Survey Services (RSS) for the LH covered by CCLOA
-CARPER LAD Form No. 70-C
mation. in accordance with pertinent existing rules and regula-
-Final and Executory (FinEx) Order tions (BLTI-FOO Process/Procedures) on RSS.

Upon receipt of Notice from the ROD of the Annotated names of ARBs/Co-
owners on file, transmit the duly annotated approved Masterlist to DARPO for
confirmation of the same by the Regional Director.
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 PARCELIZATION PROCESS AND EXECUTION OF LOT ALLOCATION AGREEMENT/REPORT OF MARPO/DESIGNATED PERSONNEL
DARPO DARMO/Designated Personnel

Simultaneous with the Procedures/Process for

the survey, instruct the DARMO/Designated
representative to conduct a meeting with all
registered ARBs in preparation for parcelization
of CCLOA, based on the confirmed annotated
Masterlist/list of ARBs/Co-owners from DARRO.
-Memorandum re RD’s Instruction
-CARPER LAD Form No. 17
-CARPER LAD Form No. 31
-CARPER LAD Form No. 31-A
Prepare and send a Notice of Meeting (pulong-pulong) to
all registered ARBs inviting them for a discussion on par-
celization on their CCLOAs, based on confirmed/annotated
Masterlist/list of ARBs/Co-owners from DARPO.
-Copy of Masterlist Forms
-CARPER LAD Form No. 70-D
In the absence of Lot Allocation Agreement/Disagreement on the equitable allocation of the LH covered
with CCLOA, distribute the land equally provided that the proportional share of each ARB will not exceed
three (3) hectares award limit pursuant to the following, whichever is applicable:
a. Manner provided under Section 6 of Memorandum Circular No. 6, Series of 2014, “Clarificatory
Guidelines Governing the Identification, Screening and Selection of Farmworker Beneficiaries for
Haciendas, Commercial Farms or Plantations Pursuant to R.A. No. 6657, As Amended”; or
b. Conduct of raffle, wherein the following shall be undertaken:

i. Print in a piece of paper the names of the ARBs (one [1] per ARB or group of ARBs).
-CARPER LAD Form No. 33
-CARPER LAD Form No. 35
Post the Notice of Meeting in the Municipal and Baran-
gay Halls where the LH is located and in the landholding ii. Draw the names of ARBs printed in a piece of paper or raffle through lottery by a DAR
official or the ARBs themselves. Names of the ARBs shall be drawn from the raffle box/es
in the presence of the representative of Barangay Agrarian Reform Committee (BARC) or
a representative of any non-government organization (NGO) or People’s Organization
Obtain Certification of Posting from barangay and (PO) in the area.
Municipal Official concerned
CARPER LAD Form No. 17
iii. In case when a group of ARBs is drawn, the lot drawn shall be allocated to the first “ARB
in the group” and the succeeding lot numbers in the schematic plan will be assigned/
Conduct a meeting/pulong-pulong with the ARBs on the scheduled date. allocated to the other ARBs in the order as listed in the paper until the last member of the
During the meeting, undertake the following: group is given/assigned a lot (e.g., ARB#3 = lot #9; thus, ARB#4 = lot #10;….ARB#9 =
a. Discuss the parcelization process (i.e., Manner of Allocation, lot #15, if group of 7).
Execution of Lot Allocation, issuance of Order of Parcelization,
schedule of activities, documentary requirements, existing com-
In lieu of Lot Allocation Agreement, prepare the duly signed MARPO/designated personnel shall prepare
mon service facilities and other structures and other improve-
ments on the LH, parcelization survey of CCLOA, etc.) areport on the result of the equitable lot allocation conducted to DARPO.
b. Explain to the heirs of deceased ARBs to agree among themselves
heirs as to who shall represent in case of a deceased original ARB, CARPER LAD Form No. 70-F
c. Inform ARBs that DARMO may conduct several other meeting/s as
required in order to resolve any relevant pending issues which
emerge from the meeting.
d. Explain to the ARBs/heirs of deceased ARBs their option to exe- Submit the duly signed MARPO/Designated
cute a Lot Allocation Agreement.
Personnel report or duly signed executed Lot
e. Explain to ARBs/heirs of deceased ARBs the option for an Equita- 5
ble/Equal Distribution of the lands, in case they are not amenda- Allocation Agreement to DARPO.
ble to execute Lot Allocation Agreement.
CARPER LAD Form No. 70-E
f. Prepare and maintain records/files of the Minutes of Meetings
indicating therein the issue/s, discussions and agreements made
by the parties.

Minutes of the Meeting Review the executed Lot Allocation Agreement

CARPER LAD Form No. 70-E

Are the ARBs

amenable to
execute Lot
Allocation
No
Agreement?

Yes

Facilitate the execution of Lot Allocation Agreement.

CARPER LAD Form No. 70-F
 PARCELIZATION PROCESS AND EXECUTION OF LOT ALLOCATION AGREEMENT/REPORT OF MARPO/DESIGNATED PERSONNEL
DARPO

Upon receipt of the executed Lot Allocation Agreement or

report or MARPO/Designated Personnel of the result of
equitable of Land Allocation, determine whether the sub-
ject LH covered by CCLOA with or without ASP.
*Conduct of parcelization survey of the CCLOA, for the;
a. Segregation of the following:
a.1 LO’s retention, if any;
a.2 Common-use areas,
a.3 Existing common service facilities/structures Is LH covered
a.4 Other improvements No by CCLOA with
b. Planting of monuments in the specific allocated lots of ARBs/group; ASP?
and
*Ensure the names of ARBs/group, exact area/size and location of the lots of
each ARBs/group are correct, accurate and consistent in the Survey Return
(SR) prior to submission to the DENR.
Yes

Conduct validation on the ground with the assistance of

DARMO/Designated Personnel to determine if the ASP is
still reflective of the actual situation.

Request/Facilitate with DENR the amendment of the ASP to reflect the actual chang-
es/situation on the ground:
Is the ASP a. Change in the number of ARBs;
Yes found No b. Change in land use (e.g. eroded portion, presence of road and other facilities,
consistent?
and etc.);
c. Area of Actual occupation/tillage of ARBs.

The PARPO II shall:

a. Issue an Order of Parcelization based on Lot Allocation
Upon receipt from the DENR of the ASP/amended ASP with electronic technical
Agreement or Report of MARPO/Designated Personnel
description (e-TD), provide copy of the ASP to DARPO/Designated Personnel and
and ASP with narrative Technical Description (TD)
request to facilitate the execution of Oath of ARBs for the generation of individual or
b. Instruct the DARMO/Designated Personnel to submit
collective c-Title.
the APFU or ARBs Oath for generation of individual
CLOA/New CCLOA.
-CARPER LAD Form No. 70-I
-ASP with TD

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 GENERATION, REGISTRATION AND ISSUANCE OF INDIVIDUAL COMPUTERIZED TITLE (c-Title) OR NEW COLLECTIVE C-TITLE
DARMO/Designated Personnel DARPO ROD

Upon receipt of the PARPO II instruction and the ASP/

amended ASP with e-TD/Narrative TD, assist the ARBs Return to DARMO/Designated Personnel for completion
to execute the Oath of ARBs or submit the AFPU, if of any lacking document or correction of inconsistent
available. data/information.

-CARPER LAD Form No. 70-I

-ASP with e-TD/Narrative TD or
Amended ASP
-CARPER LAD Form Nos. 31 & 31-A
No

Prepare and submit the Land Distribution Folder (LDF)

to DARPO. The LDF shall contain the following:
a. Order of Parcelization Is the LDF in order?
(i.e. with complete
b. Masterlist/List of ARBs/Co-owners or Amended documents, accurate/
consistent data and
Masterlist of ARBs information)

c. APFU/Oath of ARBs
d. ASP/Amended ASP with e-TD or narrative TD
CARPER LAD Form No. 62

Yes

If the LDF is in order, prepare and submit the request to the

ROD duly signed by the PARPO II for the following:

a. Generation, registration and issuance of c-Titles using

appropriate ROD Judicial Form;
b. Issuance of separate/regular titles for the landowner’s
retained area and non-coverable area/s other than for
common use, if any;
c. Issuance of Transfer Certificate of Title (TCT) in the
name of the Republic of the Philippines (RP) for areas Upon receipt of the PARPO II request, generate the c-
intended for common use (i.e., school sites, irrigation Titles using the appropriate ROD Judicial Forms based
facilities, hospital, etc.); on the Order of Parcelization and attached supporting
d. Annotation of all registered and issued individual c- documents.
Titles at the dorsal portion of the CCLOA. -c-Titles
e. Provide/Allow DAR access to the ROD Dedicated Portal -Supporting Documents

for the review and verification of the entries of c-Titles

generated by the ROD/LRA
Inform the authorized officer/personnel of DARPO to
The said request shall be supported by the ASP/amended ASP review/verify/validate the generated c-Title from the
with e-TD or narrative TD, Order of Parcelization, and ROD Dedicated Portal for SPLIT Project.
Masterlist/List of ARBs/Co-owners of Amended Masterlist of ROD’s Notice to DARPO
ARBs.
-CARPER LAD Form No. 70-G
-ASP/Amended ASP with e-TD or Narrative TD
-CARPER LAD Form No. 70-I
-CARPER LAD Form No. 31
-CARPER LAD Form No. 31-A
7
-CARPER LAD Form No. 33
-CARPER LAD Form No. 35
 GENERATION, REGISTRATION AND ISSUANCE OF INDIVIDUAL COMPUTERIZED TITLE (c-Title) OR NEW COLLECTIVE C-TITLE
DARPO/AUTHORIZED PERSONNEL DESIGNATED BY THE PARPO II ROD

Review/verify/validate the generated c-Titles from the

ROD Dedicated Portal for the SPLIT Project for the con-
sistency of entries of information such as:
names of ARBs, area, lot number, and other information
vis-à-vis Order of Parcelization, Masterlist of ARBs/List of
ARBs/Co-owners or Amended Masterlist of ARBs, ASP/
Amended ASP by accessing the LRA Portal dedicated for
the SPLIT Project.

For erroneous information in the c-Title, using the LRA/

Is the generated c- ROD Dedicated Portal, update/indicate the accurate infor-
Titles error-free
and consistent with No mation on the generated c-Title and inform the LRA/ROD
the documents
submitted?
of the changes undertaken (separate supplemental guide-
lines shall be issued).
Upon receipt of the PARPO II confirmation of the generated,
error-free c-Titles and the authorization to use the digital sig-
nature of the Secretary, undertake the following:
Yes a. Affix the electronic/digital signature of the DAR Secre-
The PARPO II shall confirm with the LRA/ROD the verified
tary in the individual c-Titles or new collective c-Titles
error-free generated c-Titles and authorize LRA/ROD to
b. Register and issue the error-free individual c-Titles or
affix the digital signature of the DAR Secretary in the gen-
new collective c-Titles with electronic/digital signature
erated c-Titles, copy furnished the Regional Director.
of the DAR Secretary
-CARPER LAD Form No. 70-J c. Annotate all registered and issued individual c-Titles or
new collective c-Titles at the dorsal portion of the
CCLOA on file
-CARPER LAD Form No. 70-J
For compensable LH under CA and VOS, based on the
receipt ODC of the registered individual c-Titles or new
collective c-Titles, generate the LDIS in accordance with Release the registered copies of the individual c-Titles or new
DAR A.O. No. 2, Series of 2019; or generate the LDIS and collective c-Titles to the PARPO II or his/her representative
include in the CF in accordance to A.O. No. 4, Series of
2014.
-CARPER LAD Form No. 47

Distribute the ODC of individual c-Titles or new collective

c-Titles to the concerned ARBs/group of ARBs.

Maintain a Record Book of all issued ODC of individual c-

Titles or new collective c-Titles within the municipality and
received by the concerned ARBs/group

END